UC-NRLF 


$B    72    SDM 


Company 
Administration 


'U<  S.  Infaiitr^^  Association 


li 


ii 


Digitized  by  the  Internet  Archive 

in  2007  with  funding  from 

IVIicrosoft  Corporation 


http://www.archive.org/details/companyadministrOOunitrich 


Company  Administration 


Based  on 

Special  Regulations  No.  57 

War  Department,  1919 


cv®- 


With    Samples   of  all 
blank  forms  filled  in 


Washington: 

United  States  Infantry  Association 

1920 


Copyright,  1920,  by 
United  States  Infantry  Association 


FOREWORD 


"Company  Administration"  is  based  on  Special  Regulations  57,  War 
Department,  1919,  which  was  published  under  the  following  authorization: 

WAR  DEPARTMENT, 
Washington,  November  5,  1919. 
The  following  regulations  governing  the  preparation,  disposition,  and 
filing  of  compan}^  records,  reports,  returns,  etc.,  prepared  in  the  office  of 
The  Adjutant  General  of  the  Army,  are  published  for  the  information  and 
guidance  of  all  concerned. 
[062.12,  A.   G.   O.] 

By  ORDER  OF  THE  Secretary  OF  War: 

PEYTON  C.  MARCH, 

General,  Chief  of  Staff. 
Official: 

P.  C.  HARRIS, 

The  Adjutant  General. 

The  original  text  of  Special  Regulations  57  has  been  preserved  intact, 
and  changes  since  its  publication  have  been  noted  in  italics. 

All  blank  forms  employed  in  the  Administration  of  the  Company  have 
been  made  out  and  inserted  in  their  proper  place  in  the  book. 

Five  appendices  have  been  added,  which  makes  the  book  absolutely  com- 
plete in  all  its  details. 


41S328 


TABLE  OF  CONTENTS 


Paragraph 

Section          I.  General  instructions 1-4 

11.  List  'of  records,  reports,  and  returns  required  in 

company  administration. 5-6 

III.  Daily  company  reports 7-34 

IV.  Periodical  company  reports  and  returns 35-60 

V.  Company  property  records 61-78 

VI.  Other  company  records 79-102 

VII.  Individual  records .  • 103-130 

VIII.  Blank  forms 131-181 

IX.  Application  and  coordination 182-198 

X.  Company  field  desk 199-219 

Page 

Appendix       I.  S.  R.  56,  Authorized  abbreviations 183 

II.  Extracts  from  Table  Basic  Allowances 195 

III.  Government  Insurance  and  Allotments 214 

IV.  Changes  in  Army  Regulations  regarding  vSurvey 

of  Property 226 

V.  Changes  of  paragraphs  in  Army  Regulations  and 

Compilation  of  Orders  to  include  Dec.  31,  1919  229 

Index 232 


PREPARATION,  DISPOSITION,  AND  FILING  OF  COMPANY 
RECORDS,  REPORTS,  AND  RETURNS 


Section  I 
GENERAL  INSTRUCTIONS 


Paragraph 

Prescribed  methods  only  to  be  used 1 

The  term  "company"  defined J 2 

Files 3 

Abbreviations 4 


1.  Prescribed  methods  only  to  be  used. — a.  The  method  of  keeping 
records  in  companies,  instructions  for  use  of  blank  forms  used  in  company 
administration,  and  the  method  of  using  the  company  field  desk  prescribed 
in  these  regulations  will  be  strictly  adhered  to.  The  use  of  books,  cards  or 
slips  of  paper  for  the  purpose  of  keeping  or  recording  data  pertaining 
to  company  records,  except  as  provided  in  these  regulations,  is  prohibited. 
The  records  will  be  kept  up  to  date  at  all  times  so  far  as  the  exigencies  of 
the  service  permit. 

b.  To  insure  the  proper  procedure,  frequent  and  thorough  inspections  of 
the  records  of  companies  will  be  made  under  the  direction  of  the  regimental, 
separate  battalion,  or  similar  unit  commander.  Similar  inspections  will  be 
made,  under  the  direction  of  division,  post,  camp,  or  other  station  com- 
mander, of  the  records  of  separate  and  detached  companies.  Instructions 
will  be  given  by  the  inspecting  officer  for  the  correction  of  any  irregularities 
found. 

2.  The  term  * 'company"  defined. — a.  Whenever  the  term  "company" 
is  used  in  these  regulations,  it  will  be  understood  to  apply  with  equal  force 
to  a  troop,  battery,  or  other  unit  or  detachment  similar  to  a  company  in 
organization  or  administration.     (Par.  9.) 

b.  A  separate  company  is  one  which  is  not  a  part  of  a  regiment,  separate 
battalion  or  similar  unit,  e.  g.,  division  headquarters  troop,  engineer  train, 
mobile  ordnance  repair  shop,  etc. 

c.  A  detached  company  is  one  which  is  part  of  a  regiment,  separate 
battalion  or  similar  unit  but  is  detached  and  serving  away  from  the  head- 
quarters of  the  regiment,  separate  battalion,  or  similar  unit.  A  company 
detached  from  its  regiment  but  serving  with  a  battalion  of  which  it  is  a 
part,  or  serving  with  a  provisional  battalion,  is  considered  as  a  separate 
company  when  rendering  i;eturns,  but  not  separate  with  reference  to  pay 
rolls  or  reports  of  change.     (Pars.  35,  39,  and  51.) 

A  detached  company  serving  alone  renders  returns,  reports  of  change 
and  pay  rolls  as  a  separate  company. 

3.  Files. — The  preparation,  handling,  and  preservation  of  records, 
reports,  and  papers  in  a  company  in  connection  with  the  company  field 

5 


6  _.  COMPANY,  ADMINISTRATION 

desk  involves  tlbe' use  of  four  files,  referred  to  herein  as  the  service  record 
file,  miscellaneous  file,  five-year  file,  and  permanent  file.  These  are  accom- 
modated in  four  or  more  trays  as  described  in  Section  X  of  these  regulations. 
The  use  of  other  containers,  files,  or  filing  systems  in  lieu  of  those  pre- 
scribed herein  is  prohibited. 

4.  Abbreviations. — Abbreviations  used  in  the  preparation  of  records, 
reports,  returns,  etc.,  will  conform  to  those  prescribed  in  Special  Regu- 
lations No.  56  to  the  exclusion  of  all  others  except  those  prescribed  for  the 
duty  roster.     (Par.  3lc.)     {See  Appendix  I.) 


Section  II. 

LIST  OF  RECORDS,  REPORTS,  AND  RETURNS  REQUIRED  IN 
COMPANY  ADMINISTRATION. 


Paragraph. 

Company  records,  reports,  and  returns - 5 

Individual  records <S 


5.  Company  records,  reports,  and  jeturns. — The  following  are  the 
records,  reports,  returns,  papeis,  etc.,  required  to  be  kept  in  companies 
for  purposes  of  administration: 

a.  Morning  report  (pars.  7-22). 

b.  Sick  report  (pars.  23-27). 

c.  Duty  roster  (pars.  28-34). 

d.  Report  of  change  (par.  35). 

e.  Monthly  roster  of  troops  (par.  36). 

/.  Monthly  return  and  Special  return  (pars.  37-49). 
g.  Pay  rolls  (pars.  50-60). 
h.  Company  equipment  record  (pars.  61-71). 
i.  Record  of  clothing  issues  (pars.  72-75). 

j.  Descriptive  card  of  public  animals,  in  companies  supplied  with 
public  animals  (pars.  76-78). 

k.  Correspondence  book  and  document  file  (pars.  79-86). 

/.  Company  council  book  (pars.  87-96). 

m.  Company  orders  (pars.  97-100). 

n.  Record  of  small  arms  firing  (pars.  101-102). 

6.  Individual  records. — The  following  are  the  individual  records  re- 
quired to  be  kept  in  companies  for  purposes  of  administration: 

a.  wService  record  for  each  enlisted  man  (pars.  103-118). 

b.  Extract  from  service  record  for  each  enlisted  man  temporarily 
detached  or  permanently  separated  from  the  company  (pars.  119,  120). 

c.  Individual  equipment  record  for  each  enlisted  man  (pars.  121-130). 


Section  III 
DAILY  COMPANY  REPORTS 


MORNING  REPORJ 

Paragraph. 

The  morning  report  as  the  basis  of  other  records 7 

Forms  for  company  morning  reports 8 

Company  morning  reports,  by  whom  prepared  and  to  whom  submitted 9 

Headquarters  company  morning  reports,  by  whom  prepared 10 

Morning  report  day ^ 11 

Attached  and  casual  officers  and  enlisted  men 12 

Name  and  grade 13 

Remarks 14 

Date  and  hour  of  change 14o 

Change  of  grade 146 

Assignment 14c 

Transfer 14d 

Changes  in  command . 14c 

Extra  and  special  duty 14/ 

Sickness 14g 

Arrest  and  confinement 14/j 

Detached  service 14» 

Absence  with  leave 14j 

Absence  without  leave— 14k 

Missing  in  action __i 14/ 

Attachment 1 4m 

Resignation,  discharge,  and  dismissal  of  officers 14n 

Discharge  and  furlough  to  reserve  of  enlisted  men 14o 

Death,  retirement,  and  desertion 14^ 

Return  of  deserter  to  military  control 14^ 

Authentication .* 15 

Model  sections:  Strength,  remarks,  and  ration  account 16 

Rations : 17 

Station  or  location 18 

Record  of  events 19 

Additional  sheets 20 

Use  of  indelible  pencil  and  red  ink 21 

Filing 22 

SICK   REPORT. 

Company  sick  report.  Form  No.  339,  A.  G.  O . 23 

Line  of  duty ^ __  24 

Erasures ._  25 

Authentication . 26 

Filing 27 

DUTY   ROSTER. 

Duty  roster,  Form  No.  342,  A.  G.  O .__  28 

Roster  for  guard  duty __  29 

Roster  for  other  duties _  30 

Preparation  and  amendment  of  roster __ _  31 

Exceptions ._ _  32 

Filing - - .-_ 33 

Model - - 34 


COMPANY  ADMINISTRATION  9 

MORNING   REPORT 

7.  The  morning  report  as  the  basis  of  other  record?.— The  morn- 
ing report  is  a  daily  history  of  the  company.  It  is  pern^anently  pre- 
served and  furnishes  basic  information  for  other  company  records  and 
for  reports  and  returns  rendered  to  the  War  Department.  Great  care 
should  therefore  be  used  in  the  preparation  of  the  morning  report  to  the 
end  that  errors  may  be  eliminated.  Models  of  the  tabulation,  "Remarks" 
and  ration  account  sections  of  the  morning  report  are  shown  in  paragraph 
16,  and  a'model  for  the  "Record  of  events"  section  is  shown  in  paragraph  19. 

8.  Forms  for  company  morning  reports. — Company  morning  reports 
are  prepared  on  Form  No.  332,  A.  G.  O.,  and  headquarters  company 
morning  report  on  Form  No.  333,  A.  G.  O.  Every  officer  and  enlisted 
man  of  the  Army  on  the  active  list,  and  every  retired  officer  and  enlisted 
man  on  active  duty,  except  individual  officers  detached  and  serving  alone, 
will  be  accounted  for  daily  on  a  morning  report. 

9.  Company  morning  reports,  by  whom  prepared  and  to  whom  sub- 
mitted.— a.  Company  morning  reports  are  prepared  by: 

(1)  Companies,  troops,  and  batteries  of  all  arms,  corps,  departments, 
and  machine-gun  and  supply  companies  and  troops. 

(2)  Division  headquarters  troops,  engineer  trains,  and  mobile  ordnance 
repair  shops. 

(3)  Corps  mobile  veterinary  hospitals,  base  veterinary  hospitals, 
veterinary  hospitals,  ambulance  service  section,  mechanical  repair  shop 
units,  advance  animal  transport  depots,  base  animal  transport  depots, 
field  remount  depots,  auxiliary  remount  depots,  animal  embarkation 
depots,  remount  squadrons,  ship  repair  shops,  graves  registration  sections, 
aero  squadrons,  headquarters  motor  commands,  service  park  units,  repair 
groups,  and  repair  sections  when  detached. 

(4)  All  other  units,  establishments,  and  institutions  similar  in  organiza- 
tion and  administration  to  a  company  and  not  provided  for  in  subpara- 
graphs (2)  and  (3)  above,  or  in  paragraph  10. 

(5)  All  detachments,  except  detachments  of  enlisted  specialists  of  the 
Coast  Artillery  Corps  and  headquarters  detachments. 

b.  Company  morning  reports  are  submitted  to  the  commanding  officer 
of  the  regiment,  separate  or  detached  battalion,  or  similar  unit,  or  in  case 
of  separate  or  detached  companies  and  detachments  to  the  commanding 
officer  of  the  next  higher  administrative  unit,  or  of  the  post,  camp,  or 
other  station. 

10.  Headquarters  company  morning  reports,  by  whom  prepared. — 
Headquarters  company  morning  reports  are  prepared  by  headquarters 
companies  and  troops  of  regiments  and  by  Engineer  and  Coast  Artillery 
bands.  They  are  submitted  to  the  commanding  officer  of  the  regiment 
or  in  the  case  of  Engineer  and  Coast  Artillery  bands,  to  the  commanding 
officer  of  the  regiment,  post,  camp,  or  other  station. 

11.  Morning  report  day. — The  morning  report  day  is  the  period  from 
midnight  to  midnight.  The  morning  report  will  show  by  tabulation  the 
condition  of  the  company,  detachment,  headquarters,  office  of  staff  corps 
or  department,  etc.,  at  the  end  of  the  day  coyered  by  the  date  of  the 
report;  and  by  appropriate  explanatory  remarks,  all  changes  in  duties 
and  status  of  officers  and  enlisted  men  that  occurred  during  the  day. 

12.  Attached  and  casual  officers  and  enlisted  men.— In  preparing 
company    and    headquarters    company  morning    reports,    the   following 


10  COMPANY  ADMINISTRATION 

instructions  in  regard  to  attached  and  casual  officers  and  enlisted  men 
will  govern. 

a.  Attached  officers  and  enlisted  men  belonging  to  other  companies 
or  detachments  of  the  same  regiment,  separate  battalion,  or  similar  unit 
will  be  shown  in  red  ink  in  the  columns  for  "Attached"  and  "Attached 
for  duty."  All  other  attached  officers  and  enlisted  men  will  be  shown 
in  black-ink  figures.  In  case  the  company  or  headquarters  company 
morning  report  is  submitted  to  the  post  or  other  station  commander 
instead  of  to  a  regimental,  separate  battalion,  or  similar  unit  commander, 
the  red-ink  figures  in  these  columns  will  include  attached  officers  and 
enlisted  men  belonging  to  the  same  post  or  station.  Such  attached  officers 
and  enlisted  men  will  be  reported  as  on  special  duty  on  the  morning  report 
of  the  companies  to  which  they  belong. 

b.  Enlisted  men  shown  in  the  column  for  "Attached  for  rations  only" 
will  be  accoimted  for  on  some  other  company  or  headquarters  company 
morning  report,  or  on  the  headquarters  morning  report  of  the  regimen,t, 
or  other  similar  unit,  or  of  the  post  or  station.  (Par.  41 ;  and  S.  R.  No.  58, 
Edition  of  1920.) 

13.  Name  and  grade. — a.  The  surname  only  will  be  recorded  in  the 
column  for  "Remarks"  unless  there  are  two  or  vaoip  officers  or  enlisted 
men  of  the  same  surname  in  the  company  or  detachment,  in  which  case 
the  initials  will  follow  the  name.  When  there  are  two  or  more  enlisted 
men  of  the  same  surname  and  initials  in  the  company  or  detachment,  the 
Army  serial  number  will  be  stated  after  the  name  and  the  initials  omitted. 

Examples: 

(1)  "Pvt  Smith,  duty  to  hosp." 

(2)  "Pvt  Smith,  E.  T.,  duty  to  hosp." 

(3)  "Pvt  Smith,  114,789,  duty  to  hosp." 

h.  When  the  same  remark  is  to  be  recorded  concerning  two  or  more 
individuals  of  the  same  grade  their  names  will  be  grouped  and  their  grade 
indicated  only  once. 

Examples : 

(1)  "Pvts  Henderson,  Johnson  and  Smith,  duty  to  arrest." 

(2)  "Pvts  Icl  Johnson  and  Smith  and  Pvts  Henderson  and  Jones, 
AWOL  to  conf." 

14.  Remarks. — In  the  column  for  "Remarks"  will  be  carefully  recorded 
all  changes  of  duty  and  status  of  officers  and  enlisted  men,  as  follows: 

a.  Date  and  hour  of  change. — In  case  of  a  change  of  duty  or  status  that 
occurred  on  a  date  prior  to  that  covered  by  the  report,  the  actual  date 
of  the  change  will  be  stated.  The  absence  of  a  date  after  a  remark  in- 
dicates that  the  change  occurred  on  the  date  covered  by  the  report.  The 
hour  a  change  of  duty  or  status  occurs  will  not  be  stated  except  when 
necessary  to.  determine  "strength  for  rations"  as  explained  in  paragraph  17. 

Examples: 

(1)  "Duty  to  hosp."     (Usual  form  of  remark.) 

(2)  "Duty  to  hosp  Mar  15/l8."        (Form  of  remark  in  case  the 
soldier  was  admitted  to  hospital  on  a  date  prior  to  that  of  the  report.) 

(3)  "Duty  to  h^sp  4.00  p.  m." 

h.  Change  of  grai'.. — 'Ail  changas  of  rank  or  grade  will  be  stated.     (Pars. 
97  and  184.) 
Examples: 

(1)  "C^rp' Caswell  aptd  sgt.," 


COMPANY  ADMINISTRATION  U 

(2)  "Sgt  Roth  aptd  mess  sgt." 

(3)  "Corp  Bruce  rd  to  pvt." 

If  the  officer  or  enlisted  man  is  not  "for  duty"  on  the  date  of  the  change 
of  rank  or  grade,  his  actual  status  will  be  indicated. 
Example:  (4)  "Corp  Caswell  SD  aptd  sgt." 

c.  Assignment. — -The  fact  of  assignment,  whether  or  not  the^officer  or 
enlisted  man  has  joined  the  command,  and  if  not,  his  status,  will  be  noted. 
(Par.  185.) 

Examples: 

(1)  "Pvt  Ball  asgd  to  and  joined  Co." 

(2)  "1st  Lt  Wilson  asgd  to  Co  DS  enroute  to  join." 

When  a  single  entry  involves  a  number  of  individuals,  a  general  entry 
may  be  made,  as  below,  since  in  this  case  the  personnel  adjutant  is  already 
in  possession  of  the  names.  Should  it  appear  advisable  to  record  the 
names  on  the  morning  report  they  may  be  appended  in  the  record  of  events 
for  the  day  with  suitable  reference  to  the  entry  under  "Remarks."  (Par.  19.) 

(3)  "14  Rets  asgd  to  and  joined  Co." 

d.  Transfer. — The  organization,  staff  corps,  or  department,  or  station 
from  which  or  that  to  which  transferred  will  be  given,  together  with  a 
statement  showing  whether  or  not  the  officer  or  enlisted  man  has  joined 
his  new  command,  and  if  not,  his  status.     (Pars.  185,  186.) 

Examples : 

(1)  "Pvt  Daniels  trfd  to  15th  MG  Bn,  attached  to  MG  Co  for  duty." 

(2)  "Pvt  Webber  trfd  fr  Co  B,  joined." 

(3)  "Pvt  Johnson  trfd  fr  56th  Depot  Brig,  DS  enroute  to  join." 
When  a  single  entry  involves  a  number  of  individuals  a  general  entry 

may  be  made,  as  below,  since  in  this  case  the  personnel  adjutant  is  already 
in  possession  of  the  names.  Should  it  appear  advisable  to  record  the 
names  on  the  Morning  Report  they  may  be  appended  in  the  Record  of 
Events  for  the  day  with  suitable  reference  to  the  entry  under  "Remarks." 
(Par.  19.) 

(4)  "1  Sgt,  2  Corps,  1  Ck,  16  Pvts  trfd  to  66th  Inf  left  company." 

If  the  dishonorable  discharge  be  suspended,  in  the  case  of  a  soldier 
sentenced  to  dishonorable  discharge  and  confinement,  the  entry  will  be 
for  instance  (par.  54,  C.  of  O.  1916,  Supl.): 

(5)  "Pvt  Macon,  absent  in  conf  to  trfd  to  USDB  Ft  Leavenworth 
Jul  20/19."     (Par.  189c(3).) 

e.  Changes  in  command. — All  changes  in  command  will  be  stated. 
Examples: 

(1)  "Capt  Smith  asgd  to  joined  and  assumed  comd,   Lt  Jones 
reld  comd." 

(2)  "Capt  Smith,  duty  to  hosp,  Lt  Jones  assumed  comd." 

(3)  "Lt  Jones  reld  comd,  duty  to  SD,  Lt  Williams  assumed  comd." 
/.  Extra  and  special  duty. — The  assignment  to,   or  relief  from,   any 

extra  or  special  duty  that  removes  an  officer  or  enlisted  man  from  the 
performance  of  the  usual  and  customary  duties  of  his  office  or  grade  will 
be  stated.  Special  duty  to  he  performed  in  addition  to  the  usual  or  customary 
duty  will  not  he  noted.  The  nature  of  the  extra  or  special  duty  will  not  be 
stated  on  the  morning  report.  (Par.  187.) 
Examples: 

(1)  "Pvt  Barksdale,  duty  to  SD." 

(2)  "Corp  Cook,  SD  to  duty." 


12  COMPANY  ADMINISTRATION 

g.  Sickness. — All  cases  of  sickness  (pars.  23  and  188)  will  be  stated, 
and  when  the  sickness  is  the  result  of  an  injury  or  wound,  a  brief  state- 
ment will  be  given  of  the  nature  of  the  injury  or  wound  and  whether  or 
not  contracted  in  line  of  duty.  The  data  is  taken  from  the  company 
daily  sick  report.  (Par,  23d.)  In  reporting  the  departure  of  an  officer 
or  enlisted  man  to  enter  a  general  or  base  hospital,  or  a  hospital  at  another 
post,  camp,  or  station,  or  in  reporting  his  return  therefrom,  the  name  or 
location  of  the  hospital  will  be  stated.  When  a  soldier  in  confinement  is 
taken  into  hospital  the  officer  of  the  day  will  notify  the  soldier's  company 
commander  of  the  exact  status  so  that  the  change  can  be  made  on  morning 
report. 

Examples :  * 

(1)  "Sgt  Wilcox,  duty  to  sick  in  qrs." 

(2)  "Pvt  Wallace,  duty  to  hosp  3  p.  m." 

(3)  "Pvt  Wallace,  hosp  to  duty." 

(4)  "Pvt  Icl  Jones,  hosp  to  sick  in  qrs," 

(5)  "Corp  Dodd,  duty  to  hosp,  injured  during  bayonet  training. 
LD." 

(6)  "Pvt  Wands,  duty  to  hosp,  wounded  in  action." 

(7)  "Corp  Dodd,  hosp  to  en  route  to  Walter  Reed  GH." 

(8)  "Ck  Adams,  duty  to  absent  sick  Ft  Jay,  NY." 

(9)  "Ck  Adams,  absent  sick  Ft  Jay,  NY.  to  duty." 

(10)  "Pvt  Jones,  conf  to  conf  hosp." 

h.  Arrest  and  confinement. — All  cases  of  arrest  and  confinement  will 
be  stated.  In  case  of  arrest  or  confinement  at  another  post,  camp,  of 
station,  the  name  of  the  post,  camp,  or  station  will  be  stated.  In  case 
of  confinement  by  civil  authority,  the  remark  will  show  the  nature  or 
the  offense  and  whether  the  prisoner  has  been  held  for  trial,  tried,  or 
discharged  without  trial;  and  when  tried,  whether  acquitted  or  convicted. 
(Par.  189.)  When  a  soldier  in  confinement  in  hospital  is  returned  to  con- 
finement the  officer  of  the  day  will  notify  the  soldier's  company  commander. 

Examples : 

(1)  "Corp  Arnold,  duty  to  arrest." 

(2)  "Corp  Arnold  rd  to  Pvt,  SC,  arrest  to  duty." 

(3)  "Pvt  Wilcox,  duty  to  conf." 
(4)'  "Pvt  Jordan,  arrest  to  conf." 

(5)  "Pvt  Jones,  conf  hosp  to  conf." 

(6)  "Pvt  Wilcox,  conf  to  enroute  to  conf  at  Washington  Bks,  DC." 

(7)  "Pvt  Hall,  duty  to  absent  in  hands  CAuth,  Baltimore,  Md, 
held  for  trial  on  charge  of  larceny." 

(8)  "Pvt  Hall,  absent  in  hands  CAuth,  Baltimore,  Md,  to  duty, 
released  without  trial." 

(9)  "Mec  Cromwell,  conf  to  duty." 

i.  Detached  service. — All  absence  on  duty  exceeding  24  hours,  with 
place  of  absence,  will  be  stated.  Duty  with  another  organization  at 
the  same  post  or  station  will  be  reported  as  special  duty  and  not  as  de- 
tached service.     (Pars.  14/ and  190.) 

Examples: 

(1)  "Pvt  Cunningham,  duty  to  DS  at  Ft  Porter,  NY." 

(2)  "Pvt  Cunningham,  DS  at  Ft  Porter,  NY,  to  duty." 

j.  Absence  with  leave. — Departure  and  return  will  be  stated  in  all  cases 
of  absence  of  officers  with  leave  and  of  enlisted  men  on  furlough.     The 


COMPANY  ADMINISTRATION  13 

period  of  absence  authorized  will  be  stated  in  reporting  departure.     (Par. 
191.)     In  case  of  leave  of  absence  the  day  of  departure  is  a  day  of  duty 
and  the  day  of  return  is  a  day  of  leave;  in  the  case  of  a  furlough  both  dates 
are  inclusive. 
Examples: 

(1)  "Capt  Barber,  duty  to  Iv  10  days." 

(2)  "Sgt  Capps,  duty  to  fur  7  days." 

(3)  "Capt  Barber,  Iv  to  duty." 

(4)  "Sgt  Capps,  fur  to  duty  9  p.  m." 

k.  Absence  without  leave. — Departure  and  return  in  all  cases  of  absence 
without  leave  will  be  stated.  In  the  case  of  absence  without  leave  or 
in  the  hands  of  civil  authorities  the  day  of  departure  is  a  day  of  absence 
and  the  day  of  return  is  a  day  of  duty  without  regard  to  hours.     (Par.  192.) 

Examples:  "  . 

(1)  "Mec  Cromwell,  SD  to  AWOL." 

(2)  "Mec  Cromwell  AWOL  to  conf." 

/.  Missing  in  action. — The  number  of  officers  and  enlisted  men  by 
grade  missing  in  action  or  captured  by  the  enemy  will  be  stated.  (Par. 
193.)  Complete  information,  including  names  of  officers  and  enlisted 
men  killed,  wounded,  or  missing  in  action  or  captured  by  the  enemy, 
will  be  given  under  "Record  of  events."     (Par.  19.) 

Examples : 

(1)  "1  Sgt,  2  Corps,  and  3  Pvts  missing  in  action." 

(2)  "4  Pvts  captured  by  enemy." 

m.  Attachment. — Attachment  of  officers  and  enlisted  men  for  duty 
or  for  rations  only,  and  relief  therefrom,  will  be  stated.  When  attached 
for  rations  only,  the  names  of  those  attached  will  not  be  stated. 

Examples: 

(1)  "Lt  Jones  attached  for  duty." 

(2)  "Lt  Jones,  attached,  reld  fr  duty  with  Co." 

(3)  "Pvt  Daniels,  15th  MG  Bn,  attached  for  duty." 

(4)  "3  EM  attached  for  rations  2  p.  m." 

(5)  "3  EM,  attached  for  rations,  left  Co  10  a.  m."^ 

n.  Resignation,  discharge,  and  dismissal  of  officers. — Resignation,  dis- 
charge, or  dismissal  of  officers  will  be  stated. ' 
Examples: 

,   (1)  "Capt  Smith  resigned." 

(2)  "Lt  Jones  disch." 

(3)  "Lt  Williams  dismissed." 

0.  Discharge  and  furlough  to  the  reserve  of  enlisted  men. — Discharge 
or  furlough  to  the  reserve  of  an  enlisted  man  will  be  stated.  The  word 
"discharged,"  abbreviated  "disch,"  will  be  used  to  cover  all  classes  of 
discharges.     (Par.  194.) 

Examples: 

(1)  "Corp  McAlexander,  duty  to  disch." 

(2)  "Pvt  Smith,  J.  T.,  SD  to  fur  res." 

p.    Death,    retirement,    and    desertion.— Death    (par.    195),    retirement 
(par.  196),  or  desertion  (par.  197)  of  an  officer  or  enlisted  man  will  be  stated. 
Examples : 

(1)  "Ck  Davidson,  hosp,  died." 

(2)  "1st  Sgt  Morse,  absent  sick  retired." 

(3)  "Pvt  Dawson,  AWOL  to  desertion." 


14  COMPANY  ADMINISTRATION 

q.   Return  of  deserter  to  military  control. — The  return  of  a  deserter  to 
military  control  and  his  status  will  be  stated.     (Par.  198.) 
Examples : 

(1)  "Desertion  to  conf," 

15.  Authentication. — a.  The  company  or  detachment  commander  will 
write  his  initials  on  the  line  with  and  immediately  following  the  last  entry 
of  the  day  under  "Remarks." 

h.  When  the  company  or  detachment  commander  renders  reports  of 
changes  and  prepares  the  pay  rolls  of  his  organization  as  provided  in 
paragraph  35  and  paragraph  52,  he  will  also  affix  his  initials  on  the  morn- 
ing report  as  indicated  in  subparagraph  c  for  the  personnel  adjutant.* 

c.  To  indicate  that  all  pertinent  data  from  the  column  for  "Remarks" 
on  the  morning  report  have  been  transcribed  to  the  proper  records  and 
that  the  ration  account  has  been  checked,  the  personnel  adjutant  will 
prefix  his  initials  on  the  morning  report  in  the  column  for  "Day  of  month," 
under  the  date  to  which  the  remarks  pertain. 

d.  In  all  cases  care  will  be  taken  to  make  each  letter  of  the  initials 
legible.     (See  model  in  paragraph  16.) 

e.  Should  the  personnel  adjutant  fail  or  neglect  to  initial  the  morning 
report  as  herein  provided,  his  attention  will  be  invited  to  the  matter  by 
the  company  or  detachment  commander. 

16.  Model  sections:  Strength,  Remarks,  and  Ration  Account. — The 
following  models  of  sections  of  the  company  morning  report  illustrate 
the  method  of  recording  on  the  morning  report  in  figures  and  by  remarks 
the  changes  in  duty  and  status  of  officers  and  enlisted  men  of  a  company 
during  a  period  of  10  days.  The  model  ration  account  illustrates  the 
method  of  recording  therein  the  strength  for  rations  incident  to  the  changes 
recorded  under  "Remarks,"  and  the  subsequent  daily  computation  of 
the  ration  account,  as  explained  in  paragraph  17. 

17.  Rations. — a.  (1)  A  ration  is  the  allowance  for  the  subsistence 
of  one  person  for  one  day.  The  money  value  of  rations  to  be  credited 
to  a  company  depends  upon  the  average  strength  of  the  company  mess 
during  the  ration  period,  (Par.  1220,  A.  R.)  It  is  necessary  there- 
fore to  keep,  in  the  morning  report,  a  careful  record  of  the  ration 
account  for  each  day.  The  Daily  average  strength  for  rations"  is 
the  number  for  whom  the  company  is  entitled  to  rations  and  is  found 
by  dividing  by  3  the  sum  of  the  number  of  men  entitled  to  each  of  the 
three  meals,  breakfast,  dinner  and  supper  with  the  company,  as  shown  by 
the  figures  and  "Remarks"  on  the  morning  report.     (Subpar.  h.) 

(2)  Pending  the  revision  of  the  forms  for  company,  headquarters  com- 
pany, and  headquarters  morning  reports  (Form  No.  332,  Form  No.  Z32>, 
and  Form  No.  334,  A.  G.  O.),  the  column  heading  "Rations"  on  the  present 
forms  for  these  morning  reports  will  be  stricken  out.  The  ration  account 
will  be  kept  on  the  printed  insert  inside  the  front  cover  of  the  morning 
report.     (See  model  ration  account  in  paragraph  16.) 

b.  The  following  shows  the  computations  by  which  the  "daily  average 
strength  for  rations"  was  determined  in  the  model  in  paragraph  16: 

July  1:  Strength  for  rations  at  midnight  Jiine  30-July  1  is  249  and  is 
determined  from  the  data  on  the  morning  report  for  June  30.     From  the 

*  When  notation  of  entry  or  record  is  required  of  the  personnel  adjutant  on  other  papers  the 
company  commander  or  other  officer  designated  to  act  as  personnel  adjutant  of  a  detached  or 
separate  company  will  make  such  entry. 


COMPANY  ADMINISTRATION  1 

model  it  would  have  been  as  follows:  251  "total  present," — 3  "sick  in 

hospital, " -f- 1  "attached  for  rations  only." 

The  number  "249"  is  the  basis  from  which  computation  is  made  of 

the  number  of  men  for  whom  the  company  is  entitled  to  rations  for  the 

day.     The  remarks  are  examined  to  determine  what  changes,  if  any, 

recorded  therein  effect  a  change  in  the  number  of  men  for  whom  the 

company  is  entitled  to  rations.     Thus,  on  the  morning  report  of  July  1* 

Sgt.  Capps  left  the  company  after  breakfast  and  before  dinfter,  there 

being  no  notation  to  the  contrary  in  the  remarks  (subpar.  c  (3));  but  since 

he  receives  commutation  for  the  entire  day  the  company  can  not  take 

credit  for  his  breakfast  if  it  is  given  to  him.     The  changes  in  duty  and 

status  of  Pvt.  Wilcox  and  Corp    Caswell  do  not  effect  a  change  in  the 

number    of    men    present  for    rations.     Therefore    the    "daily    average 

strength  for  rations"  is  determined  as  follows: 

For  breakfast .  .  .    248     (Sgt.  Capps  dropped  at  midnight  as  on  furlough.) 

For  dinner 248 

For  supper 248 

,3) 744  =248=" daily  average  strength  for  rations"  for  July  1. 

July  2:  Strength  for  rations  at  midnight  July   1-2,  248   (250   "total 
present," — 3  "sick  in  hospital, "  +  1  "attached  for  rations  only"). 

For  breakfast ...   248 

For  dinner 247      (Mec.  Cromwell  dropped.) 

For  supper 245     (Corp.  McAlexander  and  Sgt.  Banks  dropped.) 

3)740=246%,  or  247=" daily  average  strength  for  rations"  for  July  2. 

July  3:  Strength  for  rations  at  midnight  July  2-3,   245    (247   "total 
present," — 3  "sick  in  hospital," +  1  "attached  for  rations  only"). 

For  breakfast ...    245 

For  dinner 244     (Pvts.  Jones  and  Connors  dropped;    Sgt.  Manville  taken  up.) 

For  supper ..   244 

3)7 33 =244 yi,  or  244= "daily  average  strength  for  rations"  for  July  3. 
July  4:  Strength  for  rations  at  midnight  July  3-4,  244   (247   "total 
present," — 4  "sick  in  hospital,"-)- 1  "attached  for  rations  only"). 

For  breakfast ...    244 

For  dinner 245     (Pvt.  Macon  taken  up.) 

For  supper 245 

3)734=244>^,  or  24S  =  "daily  average  strength  for  rations"  for  July  4. 

July  5:  Strength  for  rations  at  midnight .  July  4-5,  245   (247  "total 
present,"— 3  "sick  in  hospital,"-|-l  "attached  for  rations  only"). 

For  breakfast ...    2451 

For  dinner 245  [No  change. 

For  supper 245J 

3) 735 =245=" daily  average  strength  for  rations"  for  July  5. 

July  6:  Strength  for  rations  at  midnight  July  5-6,   245   (247   "total 

present," — 3  "sick  in  hospital,"-}-!  "attached  for  rations  only"). 

For  breakfast .  .  .    245  r  •  r^      u      i 

For  dinner 246     (Mec.  Cromwell  and  Pvt.  Jones  taken  up  for  rations  after  break- 

For  supper 246         fast  and  Pvt.  Hall  dropped.) 

3(734=245%,  or  246=" daily  average  strength  for  rations"  for  July  6. 

July  7:  Strength  for  rations  at  midnight  July  6-7,  246  (247  "total 
present,"— 2  "sick  in  hospital,"-)- 1  "attached  for  rations  only"). 

For  breakfast ...   246 

For  dinner 246 

For  supper 246     (Sgt.  Capps  taken  up  after  supper.) 

3) 738 =246= "daily  average  strength  for  rations"  for  July  7. 


16 


COMPANY  ADMINISTRATION 


1    o 

A 

■< 

X 
o 

-J 

1 
1^ 

•aiqB9a|.u9t,-un 

M     ^     i     M     i     i     i     i     M 

•d[qB93TAJ9g   1          :          i                                                           \                   j 

s 

•aiqB90tAj9sua  1        i        .        ;        :        ;        ;        i        ;        ;        j 

^a 

•9iqB9otAjas  1     i     i      ;     i     j     :     ;     :     :     i 

1                          -ajBAUCl 'sOPJOH  1        :                 i                 ::;::■     1 

2 

a 

CO 

•iCjao  Kuoiiw  JOj[ 

^j     ^;     ^j     ^;     ^j     „;     ^j     „■     ^1     ^1 

•iiinpjoj       1     i     :     1     1     i     j     j  ■   i     : 

•1U9sqB  puB  auasdjd  iB^ox  1    gi    gi    §j    §i    Si    |i    |:    g;   -gj    ^j 

1 

•inasQB jBiox  1    «:    "*:    «;    «:    w;    wi    e^i    c»;    ci;    c«; 

uonoB  uf  auTssm  1       i                     .';•;:       i       : 

•laanwuyuooJOjsejjBui  (                                    i^i-Hi-^;^;^: 

•9AB9I  inoioiAV  1    -•     cs;     ^;    ^:    ^;                                 ;    -     ; 

•9AB9imtAv|   -;   --i   -.;   ^;   ^;   -.; 

2> 

•j(OIg  1    -;    -;    -i    -.;     -;    «;    ^i    ^j    _i    ^: 

1 

•90TAJ9S  DaiiOTiap  uo  (                :        :                ;        :        ; .      :                : 

•,a,»id,«ox|  §:  gi  S!  Si  s:  SI  §;  §.:  §i  Mi 

••• 

•ludtnougaoo ui  |     ^\    ^j.      i    «i     --:     coi     <N:     -.:     -i    -h; 

o 

•)89JJ8UI  I          :     ^]     ^l     ^■ 

1 

•ejdijsnb  aj  xots  |                :        ;        ;        ;        :                :        ; 

1 

•I^lldSOq  UJ  JlOIg    1      W :      CO ;      •* .      eo  ;      O  i      C4 ;      «  ;      M .      M :      « i      1 

'K%np  iBfoeds  pa?  nnx9  no  1    -< :    '^  i                      !                                    :    i 

1 

1 

•^.np.o„w|  Si  s;  SI  Si  Si  Si  3i  S:  §i  Si 

1 

•8^nuo9H  1    -":    -:    -;    '^\    -*:    -^j    --;    -;    -^    wj 

•SdJBAIJJ 
pUB  'SSBI>^SJU  'igiBAU  J 

§^   |i   §i  §1  21   §i  §:   §1   §1   §i 

1 

1 

•( 

89PBJ3  i[B)  sin9j}nBq3 

M    M    M    i    M 

•S09K  puB  S09W  JoniO 

n\     n;     e^i     w;     m;     cm;     c*;     coj     eo  i     eo; 

'ejoaoSB^  pav 

'8J9[pp«S      'sj90qS9SJ0H 

'*^ 

•sjlSg  puB  IP  I  8J[3a 

cm;     m;     c«;     oj;     «;    «;    «;     e*c«;     e«; 

§ 

•sc 

•S31000 

•*;     ^i     •*;■•*:     •<*;'     -t>\     -v;     ■<«<:     eoi     co ; 

? 

Lioo 9aOTq  puB sdjoo  1    g;    Si    Si    Si    Sj    Sj    Si    Si    Si    Si    ! 

CQ 

•8<ire9aa98  1    g;    o:    o;    o^    oi    o;    ^;    2;    2;    S-    \ 

1 

c»;     c*\     «:     Ni     «:      Mi     m;     wi     «;     «; 

'10  I  '8i3s  pn9  s)3s  )SI 

-H .'     .^  •■     .^ ;     ^ ;     -< :     ^ :     t-« .     -.  |     i-i ;     .-» ; 

•8;3S  ^Iddng  n39H  | 

•B^g  9apBTipjo  pire 
CTreiojJ509ia  3i8  a9»85K 

::;::•!•:: 
:::::!:•:: 
::••::::;• 

•BjnTO3j9s  dsoH  pire 

•sitns93j9g  wb  pmi  ^ 
'p3    J8  's^oBoSjog  Kt) 

(4 

w   - 
o 

•poqOBJJV  1         :         •        :         i        1        ;         :         :         !        ;     1 

•airasqv  1    -<:    ^;    ^;    ^i    ^j    ^;    -^i    ^j    «;    M: 

•3[0TS  f      ;     ;      ;      1     ;     1      :      i     ;      ■ 

■iCmp  [Bioeds  no  (                                       :        •        i               •        = 

•siireu9ition  Puoo9g  I    «;    cj    <n;    c*;    «i    c»i    wi    cm.    «;    ca\    j 

•sjuuuD'^nan  ^&nj[  j    <>»:    c*;    c»;    «;    c*\    «;       ;    c*;    cm.-    es»:    j 

•JJO  PPW  P°«  sutB^dBO  1       i       i       i       i       ;       i       !              =        M 

•qiuomjo  ^BQ 

«;     <n:     eo;     •««<:     •«!     «!     r*:     «:     o>i     c;     j 

COMPANY  ADMINISTRATION 


17 


o< 


CO 


i 


a  o 


18 


COMPANY  ADMINISTRATION 


MEN  MESSING  WITH  ORGANIZATION 


I 


0^ 


.<*> 

f^ 


CQ 


DATE 

Daily  AveraKc 

Strength  for 

Ration. 

Number  Mpn 
Messing  with 
Organization 

+  or.- 

Correction  for 

Percentage 

Net  Number 
Rations  Due 
Organization 

JULT 

1 

248 

246 

12 

234 

2 

247 

245 

12 

233 


t 

244 

242 

12 

230 

4 

245 

243 

12                               231 

5 

245 

243 

12                             231 

« 

246 

244 

12               1               232 

7 

246 

244 

12               1               232 

8 

247 

244 

12               j               232 

9 

234 

231 

12 

219 

10 

237 

234 

12 

11 

"■      - - 

12 

18 

14 

15 
16 
17 

18 
19 
20 
21 
22 
23 
24 

' 

25 
26 
27 



28 

29 
30 
31 

TOTAL  RATIONS  DUE  ORGANIZATION: 


2296 


COMPANY  ADMINISTRATION 


19 


Insert  to  Morning  Report  for  Ration  Account. 
To  be  fastened  inside  front  cover. 

Value  of  One  Ration  During  Month:  $ 


MEN  AUTHORIZED  TO  MESS  SEPARATELY. 


NAME  AND  GRADE. 


Barker,  Lee,  1st  Sgt 

Plumber,  J.  C,  Sup  Sgt 
Capps,  M.  M.,  Sgt 


PERIOD. 


July> 


1-10 
1-10 
^10 


NUMBER  OF 
RATIONS. 


Number  of  rations  commuted 

Value  of  rations  at  $0.43 

Ten  per  cent  addition t 

Total  commutation  due  men  messing  separately. 


23 
S  9.89 
10.99 


I 


it 
t 


i 
s 


S10.88 


20  COMPANY  ADMINISTRATION 

July  8:  Strength  for  rations  at  midnight  July  7-8,   247    (248   "total 

present," — 2  "sick  in  hospital," +  1  "attached  for  rations  only"). 

For  breakfast ...    247 

For  dinner 247     (Pvt.  Wilcox  dropped  and  Pvt.  Hall  taken  up  after  breakfast.) 

For  supper 247 

3)741  =247="daily  average  strength  for  rations"  for  July  8. 

July  9:  Strength  for  rations  at  midnight  July  8-9,   247    (248   "total 

present," — 2  "sick  in  hospital," +  1  "attached  for  rations  only"). 

For  breakfast ...   247 

For  dinner 228     (Pvt.  Ball  taken  up  and  20  soldiers  dropped  after  breakfast.) 

For  supper 228 

3)703  =  234>^,  or  234  =  "daily  average  strength  for  rations"  for  July  9. 
July  10:  Strength  for  rations  at  midnight  July  9-10,  228  (229  "total 
present," — 2  "sick  in  hospital," +  1  "attached  for  rations  only"). 

For  breakfast ...   228 

For  dinner 242     (14  Rets,  taken  up  after  breakfast.) 

For  supper 242 

3)712=237J^,  or  237  =  "daily  average  strength  for  rations"  for  July  10. 

c.  It  will  be  observed  from  the  foregoing  computations — 

(1)  That  a  fraction  of  one-third  is  disregarded,  while  a  fraction  of 
two-thirds  is  counted  as  a  unit. 

(2)  That  a  soldier  sick  in  hospital  at  the  station  of  his  company  is 
attached  to  the  hospital  for  rations;  whereas  one  sick  in  quarters  is  rationed 
with  his.  company. 

(3)  That  a  change  of  status  of  a  soldier  with  regard  to  rations  is  assumed 
to  have  occurred  after  breakfast  and  before  dinner  unless  otherwise  stated 
in  remarks. 

(4)  That  a  soldier  in  confinement  messing  with  his  company  is  so  ac- 
counted for. 

d.  The  "daily  average  strength  for  rations"  as  determined  above  from 
the  tabulation  and  remarks  on  the  morning  report  will  be  entered  day 
by  day  in  the  column  "Daily  Average  Strength  for  Rations"  of  the  ration 
account  in  the  front  of  the  morning  report.  The  names  of  men  authorized 
to  mess  separately,  the  period  so  messed,  and  the  number  of  rations  in- 
volved, will  be  entered  separately  as  soon  as  known  under  the  heading 
"Men  authorized  to  mess  separately."  At  the  end  of  the  ration  period 
this  latter  tabulation  will  give  the  amount  of  commutation*  to  be  delivered 
to  the  organization  for  payment  to  the  men  messing  separately.  The 
"Daily  average  strength  for  rations"  diminished  by  the  number  of  men 
authorized  to  mess  separately  will  give  the  entry  for  the  column  headed 
"Number  men  messing  with  organization."  This  latter  figure  is  the  basis 
upon  which  the  plus  or  minus  percentage  correction  prescribed  in  para- 
graph 1220,  Army  Regulations,  for  messes  of  various  strengths  is  made. 
Having  made  the  above  correction,  the  result  is  the  "Net  number  rations 
due  organization,"  which  is  entered  daily  under  the  column  so  headed. 
The  total  of  these  figures  for  the  ration  period  will  be  entered  on  the  ration 
return  as  described  in  paragraph  174g.  '*" 

18.  Station  or  location. — The  station  or  location  of  the  company  or 
detachment  will  be  stiated  on  the  left  of  the  page  devoted  to  "Station  and 
record  of  events,"  immediately  following  the   day  of    the    month.     If 


*  Such  amount  is  held  to  be  a  commuted  ration  as  disliguished  from   "commutation  of 
rations." 


COMPANY  ADMINISTRATION 


21 


there  is  no  change  during  a  10-day  period,  the  name  of  the  station  will 
be  stated  only  once.  On  the  march,  the  camp  or  bivouac  at  the  end 
of  the  day  will  be  considered  as  the  station  or  location  of  the  company  or 
detachment  for  the  purpose  of  the  report.  (See  model  in  paragraph  19.) 
19.  Record  of  events. — Under  this  heading  will  be  exactly  noted: 

a.  Actions  in  which  the  organization,  or  any  part  of  it,  has  been  engaged, 
reconnaissances,  marches,  maneuvers,  changes  of  station,  with  dates, 
places,  distances' marched,  etc.,  and  anything  of  particular  interest  re- 
lating to  the  discipline,  efficiency,  or  service  of  the  organization.  (See 
also  paragraph  47.) 

b.  The  names  and  grades  of  officers  and  enlisted  men  killed,  wounded 
or  missing  in  action,  or  captured  by  the  enemy,  with  dates  and  places. 
(Pars.  14/  and  193.) 


Model. 


Day  of 
month . 


Station  and  record  of  events. 


J-10 
11-14 

15 

16 
17 
18 
19 
20 


21-23 
24 


25-27 
28 


29-31 


Galveston,  Tex.     Usual  camp  duties. 

Galveston,  Tex.     Usual  camp  duties. 

La  Marque,  Tex.  Left  Galveston  7.05  a.  m.  en  route  to  Houston  on  practice 
march;    arrived  at  La  Marque  1.30  p.  m.;    distance  marched,  13  miles. 

Hulen  Park,  Tex.  Left  La  Marque  8.30  a.  m.;  arrived  at  Hulen  Park  10.05 
a.  m.;    distance  marched,  63^  miles. 

Webster,  Tex.  Left  Hulen  Park  8.24  a.  m.;  arrived  at  Webster  12.10  p.  m.; 
distance  marched,  9  miles. 

Dumont,  Tex.  Left  Webster  7.17  a.  m.;  arrived  at  Dumont  12.05  p.  m.;  dis- 
tance marched,  13J^  miles. 

Magnolia  Park,  Houston,  Tex.  Left  Dumont  8.03  a.  m.;  arrived  at  Magnolia 
Park,  Houston,  11.40  a.  m.;    distance  marched,  9  miles. 

Galveston,  Tex.  Left  Magnolia  Park  6.00  a.  m.;  arrived  railroad  station, 
Houston,  by  marching  4  miles.  Entrained  and  left  Houston  at  12.05  p.  m.; 
arrived  at  Galveston  2.15  p.  m.;    distance  traveled  by  rail,  48  miles. 

Galve§ton,  Tex.     Usual  camp  duties. 

At  sea  on  U.  S.  A.  T.  Kilpatrick.  Embarked  11.30  a.  m.;  sailed  for  Vera  Cruz, 
Mex.,  5.30  p.  m. 

On  U.  S.  A.  T.  Kilpatrick  en  route  to  Vera  Cruz,  Mex. 

On  board  U.  S.  A.  T.  Kilpatrick  at  Vera  Cruz,  Mex.  Arrived  at  Vera  Cruz  at  7.30 
a.  m.     Total  distance  traveled  by  water,  628  miles. 

Vera  Cruz,  Mex.  Disembarked  at  Vera  Cruz  8.00  a.  m.  29th;  taking  station 
there  and  performing  usual  camp  duties,  provost  guard  duty  in  city,  and  out- 
post duty  south  of  city. 


20.  Additional  sheets. — Additional  sheets  will  be  attached  for  "Re- 
marks" and  for  "Station  and  record  of  events,"  if  the  space  allotted 
therefor  proves  insufficient. 

21.  Use  of  indelible  pencil  and  red  ink. — Normally  the  morning  report 
will  be  prepared  with  ink,  but  when  pen  and  ink  are  not  available  an 
indehble  pencil  may  be  used  for  the  purpose.  Red  ink  will  not  be  used 
in  preparing  morning  reports  except  as  prescribed  in  paragraph  12,  and 
for  ruling  off  ration  periods  within  the  month.     (Par.  174.) 

22.  Filing.— The  current  morning  report  will  be'  kept  in  front  of  the 
"Reminder"  in  the  miscellaneous  tray  of  the  company  field  desk.  At 
the  end  of  the  month  the  closed  morning  report  with  the  closed  duty 
roster  will  be  placed  in  front  of  the  month  card  of  the  month  just  ended, 
where  it  will  be  kept  for  one  year,  or  until  this  month  card  reappears  in 
front  of  the  month  cards  in  the  "Reminder."  The  morning  report  will 
then  be  placed  in  the  front  of  the  guide  card  "Returns"  in  the  permanent 
file.     (Pars.  205  and  215.)  ' 


22  COMPANY  ADMINISTRATION 


SICK    REPORT 


23.  Company  sick  report,  Form  No.  339,  A.  G.  O. — a.  When  an  enlisted 
man  is  in  need  of  medical  attention,  his  name  with  Army  serial  number 
will  be  placed  upon  the  company  sick  report  preliminary  to  this  attend- 
ance at  sick  call.  In  an  emergency  or  when  a  soldier  is  in  need  of  im- 
mediate medical  attention,  his  name  will  be  entered  upon  the  company 
sick  report  which  will  be  sent  to  the  hospital,  infirmary,  dispensary,  or 
other  place  of  holding  sick  call,  as  soon  as  practicable. 

h.  The  company  sick  report  consists  of  two  parts: 

(1)  The  company  officer's  report. 

(2)  The  medical  officer's  report. 

c.  (1)  The  company  officer's  report  will  be  prepared  in  the  company 
and  will  be  signed  by  a  commissioned  officer  of  the  company.  Whenever 
practicable  it  should  be  completed  and  signed  before  the  sick  report  is 
sent  to  the  medical  officer. 

(2)  The  first  entry  for  each  occasion  will  be  made  on  the  line  immediately 
following  the  signatures  of  the  company  officer  and  medical  officer  to  the 
preceding  entry.     (Par.  26.) 

(3)  If  the  company  officer  cannot  state  definitely  whether  the  alleged 
sickness  or  injury  originated  in  the  line  of  duty,  he  will  place  an  interroga- 
tion point  (?)  in  the  column  provided  for  such  expression  of  opinion. 
(Par.  24.) 

(4)  The  sick  report  will  be  sent  to  the  place  of  holding  sick  call  by  the 
noncommissioned  officer  in  charge  of  the  detachment  of  enlisted  men 
desiring  medical  treatment  and  returned  to  the  company  by  the  same 
means. 

d.  The  medical  officer's  report  will  be  filled  in  and  signed  at  the  hospital 
infirmary,  dispensary,  or  other  place  of  holding  sick  call.  The  company 
sick  report,  when  signed  by  the  medical  officer,  will  be  returned  to  the 
company  without  delay  in  order  that  the  company  commander  may 
make  disposition  of  the  enlisted  men  whose  names  appear  thereon  in  ac- 
cordance with  the  medical  officer's  report,  namely,  as  "Sick  in  hospital," 
"Sick  in  quarters,"  or  "Duty."     There  is  no  such  status  as  "Light  duty." 

24.  Line  of  duty. — -a.  Every  disease  or  injury  suffered  by  an  officer 
or  enlisted  man  while  in  military  service  of  the  United  States  should  be 
reported  as  originating  in  the  line  of  duty  unless  the  reporting  officer 
knows  personally  or  by  credible  information,  (1)  that  the  disease  or  injury 
existed  before  the  man  entered  the  service;  (2)  that  it  was  incurred  while 
the  man  was  absent  on  furlough*  or  without  permission;  or,  (3)  that  it 
resulted  from  willful  neglect  or  immoral  conduct  of  the  man  himself. 
(See  "Line  of  duty,"  Digest  of  Opinions  of  the  Judge  Advocate  General.) 

h.  (1)  When  a  soldier  is  unable  to  perform  duty,  sick  in  quarters  or  in 
hospital,  for  more  than  one  day  as  result  of  his  own  intemperate  use  of 
drugs  or  alcoholic  liquors  or  other  misconduct  he  forfeits  pay  for  the 
period  he  is  unable  to  perform  duty  and  is  required  to  make  good  the 
time  lost  before  he  is  discharged  or  furloughed  to  the  reserve  (A.  W.  107; 
par.  229,  C.  of  O.).  When  the  company  commander  or  the  medical  officer 
is  of  the  opinion  that  the  sickness  of  a  soldier  results  from  his  own  intem- 


*  Disability  resulting  from  or  incurred  while  on  furlough  must  be  made  the  subject  of  rea. 
sonable  inquiry  on  the  part  of  the  organization  commander  before  being  reported  as  in  line  of 
duty. 


COMPANY  ADMINISTRATION 


23 


O 

CO 
CO 

>  I 


ft; 


I 


24  COMPANY  ADMINISTRATION 

perate  use  of  drugs  or  alcoholic  liquor  or  other  misconduct  and  an  ab- 
sence from  duty  is  involved  which  results  in  penalty,  the  notation 
"No;  GO  31,  1912,"  will  be  made  in  the  columns  "In  line  of  duty,"  as 
prescribed  in  paragraph  229,  Compilation  of  Orders.  When  the  opinions 
of  the  company  commander  and  medical  officer  are  in  accord,  the  finding, 
if  approved  by  the  commanding  officer,  will  be  final.  In  such  case  the 
commanding'  officer  will  signify  his  approval  by  entering  the  word  "Ap- 
proved" with  his  official  signature  in  the  column  "Disposition"  opposite 
the  last  entry  of  the  name  of  the  soldier  on  the  sick  report.  If  the  com- 
manding officer  does  not  concur  in  the  finding  of  the  company  commander 
and  medical  officer  he  will  similarly  signify  his  disapproval  by  entering 
the  word  "Disapproved"  with  his  official  signature  in  the  column  "Dis- 
position." In  case  the  company  commander  and  medical  officer  are  not 
in  accord,  or  in  case  the  company  commander  and  medical  officer  are  in 
accord  but  the  commanding  officer  dissents,  a  board  of  officers  will  be 
convened  and  action  had  as  prescribed  in  paragraph  229,  Compilation  of 
Orders. 

(2)  When  an  entry  of  "No;  GO  31,  1912"  is  made  on  a  company  sick 
report,  the  officer  or  enlisted  man  in  whose  case  the  notation  is  made  will 
be  informed  of  the  entry  by  the  company  commander  without  unnecessary 
delay,  and  such  officer  or  enlisted  man  so  informed  will  thereupon  be 
afforded  an  opportunity  to  appear  before  the  commanding  officer  and 
present  his  objections  to  such  entry  and  to  produce  and  offer  any  evidence 
or  facts  which  he  desires  to  be  considered  in  connection  therewith. 

(3)  Generally,  the  sick  report  will  be  submitted  to  the  commanding 
officer  for  action  indicated  in  subparagraph  (1)  when  the  soldier  is  returned 
to  duty,  or  his  name  otherwise  dropped  from  the  sick  report;  but  it  may 
be  submitted  for  such  action  at  an  earlier  date  when  necessary  or  desirable 
to  determine  the  pay  status  of  the  soldier  for  the  current  or  a  preceding 
month,  or  when  the  soldier  is  to  be  transferred  to  a  base  or  general  hospital 
or  to  a  hospital  at  another  post,  camp,  or  station. 

(4)  An  enlisted  man  in  whose  case  there  is  pending  a  question  as  to 
whether  sickness  was  the  result  of  his  own  intemperate  use  of  drugs  or 
alcoholic  liquors  or  other  misconduct  will  not  be  paid  for  any  period  during 
which  such  question  is  pending  and  during  which  he  is  not  able  to  do 
duty  by  reason  thereof.  In  order  that  the  personnel  adjutant  may  be  in- 
formed of  a  possible  stoppage  of  pay  of  the  soldier,  the  sick  report 
will  be  sent  to  the  personnel  adjutant  as  soon  as  practicable  after  an  entry 
of  "No;  GO  31,  1912"  has  been  made.  The  personnel  adjutant,  after 
making  provisional  notation  on  the  pay  rolls  of  the  company  and  the  pay 
card  of  the  soldier,  will  affix  his  initials  in  the  column  "Date"  on  the 
company  sick  report  opposite  the  name  of  the  soldier  in  the  first  entry 
in  which  the  notation  "No;  GO  31,  1912"  appears.  When  the  command- 
ing officer  approves  a  concurring  opinion  of  the  company  commander 
and  medical  officer,  the  sick  report  will  be  submitted  to  the  personnel 
adjutant,  who,  after  making  necessary  entries  on  the  .pay  rolls  of  the 
company  and  the  pay  card  of  the  soldier,  will  affix  his  initials  in  the  "Date" 
column  on  the  company  sick  report  opposite  the  name  of  the  soldier  in 
the  last  entry  in  which  the  notation  "No;  GO  31,  1912"  occurs.  Should 
the  personnel  adjutant  fail  or  neglect  to  initial  the  company  sick  report 
as  prescribed  in  this  subparagraph  his  attention  will  be  called  to  the  matter 
by  the  company  commander. 


COMPANY  ADMINISTRATION  25 

(5)  The  report  of  a  board  of  officers  convened  as  contemplated  in  sub- 
paragraph (l),  after  final  action  thereon,  will  be  submitted  to  the  personnel 
adjutant,  who,  after  making  necessary  entries  on  the  pay  rolls  of  the 
company  and  the  pay  card  of  the  soldier,  will  indorse  on  the  report  the 
words  "Entered  on  pay  rolls  and  pay  card"  and  add  his  initials.  The 
report  will  then  be  transmitted  to  the  company  commander,  who,  after 
making  necessary  entries  on  the  service  record  of  the  soldier,  will  indorse 
on  the  report  the  words  "Entered  on  service  record"  and  add  his  initials. 
The  report  of  the  board  of  officers  will  then  be  forwarded  directly  to  The 
Adiutant  General  of  the  Army  for  file  in  his  office  with  the  individual 
record  of  the  enlisted  man. 

(6)  Since  no  penalty  attaches  in  case  of  an  absence  from  duty  for  only 
one  day  as  result  of  intemperate  use  of  drugs  or  alcoholic  liquors  or  other 
misconduct,  the  action  of  the  commanding  officer  in  such  case  is  not  neces- 
sary, and  the  sick  report  will  not  be  submitted  for  action  indicated  in  sub- 
paragraph (1).  However,  if  the  sick  report  was  sent  to  the  personnel 
adjutant  on  the  day  the  soldier  was  first  marked  *'No;  GO  31,  1912," 
although  the  duration  of  sickness  did  not  exceed  one  day,  it  will  again  be 
submitted  to  the  personnel  adjutant,  who,  after  making  necessary  correc- 
tion of  his  provisional  entry  on  the  pay  rolls  and  pay  card,  will  initial  the 
entry  on  the  sick  report  as  prescribed  in  subparagraph  (4). 

(7)  When  a  soldier  is  on  the  guardhouse  sick  report  the  officer  of  the 
day  will  perform  the  same  ftmctions  relating  thereto  as  required  of  the 
company  commander,  and  will  notify  the  soldier's  company  commander 
of  the  soldier's  exact  status.     (Par.  14g.) 

25.  Erasures. — Erasures  on  the  company  sick  report  are  prohibited. 
A  line  drawn  across  an  erroneous  entry  will  sufficiently  indicate  its  elimina- 
tion. All  eliminations  and  corrections  will  be  authenticated  by  certificate 
of  the  officer  making  them,  written  on  the  margin  of  the  page. 

26.  Authentication. — The  signatures,  rank,  and  organization  or  arm  or 
staff  corps  or  department  of  the  company  officer  and  medical  officer  will 
all  be  placed  on  the  line  immediately  below  the  last  entry  for  the  occasion, 
each  officer  signing  beneath  the  items  of  his  report. 

27.  Filing. — The  current  sick  report  will  be  filed  in  front  of  the  "Re- 
minder" in  the  miscellaneous  tray  of  the  company  field  desk.  A  sick- 
report  book  will  be  completely  used  before  a  new  one  is  started.  When 
cornpletely  used,  a  sick-report  book  will  be  placed  in  front  of  the  month 
card  of  the  current  month,  where  it  will  be  kept  for  one  year,  or  until  this 
month  card  reappears  in  front  of  the  month  cards  in  the  "Reminder." 
The  sick  report  will  then  be  removed  and  placed  in  the  first  year  of  the 
five-year  file.     (Pars.  205,  213.) 

DUTY    ROSTER 

28.  The  duty  roster,  Form  No.  342,  A.  G.  O. — a.  A  duty  roster  is  a  list 
of  officers  or  men  for  duty,  with  a  record  of  the  duty  performed  by  or  the 
status  of  each.  Generally  details  for  duty  are  so  made  that  the  one 
longest  off  duty  is  the  first  for  detail.  Details  so  made  are  said  to  be  made 
by  roster.  (Par.  355,  A.  R.)  In  companies  the  duty  roster  is  kept  on 
Form  No.  342,  A.  G.  O.  (See  model  in  paragraph  34.)  The  terms  of  "Duty 
roster"  and  "Roster  of  troops"  (par.  36)  are  used  to  designate  different 
rosters  and  must  not  be  confused. 


26 


COMPANY  ADMINISTRATION 


O 

a* 
si 


CO 


I 


i\ 


2^ 


I 


.A 

<N 

«" 

o 

^ 

(M 

IH 

$~> 

^ 

a. 

-* 

< 

(M 


i 


ob^ 


M 


o 


CJ 

CJ 

-«J 

4-> 

ID 

«J 

•♦-» 

t 

> 

> 

> 

> 

cu 

a< 

CU 

CU 

Ol 

«o 

r>. 

00 

00 

»o 

« 

CO 

CO 

Tt< 

COMPANY  ADMINISTRATION 


27 


28  COMPANY  ADMINISTRATION 

b.  Company  commanders  will  supervise  the  keeping  of  company  duty 
rosters.     All  duties  performed  by  roster  must  be  duly  credited. 

c.  The  duty  roster  consists  of  two  parts:  (1)  roster  for  guard  duty, 
(2)  roster  for  other  duties. 

29.  Roster  for  guard  duty. — a.  On  the  roster  for  guard  duty  each  soldier 
will  be  charged  with  the  number  of  days  he  has  been  present  and  available 
for  guard  duty  since  his  last  tour,  with  the  exception  that  when  not  available 
on  account  of  absence  without  leave,  in  arrest,  in  confinement  or  on  pass, 
he  will  be  charged  the  same  as  if  he  had  been  present  and  available,  the 
numerals  being  inserted  in  the  square  just  above  the  letter  indicating  his 
status.     (See  model  in  paragraph  34.) 

b.  A  S9ldier  on  furlough,  detached  service,  extra  duty,  special  duty, 
missing  in  action,  or  present  or  absent  sick,  will  not  be  charged  for  days  off 
duty  while  not  available,  and  upon  returning  to  duty  will  resume  the  status 
on  the  roster  he  had  when  he  became  nonavailable. 

c.  The  soldier  longest  off  duty,  as  indicated  by  the  numeral  in  the  date 
column,  will  ordinarily  be  the  first  for  detail  for  guard. 

d.  If  the  soldier  is  available  but  not  required  for  guard  duty,  the  numeral 
showing  the  number  of  days  since  he  performed  guard  duty  will  be  placed 
in  the  proper  place  opposite  his  name.  The  performance  of  a  tour  of  main 
guard  duty  is  indicated  thus:  /////.  Any  special  guard  duty,  such  as 
stable  guard,  may  be  similarly  indicated,  with  the  addition  of  the  initial 
letter  in  the  open  half  space,  thus:  S///// . 

e.  The  detail  for  supernumerary  should  fall  generally  to  the  man  next 
for  detail. 

30.  Roster  for  other  duties. — a.  At  the  beginning  of  the  month,  in  the 
proper  column  opposite  each  man's  name,  will  be  inserted  the  date  when 
he  last  performed  the  duty  specified,  using  the  abbreviated  name  of  the 
month  and  the  numeral. 

b:  The  soldier  longest  off  duty  as  indicated  by  the  date  when  last  per- 
formed, or  absence  of  date,  will  be  ordinarily  the  first  for  detail  for  the 
duty.  When  a  detail  for  any  one  of  these  duties  has  been  determined 
upoh,  a  horizontal  line  will  be  drawn  through  the  date  indicating  when  the 
duty  was  last  performed  and  the  numeral  inserted  indicating  the  day  of 
the  I  month  on  which  the  duty  is  performed.  If  again  detailed  for  this 
duty  during  the  month,  a  horizontal  line  will  be  drawn  through  this  last 
date  and  the  numeral  indicating  the  new  date  recorded.  (See  model 
roster.) 

c.  The  necessary  entries  relative  to  any  regular  duty  by  roster  not  pro- 
vided'fof"  on  the  form  will  be  shown  in  one  of  the  blank  columns  provided 
for  that  purpose,  the  nature  of  the  duty  being  shown  in  the  heading  of  the 
column.     (See   "Detached  service"  in  model  roster.) 

d.  Jn  case  of  a  detail  for  detached  service  hy  roster,  a  dash  will  follow 
the  numeral  to  indicate  the  date  of  departure.  But,  since  detached  service 
is  a  variable  duty  as  regards  length  of  time,  it  is  the  day  of  return  that 
determines  "when  last  performed";  upon  return  from  such  detached  service, 
a  horizontal  line  will  be  drawn  through  date  of  departure,  and  the  date  of 
retifrn  will  be  inserted  after  the  dash.  This  does  not  apply  to  detached  ser- 
vice other  than  by  roster. 

31.  Preparation  and  amendment  of  roster. — a.  Names  will  be  entered 
on  the  duty  roster  in  the  order  in  which  the  service  records  are  filed.  (Par. 
118.)     At  the  end  of  the  month  the  dates  when  duties  were  last  performed 


COMPANY  ADMINISTRATION  '  29 

will  be  transferred  to  the  proper  spaces  on  the  roster  for  the  ensuing  month, 
the  roster  being  newly  arranged  to  include  changes  during  the  past  month. 

b.  All  gains  during  the  month  will  be  taken  up  at  the  foot  of  the  roster 
following  the  last  name  entered,  indicating  the  date  effective  by  appropri- 
ate entry  in  the  date  column.  All  losses  will  be  recorded  by  entering  the 
word  "discharged,"  "transferred,"  "died,"  "deserted,"  etc.,  the  entry 
beginning  in  the  date  column  on  which  effective. 

c.  The  following  abbreviations  are  prescribed  for  guard  rosters  and 
supplement  Special  Regulations  No.  56  for  this  purpose  only: 

A — Absent  without  leave. 

AC — Absent  in  confinement. 

AS — Absent  sick. 

Ar — Arrest  in  quarters. 

C — Confinement. 

CSk — In  confinement  sick. 

DS — On  detached  service. 

ED — On  extra  duty. 

F — On  furlough. 

P — On  pass. 

Ret — Recruit. 

SD — On  special  duty. 

Sk— Sick. 

32.  Exceptions. — Departures  from  these  instructions  may  be  authorized 
by  the  commanding  officer  when  a  strict  application  would  allow  an  im- 
proper advantage  or  work  a  hardship. 

33.  Filing. — 'The  current  duty  roster  will  be  filed  in  front  of  the  "Re- 
minder" in  the  tray  of  the  field  desk.  At  the  end  of  the  month  the  closed 
roster  will  be  filed  with  the  month  card  to  which  it  pertains  until  the  card 
next  appears  when  the  duty  roster  may  be  destroyed.  (Par.  205;  par.  282, 
A.  R.) 

34.  Model  duty  roster. — The  following  model  indicates  the  method  of 
keeping  the  duty  roster.  It  includes  extracts  from  the  duty  roster  for  the 
month  of  July  and  complements  the  model  morning  report  in  paragraph  16. 


Section  IV 
PERIODICAL  COMPANY  REPORTS  AND  RETURNS 


Paragraph 

Report  of  change  and  memorandum  of  transmittal 35 

Roster  of  troops 36 

COMPANY  RETURNS 

Company  returns,  Form  No.  30,  A.  G.  O..  prepared  by 37 

Company  returns  not  prepared  by  companies  serving  at  headquarters  of  the  regi- 
ment  38 

Detached  companies 39 

Detachments  of  staff  corps  and  departments _ 40 

Attached  officers  and  enlisted  men__ 41 

White  and  colored  troops 42 

Special  forms  for  use  by  staff  corps  and  departments 43 

Preparation  of  the  return 44 

Effective  strength 45 

Alterations  since  last  monthly  return 46 

Record  of  events 47 

Disposition  of  copies  of  return 48 

Filing _ 49 

PAY  ROLLS 

Instructions  for  the  preparation  of  pay  rolls _ 50 

Preparation  of  pay  rolls  by  personnel  adjutant 51 

Pay  rolls  of  detached  companies ''52 

Procedure  when  company  is  detached 53 

Procedure  when  company  rejoins  regiment  or  station 54 

Signing  and  extension  of  pay  roll _ 55 

Deposits 56 

Company  collections — _ __  57 

Procedure  after  payment 58 

Payment  by  express  or  check 59 

Part  collection  of  stoppage 60 


REPORT   OF   CHANGE. 

35.  Report  of  change. — ^When  a  separate  or  detached  company  or  a  de- 
tachment is  serving  alone  the  commander  thereof  will  render  reports  of 
changes,  Form  No.  647o,  A.  G.  O.  (enlisted  men),  and  Form  No.  648a, 
A.  G.  O.  (officers),  as  prescribed  in  Special  Regulations  No.  58,  or  will 
designate  a  subordinate  officer  for  this  duty.  He  will  also  render  memoranda  ♦ 
of  transmittal  Form  6476  {enlisted  men)  and  6486  {officers).  It  is  the  duty 
of  all  commanding  officers  to  see  that  reports  of  changes  are  rendered  as  re- 
quired by  regulations.     (Cir.  No.  291,  W.  D.,  1919.) 

ROSTER   OF   TROOPS. 

36.  Roster  of  Troops. — a.  The  company  monthly  roster  of  troops  (Form 
No.  703,  A.  G.  O.)  is  prepared  by  the  personnel  adjutant  and  is  retained  by 
him  for  use  at  the  headquarters  of  the  command  or  station  for  a  period  of 

30 


COMPANY  ADMINISTRATION 


31 


No 

No. 

Personnel  Adjutant. 

DAVIDSON               HENRY    L.             R623742 

(Surname.)                   (Christian  name.)          (Army  serial  number.) 

.OX Co.  - -A.^  .65th  jnf. 

(Grade. )                (Company  and  regiment  or  arm  or  corps  or  department. ) 

(Cr 

REPORT  OF  CHANGE— For  the  twenty-four  hours 
ending  at  midnight .j^^y..^. ,  IS-jjj.. 

REPC 
endin 

Died  of  disoftee. 

HQ  65th  Inf  yCanp  Brady,  Md. 

John  P.Stone      John  p. stone 

No 1 - ^^t-6§*h  l-rf-- - 

Personnel  Adjutant. 
Ponu  TCo. &i7a.  A.  Ci.  O.— June  4,  lf)i9 

No. 

J— Wi. 

Model  Report  of  Change  (enlisted  men).    The  Report  |of  change  (oflBcers),  Form  No. 
648a  (blue),  does  not  differ  materially  from  this  blank. 


Personnel  Adjutant 


REPORT  OF  CHANGES— OFFICERS 

For   the    twenty-four    hours   cniiiug   at   mid- 

night  J«ly.4. ..  19  .^.. 

Reports      of     Change      forwarded      hereN^ith 

Numbers  ....t to  P 

Date  covered  by  last  report    July -3-.  19    i9- 

HQ  65th  Inf ,Camp  Brady, Md. 

(Organization  or  headquarters  and  place  from  wjiioh  rendorod  ) 

John  P.Stone 

John  P».Stone 

Capt.65tJh.Lof 

Personnel  Adjutant. 

Form  No.  G48l>,  A.  O.  O.— Dec  4,  1919. 


Model  Report  of  Changes  (officers).  Memorandum  of  Transmittal  of  reports  of  change. 
The  Memorandum  of  Transmittal  (Form  No.  647b)  of  reports  of  change — enlisted  men — 
does  not  differ  except  in  color — Officers,  blue;  Enlisted  men,  white. 


one  month,  or  until  the  roster  for  the  succeeding  month  is  prepared,  when 
it  is  transmitted  to  the  company  for  file.  (S.  R.  No.  58.)  {Edition  of 
1920. )  When  received  in  the  company  the  roster  of  troops  will  be  filed  with 
the  closed  morning  report  for  the  same  month  in  front  of  the  month  card  for 
the  month  to  which  the  roster  and  morning  report  pertain,  where  it  will  be 
kept  for  one  year  or  until  this  month  card  again  appears  in  front  of  the 


32 


COMPANY  ADMINISTRATION 


month  cards  in  the  "Reminder."     The  roster  of  troops  will  then  be  placed 
in  the  returns  section  of  the  permanent  file.     (Pars.  22  and  215.) 

b.  When  a  separate  or  detached  company  or  a  detachment  is  serving 
alone  the  roster  of  troops  of  the  company  or  detachment  required  by 
Special  Regulations  No.  58  {Edition  of  1920)  will  be  preparefi  by  the  com- 


*  Roster  of  Troops. 

*  Roster  of  Officers. 


(Organization) 


MONTHLY  ROSTER 
(first  sheet) 

_    At  midnight 


19. 


(Station) 


The  following  roster  consisting  of sheets  contains  the  names  of  all 

members  of  this  organization  or  detachment  and  of  those  attached  thereto, 
and  the  names  of  all  officers  and  enlisted  men  who  have  been  transferred, 
discharged,  or  otherwise  separated  therefrom  since  the  date  of  the  last 
monthly  roster. 

Unless  otherwise  indicated  opposite  his  name  each  officer  and  enlisted 
man  whose  name  appears  on  this  roster  is  present  at  the  station  indicated 
above.  ' 


(Signature) 


(Name  typewritten) 


Personnel  Adjutant. 

(Rank  and  organization) 


Form  No.  703,  A.  G.  O. 
Feb.  10,  1920.       . 


*  Strike  out  words  not  applicable, 
see  instructions  on  other  side. 


pany  or  detachment  commander  or  by  the  officer  designated  to  render  the 
reports  of  changes  for  the  company  or  detachment.    (Par.  35.)* 

*  This  roster  is  also  used  as  a  "Special"  roster  for  officers  in  connection  with  troop  move, 
ment  returns  (see  footnote  to  par.  37.) 


COMPANY  ADMINISTRATION 


33 


Instructions. 

1.  This  form  will  be  used  as  a  first  sheet  for  each  monthly  or  special  roster  of  officers, 
monthly  roster  of  troops,  and  each  copy  thereof.  When  additional  sheets  are  required  to 
complete  the  roster  they  will  be  prepared  on  paper  of  good  quality  and  of  the  same  size  as 
this  form;  and  there  will  be  written  at  the  top  of  each  additional  sheet  the  number,  count- 
ing the  form  as  sheet  1,  and  the  organization,  station,  and  date  for  which  rendered. 

2.  Rosters  will  be  prepared  in  conformity  with  instructions  contained  in  special  regu- 
lations and  with  the  following  model. 

3.  WHEN  USED  AS  A  SPECIAL  ROSTER  the  word  "MONTHLY"  in  the  caption 
will  be  stricken  out  and  the  word  "SPECIAL"  prefixed.  It  will  be  rendered  as  of  actual 
date  concerned  and  the  words  "At  midnight"  and  that  part  of  the  certificate  after  the 
word  "  thereto  "  in  the  second  line  to  the  end  of  the  sentence  will  be  stricken  out.  There 
will  also  be  written  across  the  top  of  the  form  "Change  of  station  from to " 


*  Roster  of  Troops. 


MONTHLY  ROSTER 
(first  sheet) 


Company  A,  65th  Inf 
(Organization) 


Camp  Brady,  Md. 
(Station) 


At  midnight 


July  31 


19 
19.- 


The  following  roster  consisting  of  1  sheet  contains  the  names  of  all  members  of  this  or- 
ganization or*  detachment  and  of  those  attached  thereto,  and  the  names  of  all  officers  and 
enlisted  men  who  have  been  transferred,  discharged,  or  otherwise  separated  therefrom, 
since  the  date  of  the  last  monthly  roster. 

Unless  otherwise  indicated  opposite  his  name  each  officer  and  enlisted  man  whose  name 
appears  on  this  roster  is  present  at  the.  station  indicated  above. 


J.  P.  Stone 


J.  P.  Stone 


(Signature) 


(Name  typewritten) 


Capt  65th  Inf Personnel  Adjutant. 

(Rank  and  organization) 


CAPTAIN 

PRIVATES 

1. 

Jones,  Marion  L. 

1. 

Arnold,  William    F.     9998789     DS     Ft 
Myer  Va  since  May  12/19. 

1st  lieutenants 

2. 

Austin,   Frederick  A.     685432     Absent 

Smith,  Norman  A. 

in  conf  at  Wash  Bks  DC  since  8th. 

Johnson,  Ernest 

2nd  lieutenants 

3 

Bows,  Frank  J.     654789.  Fur  Jun  27  to 

Lewis,  Peter  J.     Absent  Sk 

at   Walter 

*                 *                 * 

Reed  GH  since  Jun/ 19 

Attached  for  Duty 

1st  sergeant 
Barker,  Lee     R 178954 

1. 

PRIVATES. 

Vance,    Morris   G.     437547   Fr   Co.   A, 
16th  Inf. 

mess  sergeant 

Hospital  Corps 

Tucker,  Patrick     R7 14367 

PRIVATES. 

SUPPLY  SERGEANT 

1 

Quinton,  Michael  A.     876987 

Plumber,  John  C.     4324356 

Ordnance  Department 

SERGEANTS 

SERGEANT 

Capps,  Martin  M.     124567 

J 

Plumb,  Laurance  A.     768758 

Manville,    William    G.      R538756    Trtd 

fr  23rd  Inf  Jd  3rd. 

* 

1. 

PRIVATES   ICL. 

Young,  John     65437 

CORPORALS 

PRIVATES 

Ames,  Chester  E.     79563 

1. 

Pratt.  Franklin     54367 

* 

2 

Scott,  John  L.     546732 

COOKS 

Losses  During  the  Month 

Deming,  Floyd  D.     576879 

* 

SERGEANTS 

* 

1 

Banks,    David    432423      Trfd      to     18 

MECHANICS 

Cav  2nd. 

Atwell,  John  7634596  Awol 

since  28th. 

2 

Jackson.  Oscar  H.    474774  Trfd  to  66th 

*                   * 

* 

Inf.  9th. 

BUGLERS    ICL. 

CORPORALS 

Hendrick,  Thomas     43765 

1 

McAlexander,  Claude  N.  783456  Disch 
2nd. 

COOKS 

BUGLERS. 

Smith,   Emory  J.      742356. 

Absent    in 

1 

Davidson,  Patrick  T.     151674    Died  4th. 

conf  at  Col  Bks  0.  since  Jun 

19/19 

PRIVATES 

PRIVATES    ICL. 

1 

Connors,  James    689532    Fur  Res  3rd. 

Abrams.  Peter  888956.     Jd  9th. 

2 

Dawson.  Howard  S.     911643     Dropped 

* 

as  deserter  3rd. 

34  COMPANY  ADMINISTRATION 


COMPANY   RETURNS 

37.  Company  returns  (Form  No.  30,  A.  G.  O.)*  are  prepared  by — 

a.  Detached  companies  and  detachments  (par.  2c)  and  separate  com- 
panies and  detachments  of  all  arms,  staff  corps,  and  departments  (par.  2b). 

h.  Division  headquarters  troops,  engineer  trains,  and  mobile  ord- 
nance repair  shops. 

c.  Corps  mobile  veterinary  hospitals,  base  veterinary  hospitals,  veteri- 
nary hospitals,  ambiilance  service  sections,  mechanical  repair  shop  units, 
advance  animal  transport  depots,  base  animal  transport  depots,  field  re- 
mount depots,  auxiliary  remount  depots,  animal  embarkation  depots,  re- 
mount squadrons,  ship  repair  shops,  graves  registration  sections,  machine- 
shop  truck  units,  and  aero  squadrons. 

d.  All  other  units,  establishments,  and  institutions  similar  in  organization 
and  administration  to  a  separate  company  and  not  provided  for  in  a,  &,and  c. 

38.  Company  returns  not  prepared  by  companies  serving  at  the  head- 
quarters of  the  regiment. — A  company  return  is  not  prepared  by  a  com- 
pany serving  at  the  headquarters  of  the  regiment,  separate  battalion,  or 
similar  unit,  to  which  it  belongs.  The  data  concerning  such  a  company  for 
a  regimental  return  (Form  No.  41,  A.  G.  O.)  is  obtained  from  headquar- 
ters company  and  company  morning  reports. 

39.  Detached  companies. — a.  If  the  company  is  detached  from  the 
regimental  headquarters  a  return  will  be  prepared  and  will  contain  under 
the  heading  "Record  of  events"  the  information  concerning  company 
officers  necessary  to  prepare  the  regimental  roster  of  officers.  (Par.  476.) 
This  information  will  not  be  entered  on  the  return  of  a  separate  company. 

h.  If  the  detached  company  is  serving  under  a  field  officer  of  the  regi- 
ment the  return  will  be  forwarded  through  him.    (Pars.  813  and  828,  A.  R.) 

40.  Detachments  of  staff  corps  and  departments  attached  to  regiments 
and  similar  units. — Detachments  of  officers  and  enlisted  men  of  the  Medi- 
cal Department,  Ordnance  Department,  Veterinary  Corps,  or  other  staff 
corps  or  department,  assigned  to  duty  with  or  attached  to  regiments,  sepa- 
rate battalions,  or  similar  units  in  accordance  with  Tables  of  Organization, 
are  accounted  for  on  the  regimental  return,  and  the  same  instructions  with 
regard  to  returns  of  companies  of  a  regiment  apply  to  these  detachments, 

41.  Attached  officers  and  enlisted  men. — On  the  return  of  detached  com- 
panies, attached  officers  and  enlisted  men  belonging  to  other  companies  of 
detachments  of  the  same  regiment,  separate  battalion,  or  similar  unit  will 
be  shown  in  red-ink  figures.  All  other  attached  officers  and  enlisted  men 
will  be  shown  in  black-ink  figures.  Enlisted  men  shown  on  the  company 
morning  report  in  the  column  "Attached  for  rations  only"  will  not  be  ac- 
counted for  on  the  company  return.     (Pars.  12  and  147w.) 

42.  White  and  colored  troops. — For  the  purpose  of  returns  troops  are 
classed  as  white  or  colored,  f  On  company  returns  the  classes  will  be  ac- 
counted for  on  separate  lines  as  indicated  on  the  form. 

*  This  Return  and  corresponding  returns  provided  for  larger  units  and  authorized  for 
staff  corps.  Departments  and  operating  services  will  be  used  in  lieu  of  the  Field  Return 
Form  No.  26  A.  G.  O.,  to  report  troop  movements.  When  used  for  this  purpose  the  word 
"SPECIAL"  will  be  prefixed  to  the  heading.  The  words  on  line  3  "at  midnight  on  the 
last  day  of"  will  be  stricken  out.  No  notations  will  be  made  under  the  headings  "Effect- 
ive Strength"  and  "Alterations."  Under  "Record  of  Events"  on  the  back  of  the  form 
will  be  included  date  of  departure,  probable  date  of  arrival,  destination,  method  of  travel, 
distance  traveled,  authority,  parts  of  organization  left  at  station. 

t  In  generalihe}  term  colored  only  included  negroids.     All  others  are  classed  as  white. 


COMPANY  ADMINISTRATION 


35 


BI.AMTOW   .W.VA. 


COMPANY    RETURN. 

CQMP.ANT.A 


CondUum.  of  the  company  at  midnight 

on  iTie  last  day  of 

-..mx.... 



f9-jai 

OFFICERS. 

ENLISTED  MEJJ. 

■"Sfe** 

"SI" 

MONTH. 

,ML^O^ 

j 

1 

V 

1 

1 

1 

I|I 

1 

"the"' 

CLASS. 

1 

P 

OS. 

^^* 

OUU 

Enim«l 

...4 1 

...1.. 

5 

...X... 

...M5... 

...5... 

.880..... 

:±: 

.-i 

....26a_ 

V 

Cdcred 

.    "l™    - 

ToUh J 

i 1 1 1 1 1.- 1 1 1 1 1 1 .1 

EFFECTIVE  STRENGTH:  OfficCTB_ 


(ESeeUye  stienglli  wai  be  nnatUA  only  In  ctrnpaifa,  and  In  detenniniiiK  nicta  nrengtta  only  those  vho  ai 
ited  men  wbo  are  aick  or  disabled,  or  on  duty  in  any  of  the  staff  or  supply  departments,  or  (or  any  other  r 


ALTERATIONS    SINCE    LAST    MONTHLY    RETURN. 

OFFICERS. 


GAIN. 

LOSS. 

i 

i 

a 

Ills 

JIHI 

1* 

1 

1 

1 

j 

f 

1 

ll 

Died. 

CLASa. 

llll^ 

e 

»». 

1 

%..... 

1 

■ 

^ 

Ort^ . 















ENUIBTEO   MEN. 


RtuivrB 
raoM 


'Ml 


w  ..1.  ..a  14.  .a.  .X 


Form  No.  30,  Al  G,  O. 


RECORD    OF    EVENTS. 


(sutlott,  and  tirtryitiiat  at  Intdrsat  relaclac  t 


PnrsrsBt  tclagraa  ASC^July  24, ocBpany  proceeded  by  motor  oonvoy  f rea  C»ap  Brady^Md.  for 
strike  doty  at  Blaoton  ,W.V*.  ;    left  at  ZiOO  a.  ■.25th  icet;  arrived  Bl  ant  on  7:30  a.m. same 
dmte.Distanoe  75  miles.  Quartered  in  Bao  RR  station. Company  is  guarding  property  of  Hemp^ 
•tead  Collierji    Outpoet  at  pumping  plant  attaoked  5:00  p.m.    29th  inst  by  organized  mob  of 
150  miners  (esti.), variously  armed.    1st  Platoon, Ist  lit  Norman  A. Smith  oommdg.  , engaged  mob ^ 
charging  with  fixed  bayonet,  co  firing;   oivilians    vlthdrea  after  firing  about  30  shots. 
1  sgt  and  1  pvt  1st  ol  suffered    minor  gunshot  wouxtds.    Total  engaged^l  off  ioer ;48  EM. 

Ill  or  ion  L.Jones 


UABIOH  ll.  JONBS 


Capt^esth  Inf 

ComiMndiny. 


Prssent:    Cspt  Marion  L.  Jones, Ist  Lt  Horman  A.3mith,  1st  Lt   Ernest  Johnson, 2d  Lt  D.S.Hilson.. 
ibMBt,sk  at  Camp  Brady,lld.:2d  Lt  Peter  J.IieirlB.  Attached:  1st  Lt  Henry  P.  Johnson, UC 

INSTRUCTIONS. 

I.  "ETaryeffloar 
apsny,  or  a  nrrlson  i 


1  Company  returns  arc  prepared  by— 

a.  Sntrtu  and  irtatXei  eomf-- 
corpa,  and  departments. 


bednmnc  of  every  month,  1 
of  Wat,  an  euot  return  of  the  s 


I'throu^lhe 


3.  In  all  cases  except  detached  companies  the  oriitlnal  will  be  sent  directly  lo 
The  Adjutant  Oonoral  of  the  Army.  In  case  otdctachod  companies  the  original  vlll 
be  sent  directly  to  the  regimontal,  separate  battaJlon,  or  similar  unit  commander 
and  will  include,  under  the  heading  "  Uecord  of  Events,"  the  information  neoassary 
to  prepare  regimental  roster  of  olBccri  In  all  cases  a  copy  will  be  retained  with  the 
recirSoftheorganliatlon  and  a  copy  furnished  to  lie  division,  amp,  post,  or 
other  station  coiftminder.  An  addiUonal  copy  will  be  furnished  to  the  cliief  of  the 
buiwu  in  case  of  troops  pertaining  to  astafl  corps  or  department.  In  addition  to  tha 
abo?e,  in  Europe  a  copy  will  also  he  furnished  to  the  Commandins  Genaial, 
Arnerican  Expeditionary  Forces,  when  required  by  blm. 

Copies  may  be  made  by  cart>on  process,  but  each 


c.  Corps  mohUe  Teterlnary  hospitals,  ba»  veterinary  hoepltab,  Taterl 
r  honiilals,  ambulance  sert  ice  scctiuns,  mechanics!  repair  shoi 
anoe    animal  transport  depots,  base  ammal  transport  -■'— ' 
onnt  9fMs.  r  - •" — -    "'— "  --•— ' 


be  clear  and 
tached  officers  and  enlisted  r 


aquatirons,   ship 
tl'^n  and  adnunlstratii 


1  embarkation 


and  aero  squadrons. 

Institutions  Fimlhtf  In  organlsa- 
separata  company  and  not  provided  lor  in 


J  shoo  units  bel^DK  to  other  companies  or  detachments  of  the  same  regiment,  separate  battall 

dwfi.  field  or  similar  unit  wUlKshown  in  red  ink  figures.    All  other  attached  offlcets  and 

atlon7ewU  SitediMn  wiU  be  shown  in  black  ink  flpirw.    Enlisted  men  shBwn  on  the  comp< 

ion   aectSma,  morning  roport  in  the  column  for  "Attached  for  rations  only    will  not  bo  accoua 


ES[' 


troops  »ro  classed  as  » 


Back  of  Form  No.  30,  A.  G.  O. 


36  COMPANY  ADMINISTRATION 

43.  Special  forms  for  use  by  staff  corps  and  departments. — Special  forms 
for  company  returns,  if  approved  by  The  Adjutant  General  of  the  Army, 
will  be  used  in  lieu  of  Form  No.  30,  A.  G.  O.,  by  companies  and  detach- 
ments of  staff  corps  and  departments  for  returns  both  to  The  Adjutant 
General  of  the  Army  and  to  the  chief  of  the  staff  corps  or  department  con- 
cerned. 

44.  Preparation  of  the  return. — a.  The  company  return,  prepared  on  the 
first  day  of  the  month  succeeding  the  month  for  which  rendered,  shows  the 
condition  of  the  company  at  midnight  on  the  last  day  of  the  month.  There- 
fore, the  figures  on  the  line  "Totals"  may  be  taken  directly  from  the  morn- 
ing report  for  the  last  day  of  the  month.  The  figures  for  the  columns 
"Present"  and  "Absent"  may  be  taken  from  the  columns  "Total  present" 
and  "Total  absent,"  and  for  the  columns  "Total  present  and  absent," 
"Attached,"  and  "Attached  for  duty"  from  similarly  named  columns  on  the 
morning  report.  Enlisted  men  attached  for  rations  only  are  not  shown  on 
the  return.     (Par.  41.) 

b.  The  figures  for  the  column  "Strength  last  monthly  return"  may  be 
taken  from  the  column  "Total  present  and  absent"  on  the  last  monthly 
return  or  from  the  column  "Total  present  and  absent"  on  the  morning  report 
for  the  last  day  of  the  preceding  month.  The  figures  for  the  column 
"Wounded  in  action  during  the  month"  must  be  compiled  from  "Remarks" 
on  the  morning  report.  (Par.  14g.)  The  figures  for  the  column  "Missing 
in  action  during  the  month"  may  be  compiled  from  "Remarks"  on  the 
morning  report  (par.  14/),  or  the  sum  of  the  figures  in  the  column  "Missing 
in  action"  on  the  morning  report  may  be  taken,  but  in  either  event  care 
must  be  exercised  to  prevent  duplication  in  case  the  name  of  a  soldier  ap- 
pears on  the  morning  report  twice  during  the  month  as  missing  in  action. 

45.  Effective  strength. — Effective  strength  will  be  reported  only  in  cam- 
paign, and  in  determining  such  strength  only  those  who  are  available 
for  service  in  line  of  battle  will  be  included,.  Officers  and  enlisted  men  who 
^re  sick  or  disabled,  or  on  duty  in  any  of  the  staff  or  supply  departments,  or 
for  any  other  reason  are  not  available  in  line  of  battle,  will  be  excluded. 

46.  Alterations  since  last  monthly  return. — The  data  to  be  entered 
under  the  heading  "Alterations  since  last  monthly  return"  will  be  compiled 
from  "Remarks"  on  the  morning  report  (par.  14),  extracts  from  Special  Or- 
ders, service  records  (pars.  106  and  108),  extracts  from  service  records  (pars. 
114,  119,  and  120),  and  reports  of  changes  (par.  35).  The  data  included 
under  this  heading  furnish  valuable  information  for  the  records  of  the  War 
Department  and  at  the  same  time  afford  the  company  commander  a  ready 
means  of  checking  the  accuracy  of  the  return.  The  strength  shown  by  the 
column  "Total  present  and  absent"  must  agree  with  the  "Strength  last 
monthly  return,"  plus  or  minus  the  net  gains  or  losses  during  the  month. 

47.  Record  of  events. — a.  The  information  to  be  reported  under  the 
heading  "Record  of  events"  is  contained  on  the  company  morning  report 
under  the  heading  "Station  and  record  of  events."  (Par.  19a.)  The  names 
-and  grades  of  officers  and  enlisted  men  killed,  wounded,  or  missing  in  action, 
'Or  captured  by  the  enemy,  reported  under  the  heading  "Record  of  events" 

on  the  morning  report  are  not  reported  by  name  on  the  company  return. 
(Par.  19&.) 

b.  In  the  case  of  detached  companies  (pars.  2c  and  39)  the  names  of  com- 
pany officers  will  be  reported  under  the  heading  "Record  of  events"  with 


COMPANY  ADMINISTRATION  37 

the  information  necessary  to  prepare  the  regimental  roster  of  officers, 
(S.  R.  No.  58.)     {Edition  of  1920.) 

48.  Disposition  of  copies  of  return. — a.  The  original  and  copies  of  the 
company  return  prepared  by  a  detached  or  separate  company  will  be  dis- 
posed of  as  indicated  below.  Copies  may  be  made  by  carbon  process,  but 
each  must  be  clear,  distinct,  and  signed. 

(1)  In  the  case  of  a  separate  company  the  original  will  be  sent  directly 
to  The  Adjutant  General  of  the  Army. 

(2)  In  the  case  of  a  detached  company  the  original  will  be  sent  directly 
to  the  regimental,  separate  battalion,  or  similar  unit  commander. 

(3)  A  copy  will  be  retained  with  the  records  of  the  organization. 

(4)  In  all  cases  a  copy  will  be  furnished  to  the  headquarters  rendering  the 
consolidated  return  upon  which  the  organization  is  carried — through 
the  division  if  the  organization  is  a  part  thereof  and  is  at  the  same  station. 

(5)  A  copy  will  be  furnished  to  the  chief  of  the  staff  corps  or  department 
in  case  of  troops  pertaining  thereto. 

(6)  If  the  organization  is  a  part  of  a  division  and  is  separated  therefrom 
a  copy  will  be  furnished  the  division  commander  for  his  information. 

b.  The  disposition  of  the  original  and  all  copies  will  be  noted  below  the 
Record  of  events  on  the  retained  return;  for  instance,  in  the  case  of  a  sep- 
arate company  of  engineers  (par.  26). 

Original  mailed  A.  G.  O.  1  Jan.-19 
Copy  mailed  to  C.  of  E.  1  Jan.-19 
Copy  to  post  hq.  with  morning  report  1  Jan- 19 

49.  Filing. — The  copy  of  the  company  return  retained  with  the  records  of 
the  organization  will  be  placed  in  the  "Reminder"  in  front  of  the  month 
card  of  the  month  to  which  the  return  pertains,  where  it  will  be  kept  for  one 
year,  until  this  month  card  reappears,  when  the  retained  copy  will  be 
transferred  to  the  returns  section  of  the  permanent  file.     (Par.  215a  (2).) 

PAY   ROLLS 

50.  Instructions  for  the  preparation  of  pay  rolls. — ^Instructions  for  the 
preparation  of  pay  rolls  are  contained  in  Special  Regulations  No.  58. 
{Edition  of  1920.) 

51.  Preparation  of  pay  rolls  by  personnel  adjutant. — Normally  the  com- 
pany pay  rolls  are  prepared  by  the  personnel  adjutant  of  the  regiment, 
separate  or  detached  battalion,  or  similar  unit,  or  by  the  personnel  adjutant 
of  the  headquarters  to  which  the  morning  report  is  submitted. 

52.  Pay  rolls  of  detached  companies. — In  case  of  a  separate  or  detached 
company  or  a  detachment  serving  alone  the  pay  rolls  are  prepared  by  the 

■  company  or  detachment  commander  or  by  a  subordinate  officer  desig- 
nated as  personnel  adjutant.     (Par.  35.) 

53.  Procedure  when  company  is  detached. — When  a  company  is  to  be 
detached  the  company  commander  or  the  subordinate  officer  designated  by 
him  as  personnel  officer  will  obtain  from  the  personnel  adjutant  of  the 
regiment,  separate  battalion,  or  similar  unit,  or  from  the  personnel  adju- 
tant of  the  post,  camp,  or  station  in  the  case  of  separate  companies  and 
detachments,  the  pay  cards  pertaining  to  the  company,  the  pay  roll  of  the 
company  for  the  preceding  month,  and  the  pay  roll  for  the  current  month 
completed  to  date.  Upon  arrival  at  the  new  station  these  records  will  be 
turned  over  to  the  personnel  adjutant  of  the  post,  camp,  or  station ;  or,  if 


38  COMPANY  ADMINISTRATION 

the  company  is  to  serve  alone,  they  will  be  retained  with  the  company 
records,  being  filed  in  the  lid  section  of  the  field  desk. 

54.  Procedure  when  company  rejoins  regiment  or  station. — When  the 
company  rejoins  the  regiment,  or  in  the  case  of  a  separate  company  or  de- 
tachment when  it  returns  to  its  proper  station,  the  pay  cards,  retained  pay 
rolls,  pay  rolls  upon  which  payment  has  not  yet  been  made,  if  any,  and  the 
pay  rolls  for  the  current  month  completed  to  date  will  be  turned  over  to 
the  personnel  adjutant  of  the  regiment  or  of  the  post,  camp,  or  station. 

55.  Signing  and  extension  of  pay  roll. — a.  An  original  and  two  carbon 
copies  of  pay  rolls  will  be  prepared.  The  original,  finally  filed  as  a  voucher 
by  the  disbursing  officer,  will  be  transmitted  to  the  company  commander  to 
be  signed  by  the  enlisted  men  borne  thereon  who  are  to  receive  pay.  The 
soldier's  signature  is  an  acknowledgment  of  the  correctness  of  stoppages,  as 
well  as  a  receipt  for  amounts  accruing  to  him,  except  when  noted  as  in  sub- 
paragraph /,  and  he  will  be  so  advised. 

b.  The  company  commander  will  return  the  signed  roll  to  the  per- 
sonnel adjutant  who  Will  transmit  it  with  the  first  carbon  copy  to  the 
disbursing  officer  for  computation. 

c.  When  the  first  carbon  copy  is  returned  to  the  personnel  adjutant  after 
computation  the  first  and  second  carbon  copies  will  be  transmitted  to  the 
company  commander  in  time  to  enable  him  to  extend  the  second  carbon 
copy  of  the  pay  roll  prior  to  payment.  This  extension  includes  the  copying 
of  all  new  items  to  the  second  carbon  copy  from  the  computed  first  carbon 
copy. 

d.  Both  carbon  copies  are  then  returned  to  the  personnel  adjutant,  who 
retains  the  second  carbon  copy  for  reference  pending  payment,  and  returns 
the  first  carbon  copy  to  the  disbursing  officer. 

e.  Having  been  notified  by  the  disbursing  officer  of  the  time  of  pay- 
ment, the  personnel  adjutant  sends  the  second  carbon  copy  to  the  company 
in  time  for  the  payment,  following  which  it  will  be  returned  to  the  personnel 
adjutant  for  file. 

/.  If  for  any  reason  a  soldier  who  has  signed  the  pay  roll  is  not  paid,  a 
notation  "Not  paid"  will  be  made  opposite  his  signature  on  the  original 
and  on  the  first  and  second  carbon  copies.  This  will  be  done  in  case  the 
soldier  refuses  payment  contending  the  amount  to  be  in  error,  or  in  a  case 
of  transfer,  discharge  or  death  subsequent  to  signature  and  prior  to  pay- 
ment.    (Par.  1333  A.  R.) 

56.  Deposits. — The  company  commander  will  cause  those  soldiers  who 
desire  to  make  deposits  with  the  disbursing  officer  to  give  notice  to  that 
effect  when  signing  the  pay  roll,  so  that  the  proper  receipt  in  the  soldier's 
deposit  book  may  be  prepared  prior  to  payment,  ready  for  the  disbursing 
officer's  receipt  thereon  after  he  has  taken  up  the  deposit.     (Par.  170.) 

57.  Company  collections. — The  company  collection  sheet  is  prepared 
before  payment  so  that  the  collections  for  various  company  activities  may 
be  made  as  soon  as  the  soldiers  leave  the  pay  table.  In  assessing  and  mak- 
ing company  collections  company  commanders  should  be  guided  by  the 
precedents  and  rulings  imposed  by  the  Post  Exchange  council  as  to  charges 
and  percentages  accruing  to  the  company  fund  from  company  barber,  tailor, 
cobbler,  etc.  (Par.  327,  A.  R.)  Paragraphs  15  and  15^,  Special  Regu- 
lations, No.  59,  prescribe  the  procedure  relative  to  company  collections  on 
account  of  the  post  exchange  (pars.  327  and  345  A.  R.).    Collections  on 


COMPANY  ADMINISTRATION 


39 


account  of  Post  Exchange  Laundry  and  Post  Laundry  must  be  differen- 
tiated.    (Par.  192,  C.  of  O.) 


Form  for  Deposit 


DEPOSITS  RECEIVED  OF .    BarKnr,J*«JJiS?||[5 


58.  Procedure  after  payment.^a.  When  the  disbursing  officer  has  com- 
pleted the  payment  the  officer  witnessing  the  payment  will  accomplish 
on  the  original  pay  roll  the  certificate  that  he  witnessed  the  payment  as 
made  by  the  disbursing  officer,  whose  name  he  notes  on  the  pay  roll  toge- 
ther with  date  of  payment  (par.  1318,  A.  R.) ;  and  the  certificate  on  each  car- 
bon copy  that  it  is  a  true  copy  of  the  original,  excepting  signatures  in  receipt 
column  and  the  certificate  as  to  witnessing  payment.    (Par.  1332,  A.  R.) 

h.  If  the  roll  has  been  prepared  by  the  personnel  adjutant,  he,  and  not  the 
company  commander,  will  certify  to  the  correctness  of  each  roll. 

c.  As  soon  as  the  payment  is  completed  the  company  commander  will 
attest  the  receipts  made  by  the  disbursing  officer  in  the  several  deposit 
books,  make  the  required  entry  of  deposit  of  the  service  record,  and  check 
the  soldier's  name  and  deposit  on  the  advice  of  soldier's  deppsit  (Q.  M.  C. 
^a),  which  should  be  prepared  in  advance  for  transmission  direct  to  the 
Quartermaster  General  of  the  Army  as  soon  as  checked  and  signed. 

d.  In  each  case  of  a  deposit  by  a  soldier  the  corresponding  entries  in  the 
deposit  book  and  service  record  will  be  compared  and  checked,  and  the  en- 
tries on  service  record  will  be  initialed.  A  similar  procedifre  is  had  when 
deposits  are  made  at  times  other  than  at  the  regular  monthly  payment 
(pars.  167  and  170). 

59.  Payment  by  express  or  check. — In  the  cases  where  payment  is  not 
made  by  a  quartermaster  in  person,  the  money  is  forwarded  by  express,  and 
payment  is  made  according  to  the  procedure  provided  in  paragraphs  1320- 
1331,  Army  Regulations,  Where,  in  similar  cases,  payment  cannot  be 
made  by  express  the  procedure  is  indicated  by  paragraphs  1334-1335,  Army 
Regulations.  'Where  payment  is  made  by  check  the  company  commander, 
at  the  soldier's  request,  will  certify  to  his  indorsement  to  facilitate  payment. 
(Par.  1331,  A.  R.) 


40 


COMPANY  ADMINISTRATION 


SOLDIERS'    DEPOSITS. 


(Eater  lUte  of  deposit  berii.) 
Tarn  Qdabtbkmustek  Qxnzkai.  of  the  Abkt,  Washington,  D.  Q. 


CMpBFMiy  ,  Md  ,, 

Sspteabar    2  ,  1919. 


Ths  followiag  deposits  have  this  da]r.  b«en  made  with^ 
Qtutrtennsster,  U.  S.  Army,  per  Par.  1361,  A.  R.,  1918. 


Captain  l.S.Cey 


Theee  reporta  of  depodt  are  filed  with  the  Qtiartennaster'a 
Abatract  of  Depodta  to  which  they  pertain,  and  each  report 
(hoold  contain  onl;  tlie  deposits  made  with  a  single  qoartei^ 
master  on  a  given  dat^.  .  This  report  will  be  forwarded  hj  the 
company  commander,  immediately  after  the  deposit  is  made, 
direct  to  the  Qnartermaster  General  of  the  Army. 


HJUUE. 

BAXK. 

OBOANI/.ATlnil. 

AMotmr 

Barter^  Lee                   178946 

1st  Sgt 

Co  A,  6Sth  Ine 

«>• 

00 

PXoAer,  John  C             4824858 

SupSgt 

Co  A,  65tta  Inf 

12. 

00 

Boyal.BwryT.                 1991876 

Sit 
Corp 

Co  A,  65tk  Inf 
Co  A,   65th  Inf 

10. 
5. 

00 
00 

Horner,  teea^-d  8.           246878 

Corp 

Co  A,  65th  inf             1                        10. 

00 

Mming,   ?loydD.              576879 

Ck 

Co  A,  65th  Inf                                        8. 

00 

Bsll,Jaa.H.                       176397 

P»t 

Co  K  65th- inf             i                            5. 

00 

Jones,  Willie  ■                904582 

Pvt 

Co  A,  66th  Inf 

5. 

00 

^"-^^i^^!;,^ 



— ^^^^^_^^^^^^^^ 



^"^''''^ 

^*"*''^ 

- - ■ 

---^^^^^ 

^^""^ 

--^^^ 

■".  "  • 

■ 

liABION  L.  JO^ 
Captain  ..65*fc.laf 


Commanding  Co.  .  .f'.^*''^'*'' 


60.  Part  collection  of  stoppage. — In  case  of  considerable  stoppage  or 
indebtedness  against  a  soldier's  pay,  and  where  a  special  hardship  would  be 
worked  upon  the  soldier,  the  collection  may  be  limited  to  two-thirds  of  his 
pay.  In  the  case  of  a  deserter  restored  to  duty  the  collection  of  resultant 
stoppage  and  indebtedness  may  be  limited  to  one-third  of  his  pay  under  like 
circumstances.  (Par.  232,  C.  of  O.,  1916  Supl.)  If  pay  is  too  small  to  meet 
Government  insurance  premium,  etc.,  the  procedure  prescribed  in  para- 
graph 74h,  Special  Regulations  No.  72,  will  be  followed. 


Section  V 
COMPANY  PROPERTY  RECORDS 


COMPANY   EQUIPMENT  RECORD 

Paragraph, 

Equipment  A  and  B 61 

The  company  equipment  record  consists  of 62 

Property  loan  record 63 

Replenishment  of  equipment 64 

Articles  turned  in  as  surplus 65 

Articles  retained  by  a  soldier  when  transferred  or  detached 66 

Equipment  worn  out  or  otherwise  rendered  unserviceable 67 

Property  lost,  damaged,  or  destroyed 68 

Transferring  the  company  equipment 69 

Filing . 70 

Audit  and  disposition 71 

RECORD  OF  CLOTHING  ISSUES 

Clothing  issues 72 

Individual  issues . 73 

Bulk  issues .•    14 

Filing  and  disposition . 75 

DESCRIPTIVE   CARD   OF   PUBLIC  ANIMALS  ' 

Preparation : 76 

Filing 77 

Final  disposition . 78 


COMPANY   EQUIPMENT  RECORD 

61.  Equipment  A  and  B. — a.  As  used  in  these  regulations,  the  term 
"equipment"  includes  all  articles  of  ordnance,  engineer,  signal  and  medi- 
cal property,  and  all  articles  of  quartermaster  property  issued  to  troops. 
With  reference  to  its  issue  to  and  use  by  troops,  equipment  is  classed  as  A, 
the  war  set  for  field  and  garrison  use;  and  B,  the  drill  set  and  other  articles^ 
additional  to  A  for  use  at  posts  and  camps  or  stations  of  relatively  perma- 
nent nature.     (Cir.  No.  377,  W.  D.,  1919.)      (See  Appendix.) 

b.  (1)  When  an  organization  changes  station  from  one  post  or  camp  or 
station  of  a  relatively  permanent  nature  to  another  of  the  same  category,  it 
will  take  normally  Equipments  A  and  B,  Tables  I,  II,  III,  and  IV,  Tables  of 
Basic  Allowances.     (Cir.  No.  377,  W.  D.,  1919.) 

(2)  When  individual  enlisted  men  change  station  under  similar  condition, 
they  will  take  with  them  normally  the  articles  listed  in  paragraph  122a. 

(3)  Individuals  or  organizations  concentrating  for,  or  going  on,  indefin- 
ite field  service  will  take  Equipment  A  only,  all  other  property  being 
turned  in  to  the  supply  officer,  except  field  desk  B  (pars.  199  and  201),  which 
will  be  stored.  Where  the  field  service  is  of  a  definitely  temporary  nature, 
the  property  other  than  Equipment  A  will  be  stored  by  the  organization. 

(4)  Surplus  property  of  individuals  separated  from  active  service  will  be 
disposed  of  as  follows:  Clothing  and  articles  of  permanent  individual  equip- 
ment (par.  122a)  will  be  turned  in  to  the  supply  officer.  The  articles  will 
be  listed  by  the  company  commander  upon  shipping  ticket  (par.  176), 

41 


42  COMPANY  ADMINISTRATION 

arranged  in  a  bundle,  and  sent  to  the  supply  officer  for  disposition,  as  pro- 
vided in  Special  Regulations  No.  77.  The  supply  officer  or  his  represen- 
tative will  receipt  on  a  receiving  report  and  return  it  at  once  to  the  com- 
pany for  file  with  the  company  property  record  until  inspected  by  the 
zone  property  auditor.  All  other  items  being  on  the  company  property 
loan  record  are  company  property  and  are  handled  as  such. 

62.  The  Company  equipment  record  consists  of — a.  The  property 
loan  record,  P.  &  S.  Form  No.  263B  (par.  63);  and,  according  to  the  circum- 
stances; 

b.  Copies  of  requisitions,  P.  &  S.  Form  No.  160,  (par.  173); 

c.  Copies  of  receiving  reports,  P.  &  S.  Form  No.  257  (par.  175); 

d.  Copies  of  shipping  tickets,  P.  &  S.  Form  No.  260  (par.  176); 

e.  Statements  of  charges,  Form  No.  602,  A.  G.  O.  (par.  160); 

/.  Copies  of  reports  of  survey.  Form  No.  196,  A.  G.  O.  (par.  142) ; 

g.  Copies  of  inventory  and  inspection  reports,  Form  No.  1,  I.  G.  D.  (par. 
178); 

h.  Certificates  of  Audit,  Finance  Service,  Form  No.  0-1  J.  (Rendered  by 
zone  property  auditor.) 

i.  Certificates  and  affidavits  in  lieu  of  survey  as  provided  in  W.  D.  Cir.  No. 
11,  1920.      {See  Appendix.) 

63.  Property  loan  record,  P.  &  S.  Form  No.  263B. — a.  The  property  loan 
record  is  a  continuing  record  in  the  company  and  will  remain  with  the  com- 
pany upon  change  of  station.  The  vouchers  pertaining  to  each  card  will  be 
kept  with  or  in  it  until  inspected  by  the  zone  property  auditor. 

b.  All  articles  of  equipment  issued  to  a  company  except  clothing,  certain 
articles  of  individual  equipment  issued  to  enlisted  men  for  their  current  use 
and  retention  upon  transfer  (see  paragraph  122a,  and  Circular  No.  377,  W. 
D.,  1919,  as  amended,  see  Appendix),  and  expendable  articles,  will  be 
listed  on  the  property  loan  record.  Each  class  of  property  will  be  listed 
separately  under  appropriate  headings.  In  each  cla-ss  items  will  be  listed 
in  alphabetical  order  as  they  appear  on  the  tables  of  basic  allowances.  A 
separate  property  loan  record  will  be  kept  for  garrison  equipment,  i.  e., 
property  not  taken  in  field. 

c.  Transactions  will  be  recorded  on  the  property  loan  record  from  time 
to  time  as  they  occur,  the  record  being  kept  complete  and  up-to-date 
at  all  times.  If,  under  any  item,  all  the  spaces  for  recording  receipt  or  re- 
turn are  used,  when  the  next  transaction  occurs  the  item  will  be  checked 
thus  (V )  and  transferred  to  the  end  of  the  list  where  the  record  will  be  con- 
tinued. Whenever  it  becomes  necessary  to  replace  a  sheet  of  the  record  the 
balances  from  the  old  record  will  be  transferred  to  the  first  "Balance" 
column  of  the  new  record.  The  old  record  will  be  retained  until  inspected 
by  the  zone  property  auditor. 

d.  In  posting  items  to  the  property  loan  record  it  will  be  borne  in  mind 
that  the  columns  under  the  heading  "Quantity  Rec'd"  are  debit  columns 
and  those  under  "Quantity  Ret'd"  credit  columns. 

64.  Replenishment  of  equipment. — a.  Instructions  concerning  the  issue 
of  clothing  are  given  in  paragraphs  72-75.  When  items  of  equipment  are 
desired  either  as  replenishment  or  as  an  original  issue,  requisition  will  be 
prepared  on  P.  &  S.  Form  No.  160  as  prescribed  in  paragraph  173,  and 
sent  to  the  supply  officer.  A  copy  of  the  requisition  will  be  retained  and 
filed  with  the  property  loan  record.  The  issue  will  be  made  by  the  supply 
officer  on  shipping  ticket,  P.  &  S.  Form  No.' 260,  a  copy  of  which  will  be  fur- 


COMPANY  ADMINISTRATION 


43 


nished  to  the  company  commander.  The  company  commander  or  his  rep- 
resentative will  receipt  for  the  articles  on  the  copy  of  the  shipping  ticket 
retained  by  the  supply  officer.  Except  as  noted  in  subparagraph  b,  all 
articles  of  equipment  except  clothing  and  individual  equipment  issued  to 
enlisted  men  for  their  permanent  retention  (par.  122a),  and  expendable  arti- 


cles, will  be  entered  on  the  property  loan  record,  the  date,  shipping  ticket 
number,  and  quantity  being  recorded  in  the  proper  columns.  The  shipping 
ticket  will  then  be  filed  with  the  requisition  as  a  voucher  to  the  property 
loan  record.     (Par.  176.) 

b.  No  entry  will  be  made  on  the  property  loan  record  of  the  receipt  of 
expendable  articles;  nor  of  articles  of  clothing  or  equipment  issued  to 


44  COMPANY  ADMINISTRATION 

enlisted  men  for  their  permainent  retention;  nor  of  articles  exchanged 
on  certificate  (pars.  67  and  I76d),  nor  of  articles  covered  by  receiving 
report  in  transferring  responsibility  in  the  company, 

c.  Articles  of  clothing  and  individual  equipment  will  be  entered  on 
individual  equipment  records  as  prescribed  in  paragraph  122,  the  names 
of  the  enlisted  men  to  whom  the  articles  are  issued  being  shown  on  the 
shipping  ticket. 

65.  Articles  turned  in  as  surplus. — When  equipment  issued  to  a  com- 
pany on  loan  is  returned  to  a  supply  officer,  he  will  furnish  the  company 
commander  a  receiving  report  listing  the  items  returned.  The  arcicles 
will  be  dropped  from  the  property  loan  record  as  returned,  the  date,  re- 
ceiving report  number,  and  quantity  being  shown  in  proper  columns. 
The  receiving  report  will  be  filed  as  a  voucher  to  the  property  loan  record. 

66.  Articles  retained  by  a  soldier  when  transferred  or  detached. — a. 
Instructions  for  the  preparation  of  the  individual  equipment  record  of  a 
soldier  transferred  or  detached  are  given  in  paragraph  125. 

b.  Articles  of  equipment  other  than  clothing  and  individual  equipment 
permanently  retained  by  a  soldier  when  transferred  or  detached,  together 
with  any  articles  for  which  he  may  be  indebted  to  the  United  States  at 
the  time,  will  be  entered  on  a  shipping  ticket  in  duplicate  and  the  soldier's 
receipt  obtained  on  both  copies.  The  original  will  be  forwarded  with  the 
service  record  and  individual  equipment  record  of  the  soldier;  the  duplicate 
will  be  retained. 

c.  Upon  arrival  of  the  enlisted  man  at  his  destination,  the  new  com- 
pany commander  will  take  up  the  articles  listed  on  shipping  ticket  on  his 
property  loan  record  as  received  and  file  the  original  shipping  ticket  as  a 
voucher  to  his  record.  Missing  articles  will  be  charged  to  the  soldier  as 
prescribed  in  paragraph  123. 

d.  The  old  company  commander  will  drop  the  articles  listed  on  shipping 
ticket  from  his  property  loan  record  and  file  the  duplicate  shipping^ticket 
as  a  voucher  to  his  record.  The  date  of  the  transaction  and  the  quantities 
of  the  items  involved  will  be  shown  on  the  property  loan  record,  the  entry 
being  under  "Quantity  Ret'd."  The  notation  "Shipping  ticket"  will  bo 
made. 

67.  Equipment  worn  out  or  otherwise  rendered  unserviceable. — a. 
With  reference  to  its  disposition,  property  is  divided  into  two  classes- — 

(1)  Property  worn  out  by  fair  wear  and  tear  in  the  service. 

(2)  Property  which  has  been  rendered  unserviceable  from  causes  oilier 
than  fair  wear  and  tear  in  the  service.  * 

Property  of  the  first  class,  not  repairable  at  post,  may  be  turned  in 
to  the  salvage  officer  with  the  certificate  of  the  company  commander  that 
the  property  has  been  rendered  unserviceable  through  fair  wear  and  tear  in 
the  service.  If  the  articles  are  to  be  replaced,  a  requisition  for  like  articles 
in  like  amounts  will  accompany  the  certificate.  If  the  salvage  officer  con- 
curs with  the  company  commander,  he  will  receive  the  articles  and  stamp 


*  This  includes  property  lost,  damaged  or  destroyed.  Property  in  excess  of  $10  in  value 
which  has  been  lost  or  damaged  in  transit,  or  found  to  be  missing  or  damaged  when  a 
transfer  of  accountability  is  made,  is  ordered  to  be  abandoned,  is  lost  through  desertion, 
or  is  to  be  charged  to  an  enlisted  man  incident  to  his  own  neglect,  will  be  surveyed.  Ex- 
cept in  the  last  two  cases,  property  not  exceeding  $10  in  value  may  be  disposed  of  and 
dropped  in  accordance  with  A.  R.  717,  by  authority  of  the  certificate  and  affidavits  pro- 
vided in  W.  B.  Cir.  .No.  11,  1920.  (See  appendix.)  The  retained  copy  of  the  certificate 
will  be  used  as  a  voucher  to  the  property  loan  record  or  individual  equipment  record,  or 
both. 


COMPANY  ADMINISTRATION  45 

the  requisition  "Exchanged."  The  articles  Hsted  thereon  may  then  be 
drawn  from  the  supply  officer.  (See  also  subparagraph  c.)  When  a  re- 
placement only  is  involved,  no  entry  of  the  property  turned  in  or  drawn  will 
be  made  on  company  property  loan  record  or  individual  equipment  record. 
The  shipping  tickets  will  be  filed,  however,  as  in  the  case  of  other  shipping 
tickets.  If  the  property  turned  in  on  certificate  is  surplus  and  its  replace- 
ment not  desired,  a  receiving  report  from  the  salvage  officer  will  be  filed  as 
a  voucher  to  the  company  property  record,  and  the  items  not  replaced 
will  be  dropped  from  the  property  loan  record  or  individual  equipment 
records  involved.  (Par,  678,  A.  R.)  If  there  be  disagreement  between 
the  salvage  officer  and  company  commander,  the  property  will  be  submitted 
to  a  surveying  officer  and  disposed  of  as  directed  in  paragraph  717,  Army 
Regulations,  or  it  will  be  submitted  to  an  inspector  without  prior  action  by 
a  surveying  officer. 

Property  of  the  second  class  will  be  submitted  to  a  surveying  officer, 
except  as  provided  in  paragraph  1073,  Army  Regulations,  in  case  of  public 
animals,  and  except  when  charged  on  statement  of  charges  without  objec- 
tion on  the  part  of  the  person  charged,  and  will  be  disposed  of  under  the 
provisions  of  paragraph  717,  Army  Regulations.  The  inventory  and 
inspection  reports  of  this  class  of  property  will  be  accompanied  by  the  report 
of  survey.  When  the  property  is  dropped  from  the  property  loan  record 
the  report  of  survey  will  be  filed  as  a  subvoucher  to  the  inventory  and 
inspection  report  on  which  the  property  is  dropped. 

Instructions  for  the  preparation  of  reports  of  survey  and  inventory 
and  inspection  reports  are  given  in  paragraphs  142  and  178. 

h.  (1)  If  so  authorized  by  the  approved  report  of  survey  or  the  inventory 
and  inspection  report,  the  property  will  be  dropped  from  the  property  loan 
record,  a  copy  of  the  report  of  survey  or  the  inventory  and  inspection  re- 
port being  filed  as  a  voucher  thereto.  In  the  column  "S.  T.  or  R.  R.  No." 
will  be  noted  "RS"  for  report  of  suvrey  or  "I.  &  I.  R."  for  inventory  and 
inspection  report,  according  to  the  nature  of  the  voucher. 

(2)  If  any  of  the  articles  listed  on  report  of  survey  or  inventory  and  in- 
spection report  are  ordered  turned  in  for  salvage  they  will  be  listed  on  a 
receiving  report  in  duplicate  and  turned  over  to  the  nearest  salvage  officer. 
The  salvage  officer  will  receipt  and  return  one  copy  of  the  receiving  report, 
which  will  be  used  as  a  voucher  to  drop  the  articles  from  the  property  loan 
record  of  the  company. 

c.  China  and  glass  ware  broken  in  service,  not  the  result  of  carelessness,  or 
other  articles  dropped  in  accordance  with  a  stated  allowance  for  a  given 
interval  of  time,  will  be  dropped  or  exchanged  on  a  shipping  ticket  pre- 
pared in  accordance  with  paragraph  176^,  provided  the  value  of  the  articles 
does  not  exceed  the  allowance  prescribed  by  regulations.  (Par.  1178, 
A.  R.)  The  shipping  ticket  will  be  filed  as  a  voucher  to  the  property  loan 
record. 

68.  Property  lost,  damaged,  or  destroyed. — Instructions  for  the  prepara- 
tion of  statement  of  charges.  Form  No.  602,  A.  G.  O.,  for  property  lost, 
damaged,  or  destroyed  through  fault  or  neglect  of  enlisted  men,  including 
deserters,  are  given  in  paragraph  160.  Instructions  for  the  preparation  of 
reports  of  survey  in  such  cases  are  given  in  paragraph  142.  Such  reports 
of  survey  are  subvouchers  to  the  statement  of  charges.  Property  entered 
on  statement  of  charges  will  be  dropped  from  the  property  loan  record  as 
soon  as  the  statement  of  charges  is  received  back  from  the  personnel  adju- 


46  COMPANY  ADMINISTRATION 

tant  with  notations  showing  that  the  charge  has  been  made  on  the  pay 
rolls  of  the  company  and  the  pay  card  of  the  soldier.  At  the  end  of  the 
month  the  statement  of  charges  will  be  filed  as  a  voucher  to  the  property 
loan  record.  The  date  of  each  transaction  and  the  quantity  of  the  item  in- 
volved will  be  noted  in  the  proper  column.  The  notation  "S.  of  C," 
(statement  of  charges)  will  be  made  in  the  column  "S.  T.  or  R.  R.  No." 

69.  Transferring  the  company  equipment. — When  the  company  equip- 
ment is  to  be  transferred  to  a  new  company  commander  (pars.  661  and 
662,  A.  R.),  a  certificate  on  receiving  report  in  duplicate  will  be  prepared 
as  prescribed  in  paragraph  175c,  covering  all  items  of  the  company  equip- 
ment actually  listed  on  property  loan  record.  After  check  and  verification 
of  the  items  and  quantities  any  new  balances  by  reason  of  missing  articles 
will  be  filled  in  and  dated.  Missing  articles,  if  any,  will  be  listed  on  the  cer- 
tificate and  will  be  covered  by  the  officer  responsible  therefor  by  payment 
or  survey.  The  new  company  commander  will  continue  the  old  property 
loan  record.  The  original  receiving  report  will  be  filed  with  the  property 
loan  record.  Property  transferred  between  organizations  of  the  same  sta- 
tion will  be  transferred  as  provided  in  paragraph  17 5d. 

70.  Filing. — ^The  vouchers  pertaining  to  each  property  loan  record  en- 
velope and  the  clearance  covering  the  last  audit  will  be  kept  therein  and 
filed  in  the  lower  left  compartment  of  the  top  of  the  field  desk.  (Par. 
211.) 

71.  Audit  and  disposition. — ^The  company  equipment  record  will  be 
audited  from  time  to  time  by  the  zone  property  auditor  of  the  zone  in 
which  the  company  is  stationed.  Upon  completion  of  the  audit  and  after 
any  discrepancies  or  irregularities  found  during  the  audit  have  been 
adjusted,  the  zone  property  auditor  will  give  to  the  company  commander  a 
certificate  of  audit  covering  all  entries  made  on  the  property  loan  record 
since  the  date  of  the  last  audit.  All  vouchers  to  the  current  property 
loan  record  and  obsolete  sheets  of  the  current  record,  if  any,  may  then 
be  destroyed. 

RECORD   OF  CLOTHING   ISSUES 

72.  Clothing  issues. — Clothing  may  be  issued  either  directly  to  the  en- 
listed man  or  in  bulk  to  the  company.  Whenever  practicable  the  former 
method  will  be  used.  In  either  case  each  soldier  desiring  to  draw  clothing 
will  make  a  request  (single  copy  only)  to  the  company  commander  on  Q. 
M.  C.  Form  No.  165.  For  this  purpose  the  original  and  duplicate  slips 
will  be  detached  andjiised  indiscriminately.     (Par.  1157,  A.  R.) 

73.  Individual  issues. — a.  When  clothing  is  to  be  issued  to  individual 
enlisted  men,  individual  clothing  slips  in  duplicate  (Q.  M.  C.  Form  No.  165), 
enumerating  the  articles  needed  are  prepared  in  the  company  from  the 
soldier's  individual  request.  The  quantities  and  sizes  desired  will  be 
entered,  except  that  for  men  not  yet  fitted,  sizes  may  be  filled  in  at  the  time 
of  issue  after  proper  size  has  been  determined  by  fitting.  Clothing  slips 
will  be  numbered  as  requisitions  from  block  of  numbers  assigned  to  the 
company  by  the  supply  officer,  but  when  more  than  one  duplicate  slip  is 
prepared  and  sent  to  the  supply  officer  on  the  same  date  and  is  accounted 
for  on  the  same  shipping  ticket  all  slips  will  be  given  the  same  requisition 
number,  but  each  slip  will  be  serially  ntunbered  also.  Both  original  and 
duplicate  will  be  sent  to  the  supply  officer.  If  a  large  number  of  men  of 
an  organization  are  to  draw  clothing  the  individual  clothing  slips  will  be 


COMPANY  ADMINISTRATION 


47 


Q.  M.  c. Form  No.  16S.  ORIQINAL.. 

AuthoriMd  March  0.  1915. 

INDIVIDUAL  CLOTHING  SLIP. 

The  quartermaster  is  requested  to  issue  the  articled  enumerated  below  to 

(Namc^Oinuikvf  soldier.)          >0    <•-"  -JtS^ 

-yraa^JOaO^- .6Li&tt*fcS 


QuanUUea. 

ArtiolM. 

BlMa. 

Unit 
priooi. 

f 

ToUh.. 

Il«<|-d. 

iMOod. 

B«,'d. 

IM«1. 

Bands,  cop,  dross each-. 

— 



...... 

4-. 



Bteeches,  cotton,  0.  D pairs.. 

Breeches,  woolen,  O.  D pairs.. 

Caps,  dress  (without  bands) each.. 





— 

...... 

.1... 

E 

Caievrons,  cotton,  0.  D ^palrs.. 

Cho^Toas,  "dress ,.„ pairs.. 

Cbo\Tons,  woolen,  0.  D.. pairs.. 

Chevrons palrs^. 

Ijl. 



— 



p 

..  .  L. ... 

f 

ConLs,  r1r/><;!!                                             finch 

i 

Coats,  service,  0.  D .each.. 

Coats  ..4.9.t±Aa. each.. 

...™. 



1...... 

^ 

— 

7 



1 

— 

Cords,  ^reast .              each. 

.1... 

Cords,  hat each.. 

Drawers,  canton  flannel ....pairs.. 

Dt»WBra,Je»B*A**AnL pairs.. 

Gauntlets,  winter pairs.. 

Gloves pairs.. 

Gloves ...pairs 

:x 

;;.";; 

— -"- 

— 

^ 



t 

1 

....  1 

I 

Hats,  denim., each 

1 . 

1 

1 

Hats,  service-.  .                         each 

^% 

■  'i 

1 

Laces.. pairs.. 

i 

1 

1 



— 

i      ! 

.J... 

heggijH  ..JiJUKji/. ...pairs.. 

Neckties each..' 

i      1 

J... 

Ornaments,  cap,  bronze each.. 

Ornaments,  cap,  gilt each.. 

Ornaments,  collar  bronze each.. 

Ornaments,  collar,  br.,  "V.  G."  ...each.. 

.1      1    . ! 

1     I     1 

..«.- 

— 

1     j ' 

1      '     ' 

Ornaments,  collar,  gilt,  "IT.  iS."    csch    ' 

\     \     ■'   . 

Overshoes,  arctic    .           .        '"airs. 

! 1 "" 

— 

8hlr<s,  flannel,  O.D ^ each.. 

Shoes,  gymnasium pairs.. 

Shoes,  russet pairs.. 

Stockings,  cotton pairs- 

StocVlngs,  woolen^ tvt. pairs... 

.3... 
.J.L. 



"... 



Stripes,  trouser._.^ . pairs.. 

Suspenders.. pairs.. 

Trousers,  donlm pairs.. 

Trousers,  dress, oz .......pidrs.. 

Undershirts,  cotton each.. 

Undershirts,  wo6ien  . each.. 





...... 

— 

..£. 

^ 

1; 



— 

l-otaL . 

Received  the  articles  enumerated  in  column  "Quantities  issued.' 


%.o^4.-.8.. 


:igi£.g^:ji.r^g^?^jCT: 


Issued  by: 


Entered  on  abstract 

Entered  on  statement 

Entered  on  D.  L 


48  COMPANY  ADMINISTRATION 

sent  to  the  supply  officer  in  advance  to  permit  the  clothing  to   be  pre- 
pared for  issue.     (Par.  1158,  A.  R.) 

b.  At  the  time  of  issue  to  the  individual  enlisted  man  the  supply  officer 
or  his  representative  will  enter  by  carbon  process  the  quantities  and  sizes 
of  the  articles  issued,  initial  the  slips  in  the  space  "Issued  by,"  and  obtain 
the  man's  receipt  on  both  copies.  A  line  will  be  drawn  through  each  blank 
space  in  column  "Quantities  issued"  on  original  and  duplicate  by  the  supply 
officer  or  his  representative  before  the  man  signs  the  receipt.  The  "ori- 
ginal" will  be  retained  by  the  supply  officer.  The  "duplicate"  will  be 
returned  to  the  company  or  detachment  commander  or  his  representative 
with  the  shipping  ticket  (P.  &  S.  Form  No.  260)  (see  Par.  176)  at  the  time  of 
issue  or  returned  to  the  company  at  the  close  of  the  business  day  with  the 
shipping  ticket  in  a  sealed  envelope.  The  items  appearing  on  the  duplicate 
slip  will  be  entered  immediately  on  the  clothing  account  of  the  individual 
equipment  record  of  thcsoldier  and  initialed  by  the  soldier  as  prescribed  in 
paragraph  122.  The  individual  requests  for  clothing  will  then  be  destroyed. 
The  duplicate  individual  clothing  slip  and  shipping  ticket  will  be  filed  as 
prescribed  in  paragraph  75. 

74.  Bulk  issues. — When  clothing  is  to  be  issued  in  bulk  requisition  in 
duplicate  on  P.  &  S.  Form  No  160  (see  Par.  173)  will  be  prepared,  enumer- 
ating the  articles  and  sizes  needed  and  showing  total  quantities  required. 
One  copy  of  the  requisition  will  be  retained  and  one  copy  sent  to  the  supply 
officer  who  will  prepare  the  items  for  issue,  and  list  them  on  shipping  ticket, 
P.  &  S.  Form  No.  260.  The  supply  officer  will  send  due  notice  to  the 
company  when  the  clothing  is  ready  for  issue.  The  company  commander 
or  his  representative,  after  verifying  the  quantities  of  clothing  listed,  will 
receipt  the  supply  officer's  retained  copy  of  shipping  ticket.  The  clothing 
will,  then  be  removed  from  the  supply  officer's  storehouse.  The  company 
commander  or  an  officer  designated  by  him  will  at  once  issue  the  clothing  to 
the  enlisted  men.  The  issuing  officer  will  enter  on  the  requests  submitted 
by  the  enlisted  men  the  quantities  issued,  initial  the  requests,  and  obtain 
•the  men's  receipt  thereon,  at  the  time  of  issue.  He  will  also  enter  the  arti- 
cles of  clothing  on  the  clothing  account  of  the  individual  equipment  records, 
as  prescribed  in  paragraph  122.  The  individual  requests  for  clothing  sub- 
mitted by  the  men  and  copies  of  requisition  and  shipping  ticket  will  be  filed 
as  prescribed  in  paragraph  75. 

75.  Filing  and  disposition. — a.  In  case  of  individual  issues  the  record 
consists  of  the  duplicate  clothing  slips  (Q.  M.  C.  Form  No.  165)  and  a  copy 
of  the  shipping  ticket  (P.  &  S.  Form  No.  260) ;  and  in  case  of  bulk  issues  of 
the  individual  requests  for  clothing  submitted  by  the  enlisted  men,  the  copy 
of  the  requisition  (P.  &  S.  Form  No.  160),  and  a  copy  of  the  sh"pping  ticket 
(p.  &  S.  Form  No.  260).  The  record  of  each  transaction,  as  covered  by  the 
shipping  ticket,  will  be  kept  together  as  one  packet  by  rubber  bands,  paper 
clips,  or  similar  means,  and  filed  in  the  tray  of  the  company  field  desk 
in  front  of  the  guide  card  "Clothing."  (Par.  207.)  The  records  of  various 
transactions  will  be  filed  in  chronological  order. 

b.  The  record  of  clothing  issues  will  be  kept  and  filed  as  prescribed  above 
until  inspected  and  cleared  by  the  zone  property  auditor.  They  will  then 
be  destroyed.  The  clearance  issued  by  the  zone  property  auditor  will  be 
filed  in  the  tray  in  place  of  the  records  destroyed.  When  a  new  clearance  is 
issued  as  result  of  a  subsequent  inspection  by  the  zone  property  auditor,  the 
new  clearance  will  be  substituted  in  the  file  for  the  old  one,  which  will  the'n 


COMPANY  ADMINISTRATION  49 

be  destroyed.  By  this  method  the  file  will  contain  nothing  but  live  records 
of  issues  and  a  clearance  covering  the  last  inspection  by  the  zone  property 
auditor. 

DESCRIPTIVE   CARD   OF    PUBLIC   ANIMALS 

76.  Preparation. — a.  Organizations  having  responsibility  for  public 
animals  will  keep  a  descriptive  card  (Form  No.  77,  A.  G.  O.)  for  each  animal. 
When  an  animal  is  received  by  the  organization  the  descriptive  card  will 
be  checked  with  the  animal  and  any  changes  or  discrepancies  will  be 
noted  below  the  last  transferring  indorsement,  accomplished  in  the 
organization  transferring  the  animal.  Notation  of  the  new  brands  will  be 
made  on  the  card.     (Pars.   1067,  1069,  and  1070,  A.  R.) 

b.  If  no  card  is  received  one  will  be  prepared  and  marked  "Temporary" 
at  the  top  of  the  first  page  for  use  pending  receipt  of  the  original.  In  case 
a  card  has  not  been  received  with  an  animal,  application  will  be  made  for 
the  card  from  the  place  from  which  the  animal  was  received,  unless  the  ani- 
mal has  been  newly  issued  through  other  than  a  responsible  officer,  in  which 
case  the  organization  commander  will  prepare  the  initial  descriptive  card. 

c.  The  card,  once  prepared,  will  be  transferred  with  the  animal  when- 
ever responsibility  or  accountability  therefor  changes,  new  cards  being 
appended  when  the  transfer  indorsements  are  exhausted  on  the  original,  so 
that  the  whole  may  be  a  complete  history  of  the  animal.  The  data  on  the 
front  of  the  card  describe  the  animal  at  the  date  when  the  first  descriptive 
card  was  prepared  for  the  animal. 

77.  Filing. — The  descriptive  cards  of  public  animals  will  be  filed  in  front 
of  the  guide  card  "Horses,"  in  the  miscellaneous  tray  of  the  company  field 
<iesk.     (Pars.  204  and  208.) 

78.  Final  disposition. — When  an  animal  is  finally  disposed  of  the  "Final 
Disposition"  will  be  filled  in  and  the  card  filed  with  the  property  loan  record 
until  inspected  by  the  zone  propsrty  auditor.     (Par.  1073,  A.  R.) 


Section  VI 
OTHER  COMPANY  RECORDS 


CORRESPONDENCE  BOOK 

Paragraph 

Correspondence  Book,  Form  No.  662,  A.  G.  O.- 79 

Entries  in  body  of  book 80 

Entries  in  the  index 81 

Filing  and  disposition 82 

DOCUMENT  FILE 

Purpose  and  contents 83 

Filing  papers  therein L 84 

Eliminating  obsolete  items 85 

Filing  and  disposition 86 

COMPANY  COUNCIL  BOOK 

Contents 87 

The  company  fund 88 

The  company  council  of  administration 89 

Inspections 90 

Authorized  expenditures 91 

Instructions 92 

Transfer  of  fund 93 

Deposited  in  bank 94 

Property  purchased 95 

Filing 96 

COMPANY  ORDERS 

Contents '.^  97 

For  detached  company , 98 

Form 99 

Filing 100 

RECORD   OF  SMALL  ARMS  FIRING 

Components  of  the  record 101 

Filing  and  disposition 102 


CORRESPONDENCE    BOOK 

79.  Correspondence  book,  Form  No.  662,  A.  G.  O.^The  correspondence 
book  consists  of  an  alphabetical  index  and  numbered  pages  for  entry  of 
items  of  correspondence.  The  alphabetical  index  and  numbered  pagec 
ate  hereinafter  referred  to  as  the  "index"  and  as  the  "body"  of  the  book, 
respectively.  (Pars.  80,  81.)  All  entries  in  the  correspondence  book,  both 
in  the  index  and  body,  will  be  made  in  ink,  whenever  practicable,  but  when 
pen  and  ink  are  not  available  entries  may  be  made  with  indelible  pencil. 

80.  Entries  in  body  of  the  book. — a.  An  entry  will  be  made  in  the 
of  the  book  of  each  item  of  correspondence  in  respect  to  which  a  record  in 
the  company  is  necessary  and  for  which  the  method  of  recording  or  filing  it 
is  not  otherwise  provided.  (Pars.  169c,  169^,  184&,  197c,  and  197^.)  No 
record  will  be  made  beyond  the  mere  fact  of  origin  or  receipt,  and  disposi- 
tion, in  respect  to  the  following: 

50 


COMPANY  ADMINISTRATION  51 

(1)  Papers  not  pertaining  to  the  administration  of  the  company;  such 
papers  should  be  transmitted  forthwisth  to  the  proper  place  for  action. 

(2)  Mere  letters  of  transmittal;  such  letters  when  received  will  be  de- 
stroyed forthwith. 

(3)  Requests  for  and  acknowledgment  of  receipt  of  publications  and 
blank  forms.- 

(4)  All  other  communications  that  have  no  permanent  value  and  that 
are  finally  disposed  of  by  answers  thereto. 

b.  Entries  will  be  numbered  serially,  beginning  with  number  one.  The 
same  series  will  be  continued  from  year  to  year  and  from  one  correspondence 
book  to  another  as  books  are  filled  and  filed. 

c.  When  an  item  itself  and  notation  of  action  taken  thereon  are  com- 
pletely represented  by  carbon  copy  in  the  document  file  (pars.  83,  84),  the 
entry  of  the  item  in  the  body  of  the  book  will  be  limited  to  (1)  the  number  of 
the  item,  and  (2)  the  abbreviation  "Doc";  thus, 

"1301  Doc." 

d.  When  an  item  itself  and  notation  of  action  thereon  are  not  com- 
pletely represented,  or  only  partially  represented,  by  carbon  copy  in  the 
document  file,  the  entry  of  the  item  in  the  body  of  the  book  will  include  (1) 
the  number  of  the  item,  (2)  brief  statement  of  contents  of  so  much  of  the 
item  and  action  taken  thereon  as  are  not  represented  by  carbon  copy  in  the 
document  file,  and  (3)  if  any  part  of  the  item  is  represented  by  carbon  copy 
in  the  document  file,  the  abbreviation  "Doc";  thus, 

"1302  Application  of  Lt.  Jones  for  Lv  2  mos  Doc." 

The  abbreviation  "Doc."  will  not  be  made,  however,  unless  some  part 
of  the  item  or  action  taken  thereon  is  represented  by  copy  in  the  document 
file. 

e.  When  a  communication  is  received  which  has  been  entered  pre- 
viously in  the  correspondence  book  it  will  not  be  reentered  ordinarily,  but 
the  record  will  be  continued  under  the  former  entry.  But  when  the  space  for 
continuing  the  reocrd  is  not  sufficient  under  the  former  entry,  or  when  it 
becomes  desirable  to  transfer  a  remote  entry  to  one  of  current  date,  a  new 
entry  will  be  made  and  given  a  new  serial  number.  In  either  case  the  nota- 
tion "See  No. "  will  be  made  under  the  old  entry  and  the  old  number 

shown  in  parentheses  after  the  new  in  the  new  entry,  thus:  "976  (349)". 

/.  Normally  a  space  of  one  blank  line  will  be  left  after  each  original  entry, 
but  more  space  will  be  left  if  the  nature  of  the  communication  indicates 
that  one  line  will  not  be  sufficient  for  the  purpose  of  continuing  the  record. 

81.  Entries  in  the  index. — a.  Each  item  entered  in  the  body  of  the  book 
will  be  indexed  under  its  subject  and  under  the  names  of  the  writer  of  the 
communication  and  the  persons  mentioned  therein.  When  many  commu- 
nications are  received  from  the  sams  officer  or  office — e.  g.,  The  Adjutant 
General  of  the  Army,  the  adjutant  of  the  regiment,  etc.,  the  name  of  the 
writer  need  not  be  indexed  if  it  is  found  that  the  index  of  subjects  or  persons 
mentioned  in  the  communication  answers  all  practical  purposes. 

b.  The  indexed  entries  will  bear  numbers  corresponding  to  those  of 
the  items  in  the  body  of  the  book. 

82.  Filing  and  disposition. — The  current  correspondence  book  will 
be  filed  in  the  miscellaneous  tray  of  the  company  field  desk  in  rear  of  the 
section  headed  "Horses."  When  corespondence  books  are  filled  and  no 
longer  current  they  will  be  placed  in  the  permanent  file.     (Par.  209.) 


52  COMPANY  ADMINISTRATION 

DOCUMENT   FILE 

83.  Purpose  and  contents. — The  document  file  supplements  the  cor- 
respondence book.  It  will  contain  the  original  documents  or  communica- 
tions, or  legible  copies  thereof,  together  with  originals  or  copies  of  letters, 
indorsements,  and  telegrams  sent  or  received  relating  to  the  same.  The 
file  will  also  contain  copies  of  letters,  indorsements,  or  telegrams  originating 
in  the  -company  office.  When  the  original  of  any  paper  becomes  available 
for  file  in  place  of  a  filed  copy,  the  latter  will  be  replaced  and  destroyed. 
Any  additional  notations  on  the  copy  must  be  noted  on  the  original. 

84.  Filing  papers. — a.  The  papers  in  the  document  file  will  be  numbered 
to  correspond  with  the  numbers  of  the  items  in  the  body  and  index  of  the 
correspondence  book,  and  will  be  filed  according  to  their  serial  number. 
When  more  than  one  paper  pertaining  to  the  same  item  is  placed  on  file 
the  papers  will  be  placed  in  an  envelope,  if  practicable,  and  the  number 
of  the  item  noted  thereon.  Papers  differently  numbered  or  on  a  related 
matter  may  also  be  kept  together  when  desirable,  but  if  so  kept  a  reference 
slip  must  be  inserted  to  account  for  the  paper's  absence  from  its  serial 
place. 

h.  The  serial  numbers  in  the  document  file  will  not  be  complete,  but 
whenever  a  paper  is  filed  therein  the  abbreviation  "Doc"  will  be  placed 
after  the  entry  in  the  body  of  the  correspondence  book. 

85.  Eliminating  obsolete  items. — a.  To  prevent  an  accumulation  of 
unnecessary  or  obsolete  "documents"  m  the  file  an  annual  inspection  of 
the  document  file  will  be  made  by  the  company  commander,  who  will 
at  such  inspection  eliminate  from  the  file  all  items  which  have  become 
obsolete  or  unnecessary  of  retention  for  future  reference.  Great  care  will 
be  taken  not  to  remove  items  relating  to  the  history  of  the  organization 
or  individuals,  or  matters  of  future  value  or  records,  etc.,  which  should  be 
filed  in  the  five  year,  or  permanent,  file. 

h.  When  documents  are  eliminated  from  the  file  the  abbreviation  "Dec" 
in  the  body  of  correspondence  book  will  be  lined  out  and  the  date  and 
initial  of  the  company  corhmander  inserted.     (Par.  209&.) 

86.  Filing  and  disposition. — The  current  document  file  will  be  filed 
with  the  current  correspondence  book  in  rear  of  the  section  headed  "Horses" 
in  the  miscellaneous  tray.  It  should  be  kept  in  an  env^elope  or  folder 
marked  "Document  file."  After  the  annual  inspection  and  elimination 
and  at  such  other  times  as  may  be  desirable,  such  parts  of  the  document 
file  as  have  ceased  to  be  of  current  importance  but  are  to  be  retained  will 
be  transferred  to  the  permanent  file,  preferably  segregated  by  years  in 
envelopes  marked,  e.  g.,  "Document  file,  1919,  Nos.  104  to  156."  These 
envelopes  should  be  placed  with  the  closed  correspondence  book  to  which 
they  pertain  when  it  becomes  a  part  of  the  permanent  file.     (Par.  209.) 

COMPANY   COUNCIL    BOOK 

87.  Contents.— The  company  council  book  will  contain  a  record  of — - 

a.  Receipts  and  expenditures  on  account  of  the  company  fund, 

b.  Property  purchased  from  the  fund, 

c.  Monthly  proceedings  of  company  council  of  administration, 

d.  Inspection  of  the  account  by  battalion,  regimental,  or  post  com- 
mander required  by  Army  Regulations. 

83.  The   company  fund. — -The  company  fund,   which  consists  of   the 


COMPANY  ADMINISTRATION 


53 


gross  amounts  of  money  received  from  all  sources,  is  received  .by  the 
company  commander  and,  with  the  concurrence  of  the  company  council, 
is  disbursed  by  him  solely  for  the  benefit  of  the  company  and  general 
comfort  of  the  enlisted  men  thereof.     (Par.  327,  A.  R.) 

89.  The  company  council  of  administration. — A  meeting  of  the  com- 
pany council  will  be  held  at  the  end  of  the  month  and  whenever  the  fund 
is  to  be  transferred,  all  officers  on  duty  with  the  company  attending,  for 
the  purpose  of  auditing  the  account,  verifying  the  cash  and  bank  balances 


and  completing  the  account.  (Par.  317,  A.  R.)  The  record  of  the  com- 
pany council  of  administration  will  be  made  monthly  even  though  there 
be  but  one  officer  present  for  duty  with  the  company,  in  which  event  he 
will  make  notation  to  that  effect  after  his  signature. 

90.  Inspections. — ^At  least  once  each  quarter,  upon  transfer  of  fund 
and  whenever  necessary,  the  fund  account  wiU  be  inspected  by  battalion, 
regimental,  or  post  commander.     (Par.  328,  A.  R.) 

91.  Authorized  expenditures. — The  company  fund  is  not  intended  for 
expenditure  in  the  purchase  of  articles  to  facilitate  the  transaction  of 


54 


COMPANY  ADMINISTRATION 


business  in  a  company.  On  the  contrary,  the  legitimate  and  proper 
application  of  this  fund  is  in  supplementing  the  articles  furnished  by  the 
supply  departments  for  the  purpose  of  increasing  the  comfort,  pleasure, 
contentment,  and  physical  improvement  of  the  enlisted  personnel  of  the 
organization.  To  accomplish  this  purpose,  disbursements  of  company 
funds  are  authorized;  for  all  other  purposes  they  are  unauthorized.  (Par. 
106,  C.  of  O.)  Funds  accruing  to  an  organization  as  savings  from  the 
ration  allowance  will  be  used  solely  for  the  purchase  of  food  or  refresh- 
ments (par.  1220,  A,  R.);  therefore  it  is  necessary  to  keep  the  receipts  and 


W    !^    •:     ?i 

oi         :         ;         ! 

"     i    M 


?  ^:?i 


1^ 


1^ 


£1 


1 3^5 


t 


n 


•5      .S 


lOi 


^ 


1  I 
1  "s 

II 
If 


n  \ 


5  Z. 

1  I 

2  •- 

■I  : 


I 


expenditures  of  "rations  savings"  separate  from  those  of  "other  funds" 
in  the  company  council  book. 

a.  Seeds  for  post  gardens  may  be  purchased  from  company  funds. 
(Par.  343,  A.  R  ) 

b.  The  purchase  of  heavy  lounging  chairs,  writing  tables,  card  tables, 
rugs,  etc.,  to  be  placed  in  the  company  recreation  room,  is  a  proper  ex- 
penditure from  the  company  fund,     (Op.  J.  A,  G,,  Nov.  9,  1909.) 

c.  Purchase  of  intoxicating  liquors  from  company  fund  is  not  authorized. 
(Bui.  8,  W.  D.,  1916.) 

d.  Payment  of  man  to  look  after  pool  table  and  payment  for  cultivating 
garden  are  authorized.     (12240  O.  I.  G.) 


COMPANY  ADMINISTRATION  55 

e.  Payment  to  room  orderly  or  lavatory  orderly  is  not  authorized. 
(15052-a  O.  I.  G.) 

/.  Extra  pay  cannot  be  paid  to  a  statutory  cook  or  mess  sergeant, 
but  may  be  paid  to  ordinary  enlisted  men  detailed  for  cook's  duty.  (Bui. 
47,  W.  D.  1916:  par.  329,  A.  R.) 

g.  Loaning  of  money  from  company  fund  is  not  permitted. 

h.  Final  statements  may  be  cashed  from  the  company  fund.  (Par. 
18U.) 

i.  The  purchase  of  enamel  ware  and  chopping  bowls,  when  not  obtain- 
able from  the  quartermaster,  is  authorized. 

92.  Instructions. — The  following  instructions  for  keeping  and  adminis- 
tering the  company  fund  will  be  followed: 

a.  All  expenditures  from  the  company  fund  for  food  supplies  of  the 
authorized  list  of  articles  will  be  made  through  the  quartermaster  in  accord- 
ance with  the  provisions  of  paragraph  1220/f,  Army  Regulations,  except 
when  he  is  not  able  to  supply  them  for  immediate  necessity,  in  which  case 
they  may  be  secured  as  provided  in  paragraph  322,  Army  Regulations. 
(Par.  174e.) 

h.  (1)  An  entry  will  be  malie  for  each  receipt  or  expenditure.  Entries  will 
be  numbered  serially  beginning  with  No.  1  for  the  first  entry  for  the  month. 
Entries  will  be  made  in  the  account  for  the  month  in  which  money  is  paid 
or  received,  regardless  of  the  month  or  date  when  the  expense  was  incurred 
or  the  amount  accrued. 

(2)  Entries  for  expenditures  will  give  date  of  payment  if  different  from 
date  of  entry,  to  whom  paid,  for  what,  and  the  amount. 

(3)  Entries  for  receipts  will  give  date  of  receipt  if  different  from  that  of 
entry,  from  whom,  for  what,  for  what  period  (in  case  of  post  exchange  divi- 
dends, etc.),  and  amount. 

(4)  When  an  itemized  statement  cannot  be  secured  or  the  statement  is 
not  supported  by  itemized  delivery  slips,  itemization  will  be  made  in  the 
entry. 

(5)  Entries,  whenever  practicable,  will  be  made  at  the  time  of  the 
transaction  and  not  left  to  accumulate  until  the  end  of  the  month. 

c.  There  must  be  a  voucher  for  all  funds  received  and  for  all  funds 
expended. 

(1)  In  case  of  receipts  the  voucher  will  be  from  the  person  or  organization 
paying  the  money.  For  example,  when  the  conipany  pool  collections  are 
turned  over  to  the  company  commander  a  voucher  of  this  tenor  should 
accompany  them: 

Camp  Brady,  Md.,  June  30, 1919. 

Turned  over  to  Capt.  Marion  L.  Jones,  65th  Inf.,  fifty  dollars  ($50.00), 
collections  from  the  company  pool  table  for  June,  1919. 

John  C.  Plumber, 

•  Supply  Sergeant,  Co.  A ,  6Sth  Infantry. 

(2)  In  the  case  of  expenditures  the  voucher  will  be  from  the  person  or 
organization  receiving  the  money,  and  will  ordinarily  condst  of  a  receipt 
accomplished  on  the  statement  of  the  account.  Care  should  be  exercised 
that  the  receipt  definitely  indicates  the  amount  paid.  To  this  end  the 
amount  should  be  in  ink  or  indelible  pencil  and  any  changes  therein  should 
be  authenticated.    Should  there  be  a  number  of  separate  transactions  in- 


56  COMPANY  ADMINISTRATION 

volved  in  a  single  statement  they  should  be  shown  separately  thereon  so 
that  the  items  may  be  checked  against  -delivery  slips,  which  may  be  de- 
stroyed following  the  audit  by  higher  authority. 

(3)  Should  it  not  be  practicable  to  secure  the  voucher  as  contemplated 
above  it  is  the  duty  of  the  company  commander  to  certify  to  the  receipt  or 
expenditure,  noting  the  circumstances.  This  certificate  is  then  used  as  a 
voucher. 

(4)  To  facilitate  inspection,  vouchers  for  the  current  month  will  be 
folded  to  fit  an  official  envelope  (being  pasted  on  proper  size  paper  it  neces- 
sary), and  briefed  at  the  top  of  the  outer  fold: 

No.  6 

July  10,  1919 

$50.00 

(5)  The  vouchers  for  each  month  will  be  filed  in  order  in  an  envelope 

marked  "Vouchers  1  to  .  .  .  . ,  inclusive,  company  fund  for 

19..." 

d.  All  changes  and  erasures  in  the  company  council  book  or  any  papers 
pertaining  to  it  will  be  authenticated  by  the  oroper  custodian's  initials. 

93.  Transfer  of  fund. — a.  If  an  officer  is  to  be  absent  from  the  company 
for  more  than  10  days  he  will  regularly  transfer  the  company  fund  to  his 
successor.  If  he  is  absent  for  more  than  3  and  less  than  11  days,  memoran- 
dum receipt  will  be  taken  for  the  funds.     (Par.  324,  A.  R.) 

h.  When  the  fund  is  transferred,  a  certificate  of  the  following  form  will 
be  made  on  the  next  succeeding  entry  page  of  the  council  book : 

Camp  Brady,  Md.,  June  30,  1919. 
I  certify  that  to  the  best  of  my  knowledge  and  belief  the  following  is 
a  complete  and  accurate  statement  of  this  company  fund  on  this  date: 
[Here  follows  a  list  of  all  outstanding  debts  and  obligations  payable  from 
the  company  fund,  all  amounts  due  the  company  fund,  and  all  outstanding 
checks  pertaining  to  the  company  fund  not  reported  by  the  bank;  or  a  state- 
ment that  there  are  no  outstanding  debts,  amounts  to  be  collected,  or 
outstanding  checks,  as  the  case  may  be.] 

Marion  L.  Jones, 
Captain,  65th  Infantry. 

c.  Immediately  following  this  certificate  will  be  written  the  receipt 
of  the  officer  to  whom  the  fund  is  transferred  in  the  following  form: 

Camp  Brady,  Md.,  Jtme  30,  1919. 
Received   from  Capt  Marion  L.  Jones,  65th  Infantry,  fund  of  Com- 
pany A,  65th   Inf,   amounting  to  five  hundred  dollars  ($500.00),  as  fol- 
lows : 

In  bank,  $450.00. 
In  cash,       $50.00. 

Norman  A.  Smith, 
1st  Lt.,  65th  Infantry. 

d.  To  transfer  a  company  fund  deposited  in  a  bank,  a  letter  of  the  follow- 
ing tenor  will  be  written  to  the  cashier  of  the  bank: 

I  have  this  date  transferred  the  company  fund  of  Company  "A,"  65th 
Infantry,  to  Lt.  Norman  A.  Smith,  65th  Infantry,  who  will  from  now  on 


COMPANY  ADMINISTRATION  57 

have  authority  to  draw  on  the  fund  deposited  in  your  bank.     His  signature 
appears  below. 


(Signature  of  officer  receiving  fund.) 

Marion  L.  Jones, 

Captain,  65th  Infantry. 

e.  Only  in  exceptional  circumstances  should  the  fund  in  bank  be  trans- 
ferred by  check,  and  when  so  transferred  the  number  of  the  check  drawn 
should  be  shown  in  the  receipt  above  as  follows:  "In  bank  (transferred  by 
check from  company  fund)  $450.00." 

/.  Whenever  a  fund  in  bank  is  transferred  a  bank  statement  should  be 
secured  to  check  the  balanced  account  in  the  council  book  and  check  book. 

g.  Should  a  transferring  officer,  in  turning  over  a  fund,  fail  to  accom- 
plish the  transfer  as  herein  provided,  the  receiving  officer  will  decline  to 
receive  the  fund  until  the  commanding  officer  has  been  notified  and  action 
by  him  directed. 

94.  Deposited  in  bank. — a.  When  placed  in  bank  a  company  fund  will  be 
deposited  in  the  name  of  the  company,  for  instance,  "Company  Fund,  Com- 
pany A,  65th  Infantry,"  and  checks  drawn  against  the  fund  will  be 
signed,  for  instance:  "Company  Fund,  Company  A,  65th  Infantry: 
Marion  L.  Jones,  Capt,  65fh  Inf,  Custodian. 

b.  A  bank  statement  will  be  secured  at  the  end  of  each  month  and 
checked  against  balances  in  council  book  and  check  book.  The  latter 
will  show  on  the  stub  the  balance  on  hand  after  each  check  is  drawn. 

95.  Property  purchased. — Under  heading  of  "Property  purchased  from 
"in  the  front  of  the  council  book  will  be  listed  prop- 
erty of  permanent  nature  such  as  tools,  athletic  supplies,  etc.,  purchased 
from  the  company  fund. 

.  96.  Filing. — a.  The  company  council  book,  with  current  vouchers,  is  filed 
in  rear  of  the  correspondence  book  and  document  file  in  the  miscellaneous 
tray.  When  filled  and  all  monthly  accounts  recorded  therein  have  been 
inspected  by  the  battalion,  regimental,  or  post  commander  and  an  in- 
spector gerieral,  the  balances  will  be  transferred  to  the  new  company  coun- 
cil book  and  the  completed  book  will  be  filed  in  the  five-year  file. 

b.  After  the  fund  has  been  subjected  to  the  routine  inspection  of  the 
battalion  or  post  commander,  dnd  after  the  inspection  by  an  inspector 
general,  the  vouchers  for  the  period  may  pass  into  the  possession  of  the 
officer  who,  as  company  commander,  has  been  responsible  for  the  receipts 
and  expenditures  accounted  for  in  these  vouchers;  or,  if  he  is  absent,  they 
may  be  destroyed  or  otherwise  disposed  of  as  he  may  have  directed.  (Pars. 
210  and  213c.) 

COMPANY    ORDERS, 

97.  Contents. — Company  orders  publish — • 

a.  The  appointment  and  reduction  of:  First  sergeants,  mess  sergeants, 
supply  sergeants,  stable  sergeants  (par.  273,  A.  R,);  privates  1st  class,  pri- 
vates, chief  mechanics,  cooks,  lance  corporals,  corporal  buglers,  buglers, 
mechanics,  saddlers,  horseshoers,  wagoners,  chauffeurs,  and  clerks  (pars. 
Hb  and  184;  par.  278,  A.  R.). 

b.  Adrhinistrative  matters  containing  information  or  direction  pi  suffi- 
cient importance  to  be  published  in  orders. 


58  COMPANY  ADMINISTRATION 

98.  For  detached  company. — Company  orders  will  be  used  to  publish 
appointments  or  reductions  when  a  company,  absent  from  regimental  and 
battalion  headquarters,  has  vacancies  in  its  noncommissioned  personnel, 
in  which  case  the  company  commander  may,  under  the  provisions  of  para- 
graph 275,  Army  Regulations,  make  temporary  appointments  subject  to 
subsequent  approval  of  higher  authority. 

99.  Form. — The  usual  form  for  a  company  order  follows: ' 

Orders,  \  Company  A,  65th  Infantry. 

No.  15.  J  Camp  Brady,  Md.,  July  31,  1918. 

1.  Cook  Henry  Smith  is  relieved  as  cook  and  returned  to  duty  as  pri- 
vate. 

2.  Private  first  class,  James  R.  Brown  is  appointed  cook,  vice  Smith, 
relieved. 

Marion  L.  Jones, 
Capt,  65th  Inf,  Comdg. 

100.  Filing. — Orders  for  each  month  will  be  filed  in  the  "Reminder" 
with  the  month  card  to  which  they  pertain  for  a  period  of  one  year  until 
the  card  reappears  when  they  will  be  transferred  to  the  permanent  file, 
being  placed  preferably  in  an  envelope  marked  e.  g.,  "Company  Orders, 
1919."  Such  memoranda  as  may  be  necessary  to  supplement  verbal 
orders  in  the  company  administration  should  be  similarly  filed  in  a  separate 
envelope,  if  of  sufficient  importance  to  warrant  retention.  (Par.  215a 
(3).) 

RECORD   OF    SM.\LL-ARMS    FIRING 

101.  The  components  of  the  record. — The  company  target  record  con- 
sists of — 

a.  The  individual  record  of  known-distance  rifle  firing  for  each  officer 
and  enlisted  man  of  the  company  who  participates  in  rifle  practice,  Form 
No.  628,  A.  G.  O.  (par.  162),  Form  No.  304,  A.  G.  O.  (par.  144),  or  Form 
No.  410,  A.  G.  O.  (par.  153),  according  to  whether  the  officer  or  enlisted 
man  fires  special  course  C,  the  qualification  course,  or  special  course  A, 
as  prescribed  in  the  Small  Arms  Firing  Manual.  (Par.  254  and  App.  II, 
S.  A.  F.  M.) 

h.  The  individual  record  of  pistol  firing  for  each  officer  and  enlisted  man 
of  the  company  who  participates  in  pistol  firing.  Form  No.  305,  A.  G.  O. 
par.  145). 

c.  (1)  Record  of  company  instruction  combat  practice  (par.  222, 
S.  A.  F.  M.). 

(2)  Record  of  company  combat  practice  (par.  226,  S.  A.  F.  M.). 

(3)  Record  of  company  proficiency  tests  (par.  234,  S.  A.  F.  M.). 

d.  (1)  Copy  of  annual  report  of  individual  classification  in  rifle  prctctice, 
Form  No.  307,  A.  G.  O.  (par.  146),  except  in  companies  of  Coast  Artillery; 
or  copy  of  annual  report  of  individual  classification  in  firing  under  special 
course  A,  Form  No.  409,  A.  G.  O.  (par.  152),  in  companies  of  Coast  Artillery 
(par.  255,  S.  A.  F.  M.). 

(2)  Copy  of  annual  report  of  individual  classification  in  pistol  practice, 
Form  No.  308,  A.  G.  O.  (par.  147),  for  all  armed  with  the  pistol  (par.  255, 
S.  A.  F.  M.). 


COMPANY  ADMINISTRATION  59 

e.  Such  other  records  and  reports  for  special  small  arms  as  may  be 
required  in  the  several  services. 

102.  Filing  and  disposition. — a.  During  the  regular  practice  season 
and  until  the  reports  referred  to  in  paragraph  10 IJ  have  been  rendered, 
the  records  enumerated  in  paragraph  101a  and  h  will  be  kept  in  the  personal 
possession  of  the  company  commander.     (Pars.  254  and  255,  S.  A.  F.  M.) 

6.  After  the  reports  enumerated  in  paragraph  lOld  and  e  have  been 
rendered,  the  record  will  be  filed  in  the  tray  containing  the  five-year  file 
in  front  of  the  guide  card  "target  record"  in  the  following  order: 

(1)  Record  of  company  instruction    combat   practice.     (Par.  lOlc(l).) 

(2)  Record  of  company  combat  practice.     (Par.  101c(2).) 

(3)  Record  of  company  proficiency  tests.     (Par.  101c (3).) 

(4)  Copy  of  annual  report  of  individual  classification  in  rifle  practice, 
Form  No.  307  or  409,  A.  G.  O.     (Par.  101<i(l).) 

(5)  Copy  of  annual  report  of  individual  classification  in  pistol  practice, 
Form  No.  303,  A.  G.  O.     (Par.  101(^(2).) 

(6)  Individual  records  of  known-distance  rifle  firing.  Form  No.  628, 
A.  G.  O.,  Form  No.  304,  A.  G.  O.,  or  Form  No.  410,  A.  G.  O.,  in  alpha- 
betical order  of  names.     (Par.  lOlo.) 

(7)  Individual  records  of  pistol  firing,  Form  No.  305,  A.  G.  O.,  in  alpha- 
betical order  of  names.     (Par.  1016.) 

(8)  Retained  records  for  special  small  arms. 

c.  (1)  In  the  case  of  an  enlisted  man  the  scores  in  record  practice,  with 
the  rifle  in  special  course  C,  the  qualification  course,  or  special  course  A, 
the  scores  in  record  practice  with  the  pistol  and  the  final  qualification, 
if  any,  will  be  transcribed  to  the  service  record  under  the  supervision  of 
the  company  commander.  When  the  soldier  is  discharged,  furloughed 
to  the  reserve,  or  transferred  to  another  organization,  bis  individual  target 
record  may  be  given  to  him,  if  available,  or  destroyed  thereafter.  In  case 
of  death  or  desertion  the  individual  target  record  will  be  destroyed.  (Pars. 
144,  145.) 

(2)  After  completion  of  the  reports  referred  to  in  paragraph  101,  the 
individual  records  of  officers  will  be  transmitted  to  them. 

(3)  The  records  prescribed  in  paragraph  101c  and  d  will  be  filed  as 
prescribed  in  subparagraph  h  until  new  records  are  prepared,  when  the  old 
records  will  be  transferred  to  the  first  year  of  the  five-year  file.  (Pars. 
213,  214.) 


Section  VII 
INDIVIDUAL  RECO:^DS 


SERVICE    RECORD 

Paragraph 

Opening  of  service  record _.  103 

Forwarding  to  first  station ^_ 104 

Transmission  to  company ■. 105 

Soldiers  transferred  or  detached 106 

Data  to  be  included  in  indorsements 107 

Disposition  of  service  record  of  a  soldier  discharged,  etc 108 

Temporary  service  record 109 

Procedure  in  case  of  lost  service  record 110 

Changes  in  entries i 111 

Additional  space  for  entries ..J 112 

Initialing  entries 113 

Extract  from  service  record,  Form  No.  29a,  A.  G.  O 114 

Decorations,  service  medals,  and  citations 115 

Allotments  and  insurance '. 116 

Old  forms  for  service  record 117 

Filing. - - --  118 

EXTRACT  FROM  SERVICE  RECORD 

Function . ' 119 

Filing 120 

INDIVIDUAL  EQUIPMENT  RECORD 

Class  of  property  entered 121 

Entries 122 

For  property  issued 122fl 

For  property  turned  in . 1226 

Lost  or  damaged  property 123 

Transferring  to  new  record __  124 

Transfer  or  detachment 125 

Desertion . 126 

Discharge,  furlough  to  reserve,  or  retirement 1 127 

Death - - -128 

Discharge  other  than  honorable 129 

Filing -- 130 


SERVICE    RECORD 

103.  Opening  of  service  record. — The  service  record,  Form  Nq.  29, 
A.  G.  O.,  will  be  opened  by  the  officer  who  completes  the  enlistment  paper. 
This  officer  will  fill  in  the  "Name,"  "Army  serial  number,"  "Company 
and  regiment  or  arm  or  corps  or  department  for  which  enlisted,"  "De- 
scriptive list,"  "Prior  service,"  "Educational  quaUfications,"  "Occupational 
quahfications,"   "Allotments  and  insurance,"  and  "Current  enlistment," 

down  to  but  not  including  the  line  "Assigned  to   " 

Other  data  required  by  the  printed  headings  or  these  instructions  will  be 
added  from  time  to  time  as  occasion  arises,  care  being  taken  to  make  the 
record  complete  and  up-to-date  at  all  times. 

60 


COMPANY  ADMINLSTRATION  61 

104.  Forwarding  to    _^^thcoaJi.....^..^n£hn^  lS^.7i^Q 
first    station.— When               <'"™""                    <aui.u-x.-m..,  'ij^^^.^r- 

recruits  are  sent  from  (^o    /(3       Q  ^  rjSL/  ~lt — ' 

a     recruiting    depot,  (c<«Bp™yand4gimo"ntoV™orcorp5ir"^^rtm^rS-5JhL'^^^^^^        

depot     brigade,     o  r 

other  mobilization  '--°-^i-°-°'  SERVICE  RECORD. 
point,  to  a  post,  camp,  or  regiment  for  assignment  to  an  organization, 
the  first  indorsement  on  the  service  records  will  be  filled  out  by  the  com- 
manders of  the  recruit  or  training  companies,  or  by  the  personnel  adiu- 
tant  or  recruiting  officer  if  the  recruits  have  not  been  assigned  or  attached 
to  a  recruit  or  training  company.  The  service  records  will  be  turned 
over  to  the  officer,  or  noncommissioned  officer  or  other  enlisted  man,  in 
command  of  the  detachment.  In  case  of  a  recruit  traveling  alone  the 
service  record  will  be  forwarded  by  mail,  or  when  the  mail  service  can- 
not be  depended  upon,  the  service  record  will  be  placed  in  a  sealed 
envelope  with  the  pay  card  and  any  other  essential  papers  and  given  to 
the  soldier. 

105.  Transmission  or  company. — a.  Upon  receipt  of  the  service  record 
at  a  post,  camp,  or  regiment,  the  personnel  adjutant  will  complete  the 
notation  of  assignment  under  the  heading  "Current  enlistment"  and 
transmit  the  service  records  without  indorsement  to  the  company  or  detach- 
ment to  which  the  men  are  assigned, 

b.  The  company  commander  will  note  under  "Remarks,"  page  10,  the 
date  of  the  soldier's  joining  the  company. 

106.  Soldiers  transferred  or  detached. — When  a  soldier  is  transferred 
or  detached  from  his  company,  the  company  commander  will  fill  out  the 
next  blank  indorsement  on  the  service  record  and  transmit  the  record 
with  the  individual  equipment  record  to  the  new  company  or  detachment 
commander  in  the  manner  prescribed  in  paragraph,  104.  Subsequent 
indorsements  will  be  filled  out  as  the  changes  of  station  or  status  of  the 
soldier  require,  the  original  service  record,  thus  following  the  soldier  until 
he  is  separated  from  active  service.  (Par.  108.)  Before  forwarding  the 
service  record  the  company  commander  will  prepare  an  extract  thereof  on 
Form  No.  29a,  A.  G.  O.,  for  file  with  the  records  of  the  organization. 
(Pars.  114,  119,  120.) 

107.  Data  to  be  included  in  indorsements. — Each  indorsement  will  give 
the  reason  for  the  soldier's  change  of  station  or  status,  and  his  character, 
and  will  contain  a  full  statement  of  his  accounts  at  the  time,  exclusive  of 
allotments  and  insurance.  (Par.  116.)  Under  the  heading  "Due  United 
States"  will  be  noted  all  authorized  stoppages  for  loss  of  or  damage  to 
Government  property  or  supplies ;  amounts  due  on  account  of  partial  pay- 
ments, overpayments,  post  exchange,  post  laundry,  tailor,  company  fund, 
transportation  or  subsistence,  and  stoppages,  including  detained  pay,  under 
sentence  of  court-martial,  and  on  account  of  absence  without  leave 
(par.  192),  absence  from  duty  because  of  disease  resulting  from  the  soldier's 
own  intemperate  use  of  drugs  or  alcoholic  liquor  or  other  misconduct 
(par.  246),  etc.;  in  short,  all  information  required  to  be  entered  on  pay 
rolls  except  allotments  and  insurance  will  be  incorporated  in  the  indorse- 
ment on  the  service  record.  The  wording  of  the  indorsement  under 
"Due  United  States"  will  conform  to  model  remarks  for  such  rolls  pre- 
scribed by  the  War  Department. 


62  COMPANY  ADMINISTRATION 

108.  Disposition   of   service   record   of   a   soldier   discharged,    etc. — 

a.  When  a  soldier  is  separated  from  active  service,  his  service  record  will 
be  disposed  of  as  hereinafter  prescribed : 

3 
DESCBIPTIVE  LIST. 


^.^  (No.  mod  alreet  or  rural  route;  if  nona,  «o  state.) 

Ci«ti.«adi'j. ........O-Kija 


(City,  town,  or  post  oflSce.)  (Slate  or  country.) 

Kame  and  address  of  person  to  b«  notified  in  case  of  emergeBcy: 


(Name'and  dPcr«a  o(  relationahip;  if  friend,  ao  state.) 

.5.o?v^.  M-^b  .5±..$i=:. 

(No.  and  street  or  rural  route;  if  Dooe.  eo  state.) 

....Cxje%cinxistl OHi-O. 

(City.  town,  or  roat  oeSce.)  (SUte  or  country.) 

Bom  m  -Oa-^kvi-l/-^ , ."Teia.*^ 

(Town  or  city.)  (State  or  country.) 

Age  at  enlistment,  ^%yTS.  and.  I.. .mos.;  ocoapatlon,«5&ldLlCir*.... 

Zyes JU»IV.« .;hatr,.JCLJbrOyy.n- 

Complexion, .  — IT-O-d.cS.y. ;  helrht,-W....feet  V./^lachea. 

Married  or  Btnyle: ^A.YtCklS^.... 

Indelible  or  permanent  marks  and  physical  defects  at  enlistment: 

...Ci^Jc^uppcr  .C-h«51!..^^E..*-<?!a-ri^-a.h««M€c. 
...(^K-l--...§-t -^  " . -feei*w.-ri.«^.sh.o.«.U«L*:^.. 
..MiAt. 

Vaccinated:  — JJ^Ly.!.?..,  191^  nmlt,*...^.S^HOOeiS^uL. 

Vaoclaated: ,  191    ;  rssnlt,*.-.- 

Typhoid  taBmuilBatlon  completed: i.V».\.y...li». ,  19  1 8 

Paratyphoid  Immonlutlon  completed:  —  kAo.LV...^.?. ,  19  ift 

PRIOR  SEBVICS. 

BXaVLAS  AKXT.t 

CO-S*-<Sf.*iClf- -ftom- Jul-/*-.  m\5  .  toULllyS.  19l8 

(Compcukr  and  reci^naot  or  corm  or  deiMhrtanni.)  f 

Dlscharsred  aa— -S.^-.T. ;  char»ot«r.~^XCellS?!U...> 

ev>-^-- T-'-0.>7^    «rom.-^r.di-,  19  r*  .  to-fty. J-1-,  19 15 

(UemiMuiy'aiid  raciment  or  cOrpa  or  departbent.) 


J>lsohar(«d  ai— 

.,..V»..K- ;  character,. 

(Grade.) 

DlMharKed  ai 

•  character 

(GrMle.) 

..  (torn.                    ,19 

Mat  or  aorna  or  depwtmant.) 

Plscbarjfed  as 

.  ;  character 

(GiMl..) 

*  Sueceaaful  or  unaucoeaaful. 

i  lnB«rt  headinss  beiow  last  discharce  from  the  Rcsolar  Army  to  abow  Mrrioe  im 
Tbe  United  States  Army.  Volunteer  Army.  Navy.  Marino  Corps,  and  National  Guard 
or  Orcanued  Militia,  in  the  order  named. 

Page  3,  Service  Record 
(1)  In  case  of  discharge  (par.    194),  forwarded  to  The  Adjutant  General 
"of  the  Army  by  final  indorsement. 


COMPANY  ADMINISTRATION 


63 


(2)  In  case  of  furlough  to  the  reserve  (par.  194),  forwarded  by  indorse- 
ment to  the  officer  charged  with  keeping  the  record  of  the  soldier  as 
a  reservist.     (Par.  13,  R.  R.  A.  R.,   1916.)     When  the  reservist  is  dis- 

4 

EDUCATION Al  QXTAUFICATIONS. 

(To  be  copied  from  Form  CCP-1.) 

Years  In  grammar  school zt. -    High  school  ...f^ 

CoUege  or  unlTetsity jn>dr»!*c'— "    OTaAiixte -woik  -..Vi*TftA-.-. 


IntelligencQ  rating -ff-- 


OCCUPATIONAL  QUALIFICATIONS. 

(To  be  copied  from  Form  CCP-1.) 

ICaiifooc«p»tlon.— CA*?-p-<>?l!tCJf?— .-.. _ 

Years X *Apj>r«ntlce;  "H^avna^aHVi  'N^afavt. 

Just  what  did  he  Ao^...SMAfLuAiMJLii^Jnit'-jifi-fXM3l: 


Ctl£n£M^...CJrp».frhr.y. WeeWy  waees  I-/5".! 


Next  best  occnpatioii -t - 

Years "".    *AMtf»iitlce;  ^JsnnuiTmaii;  *  Expert. 


Just  what  did  he  del 


Weekly  wages  %. 

lOLITAIlT  QUALIFICAtlONS. 


Army  specialty. 

Rating,  t  with  date. 

Rerating.twitKdate. 

IfVjftofifr 

^jc  .fi:.J$:J8 

..£x..j-.5:l.i__ 



— 



Sapper Rifle  grenadier Ammnnitioa  cannoneer 

Pioneer Rifleman Gun  cannoneer 

Stokesmortar Automatic rlfleihan_    Driver 

1-pounder Company  clark Instru.  loan  (artillery) 

Telephone Ranncc JL^eat    of    communication 

Radio _  Machine  pnmer (artffle^) 

Visual 
"Wagoner. 


_    Borscshoer Lltbographcr 

_    Packer Povderman 

.    Gunner  (artillery) Bigger 

•  Strike  oat  wonte  not  applicable. 

f  Ex-Kxoellent;  VG-Verygood;  G—Good;  T-Tvr. 

Page  4,  Service  Record 


charged  or  otherwise  separated  from  the  service,  his  service  record  will 
be  forwarded  to  The  Adjutant  General  of  the  Army  by  final  indorsement. 
(3)  In  case  of  death   (par.    195),  forwarded  to  The  Adjutant  General 
of  the  Army  by  final  indorsement. 


64  COMPANY  ADMINISTRATION 

(4)  In    case  of    retirement    (par.    196),    forwarded    to    The    Adjutant 
General  of  the  Army  by  final  indorsement. 

(5)  In  case  of  desertion   (par.  197),  forwarded  to  The  Adjutant  General 
of  the  Army  by  indorsement. 

C6)   In  case  of  sentence  to  dishonorable  discharge  the  execution  of  which  is 

5 
CUSBENT  ENUSTMEKT. 

Serying  in *^^ anUstment  period. 

Accepted  for  enlistment  at - 

EnUstedd^-ly/O-,  19|8.  at  .^  S\fi»C»»  WV  -YlV... 

by     I  iitrlar.H  13  SlCnithtlyif  for   f        years 

A3..nedto     -Co     t3»^^X;ie.      

^j^  (Compauy  auurcgimcnt  or  curpa  or  di^arUngnt.) 

at  .  .  .C^m^  pit li^A 

Transferred  to    .C«?     G-'^t  H    |rif , ,  ffutf^C,,  „!& 

(C'UiU^anyand  ruKiment  or  corpa  or  depurtmcnt.)        ^  ■  — 

Transferred  to  C^yt^A^^J^f.... 4?.Cg^.  ^,19 

Fuiionghed  to  reserre:  - 19 

Furlonrhs:   .-Jioa./.''.?^/.f/Si 


Foreign  Service: 

Left  TTnlted  States  for  duty  In  -  Jt^^-  -CT^fJCC- 


from 


MjtJbA/tMJnMJT    on  /9ojf6.,  lUS 

Arrived  at  ..-/.•PJty^-ST'- -  on  ..ffuQVl?—.,  19-/5 

Left  ..rJta03r.S., for  the  United  States  on^V}gC\0l9t^ 

Arrived  at^A-bOl^en-W  JT'on  ..JS^.^Ol-.  19l9 

Left  TTnlted  Stetes  for  duty  In  - 

from —  on --,  19 

Arrived  at  — - on ,  19 

Left for  the  TTnlted  States  on -.19 

Acrlvedat - —  oa .  19-  — 

MIIJTAKT  BECOHD. 

Each  entrywill  be  initialed. 

Qj^dCarf^Ar  BiT'..  ...CKI/ .eo...  i9i8  >WC 

OfgrfLCH- _^lj3/_.«if  Re^ 

Grade:  J(fy)fMj^^ f^^M.,  lU?  A^ 

Grade:  ..i5fe<?^  ?^  /J^^    .    .^A^B..  X^ffMH 

Grade:  - - ,  — ,  19- — 

Marksmanship,  rnnner  qnallflcatlon,  or  ratlnir:*  j^rf^  f/jCJl-ZLi^'j 

Battles,  etc:  $Tm\Hie\.l3.Stltit^lH.Sef>r,.lfL$^^ 

•  Give  <Ute  of  (mlification  or  mtiix  uul   number,  cUtc.  aad  source  ol   ordjr  u- 

Page  5,  Service  Record 
suspended,  forwarded  by  indorsement  to  the  officer  charged  with  keeping 
the  records  of  general  prisoners  at  the  place  where  the  man  is  to  be 
confined.     (Par.   194J   (10).) 

h.  In  any  case  mentioned  above,  the  service  record  will  be  accompanied 
by  the  pay  card  and  individual  equipment  record  of  the  soldier;    in  the 


COMPANY  ADMINISTRATION 


65 


case  of  a  retired  soldier  a  "record  of  payment  of  retired  enlisted  man" 
(Form  No.  94,  A.  G.  O.)  will  also  be  forwarded  with  the  service  record. 
(Par.  196;    par.  135,  A.  R.) 

c.  Where  there  is  constructive  delivery  of  the  discharge  certificate 
notation  thereof  will  be  made  on  the  service  record  under  "Remarks." 
(Par.  1576;  par.  152,  A.  R.) 

WoBsda  w  other  biJslM  xw«tf^  ia  Mtien ;  «£rie(gbyjM0A«1^e<J 


MfiOaX  of  kOBor  (MtloB.  witli  UfAn  thweof ,  for  wblek  sraatod) : 


:<WMUfle»to  of  moxtt  (Mtwo  of  Mrvlee,  with  data  thooof,  for  vhteh 

fnuBtod): 

AisttBgnlihOd  BonlM  Cto«  swsxded ^  U — 


ISMstiiiciiUhed  BwtIm  Xed*l  awardod ,  U 


??5 


.M70B»d  ChOTToa  Mi3i«tiMi^&fft,  u/Sl;  „  Jan-t-^-.  1»4-^:     , 


lX6war  Qerrleo  ChowoiYMortsM^PiSc.  M/A;  __. ,  M-^J 


lOtiMX  KeA|Ia.  Citettom,  and  For«lgit  1i*wnMvn:J!9Sff.ia»l-^KIHC 

'.Tizso  toll  to  be  nade  eood  under  A.  W.  109; 

(a)  Abienca  without  proper  authority  or  In  detertlon. 

jit^JkhJJt^Sif^XL^^-rsXMl. 


p») 


I  retuKed  in  oonTiction. 


(0)  irnable  to  perf  om  datr  thd^nc^  the  Intemperate  nae  of  drac* 
or  aleohoUo  llqnor  or  thronsh  diaeaee  or  Injwr  the  result  of 


Tar  detained  l>7  court-martial  eoDeeted  on  par  roll  a« 

follow*  (M« 

Amonnt. 

Month. 

Amount. 

Dols. 

Ctg. 

Dols. 

Cts. 

.fe. 

f6 
^6 

—       .,10    - 

19 



% ,i«..„ 

- ,  19.... 

Page  6,  Service  Record 

d.  If  a  soldier  is  detached  from  his  company  at  the  time  he  is  separated 
from  active  service,  an  extract  from  his  service  record  will  be  prepared 
and  forwarded  to  his  company  commander.     (Pars.  114  and  119.) 

109.  Temporary  service  record. — When  an  enlisted  man  is  trarid-' 
ferred,  assigned,  or  attached  to  a  company  or  detachment,  and  is  again' 
transferred  or  detached  before  the  service  record  has  been  received  from 


66  COMPANY  ADMINISTRATION 

his  previous  company  or  detachment  commander,  a  temporary  service 
record  will  be  prepared  from  the  available  data  and  forwarded  to  the  new 
company  or  detachment  commander  for  use  until    the  original  or  a  new 

7 

RECORD  OF  CONVICTIONS  BY  COURTS-MARTIAL. 
Svmrndr.Y  C.  M..  appointed  by  RO.Ut^Zif./h.¥SjTtJf 


Sentence  as  approved:  J^.-p1^..pS.nJyja..jL;^3..^Iyi0^.de.- 

."^inejd. Approved  ff<8.7^4   is/'^. 

I  certify  the  above  is  correct. 


re  IS  coireci..  A-  //4hT~    P 

0^  J^yvi^a?^.,^/!  comdg.CK^£ 


C.  M.,  appointed  by  . 

A.  W 


Sentence  as  approve^: 


I  certify  the  above  is  correct. 

,  Comdi;. 


.  C.  K.,  appointed  by . 


Sentence  as  approved: 

-    Approved-... 

.,  Comdg:. 

...  19..-. 

J  certify  the  above  is  correct. 

" 

C.  M.,  appointed  by ... 

*               A,W. 

.-    Approved 

,  Comdg.  ... 

...  W.... 

I  certify  the  above  is  correct. 

•  ,\.  o(  W.  aud  syDopais  of  «pccificntions  of  which  found  euilty,  iucludiha  dato. 

Page  7,  Service  Record 

record  (par.  110)  is  received,  when  the  temporary  service  record  will  be 
checked  with  the  original  or. new  service  record  and  additional  data  on 
the  temporary  service  record  transcribed  to  the  original;  after  which 
the  temporary  service  record  will  be  filed  in  the  five-year  file.      (Pars. 


COMPANY  ADMINISTRATION 


67 


205e  and  213.)     Temporary  service  records  will  be  marked  "Temporary" 
on  the  cover  by  the  officers  starting  them. 

110.  Procedure  in  case  of  lost  service  record. — In  the  event  that  a 
service  record  is  lost,  immediate  effort  will  be  made  to  trace  it  through 
the  commanding  officer  of  the  company  or  detachment  with   which  the 


COMPANY  PUNISHMENT. 

(Par.  334,  Manual  for  Courts-MarUal.) 


Bceord  of  company  pnnlslimeiita  will  under  no  elrcnsuUnces  be 
fubmltted  ta  erldenco  before  courte-martUl  with  record  of  preylons 
eonrtctlons. 

Offense,  including  date. 

Ptmlshmcnt  awarded,  with 
dale. 

Decision  on 
appeal. 

J^spnmftxf ^nd 

c»nf  to  cdtup.  "SdiyL 

-. 







ALLOTMENTS  AND  XNSTJBANCE. 

$ , per  month 


CUnBallotmeat: 


de> 


|..y.5.jrr— ss perlttontli  TXfip 


GavcnunenI  iofiniKe:  $..5QOiS- — ,  bm |.-.ftu& ,  WA  fJ6( 

Prmmns  per  m.,  ViA.  0.^...;  Wit,  %Afl.;  19^  $352 - 

Gavtnmenl  intonKe:  $ ,  &«■ .W — 

Prenums  per  M., » — ,  $ ;  W — ,  $- ;  M- — ,  i- 

.» 


ClMS  E  aUotrnMiti;  tnchidlBC  Ubarty  bond  and  pilrate  biraranee. 

Amount. 

From- 

Period. 

,  19 

JCoS. 

„       „,  W.... 

,  19 

Hob. 

,  1»- 

iCJa55.l! 

i'i/^mt^r^^ 

~~     .Mas. 

,  w„..y 

tpJ.- 

../„/f<ufe.,   l»^0 

..A^-Mos. 

..,  M 

y^ 


Page  8,  Service  Record 
man  last  served.  If  not  found  within  a  reasonable  time,  a  report  of  the 
fact  will  be  made  to  The  Adjutant  General  of  the  Army,  who  will  start  a 
new  service  record,  and  transmit  it  to  the  recruiting  depot,  depot  brigade, 
or  other  mobilization  point  at  which  the  soldier  was  enlisted  or  to  which 
he  was  sent  upon  induction  into  service.     The  new  record  will  then  be 


68 


COMPANY  ADMINISTRATION 


forwarded  in  turn  to  the  commanding  officers  of  the  companies  with 
which  the  soldier  has  served  during  his  current  enlistment,  each  com- 
manding officer  repeating  the  indorsement  required  by  paragraph   106 

9 


(See  Instruction  11.) 
DEPOSITS. 

Amotmt. 

Dols. 

Ota. 

.55 

_ 



.Ca^-MSmtk. 

V 

\ 

\ 

V 

\ 

ST 

\ 

nT 

\. 

nT 

N^ 

Nr 

\. 

N. 

--lts\ 

c 

>0£> 

HAT 

tjChiiirdhf^C A 

Ad 

jSC^ 

i^k^ 

W-n. 

Page  9,  Service  Record 

and  making  appropriate  entries  in  the  body  of  the  record.  Pending 
receipt  of  the  new  service  record  the  soldier's  pay  and  duty  status  will 
be  determined   from  the  data  shown  on  his  pay  card,  the  last  pay  roll 


COMPANY  ADMINISTRATION  69 

on  which  his  name  ap  pears,  and  from  other  records  of  the  company  or 
detachment  with  wh'ch  he  last  perved. 

111.  Changes  in  entries. — Erasures  of  entries  on  service  records^are 
prohibited.  All  eliminations  of  original  entries  will  be  made  by  drawing 
lines  through  the  entries  Each  change  will  be  duly  authenticated  by 
the  initials  of  the  officer  makinp:  it. 

112.  Additional  space  for  entries. — In  case  the  space  undej-  any  heading, 
except  deposits,  allotments,  and  insurance,  in  the  body  of  the  record  proves 
insufficient,  the  entry  will  be  continued  under  "Remarks."  If  this  space 
proves  insufficient,  additional  sheets  for  remarks  may  be  pasted  to  the 
top  of  page  10.  If  the  space  for  allotments  and  insurance  is  insufficient, 
opposite  space  under  deposits  will  be  taken.  If  the  space  for  deposits  is 
insufficient,  additional  sheets  will  be  securely  pasted  at  the  top  of  the  page, 

10 
Additional  sbeets  for  •'  Remarks,"  U  required,  will  1>e  attached  here. 
(See  Instruction  11.) 
KEHARKS  (See  Instruction  11): 


x-^. 


Note. — Under  "Remarks"  should  be  included  dates  of 
joining  company  in  each  new  assignment, etc.;  until  provi- 
sion is  made  under  military  qualifications  therefor  the 
soHier's  qu-^lif  cation  as  a  horseman  required  for  entry  on 
Discharge  Certificate  will  be  noted  under  "Remarks  "  when 
pertinent;  notation  will  also  be  made  under  "Remarks" 
as  to  completion  of  special  courses,  e.  g.,  "Sex  Morality" 
(G.  O.  135,  1919). 

Page  10,  Sernice  Record 

as  indicated  by  foot-note  in  service  record.  If  the  space  for  showing 
change  of  station  or  status  in  an  indorsement  is  insufficient,  the  entry  will 
be  continued  under  the  heading  "Due  United  States."  One  indorsement 
may,  if  necessary,  occupy  the  space  allotted  to  two.  If  there  be  more 
than  12  indorsements,  an  additional  sheet  will  be  securely  pasted  at  the 
top  of  page  17,  as  indicated  by  footnote  thereon.  Under  no  circum- 
stances will  sheets  or  slips  of  paper  be  pasted  or  attached  to  a  service 
record  excepr  as  provided  in  these  regulations. 

113.  Initialiflg  entries. — Each  entry  under  "Military  record"  on  page, 
5,  6,  8,  and  9,  will  be  initialed  by  the  recruicing  officer,  personnels  adjytant 


70  COMPANY  ADMINISTRATION 

or  company  or  detachment  commander,  as  the  case  may  be.  The  entries 
underJ*^"Military  record"  on  page  7  will  not  be  initialed.  Where  there 
are  no  data  of  record  relating  to  the  printed  heading,  the  space  under  that 
heading  will  be  left  blank.  Negative  entries,  such  as  "None,"  "Noth- 
ing," etc.,  will  not  be  made  in  any  part  of  the  form  except  as  required  for 
street  and  house  number  and  indorsement. 

11 

BECOBD  OF  KNOWN  DISTANCE  RIFLE  PEACTICS. 

Special  Course  *A  *C— Record  Practice. 


Slow  fire. II Rapid  Are.  ||        Slow  Are.        |'  Aggro- 

100  I  200  I  300  I  Total.  ||  100  |  aoO  |  3U0  |  Total.  ||  fjOO  |  CJO  |  TotalT||    gaw. 

Target  year  19 

'III  li         I         I         I  II         I         I  11 

Target  year  19 

III            II         I         I         I            II         I        I           11 
.  Target  year  19 

III  II         I         I         I  11         I         I  II 

Qualification  Course— Record  Practice. 

^SltwflTe.  II  Rapid  fue.  |l  Aggre- 1  ol^lifl-  I  „  .    "" 

300  I  SOOTSOQ  I  Total.  Ij  200  |  300  |  500  |  Total.  ||   gate.    |   cation.    |  "^'^- 

Target  year  19  jg 

^»l.?^l3Tli^^ll»^l-y<^ypl/^^'i^v^  ^5  l^m-ff 

Target  year  19  .£y 

^8\ <m\ ?gi la(>\M^3\H^\\2(^  i^sfsl  B R l^'^oHQ 

^Target  year  19 

I         I         I  II         I         I         I  II  I  I 

BZCOBD  OF  PISTOL  FIBINa. 

DUmonnted  Course. 


Record  practice. 


Expert  test. 

Rapid  flro.  |      Quick  Are.  "~~"    Rapid  Are.  |     Quick  Are,      i  ~ 

25  yds.     I  15  yds.  I  2J  yds.    ^°*^'-         25  yds.     1 15  yds.  |  25  ydsTJ  ^°'-'^'- 


Target  year  19- 


1^ \ I \ ^L 

Target  year  19 

I       I       I \\ \ \ I 

Target  year  19 


I-      I   ■    I 


Konnted  Course. 


"Record  practice. 


Halt.       Gallop.      ToUl. 


Halt.     I  Gallop.  |     ^^fl°»     |    Total. 


Target  year  19 

1     1     II     1     1      1 

Target  year  19— . 

1    1    II    1    1     1 

Target  year  19.— 

1 

1    II    1    1     1 

Page  U,  Service  Record 

114.  Extract  from  service  record,  Form  No.  29a,  A.  G.  O. — Each  com- 
pany and  detachment  commander  forwarding  the  service  record  will 
prepare  an  extract  thereof  on  Form  No.  29a,  A.  G.  O.,  for  file  with  che 
records  of  the  company  or  detachment.     (Pars.  104,  106,  108,  and  119.) 


COMPANY  ADMINISTRATION  71 

If  a  soldier  is  detached  from  his  company  or  detachment  at  the  time  of 
his  discharge,  furlough  to  the  reserve,  retirement,  death,  desertion,  or 
transfer  to  another  organization,  the  extract  from  service  record  will  be 
prepared  in  duplicate  and  a  copy  furnished  without  delay  to  the  com- 

12 
lEt  IND. 

..8€cw;Jri:]kpcnr7l^:Sljcicimtn^ 

-- 3a/.I.yI^.,....„...io18 

TO  ..CO  Xaynp  miAU^Un 

He  was  last  paid  to  Inclnde  - JfiC^etT-p.^Lil. .19.... 

By-— -— — 

(Rank  aad  oanie  of  quartormutor.) 

i)ne  TTnitea  States  (See  Isstrnction  5);  if  nothing,  so  state: 


/W^.HOrl  an  aUotment 

<IIaa  or  baa  not.) 


His  character  I 

I  have  psrsonafly  verified  aU  entries  under  "Dne  tTnited  States." 

..^C^-.-LJO/.f-^pif.^-.CommtLnAin$i. 

2d  IND. 

CLLW.JCi-.-rj..-- ,  19-lB 

to.C^Q....*<.«..v1ZI/?-.-Cq,2X># 

This  to\&\^T*tyd^tii^f'-i^t.dj:BojroyeKS!sas. 

as^.finrj.s.OM.^.j^IkfitzMojf.5^^^^    

He  was  Uitoald  to  Include 3.-/— CJa?.'-)^ wiS 

i^A^J^.Sjtf^U^^  

(K^nk  Mid  name  of  auarUrmwtar.) 


(lUnki 

Due  TTnited  SUtei  (See  Instruction  S);  U  nothing;,  so  stote: 


M^A^. 


an  allotment  nnnlng. 


His  character  is  f 

Xhave  personally  verified  alljRitrieg  unda  "Due  United  j 


Cc^r:Jfth.c^»£:.co. 


mmandlng. 


Page  12,  Service  Record 
mander  of  the  company  or  detachment  to  which  the  soldier  belonged. 
(Par.  119c.) 

115.  Decorations,  service  medals,  and  citations. — The  award  of  deco- 
rations, service  medals,  citations,  and  foreign  decorations  will  be  recorded 
on  page  6.  .  , 


72  COMPANY  ADMINISTRATION 

a.  In  the  ca?e  of  service  medals  the  character,  authority  and  serial  num- 
ber will  be  noted. 

.•    b.  In  the  case  of  citations  and  decorations  the  character  and  authority 
will  be  noted. 

13 
-|  3d  IND.  ^ 


To.! 


^..^....^._....!^/=Fvt^  A'a tS 

COM^IJ^  Z\     ___ 

He  was  last  paid  to  Jnchide -'Ns3--W>MU,-.r^„| ,  19  lO 

«jr- -S.eje.   .^j?^  X^jiV. 

(Hanlt  and  name  of  quartermaater.) 

Due  TTziited  States  (See  lastroctioa  5);  if  aothins,  so  state: 


Arf5  ^ 

s^  or  has  not.)  j^J  J§^  - 


.  ananotment runnlac. 

or  Em  not.) 

His  character  is  f 
'.  have  personally  Terlfledall  entries  under  -'Dae  TTnited  States. 


e^all  entyes  imder  "Due  TTnited 
rHdto^-— ^■^^- Comiwading. 


4th  IKD. 


^0.5^X«fc~  ^^^^^^^^^^    

-- .^QJrf,.--,. ..,:o^ 

TO  CD-i:a6ual2^--i^.c^-^.Hcu>^-  .._ 

ThU«>Wler»rt>^Vli"f--^<>--(^-S--)f£«^-  -5C>5A  J?(i!?.. 

Cla5aV-CauMp)Qo.ti4?.>TUv,s,.l]ecJ-J&.. 

He  was  last  paid  to  laclade 5-0— -^Q-Ox;*. ul8 

By„...CaftrBii.-^c>tt;.H/?.. 

I  (Rank  Knd  came  of  qmrUtmaater.) 

Due  TT&ited  StatM  (See  ZnstmctSon  S);  U  Bothtaic,  so  state: 


This  Boldlert  --^IAA—  i 

(IlM  or  hM  not.)x?  ^^  ^     ■- 

His  character  Is  f -(2^^iXefe«fe*»!X- 

I  hare  personally  verified  all  entries  nnder  "Sne  ITnlted  States.' 


^.ig'^-^,fjfl-«X*l7f-"..Commandlng. 


Page  13,  Service  Record 

•  U6.  Allotments  and  insurance  {see  Appendix  III  jor  blank  forms' per- 
taining to  Government  Insuranc  ). — In  case  of  change  or  discontinuance 
of  any  allotment,  notation  thereof  will  be  made  following  the  allotment. 

■See  paragraphs  13d  and/,  and  82c,  Special  Regulations  No.  72,  with 
reference  to  recording  on  service  record  data  relative  to  insurance;    and 


COMPANY  ADMINISTRATION  73 

paragraph  16,  Splecial  Regulations  No.  72,  for  notation  in  case  of  change 
of  beneficiary.  Cir,  No.  498,  W  D.,  1Q19.  provides  for  the  conversion  of 
war  risk  insurance  (term  insurance)  into  Government  converted  insurance; 

14 
^     5th  IND.  >  ^- 

- 77ec  -^^ .19^^ 

\o.co.MtA2^t'!:bQri'<>jj(^y^. 

He  was  last  paid  toYnclude ....T^.O.-./y.Q.U. ,  J9iJS 

By. ".....'^Ts^.^.thZhd. 

(Rsok  and  name  of  quartermaster.) 

Due  TTnited  States  (See  Instruction  5);  if  nothing,  so  state: 

75>j!'.  .partial-  .pAyjr^erH:.  T^p.incjQfJe..  Jlta^Q, 

/fif,.^^^.4..7^tf^./^>t./6^^.ii£^. 


./7-elJf. an  allotment  running. 

[m  or  baa  Bof .)  ^^^___ 

;  character  is  t  .— <^XC^^^^*^?^- 


..Commandins. 

5th  IND. 


^  ^  -6th  IND. 

.CoJE..U:^.'L[nt^...nc>.rf.UK^^^^^ 

/?^iuh..-^l. -.--.  i9i^ 

TO  X-O..^St^J:ke...C^.nipj^.rdi<^.y^/2^^^ 

.U^f^^m^^ym - 

He  was  last  pald1?[nclude LTCrJb....^.ff. ,  ^al^ 

By. .C5C2J^--^.//-../?u«.-^e7-,./5i^.^. 

•^  (Rank  and  name  o(  QUBrtermaster!) 

Due  ITnlted  States  rSee  Instrnction  S);  if  nothiair,  so  state: 

...puT..^.c:^ppi:dA^K'Jl) ..- 


This  soldier  t-—r?-4-S an  allotment  running. 

(Has  or  bas  not.)  - 

His  character  is  t i^rSUrU.J^£i.ad- 

I  have  personaUy  verified  all  entries  unjjer  "Due  United  States." 
^.<itiW^- 

^:;^f..64.1:??.IGvg'  - -— co'°»"'^fa'8 


•  Give  ehansa  of  station  or  status  of  soldieT,  with  number,  date,  and  aouree  of  order, 
t  To  be  filled  out  in  bandwritinc  of  officer  sicnins  indorsement. 

Page  14,  Service  Record 

and  the  necessary  entries  on  service    record   {see  Model  Seroice  Record, 

pages  8  and  9),  pay   roll,  and  pay  card.     (5^^  Model  pay  card,  par.  164.) 

The  amount  of  monthly  premium  for  Government  term  insurance,  in 

accordance  with  tables  of  rates,  changes  on  July  1  of  each  year  succeeding 

Note. — The  abbreviation  "transf  "  should  be  "trfd"  wherever  it  appears  in  the  Service 
Record.      * 


74  COMPANY  ADMINISTRATION 

the  first  full  year  of  insurance,  and  not  on  the  anniversary  of  the  date  the 
insurance  was  taken  out.  (See  Treasury  Department  Forms,  covering 
War  Risk  Insurance,  etc.,  par.  168.) 

117.  Old   form  for   service   record. — The   following   instructions   will 
govern  when  the  old  form  for  service  record,  prior  to  1919  edition,  is  used. 

15 

C.Q.ffM'^I^l^BiadbfM 

This toiAitt*..±r^nsf..t.o-  i^th.Jytfi. pCfr... 

Ho  was  last  paid  to  Include .^.lAfH/S....^.^. ,  isi^? 

By C.Ap[tZ,.jrj3...C(i 

•tank  a 


Doe  tTnited  States  (See  Isstmctlon 


ri?....^«?y. 

of  quftrtermaater^ 

on  5);  If  nothing*  bo  state: 


.h-o^i£w*^. 


This  soldier  t  --.xX-.'^O—  an  allotment  running. 

(Has  or  has  not.)    ^^  ^  ^.  ■ 

His  character  Is  t ^^^dC^^MScA/V^J^- 

I  have  personally  verifled^ll  entries  under  "Due  TTnitedjStates.^   ^ 

--..^.^J!lJ7r^iVy---J^--^---"-.^/3^M»---Commandlng. 


8th  IND. 


To 

TUs  soldier*. 


He  was  last  paid  to  include 

By- 


(Rank  and  came  of  quartermaster.) 

Due  TTnited  States  (See  Inatmction  5);  if  nothing,  so  state: 


This  soldier  t an  allotment  mnnisg. 

(Has  or  has  not.) 
His  Character  is  t - 

I  have  personally  verified  al)  entries  nnder  "Due  TTnited  States." 


Page  15,  Service  Record 

a.  The  soldier's  Army  serial  number  will  be  entered  after  his  name  on 
the  first  page. 

h.  The  sheet  between  pages  2  and  3  for  report  of  assignment  will  be 
detached  and  destroyed,  as  its  use  is  no  longer  required. 

c.  When  a  service  medal  or  citation  is  issued  to  a  soldier,  thsr  issue  will 


COMPANY  ADMINISTRATION 


/^ 


be  recorded  as  provided  in  paragraph  115,  but  in  the  space  provided  tor 
"Certificate  of  merit"  (p.  4),  which  words  will  be  stricken  out. 

d.  War  risk  allotments  will  be  entered  in  the  space  provided  for  "Gra- 

18 


FINAL  INDORSEMENT. 


-Company.  jL,.65iJbL.Iiif^ 

(Company  or  dct&ebment.) 


.Caiop..arftdy.,il4., 

(PUce) 


.a.P.l7  5 19.49. 


TO  THE  ADJUTANT  GENERAL  OF  THE  AKMY: 
This  soldier  was,  at  this  place  and  on  this  date,  separated  from 

,,.       .    ^  ,^     death,  lOp.m^^July  4,in 

the  service  because  of* fl „ /. 

Poet  Hosp. 


..,<^i^*a^.. 


His  character  i 

t  Final  statement  furnished. 

Igaldiu fiiH  tu Time  uf  j^eyafuuua ffum imrvnw. 

TBtwhMso  wiiunimtei  imiUjhcd,  l\)iui  Wu.  itU,  i W»,  i»W.  A.  O.  Or 

Amonats  entered  on  final  statement  as  doe  the  TTnited  States  and  not 

shown  elsewhere  on  service  record:  PE,  tMOH^. ;  PL,  $jOllS ;  tailor, 

JOne... ;  CO.  fund.  ,!^0m...  -,  trans.,  ,M?-...;  sub.,  ^P.'??.; 

partial   payments,   %— ;   OTerpayments,   I ;   other 

None 

stoppaces,  -..- ^ - 


Address  furnished  for  future  reference: 


(Number  and  street  or  rural  routt.) 


(City,  town,  or  post  office.)  'State  or  eonntry.) 

SlKuatnre  of  soldier: 


I  have  Terifled  the  f  oreKolngr  entoles. 

let  Lt/65tJi.lJ0f— 

Commanding. Q^^ 

^Alnaert  cause  of  separation,  suchas  honorable  Hi«rhRrce  per  expiBation  of  service; 
'Ti*QrahW_*schargcy«n   »<ffgpon's>^tiHca<.-    of/diaability ;   honora/Te   discharga  on 

iHfif?o«^SSdjE^fe<w^^«^^ 

^    death;  reVreroeDt;  dropped;  or  otberxauacs  not  '^W^  above.  J^J  - 

Page  18,  Service  Record 
tuitous  issues  of  clothing"  (p.  7),  the  notation  being  made  on  separate 
lines,  as  follows: 

Class  A  allotment,  $ per  mo. 

Class  B  allotment.  Form  1-B,  $ per  mo. 

(Note. — Leave  space  for  notation  of  change  or  discontinuance  in  each  case.) 


76  COMPANY  ADMINISTRATION 

e.  Government  insurance,  both  term  and  converted,  and  allotments 
therefor,  will  be  entered  in  the  space  provided  for  "Clothing  Settlements" 
(p.  7),  or  other  adjacent  available  space,  the  notation  being  made  in  accord- 
ance with  paragraph  116. 

/.  The  insert  for  service  record  and  paster  for  service  record  will  be  filled 
out  and  attached  as  required  by  instructions  thereon. 

g.  Remarks  may  be  extended  to  the  space  provided  for  "Clothing 
account"  (p.  6).  If  this  space  proves  insufficient,  additional  sheets  may 
be  pasted  to  the  bottom  of  page  6. 

118.  Filing. — a.  Ser\'ice  records  are  filed  in  the  service  record  tray  of 
the  company  field  desk  (par.  203)  in  the  order  in  which  the  names  of  the 
soldiers  appear  on  the  duty  roster,  pay  rolls,  and  monthly  roster  of  troops. 
The  guide  card  "Noncommissioned  officers"  is  placed  in  rear  of  the  service 
records  of  the  sergeants  and  corporals,  the  guide  card  "Mechanics"  in 
rear  of  the  records  of  the  buglers,  cooks,  and  mechanics,  and  the  guide 
cards  "Privates,  first  class",  and  "Privates"  in  rear  of  the  service  records 
of  privates,  first  class,  and  privates,  respectively. 

h.  When  a  soldier  is  temporarily  absent  from  his  company  on  account 
of  sickness,  confinement,  or  detached  service,  and  his  service  record  has 
been  forwarded  by  indorsement  to  his  new  commanding  officer,  the  extract 
from  the  service  record  will  be  filed  in  the  tray  in  place  of  the  service 
record.     (Pars.  119a,  1206,  and  203.) 

EXTRACT  FROVI    SERVICE  RECORD. 

119.  Function. — a.  The  extract  from  the  service  record.  Form  No.  29a, 
A.  G.  O.,  replaces  the  service  record  of  the  soldier  in  the  company  files 
when  he  is  discharged  (par.  194),  retired  (par.  196),  furloughed  to  the 
reserve  (par.  1941,  or  transferred  (par.  186);  dies  (par.  195),  or  deserts 
(par.  197);  or  is  absent  sick  (par.  188),  on  detached  service  (par.  190), 
or  absent  in  confinement  (par.  189). 

h.  The  extract  will  be  prepared  at  the  same  time  as  the  indorsement 
by  which  the  service  record  is  forwarded  and  will  show  the  new  station 
or  Status  of  the  soldier,  his  character,  and  a  complete  statement  of  his 
accounts  at  the  date,  including  statement  as  to  the  date  to  which  the 
soldier  was  last  paid  in  full.     (Pars.  104,  106,  108,  and  114.) 

c.  When  a  soldier  is  discharged,  furloughed  to  the  reserve,  transferred 
to  another  organization,  or  is  otherwise  separated  from  his  company  while 
absent  therefrom,  the  officer  who  is  then  the  custodian  of  the  soldier's 
service  record  will  also  furnish  the  former  company  commander  with  an 
extract  from  the  service  record  for  file  with  the  company  records,  on 
Form  No.  29a,  A.  G.  O.     (Pars.  114  and  194 J.) 

When  a  soldier  is  so  separated  from  his  organization  while  absent  there- 
from, there  will  be  entered  after  the  words  "This  soldier"  on  Form  No.  29a, 
A.  G.  O.,  the  authority  or  reason  for  such  separation,  e.  g.,  "was  trans- 
ferred to  Co.  G.,  65th  Inf.  per  S.  O.  No.  24,  HQ.  S.  Dept."  or  "died  at  Gen. 
Hosp.  No.  21,  April  3,  1919"  or  "was  retired  per  S.  O.  No.  132,  W.  D. 
1919." 

120.  Filing. — a.  When  the  soldier  is  separated  from  the  company  by 
reason  of  discharge,  furlough  to  the  reserve,  retirement,  death  or  desertion,, 
the  extract  is  filed  in  rear  of  the  service  records  of  privates  in  the  tray  of 
the  company  field  desk  until  the  company  roster  of  troops  for  the  month 
in  which  the  separation  occurred  is  received  from  the  personnel  adjutant: 


COMPANY  ADMINISTRATION  77 

or,  if  the  company  prepares  its  own  roster  of  troops  as  contemplated  in 
paragraph  36&,  it  will  be  so  filed  until  the  roster  is  prepared  for  the  month 
in  which  the  separation  occurs.  If  there  is  more  than  one  separation, 
described  above,  from  the  company  during  the  month,  the  extracts  will 

Form  T4'o.  29a.  A..G.O. 

Ed.  Sept.  6,  1918. 

EXTRACT  FROM  SERVICE  RECORD 

OP 

...DAV-IDSOH-,  HENRY-I^. Clc ReSS-H^ 

(SurniiiDf.)  (Christian  nuinc.)  (Gr&de.)  (Army  Serial  No.) 


2ii2lfilJ-Vl0..3...   19.13.,  at  -P.tu.JhomaB.Ky^ 

.-9...  enlistment  period.    Bete  ol  pay,  $V.3* 

Name  and  address  of  person  to  be  notified  In  case  of  emergtticy: 

.R.ob.t,.B,.D.ay:id&o.o. 

...643.15.th..at,..B.al.tijnDra^Md.- 


Pinal..-  IND. 


To  mha.JlditttLaJit- General  of -tha-Apay 

This -o^^'--^-  aied-or-diaeaa^^^^^ 
in  Post  HoBp. 

i::;;;;ad;n'fu;^;oi°^::^^SbyCapt^ 

ALLOTMENTS  AND  INSURANCE. 

Class  .— E $„.lQ.t Class  — .G ».— 4^fiQ 

Class  ..TT.T.T.T.  i.JT.T'.TTJT.}...  L.  Bond,  TT.T.rr.-.'.^ — 


DTTE  V.  S    (IF  NONE,  SO  STATE.) 
(Amounts  previously  deducted  from  soldier's  pay  not  to  be  deducted.) 

PE  $P.9.?-®  ..;  PL  $.*?.05® ..;  TaUor  ^.9.0©—;  Co.  Fund  JJQAJIS-; 

Trans.  S.'^.®^-®-;  Sub.  £?-?-?-:  Partial  payments $.l}0.n®-i  Over 

payments  S.n.Q.ne.. 


Awoi  or  desertion - 

(Give  dates  of  depaituru  and  rotum  only.) 

Unable  to  perfonn  duty  due  to  his  own  willful  misconduct: 

none 

(Givo  dates  of  commencement  and  termination  only.) 
SENTENCES  BY  COXJRTS-MAKTIAL: 

Forfeitures  .— none.... 

Detained  pay .ROJ^XQ- 

OTHER  STOPPAGES: 

nftMi 


His  character  Is IXCSlleUt -  - 

. JlOrmm  A.Smith IJopman  A.6iBit-h 

♦strike  out  words  not  applicable.  .        ,  .         j 

tGivc  change  of  station  or  status  of  soldier  with  number,  date,  Md  source 
ol  order.  (over.) 

be  filed  in  the  same  order  as  the  service  records  were  filed  in  the  tray. 
When  the  company  roster  of  troops  for  the  month  in  which  the  separation 
occurred  has  been  received  from  the  personnel  adjutant,  or  when  the  new 
roster  has  been  prepared  as  contemplated  in  paragraph  366,  the  extracts 


78  COMPANY  ADMINISTRATION 

will  be  transferred  to  the  alphabetical  section  of  the  permanent  file  and 
will  be  permanently  preserved.     (Par.  114.) 

h    If  the  soldier  is  absent  from  the  company  by  reason  of  sickness, 

ScfTkc  record  with  inclosures  ♦tawta  w»i  >u  ^iluhnluutul  um— *w, 

teutefr'niaiied  to  !Eha--&diutjaJ3*..(3j9nj9]?j».l„.Qf  ..thft.... 


Apjny, Jnly...5 ,  wJA- 

INCLOSITRES.  (5) 

*1  Individy^  Equipment  Record. 
*1  Pay  Card. 

Final  Statement     Inventory  of  e£f«otB 
.B_©PP?*..9f...^®^*?i 


REMARKS. 

.MC.?P?»?..No..39  mailed  J^^^ 
Ef f e ^ s  de  1  iver ed  to  Rob t . B •  Dav i'dBon ' 
sJuly  5 

.'J^Ji.lPl?i^.M.3J^^fj'A%o3m__ 


*Strike  out  words  not  applicable. 


detached  service,  or  confinement,  and  his  service  record  has  been  for- 
warded to  his  new  commanding  officer,  the  extract  from  his  service  record 
will  be  filed  in  the  place  from  which  his  service  record  has  been  removed. 
When  the  soldier  rejoins  the  company  and  his  service  record  is  returned, 


COMPANY  ADMINISTRATION  79 

the  extract  should  be  checked  with  the  service  record  and  may  then  be 
destroyed  after  additional  data  thereon  have  been  recorded  on  the  service 
record. 


SOLDIER'S  AFPTOAVrr. 


I  ban  iBswuiM  ud  alloUinBti  m  foUowj:  (i)  V7»t  Rlik  laratiaei. 
» ' :  montUy  pnaUnin,  t ;  it» :  taUl 

For  QM  is  cOorting  fall  pay  wfa«n  soldier's s«n-ir«  nconl,  or  otb«r  cquir-  premloiB«dMTT.8.,» ;  (b)  C1.A  AOot.;  (c)Cl.  B  Allot.;  (d)Cl. 

r.lent  data  fixing  Ills  pay  status,  Is  mlulng.    When  executed  this  aTidavit  r  aii-»  .  c.n  m  t    t /.%  .^  »    .  ,   .  ..^  .    . 

wiU  be  lasertad  In  the suppl«n«;tary  service  ncort,  bet«re.n  pa-;es  «  «.d  7.  =  ^ot-  •  (•)  "  I-  I-«:  (')  M  I-  Loan;  (%)  «th  L.  Loaa(rtow an„«i 

■=,         dueir.S.aad< 


I  claim  nfaad  for  Liberty  Loan  allotauBti  a<  foUowi  (show  amosats. 
mostha  for  which  dednetod,  itatloa,  and  aama  of  qaaitaraastar  t  f 


,  bolnr  flrit  duly  twon  aecordlss  to  law.  depoae  aad  lay : 


That  to  the  beat  of  my  knowladso  aad  belief  ay  bona  fide  actnal 


Tbatthefollowlncetoppatef  an  daa  th«t7.B.for(a)Awol:(b)ab*at 

*'*°^     '  conrt-maxtial;(d)  detained  pay;  (e)traaipoT*itl3a;(f)nbfist«nee!(ci 

That  my  Btaiwt  niatlTali cqalpmast;  (h)  dothlac;  (1)  reward  paid  for  appr«haai:oB  a*  deserter: 

I ) )  post  laoBdry ;  (k)  pott  ezehaa«e;  (1) coaTaay  foal;  or  other ladebt- 

'  '"(N;j^';^'d^^;ri^Mlea^r'lf  MlMw'idMiVe  w'tri^fMsUt^^ edaaas  (flTe  aaonnt  of  each  aad  date  portlMat  thervto): 


That  I  have  raeatrad  my  pay  la  faU  to  iactsda  tha  I 


aeportadfor  dotyln  ptnoa  aad  iadnctad  *tX  the  plaoa  aad  oa  the 

Lato  ipaeUad.  •or  at ,  U 

Ud  lak  or  aerial  Ho.  on  BacMtatioa  Card 


>d  to  additional  pay  for ^*'**  *''*  **>°**  sUtemeaU  eoatala  allfaets  of  my  kaowledg*  relattre 

^^  ^^  ^^  itetni;  that  I  folly  anderatand  that  I  am  Uabia  to  prota»- 

-■-..■-■■--„....-.-..„^. tioafoT  any  false  orfrandolest  statements  made  beritn,  and  that  airein 

u»r^!?^«>t>(>s.oT  nU^r^;wwi^t!*''o!^ttar^'u!jj£c^  °'  P^7  *^^  allowances  not  paid  oa  final  stetements  or  final  pay  rsll, 

'  **°->  based  on  this  affldaTlt  by  reason  of  lack  of  Inf  ormitlos,  may  be  obti!:3}d 

M  me  the  snm  of  l._ bel^  the  amooat  dne  "'O"  »PPU<»t*o»  *«  «>•  D^actor  of  Flaaaeo.  War  Dapartaawit.  Wask- 

aaa A allotmeata arbitrarily dedacted.aothaTiacdapaad-  lnfton.D.0.    Farther^                        '-' 
k  nader  the  law  compalsory  allotmoat  shonld  be  aude. 


Sabscrlbed  and  sworn  to  before  sia  thU . 


Form  No.  9»-b,  A.  O.  O. 


\.  ivpUcable.  reb.  l-U 


INDIVIDUAL  EQUIPxMENT  RECORD. 


121.  Class  of  property  entered. — All  property  of  any  class  issued  to  an 
enHsted  man  for  his  individual  use,  expendable  articles  excepted,  will  be 
entered  on  his  individual  equipment  record,  Form  No.  637,  A.  G.  O..  under 
proper  headings. 

122.  Entries — 

a.  For  property  issued. — (1)  The  following  articles  of  equipment  issued 
to  an  enHsted  man  will  be  entered  on  his  individual  equipment  record 
only,  and  not  on  the  property  loan  record;  they  will  be  dropped  from  all 
other  property  records: 


80  COMPANY  ADMINISTRATION 

*(a)  Equipment  A  and  B,  expendable  articles  excepted.  Table  I, 
Tables  of  Basic  Allowances.    (Cir.  No.  377,  W.  D.,  1919.)    {See  Appendix) 

*(b)  The  following  items  of  Equipment  A  and  B,  Table  II,  Tables  of 
Basic  Allowances:  Meat  cans,  knives,  forks,  spoons,  cups,  canteens  and 
covers,  condiment  cans,  haversacks,  pack  carriers,  pistol  or  cartridge  belts. 

All  other  articles  issued  to  an  enlisted  man,  expendable  articles  excepted, 
will  be  accounted  for,  both  on  his  individual  equipment  record  and  in  the 
totals  of  the  organization  property  loan  records.  The  title  to  all  property 
remains  in  the  United  States,  and  the  soldier  must  produce  the  property 
charged  to  him  when  requested  to  do  so  by  proper  authority.  (Pars.  64c, 
73,  74,  and  176c  (3).) 

(2)  Property  issued  to  a  soldier,  expendable  property  excepted,  will  be 
entered  in  one  of  the  columns  of  the  individual  equipment  record  under 
the  heading  "Issued,"  and  the  date  of  the  issue  will  be  indicated  by  figures 
on  the  date  line  in  the  proper  columns  thus,  "7/2/18."  The  issue  will  be 
attested  by  the  initials  of  the  witnessing  officer.  The  receipt  of  the 
property  by  the  soldier  will  be  acknowledged  in  all  cases  by  his  initials  at 
the  foot  of  the  cojumn — for  clothing  on  the  line  immediately  above  the 
line  "Officer's  initials,"  and  for  equipment  on  the  line  "Soldier's  initials." 

(3)  The  witnessing  officer  will  draw  a  line  through  each  blank  space  in 
the  column  under  the  particular  class  of  property  which  is  involved.  If 
two  or  more  blank  spaces  appear  together,  a  continuous  vertical  line  will 
be  used,  but  if  only  one  blank  space  is  to  be  canceled  a  horizontal  line  will 
be  used  instead  of  the  vertical  line. 

(4)  It  is  neither  necessary  nor  desirable  to  have  a  "balance"  column 
after  each  issue. 

(5)  When  clothing  is  first  issued  to  the  soldier  the  sizes  that  have  been 
determined  to  be  the  proper  ones  will  be  entered  in  the  column  headed 
"Sizes."     (Par.  73a;    par.  1158,  A.  R.;  par.  91,  C.  of  O.) 

b.  For  property  turned  in. — (1)  When  property  is  turned  in  or  other- 
wise accounted  for,  the  items  will  be  dropped  from  the  individual  equip- 
ment record  or  property  loan  record,  or  both,  the  action  being  supported 
by  receiving  reports,  shipping  tickets,  reports  of  survey,  I.  &  I.  reports, 
or  statement  of  charges,  as  vouchers.     (Pars.  175&,  176/,  142,  178,  and  160.) 

(2)  The  items  will  be  entered  in  a  column  under  the  heading  "Turned 
in,"  the  column  being  completed  and  initialed  by  the  officer  who  received 
the  articles  turned  in  or  who  enters  on  statement  of  charges  the  articles 
lost,  damaged  or  destroyed. 

(3)  No  record  will  be  made  of  a  transaction  when  an  article  is  dropped 
and  replaced  by  a  like  article  at  the  same  time  on  a  requisition  stamped 
"Exchanged"  (pars.  67  aid  lltd),  or  when  the  article  is  turned  in 
temporarily  for  repair  or  renovation.  The  shipping  ticket  covering  the 
transactio  i  w  11  be  filed  as  in  the  case  of  other  shipping  tickets.  (Pars. 
117,  678,  685-637,  681-0,  A.  R.;  S.  R.  No.  77.) 

123.  Lost  or  damaged  property. — In  the  event  of  loss  or  damage  to 
property  for  which  the  soldier  is  responsible,  either  it  will  be  listed  on  a 
statement  of  cliarges  for  stoppage  against  his  pay  (par.  160),  with  or  with- 
out survey,  according  to  the  circumstances  and  his  admission  or  denial  of 
responsibility  for  the  loss  or  damage  (par.  142),  or  upon  approved  report 


♦Articles  referred  to  throughout  text  as  those  issued  to  the  soldier  for  his  permanent 
retention,  i.  e.,  until  exchanged  or  turned  in  for  emergency,  or  upon  expiration  from  active 
o*>rvir»e. 


service 


COMPANY  ADMINISTRATION 


81 


of  survey  "he  may  be  relieved  from  responsibility  therein.  In  either  event 
the  articles  will  be  dropped  from  his  individual  equipment  record,  and 
from  the  property  loan  record  if  they  appear  thereon.     The  statement  of 


Form  No.  €37,  A.  O.  O. 


Regular  Army. 


^■TbUuihI  Aiiuj. 


INDIVIDUAL  EQUIPMENT  RECORD 

CLOTHING  ACCOIXT 


I>ATE  Lnns. 


Bags,  barrack— 

Bolls,  valst 

Blankets 

Brassards 

Breeches,  cotton 
Breeches,  woolen 
Cups. 

Chevrons 

Coats,  denim 

Coats,  cotton 

Coats,  woden 
Cords,  hat- 
Bcawers,  cotton. 
Cran^Brs,  woolen. 
<?auatlcts,winter 
Giov«s.JwvaiU- 

Hats,  denim 

nats,  service 

Laces 

Laces,  shoe  .. 

LeSEins.S^iritJ 
Neckties 


Shirts,  flannel... 
Sh9e3,    gymna- 


9*4«MXt-. 


asatSE 


.«.i..i.j.. 


j-.L..L..."e__..L 


8 

a... 

.Ma 


Troosers,  denim 
Undershirts 

cotton 

Undershirts, 

TTOOien 


..t„i..2.J.:3.J..J.J......I.....J.;5..._J„....!.__. 

::ij:T::::i:i::ii:..::L::j::^:rTii.v:. 

1.  i.  ./..us  I '  "^^  *-t  ^~^-4~ 
J- -^-fj-4 .-._.^zfc- 

m 


A.. 

&3 


-•■mi -.'»...  ..st-.-.i...  ...--5 ..•-_' — ijC-^- 

«./..-J.-l...l I../J..^.^. 

..W..«. '  .S..I  ../.J.  .5 .a^.i_.J!.>. 


J^t^MMfk I..L'_-J..A..|  JJ. 

Hdthju..ZX. L.a.L..¥..I.^.L.6..L_ 

Ti».«v«f$......J L^.l..xJ-*-L4^.|-. 

•  Stnke  out  ■wo»ri3  not^i? 


Carter. 


not-flpplicablo. 
(Christian  name.)  (Army  serial  noabcr.) 


(Grade.)  (Company  audrogimentorarmorcorpsordepartment.) 

t  Write  grade  and  organization  with  i>encil  and  correct  &3  ciianses  occur. 

(1)  OS— «*7 

charges  or  approved  report  of  survey  or  certificate  will  constitute  a  voucher 
to  the  individual  equipment  record  or  the  property  loan  record,  or  both.* 


*  Under  conditions  where  the  soldier  is  clearly  not  to  blame  for  loss,  damage,  or  destruc- 
tion he  may  be  relieved  from  responsibility  therein  by  the  procedure  prescribed  in  W.  D 
Cir.  No.  11,  1920.     {See  Appendix.) 


82 


COMPANY  ADMINISTRATION 


124.  Transferring  to  new  record. — When  a  soldier's  individual  lequip- 
ment  record  is  filled  the  account  will  be  transferred  to  a  new  Form  No.  637, 
A.  G.  O.  For  this  purpose  a  balance  will  be  sti-uck  between  the  total 
issued  and  total  turned  in  of  all  articles  as  shown  by  his  old  record,  and 


qrABTEBHASTEB  PBOPEBTT  ACCOUNT 

Abticuc?. 

ISSUSD. 

TnSNED  Ix. 

Datk  Lnre... {•?— k' 

d^: 

|„ 

Zj" 
1 

iD':i 

_J_5 

i_i 

i 

r 
'i 

^  1  1 

1 
Bar,  mosquito 

Bedstead,  Iron ...|- 

Bugte,withEJI.P.„ _.i.. 

Cases,  pUlow |.. 

Covers,  msttnss -J- 

Head  net,  mosquito 

T>«4*r  trrnilr 

Uattres, 

OTtnc»t,V.~okfMlaed .. 

POto^..                           ..        - 

Pins,  tent,  shelter :?_  L 

Pete,  tent,  shelter 

KeerfTer,c»rd,bedsu>Kl L 

RopMySbettertent 

"J.  Ill 

L  X  — 

_.5J 

_..JL 

J.._J._... 

i        1 

"l    1 
1    1 

piz 

1    1 

1 

1 

1 
^1 

^1 

----- 

11. 

z. 



I'l 



t^rtr   nillov 

.J_  _ 

ILAJ- 
"""\ "" 

;ees 

1  1^ 

"IIIJIZ 
'"i 

r,._J 

[       1 

r 

Sheets,  bed 1- 

Sllng,  bugle 

Te*t.  shelter,  ball. L.  _ 

WTiistl«lln<lrt>ain                 !"^  1 

t-:.: 

z; 

JkerYeJliim ^-i 

i 

P 

„L .. 1 :■  . 

„_i 

i 

1  1  I  i  ' 

1 

!      1      1      1      > 

1 ' ^- L 

J   1    1    1    1 

f  "1 !-"T 

J„.i _^A 

_....J.....J 

5  ' 

1     ! 

1 1 

if  ?  jp 

_.__ 

1 

^  ^  \ 

1    ' 

:rj:: 

1 
1 

1 

t. ;. 

i 

5 1....J 

1. 

1       ! 

-  ^ 

.!....! 1 

1. 

i 

1 ' 

i      ;■ 

t;  j< 

- '■ r  T 

! 

1 : : I 

1 

;ij; 

1      1 

J i '...... 

1      1      1 

1 
j 

111 

1 " 

SOLMBB'S  iNTttALS JJftCt  C 

im i 

::b 

(1 

1 

OmcEB's  iNtnALS \txiK  .1 

mM ! 

R* 

S....- 

! 

0 

0   % 

es—i 

\i: 

the  "Issued"  and  "Turned  in"  columns  thus  balanced  will  be  marked 
"Canceled."  The  remaining  articles  will  be  transferred  to  the  first 
"Issued"  column  of  the  new  form.  This  column  will  be  headed  "For- 
ward" and  will  be  completed  and  initialed  by  the  witnessing  officer  as 


COMPANY  ADMINISTRATION 


S3 


prescribed  by  paragraph  122a  (2).  All  the  "Issued"  columns  on  a  new 
record  showing  account  of  articles  brought  forward  from  the  old  record 
wiU  be  initialed  by  the  soldier — for  clothing  on  the  line  immediately  above 
the  line  "Officer's  initials,"  and  for  equipment  on  the  line  "Soldier's  ini- 


OBDNANCB  PBOPEBTT  ACCOUNT 


Magaiine  pocket 

Oiler  and  thoii^~CDSo        ' 

Pack  carrier 

Tick  mattock  and 

carrier 
Pick,  Cavalry,  and  cover 

Pistol  No 

Pistol  belt 
Pistol  holstor. 


Ration  bag 

Record  case,  N.  C.  O 1 

Revolver  No ' 

Rifle  No.  ajM^Sae-I-!.  J 

RIflo  cover 1-1 

Rifle  scabbard 

Rule,  2-foot,  folding. ...I 

Saber  and  scabbard  .. 

Saber  Imot 

Saberstraps,  pairs 

Shovel  and  carrier. 

1  tape,  5-foot 

Spurs,  pairs 

Spur  straps,  sets 

Stockoover 

French  knife  and  scab- 
bard 

Wire  cutter  and  carrier. 

Eorse  equip! 
o,  norsi 

Uorso  equipment,  com< 
plete,  mulop 

laS:Aid.£4sAixt. JlJ 


80U)IEB'3  InTTULS. 
OTFICER'S  iNITtAlS. 


Stj 


tials."  The  old  record  thus  canceled  will  then  be  filed  with  the  new 
individual  equipment  record  until  the  next  inspection  by  the  auditor, 
after  which  the  canceled  record  and  any  vouchers  pertaining  to  it  may 
be  destroyed.     (Pars.  71  and  75.) 


84 


COMPANY  ADMINISTRATION 


125.  Transfer  or  detachment. — a.  When  a  soldier  is  transferred  or  de- 
tached from  his  company  the  articles  which  the  soldier  is  to  carry  with 
him  (par.  122o),  together  with  any  missing  articles  of  equipment  for  which 
he. is  indebted  to  the  United  States,  will  be  entered  in  the  first  unused 


ENGINEEB. 

SIGNAL.  MEDICAL  PBOPEBTT  ACCOUNT 

Aeticlss, 

IS.SUM>. 

Turned  In. 

Datb  Lixe 

...... 

I.„.. 



Compass,  vatch 

1 

1 

1 

1 

Field  glasses,  Type  C... 

1 

Field  glasses,  Type  K  E.. 

Kits,  flag,  comb.,  Inf.... 

Kltsj  flail  comb-.'stand- 
mta,  flag,  Artillery 



...... 



..... 





1 

i 

1                        1 

i 

1                        1 

1 

..J L-. 

1 

1         1 

Soldier's  Inittals 1 

i 1 1 1 1 L.... 

OrncEB's  Inhtam 1 

~ 

1 1 L 1 1 C... 

INSTRUCTIONS. 

1.  When  articles  of  clothing  and  equipment  are  Issued  tc  en  enlisted  manthoy 
will  be  entered  in  the  "issue"  column,  with  the  date  of  issue  entered  in  figures 
(e.  g.,  10/30/17)  on  the  date-line.  The  column  •vrill  bo  initialed  by  the  witnessing 
oHicer  and,  except  in  the  case  of  issue  of  clothing,  by  the  soldier,  a  lino  being  drawn 
through  each  blank  space  in  the  column  hj  the  witnessing  officer.  When  articles 
are  first  issacd  to  an  enlisted  man  the  sizes  that  have  been  determined  to  be  the 
proper  ones  will  be  entered  in  column  headed  "size." 

2.  When  articles  are  turned  In,  lost,  damaged,  or  destroyed,  they  win  be  en- 
tered in  a  column  under  the  heading  "Turned  in,"  and  the  column  completed 
and  initialed  by  an  o^cer  and  the  soldier  as  in  the  case  of  issues.  Tho  ofilcer  who 
receives  the  articles  turned  in  or  enters  the  articles  lost,  damaged,  or  destroyed  on 
statement  of  charges  wiU  initial  the  column.    (117, 685-<)87,  A.  R.) 

3.  When  anindividual  equipment  record  form  is  filled  a  new  one  will  be  started 
and  the  old  record  retained  with  theindivldual  clothing  slips  (Q.  M.  C.  Form  Na. 
165)  pertaining  thereto/  until  themext  inspection  by  an  inspector,  after  which  all 
filled  individual  equipment  records  and  clothing  slips  may  be  destroyed.  When  a 
new  equipment  record  is  started  the  number  of  articles  transferred  will  be  entered 
in  first  issuo  column  of  new  record,  and  the  column  inlticled  as  prescribed  in  pai  a- 
graph  1. 

4.  No  record  will  be  made  of  a  transaction  where  an  article  Is  turned  in  and 
replaced  by  a  like  article  at  the  same  time. 

5.  When  a  soldier  is  transferred  or  detached  from  his  company  the  word  "can- 
celed" will  be  written  in  columns  showing  articles  issued  and  turned  in  to  date. 
The  articles  which  tho  soldier  carries  with  him,  or  for  which  he  is  indebted  to  the 
United  States,  will  then  be  entered  in  tho  next  issue  column;  the  column  being 
initialed  by  the  soldier  and  witnessing  officer,  as  prescribed  in  paragraph  1.  These 
articles,  except  clothing  and  individual  mess  equipment,  will  be  entered  on  Form 
No.  600,  A.  O.  O.,  as  required  by  paragraph  681-0,  A.  R.  The  individual  equip- 
ment record  will  ba  forwarded  with  the  service  record  to  the  soldier's  new  com- 
manding officer. 


i2.4.C?<?r_ ..Oa^.:.i!3, 


(Christian  name.) 
(4) 


"Issued "jjcolumn,  which  will  bear  the  date  of  his  change  of  status.  Other 
articles  for  which  he  is  responsible  will  be  entered  in  the  first  imused 
"Turned  in"  column  upon  being  turned  in.  This  column  will  also  bear 
the  date  of  his  change  of  status.     Both  "Issued"  and  "Turned  in"  columns 


COMPANY  ADMINISTRATIOX  85 

will  be  initialed  by  the  witnessing  officer.  The  column  showing  the 
articles  of  clothing  which  the  soldier  is  to  take  with  him  will  be  initialed 
by  the  soldier  as  provided  in  paragraph  124.  Any  other  articles  of  equip*' 
ment  which  the  soldier  takes  with  him,  including  missing  articles  for  which 
he  is  indebted  to  the  United  States,  will  be  recorded  in  a  new  "Issued" 
column  under  the  proper  heading  as  provided  above  in  case  of  clothing. 
This  column  will  be  initialed  as  prescribed  in  paragraph  124.  (Par.  681-0, 
A.  R.) 

h.  Articles  of  equipment  which  the  soldier  is  ordered  to  take  with  him, 
other  than  clothing  and  equipment  designated  for  his  retention  upon  trans- 
fer by  equipment  tables  (Cir.  No.  377,  W.  D.,  1919)  and  missing  articles, 
will  be  entered  upon  a  shipping  ticket  in  duplicate  and  the  receipt  of  the 
soldier  obtained  on  both  copies.  One  copy  will  be  sent  to  the  new  station 
of  the  soldier  with  his  equipment  record;  the  original  will  be  retained  as 
a  voucher  to  the  property  loan  record  from  which  the  articles  other  than 
clothing  and  individual  equipment  designated  for  retention  by  the  soldier 
upon  transfer  are  to  be  dropped.  In  case  of  the  transfer  of  several  men, 
the  articles  of  equipment  described  in  this  paragraph  will  be  listed 
separately  on  the  same  shipping  ticket,  the  receipt  of  each  soldier  being 
secured  beneath  the  articles  for  which  he  is  responsible.     (Par.  176/0 

c.  The  individual  equipment  record  will  be  forwarded  with  the  service 
record  to  the  soldier's  new  commanding  officer. 

d.  When  a  soldier  enters  a  hospital,  entry  will  be  made  in  pencil  in  a 
vacant  "Turned  in"  column  of  his  individual  equipment  record  of  the 
articles  of  public  property  collected  and  turned  in  to  the  supply  sergeant. 
(Par.  188c.)  Upon  his  return  from  hospital,  the  articles  will  be  returned 
to  him  and  the  pencil  notation  erased  from  the  individual  equipment 
record. 

126.  Desertion. — a.  When  a  soldier  is  dropped  as  a  deserter,  all  articles 
of  property  for  which  he  was  responsible  and  which  were  turned  in  to  the 
supply  sergeant  at  the  time  the  soldier  absented  himself  (par.  \92d)  will 
be  credited  upon  his  individual  equipment  record.  Any  shortage  in  or 
damage  to  property  for  which  the  soldier  was  responsible,  as  determined 
by  survey,  will  be  charged  against  him  on  a  statement  of  charges.  (Par. 
160a  (3).)  The  charges  will  be  entered  upon  the  statement  of  charges, 
which  will  be  sent  to  the  personnel  adjutant.  Upon  its  return,  the  articles 
thus  accounted  for,  in  addition  to  the  artides  already  accounted  for,  will 
be  dropped  in  the  final  "Turned  in"  column  of  the  individual  equipment 
record.  This  column  will  bear  the  date  of  the  action  and  will  be  initialed 
by  the  officer,  who  will  cancel  all  other  columns.  The  total  amount 
charged  will  be  entered  upon  the  retained  extract  from  service  record. 

b.  The  articles  of  clothing  and  equipment  left  by  the  deserter  will  be 
turned  in  to  the  supply  officer  as  provided  in  paragraph  616  (4). 

c.  The  individual  equipment  record  will  be  forwarded  with  the  service 
record  to  The  Adjutant  General  of  the  Army.  The  vouchers  to  the  indi- 
vidual equipment  record  may  be  destroyed  following  the  visit  of  the 
auditor.     (Par.  71.) 

127.  Discharge,  furlough  to  reserve,  or  retirement. — a.  When  a  soldier 
is  honorably  discharged,  furloughed  to  the  reserve,  or  retired,  the  articles 
of  clothing  and  equipment  given  to  the  soldier  upon  his  discharge  or  fur- 
lough to  the  reserve  (Cir.  No.  166,  W.  D.,  1919),  or  loaned  to  him  upon 
his  retirement  (Cir.  No.  174,  W.  D.,  1919)  will  be  new,  reclaimed,  or 


86  COMPANY  ADMINISTRATION 

serviceable.  In  the  case  of  a  soldier  to  be  discharged,  a  specific  statement 
to  the  effect  that  the  clothing  furnished  came  within  a  particular  one  of 
these  classifications  will  be  written  or  stamped  upon  the  individual  equip- 
ment record  and  signed  by  the  company  commander.  If  necessary,  a  new 
issue  will  be  made  to  accomplish  the  proper  clothing  of  the  soldier  before 
the  time  of  his  separation 'from  the  service.  {Clothing  is  furnished  on  dis- 
charge only  to  those  soldiers  who  participated  in  THE  WORLD  WAR  and 
will  include  all  handkerchiefs,  towels  and  underwear  furnished  the  soldier.) 

b.  The  articles  furnished  the  soldier  upon  his  separation  from  active 
service  will  be  entered  in  an  "Issued"  column  bearing  the  date  of  such 
separation.  The  balance  of  property  for  which  he  was  responsible,  in- 
cluding missing  articles,  if  any,  will  be  dropped  by  entering  in  a  "Turned 
in"  column  bearing  the  date  of  his  separation  from  service.  Missing 
articles  will  be  accounted  for  by  statement  of  charges  or  approved  report 
of  survey.  All  columis  other  than  the  two  last  mantioned  will  be  canceled 
as  provided  for  in  case  of  a  man  transferred. 

c.  The  following  certificate  will  be  written  or  stamped  upon  the  indi- 
vidual equipment  record  in  the  case  of  a  soldier  to  be  discharged: 

"I  certify  that  I  have  received  to  take  to  my  home  all  of  the  items  listed 
in  the  'Issued'  column  bearing  the  date  of  my  discharge." 

This  certificate  will  be  signed  by  the  soldier.  If  space  is  not  afforded 
on  page  1,  page  2  may  be  utilized. 

d.  The  individual  equipment  record  will  be  forwarded  with  the  service 
record  to  the  officer  charged  with  keeping  the  latter,  i.  e.,  to  The  Adjutant 
General  of  the  Army,  in  case  of  the  soldier  discharged  or  retired,  and  in 
the  case  of  reservists  to  the  department  commander  of  the  department  in 
which  the  reservist  is  domiciled.     (Par.  1165,  A.  R.) 

128.  Death. — ^When  a  soldier  dies,  clothing  prescribed  for  burial  will  be 
selected  from  that  in  his  possession,  being  supplemented  if  necessary  by 
further  issue  on  individual  clothing  slip  as  provided  in  paragraph  1158, 
Army  Regulations.  The  slip  will  contain  the  word  "Deceased"  after 
the  soldier's  name.  Articles  so  drawn  will  be  entered  in  the  next  blank 
"Issued"  column  on  the  individual  equipment  record.  The  clothing  used 
for  burial  will  be  listed  in  a  "Turned  in"  column  marked  "For  burial." 
The  articles  of  clothing  which  are  missing  will  be  noted  in  another  column 
marked  "Missing."  All  other  public  property  charged  under  "Issued" 
will  be  entered  in  the  next  blank  "Turned  in"  column  if  available  for 
turning  in.  The  value  of  clothing  unaccounted  for  after  the  death  of  the 
soldier  will  not  be  charged  against  him  on  final  statement  in  the  absence 
of  positive  evidence  of  carelessness.  (Ops.  J.  A.  G.,  242.6,  Sept.  6,  1918  ) 
Each  of  these  newly  used  columns  will  be  dated  and  initialed  by  the  com- 
pany commander.  All  missing  articles  for  which  the  deceased  was  re- 
sponsible other  than  clothing,  as  noted  above,  will  be  listed  on  the  statement 
of  charges  for  stoppage  against  his  accrued  pay.  The  total  charge  will  be 
noted  on  the  extract  from  service  record.  The  items  charged  will  be 
dropped  from  the  individual  equipment  record  or  the  property  loan 
record,  or  both.  All  used  columns  other  than  those  showing  clothing  used 
for  burial,  missing  clothing,  and  the  final  "Turned  in"  column  will  be 
canceled.  The  individual  equipment  record  thus  closed  will  be  forwarded 
with  the  service  record  to  The  Adjutant  General  of  the  Army.  (Pars. 
681-0  and  1173,  A.  R.) 

129.  Discharge  other  than  honorable. — When  a  soldier  is  discharged 


COMPANY  ADMINISTRATION  87 

otherwise  than  honorably  (par.  181/(1)),  all  uniform  outer  clothing  in  his 
possession  will  be  retained  for  military  use.  Ordinarily,  civilian  outer 
clothing  will  be  issued  to  him  in  its  stead  by  the  quartermaster.  (Par. 
1165,  A.  R.)  With  this  exception  his  individual  equipment  record  will 
be  closed  in  the  same  manner  as  provided  for  in  the  case  of  a  soldier  honor- 
ably discharged. 

130.  Filing. — The  individual  equipment  records  will  be  filed  in  alpha- 
betical order  by  grades,  as  in  the  case  of  the  service  records,  in  the  loose- 
leaf  binder  provided.  The  file  will  be  kept  in  the  right  upper  section  of 
the  top  of  the  field  desk.     (Par.  212.) 


SECTIOxN  VIII 
BLANK  FORMS 


[Note.. — The  prefixed  asterisk  indicates  that  instructions  for  the  preparation  and  use  of  the 
form  are  embodied  elsewhere,  and  that  only  reference  to  the  pertinent  paragraphs  is  made 
in  this  section.] 

Paragraph. 

Purpose  of  section  relating  to  blank  forms 131 

The  Adjutant  General's  Office 

Notification  of  discharge.  Form  No.  3,  A.  G.  O 132 

Certificate  of  disability  for  discharge.  Form  No.  17,  A.  G.  O 133 

*  Field  return,  Form  No.  26,  A.  G.  O 134 

*  Service  record,  Form  No.  29,  A.  G.  0._ , 135 

*  Extract  from  service  record,  Form  No.  29a,  A.  G.  O 136 

*  Company  return.  Form  No.  30,  A.  G.  0-_ 137 

Inventory  of  effects,  Form  No.  34,  A.  G.  0_ . 138 

Furlough,  Form  No.  66,  A.  G.  0_ 139 

*  Descriptive  list  of  deserter.  Form  No.  95,  A.  G.  O 140 

*  Warrant,  noncommissioned  officer's.  Form  No.  152,  A.  G.  O 141 

Report  of  survey.  Form  No.  196,  A.  G.  O 142 

*  Descriptive  card  of  public  animals.  Form  No.  277,  A.  G.  O 143 

Record  of  known-distance  rifle  firing  (individual).  Form  No.  304,  A.  G.  0_ 144 

Record  of  pistol  firing  (individual).  Form  No.  305,  A.  G.  O 145 

Report  of  individual  classification  in  rifle  practice,  Form  No.  307,  A.  G.  O 146 

Report  of  individual  classification  in  pistol  practice,  Form  No.  308,  A.  G.  O 147 

*  Company  morning  report.  Form  No.  332.  A.  G.  O 148 

*  Headquarters  company  morning  report.  Form  No.  333,  A.  G.  O ^  149 

*  Daily  sick  report.  Form  No.  339,  A.  G.  O ISO 

*  Duty  roster,  Form  No.  342.  A.  G.  O 151 

Report  of  individual  classification  of  firing  under  special  course  A,  Form  No.  409, 

A.  G.  O 152 

Record  of  known-distance  rifle  firing  (individual),  special  course  A,  Form  No.  410, 

A.  G.  O --- -- 153 

Report  of  death.  Form  No.  415.  A.  G.  O , 154 

Certificate  of  furlough  to  the  reserve.  Form  No.  437,  A.  G.  O 155 

Application  for  retirement,  Form  No.  468,  A.  G.  O 156 

Discharge  certificate.  Form  No.  525,  No.  526  and  No.  527.  A.  G.  O 157 

Report  of  furlough  to  the  reserve,  Form  No.  559,  A.  G.  O _ 158 

Charge  sheet.  Form  No.  594,  A.  G.  O 159 

Statement  of  charges.  Form  No.  602,  A.  G.  O 160 

Record  card  of  enlisted  man  of  staff  corps  or  department.  Form  No.  627,  A.  G.  O..  161 

Score  card  known-d  stance  r  fle  practice. special  course  C,  Form  No.  628,  A.  G.  O 162 

*  Individual  equipment  record.  Form  No.  637,  A.  G.  O 163 

*  Pay  card.  Forms  Nos.  644  and  644a,  A.  G.  O 164 

*  War  diary.  Form  No. 660,  A.  G.  O 165 

*  Correspondence  book.  Form  No.  662,  A.  G.  0__ 166 

Roster  of  troops.  Form  No.  703,  A.  G.  O 36 

quartermaster  corps 

Advice  of  soldier's  deposits.  Q.  M.  C,  Form  No.  8o , 167 

Soldier's  allotment,  Q.  M.  C,  Form  No.  38 168 

Discontinuance  of  class  E  allotment,  Q.  M.  C,  Form  No.  39 169 

Soldier's  deposit  book,  Q.  M.  C,  Form  No.  41 170 

*  Individual  clothing  slip,  Q.  M.  C,  Form  No.  165.. 171 

*  Company  council  book,  Q.  M.C.,Form  No.  452 _ 172 

PURCHASE  AND  STORAGE 

Requisition,  P.  and  S.  Form  No.  160— _ --.  173 

Ration  return,  P.  and  S.  Form  No.  223 174 

88 


COMPANY  ADMINISTRATION  89 

Paragraph 

Receiving  report.  P.  and  S.  Form  No.  257 175 

Shipping  ticket.  P.  and  S.  Form  No.  260 . 176 

*  Property  loan  record,  P.  and  S.  Form  No.  263B 177 

INSPECTOR  general's  DEPARTMENT 

Inventory  and  inspection  report.  Form  No.  1,  I.  G.  D 178 

WAR  DEPARTMENT 

*  Pay  roll  of  enlisted  men,  first  sheet,  W.  D.  Form  No.  366 179 

*  Pay  roll  of  enlisted  men,  follow  sheet,  W.  D.  Form  No.  366a 180 

Final  statement.  W.  D.  Form  No.  370 181 

TREASURY  DEPARIMENT 
BUREAU  OF  WAR  RISK  INSURANCE 

(See  Appendix  III) 

131.  Purpose  of  section  relating  to  blank  forms. — This  section  provides 
a  list  of  the  blank  forms  used  in  company  administration  arranged  in 
numerical  sequence  in  each  of  the  several  classes,  The  Adjutant  General's 
Office,  Quartermaster  Corps,  Purchase  and  Storage,  Inspector  General's 
Department,  and  War  Department.  The  designation,  purpose,  and 
instructions  for  preparation  and  use  in  the  company  are  given  for  each 
form;  or  in  the  event  that  such  instruction  has  been  embodied  elsewhere, 
reference  is  made  to  the  pertinent  paragraphs.  Forms  so  treated  are 
indicated  in  the  table  of  contents  of  the  section  by  a  prefixed  asterisk. 
The  instructions  for  the  forms  other  than  those  of  The  Adjutant  General's 
Office  are  limited  to  such  as  apply  to  preparation  and  handling  of  the  forms 
in  the  company,  together  with  such  information  of  their  course  outside 
the  company  as  should  be  known  to  the  company  commander. 

132.  Notification  of  discharge,  Form  No.  3,  A.  G.  O. — a.  The  notifi- 
cation of  discharge  is  prepared  only  when  an  enlisted  man  is  discharged 
or  furloughed  to  the  reserve  (par.  194)  at  a  place  at  which  there  is  no  one 
provided  with  funds  to  make  payment  on  final  statements — i.  e.,  either 
a  disbursing  officer  or  some  source  to  which  transfer  of  final  statements 
may  be  made.     (Par.  9lh;    par.  155,  A.  R.) 

b.  The  notification  (single  copy)  will  be  prepared  in  the  handwriting  of 
the  officer  who  signs  the  final  statement. 

c.  The  notification  will  show — 

(1)  Name,  grade.  Army  serial  number,  and  organization  of  the  soldier; 

(2)  Reason  for  separation  from  active  service; 

(3)  Place  and  date  of  enlistment; 

(4)  Date  to  which  soldier  was  last  paid  in  full; 

(5)  Enlistment  period  in  which  the  soldier  is  serving; 

(6)  Amounts  in  words  and  figures  due  the  soldier; 

(7)  Amounts  in  words  and  figures  due  the  United  States; 

(8)  Whether  the  soldier  is  entitled  to  travel  pay  and  place  to  which 
travel  pay  is  due. 

d.  The  soldier  will  affix  his  signature  to  the  notification  or  if  he  cannot 
write  his  name,  such  fact  will  be  stated. 

e.  The  officer  who  signs  the  final  statement  (par.  181)  will  inform  the 
soldier  of  the  location  of  the  Quartermaster  to  whom  he  shall  apply  for 
payment. 

/.  The  notification  will  be  sent  by  mail  to  the  officer  who  will  pay  the 
soldier.  In  case  of  discharge  or  furlough  to  the  reserve  on  account  of 
expiration  of  term  of  service  the  notification  will  be  sent  at  least  one  week 


90  COMPANY  ADMINISTRATION 

before  the  discharge  or  furlough  takes  effect.  In  other  cases  of  separation 
from  active  service  the  notification  will  be  sent  as  soon  as  possible  after 
the  order  for  separation  from  active  service  reaches  the  officer  who  pre- 
pares and  signs  the  final  statement,  and,  in  any  event,  before  the  final 
statement  is  signed. 

g.  The  quartermaster  will  decline  to  recognize  the  notification  unless 

NOTIFICATION  OF  DISCHARGE. 

.J2u^..^.. ,  191^ 

ToUif^7./xCs!Y   Quartermaster, 

You  are  advised  that. 

■     Co.  £a.,  ..A5^..cjLf^ 

will  be  discharged  from  the  semce  of   the  United 
States  on....(A*fTa./.G. ,  191^  ,  byreasonof 


He  was  ,^..£jS.mi..ikdp2^^ 

...M.<^. on  ...5^.y.-C. fm  f ' 

and  was  last  paid  to  include  .,iJjA/i%..^0..,  l9lQ 

Enlistment  period:  Now  serving  in /-/3r 

enlistment  period. 

DUE  SOLDIER. 

For  clothing  not  drawn  in  kind. 
For  deposits. 


For 


[$ ] 

[$ ] 


[S- 1 


For 


Form  TXo.  3,  A.  O.  O. 
Ed.  May  26-17-200,0(».  (OT 


the  items  entered  thereon  are  in  the  handwriting  of  the  officer  who  signs 
the  paper. 

133.  Certificate  of  disability  for  discharge,  Form  No.  17,  A.  G.  O. — 

a.  When  an  enlisted  man  becomes  unfitted  for  military  service  because 
of  wounds  or  disease,  a  certificate  of  disability  for  discharge  will  be  pre- 


COMPANY  ADMINISTRATION  91 

pared  by  his  immediate  commanding  officer  (using  page  1  only)  and  for- 
warded to  the  regimental  or  post  commander.     (Par.  159,  A.  R.) 

b.  (1)  The  regimental  or  post  commander  will  refer  the  certificate  to  a 
board  of  at  least  two  medical  officers  convened  by  him.     (Par.  159,  A.  R.) 

(2)  If  the  board  recommends  the  discharge  of  the  soldier,  the  post  or 

DUE  UNITED  STATES. 


For  clothing  orerdrawn. .A^^^^^r<A*rf-..„ 

-. ...[$. 1 

For  C.  and  G.  E J^^k'Cd^. 

- - [S -] 

For  ordnance .//^rt^rfet***^ 

- - [$- 1 

For  post  exchange,  » t    (_o,-'  i /"^    fJ n^a^rLc,  yn/:j( 


r  post  exchange,  » t    (_o,-'  i  j^    fJ n^a^rLc,  yh 

.^.V^>:(^jJ.c,Ma^ t«i^] 


For  court-martial  forfeiture 

: - [S. 

For  ../.O/^^CJ^^... 
r^4X^J£^.-jJ^£^^^'^^-- \%J-&A 

This  soldier  is  rr..  entitled  to  travel 

C  c-waiiccs. 

Soldier's  signature: 

The  Quartermaster  will  decline  to  recognize  this 
notification  \mless  the  writing  in  the  body  of  the 
paper  is  in  the  handwriting  of  the  officer  who  signs 
the  paper.  »-*'" 

regimental  commander  will  forward  the  certificate  of  disability  with  his 
recommendations  thereon  to  the  department  or  division  commander. 
(Par.  159,  A.  R.) 

(3)  When  the  certificate  of  diability  for  discharge  has  been  approved 
and  discharge  ordered,  the  post  or  regimental  commander  (a)  will  cause 
the  soldier's  discharge  certificate  to  be  signed  (par.  157  a  (1)),  (6)  see  that 


92  COMPANY  ADMINISTRATION 

he  is  furnished  with  the  proper  final  statement  in  duplicate,  (c)  forward 
the  returned  certificate  of  disability  directly  to  The  Adjutant  General  of 
the  Army,  and  (d)  furnish  the  surgeon  of  the  command  to  which  the  soldier 
was  attached  at  the  time  of  discharge  a  letter  setting  forth  the  full  name, 

•Regular  Anny.  t4Ug«li»Ai«yReeMvt. 

CERTIFICATE  OF  DISABIUTY  FOR  DISCHARGE 

OF 

...CAPPS, !?Ak?.B?-?-j R327865 

(SuzBUD*.)  (Chriitikn  nsnM.)  (Army  Miial  niunb«r.) 

(Qnule.)  (Compiuiy  and  raciment.or  «na  or  oorpa  or  dcpartmwit.) 

Enusted  -P.ob-.IO ...  i9i8.  .t  .F.^.S^ooun^  N>.  Y., 

by.-.-ist..Lt„A..a..S8iith,J:nf. 

Age  at  enlistment,  35.  yn.  and  8..  mos.;  occupaUon,  &Q.l.dJLetr. 

Prior  service  (toUl)  .2.  yrs.  and  .0.  mos.    Last  discharged  .F.&b-.l,  191  8 
Recommended  for  discharge  on  account  of 

Psypkas^il??.??!* 

(Suia  Dsturs  of  diaabuity.) 


Became  unfit  for  duty  from  present  disease  or  ln]i:ry  (date)  v.filll.2Q^1920 
Disease  contracted  or  Injury  received  (date  and  ptace).^a1'-6..^ndet  er- 

??iR®?l.,?'.}?*..?)?]?-?®i33?>^®.^?'..-^.9.®?^.^jy  into  service 

Wuen  disability  arose  soldier  was  (state  duty  and  service.    If  absent  from 
company,  cause  and  date) No.  ifif  pr  mat  i^n, 

Cause  of  disease,  or' circumstances  under  which  It  appeared; 

(Note.— In  case  of  wounds  (other  than  wounds  received  in  action),  or 
Injury,  if  the  campany  coramander  has  no  personal  knowledge  as  to  now 
received  certificates  of  officers,  affidavits  of  enlisted  men,  or  other  parties  11 
practicable,  having  such  knowledge,  special  reference  bemg  made  therein  as 
to  the  sobriety  of  the  soldier  at  the  time  of  the  occurrence,  will  be  procured 
apd  a  copy  appended  to  the  certificate  of  disability,  and  the  number  so 
lea  will  be  enumerated  hereon.    If  no  information  is  obtainable,  so 

No  information 


Dlsabinty  ^J^ffffn^  incurred  in  Une  of  duty. 

Zy  Capt  65th  Inf 


Camp  Brady,  Md., 
Jan  22  ^  „  80 


Co  A 


*Strike  out  words  not  anphcable 


Form  No.  17,  A.  G.  O. 
Feb.  18-19. 


Army  serial  number,  and  grade  of  the  soldier,  the  company  and  regiment, 
or  arm,  or  stafiE  corps,  or  department,  to  which  he  belonged,  and  the  date 
of  discharge  and  cause  thereof  as  stated  in  the  certificate.^  (Par.  160, 
A,  R.) 


COMPANY  ADMINISTRATION  93 

c.  (1)  The  board  of  medical  officers  will  critically  examine  the  soldier 
and  complete  the  "Report  of  Board  of  Medical  Officers,"  page  2.  (Paf. 
159,  A.  R.) 

(2)  The  board  of  medical  officers  will  be  careful  to  state  in  its  report  {a)- 

(2) 


REPORT   OF  BOARD    OF   MEDICAL.  OFFICERS. 

From  a  careful  consideration  of  all  the  evidence  obtainal^le  in  the  case  and 
a  critical  examination  of  the  soldier, 
WE  FIND :  That  he  Is  unfit  tor  service  as  a  soldier  becaase  of 


That  the  disqualifying  disability  ^^'^^  '^^  ^^^  ^  enlistment  and 


That  the  medical  officer  who  enUsted  the  soldier  jg^blamable  (867  A.R.). 
WK  THEREFORE  RECOMMEND 

That  the  soldier  be  discharged  for  disabiUty  which  ,^^^  Inconed  to 
Dne  of  duty, 
length  of  time  case  has  been  under  observation  of  one  or  more  members  of 

the  board - 

In  view  of  occupation,  to  wlut  extent  is  he  disabled  from  earning  subsistence? 

The  soldier  di^not  decline  treatment  for  the  reUef  of  disability  (161  A.R.). 

(5fame.y """"(Rani'.)' "(Coips".")" 

""(Name.')" (Rank.)  (Corps.) 


♦Strike  out  words  not  applicable. 


the  degree  of  disability,  (&)  the  description  of  the  disability,  wound  or 
disease,  (c)  the  extent  to  which  it  deprives  the  soldier  of  the  use  of  any 
limb  or  faculty,  or  affects  his  health,  strength,  activity,  constitution,  or 
capacity  to  labor.     (Par.  161,  A.  R.) 


94  COMPANY  ADMINISTRATION 

(3)  If  the  disability  was  incurred  in  the  line  of  duty  and  the  soldier 
declined  treatment  for  the  relief  of  such  disability  where  treatment  was 
directed,  that  fact  will  be  set  forth  in  the  report  of  the  board  of  medical 
officers.     (Par.  161,  A.  R.) 


1st  Indorsement. 
Officer, 


.ftS.t.U.lHf.antjry. -Jan.2S4.ia2Q. 

(Post  or  Regiment.)  (Date.) 


2d  Indorsement. 

He«dqu«ters  ..^LftftP.  £?.a.4X»-M4rail.23. 1920 

To  tlie  Commanding  General.. EafiltdCn.Dspli! 

?.h©..di8ph«u'ge  pf.t_hiB..aold_i^^^ 

.r.oppminended.  Beppr  

465  ixJilQfl^rd^^ 


Indorsement. 


...3d.....  Indorsement. 

Headquarters  ..E.DSBIS. EjSii.M. ,19  20 

To  the  Commanding  Officer: 

Camp  Brady,  Md 


(Post  or  Regiment.) 

The  dtscharce  of 

65th  Inf 

.Sgt.WajLter.B,.Capps,Op.^jt. 
is  approved. 

is , 

By  command  o(... 

Ma.jqr  General  Brandar: 

JlrdrV^.^5^yyv«Cfc(/v 

Adjutant  General     . 

,  Adiutant. 

(Additional  sheets  for  indorsements,  if  required,  to  be  attached  here.) 

(3)  »— 2828 

d.  For  the  purpose  of  completing  his  own  records  the  surgeon  will  file 
the  carbon  copy  of  the  letter  from  the  soldier's  commanding  officer  notify- 
ing him  of  the  discharge,  and  forward  the  original  directly  to  the  Surgeon 
General  of  the  Army.     (Par.  160,  A.  R.) 

e.  When  a  soldier  is  discharged  on  certificate  of  disability  the  ascer- 


COMPANY  ADMINISTRATION  95 

tained  disability  as  recited  in  the  certificate  (Report  of  Board  of  Medical 
Officers,  p.  2)  will  be  stated  on  the  final  statement  as  the  reason  for  dis- 
charge.    (Par.  140,  A.  R.) 
/.  In  case  of  discharge  on  certificate  of  disability,  the  discharge  certifi- 
er 


Indorsement. 


Indorsement. 

(Headquarters ^  19 

To  The  Adjutant  General  of  the  Army: 

The  Midler  was  discharged  at  this  Post  on  the ■. 

day  of ,  191   ,  and  was  furnished  wltl;  a 

dlichaige  certlflcate  and  duplicate  final  statements.    He  desires  to  be 

addressed  at.. 

county  of — .State  of 


Commanding . 


INSTRUCTIONS. 

t.  "^firfSSa  a  company  ondetachment  commander  finds  a  soldier  tmflttcd  for 
military  service  because'bf  wounds  or  disease  he  will  fill  out  the  certificate 
on  page  1  of  this  form  (duplicate  required  only  in  case  of  insane  soldiers,  see 
instruction  5)  and  submit  the  case  to  the  post  or  regimental  commander, 
who  will  convene  a  board  of  medical  oflicers  to  examme  the  soldier  as  pro- 
vided in  paragraph  159,  Anny  Regulations,  1913. 

2.  If  the  board  recommends  the  discharge  of  the  soldier,  the  post  or  regi- 
mental commander  will  fons'ard  the  certificate  of  disabiUty  with  his  recom- 
mendations thereon  to  the  department  or  division  commander. 

3.  The  certificate,  after  having  received  the  action  of  the  department  or 
division  commander,  will  be  returned  to  the  post  or  regimental  commander, 
who  will,  if  the  discharge  i;  authorized,  sign  the  soldier's  discharge  certificate, 
see  that  he  is  furnished  with  final  statements  in  duplicate,  and  forward  this 
certificate  of  disabiUty  directlv  to  The  Adjutant  General  of  the  Army.  He 
wil'  also  inform  the  surgeon  of  the  discharge,  as  provided  in  paragraph  100, 
Army  Regulations,  1913. 

4.  This  certificate  will  not,  under  any  circumstances,  be  given  into  the 
hands  of  the  soldier. 

5.  In  case  of  an  insane  soldier  the  certlflcate  oC  disability  for  discharge 
will  be  prepared  in  duplicate  and  will  be  accompanied  by  the  reports  and 
papers  required  by  paragraphs  -jes-JTO;  Arniy  Regulations,  1913. 


cate  of  the  soldier  will  be  prepared  on  Form  No.  525,  A.  G.  O.,  unless  the 
soldier's  conduct  has  been  such  as  to  require  his  discharge  on  Form  No.  526, 
A.  G.  O.  (par.  181/(1),  Ops.  J.  A.  G.  220.8,  Feb.,  1918,  and  220.811,  Dec, 
1918). 

g.  In  the  case  of  an  insane  soldier  the  certificate  of  disability  will  be 


96  COMPANY  ADMINISTRATION 

prepared  in  duplicate  and  will  be  accompanied  by  the  reports  and  papers 
required  by  paragraphs  465^70,  Army  Regulations. 

134.  Field  return,  Form  No.  26,  A.  G.  O. — See  Special  Regulations 
No.  58.     {See  footnote  to  Par.  37.)     {Replaced  by  Special  Return,  see  par. 37.) 

135.  Service  record,  Form  No.  29,  A.  G.  O. — See  paragraphs  103-118. 

136.  Extract  from  service  record,  Form  No.  29a,  A.  G.  O. — See  para- 
graphs 119-120. 

137.  Company  return.  Form  No.  30,  A.  G.  O.— See  paragraphs  37-49. 

138.  Inventory  of  effects,  Form  No.  34,  A.  G.  O. — Upon  the  death  of 
any  person  subject  to  military  law  as  defined  in  the  second  article  of  war 
the  company  commander,  or  an  officer  designated  by  the  commanding 
officer,  will  secure  all  his  effects  and  deliver  them  to  the  legal  representatives 
or  widow  of  the  deceased,  or  to  the  designated  summary  court,  if  the 
widow  or  legal  representative  is  not  present.     (Par.  84,  A.  R.) 

a.  (1)  If  the  effects  are  delivered  to  the  widow  or  legal  representative 
at  the  time  of  death,  the  company  commander  will  prepare  an  inventory 
of  the  effects  in  triplicate  on  the  prescribed  form  and  deliver  the  original 
and  one  copy  to  the  regimental,  separate  battalion,  or  similar  unit  com- 
mander, or  to  the  post,  camp,  or  other  station  commander,  as  the  cause 
may  be,  to  be  forwarded  to  The  Adjutant  General  of  the  Army  with  the 
report  of  death.  (Par.  154;  par.  84,  A.  R.)  In  this  case  the  articles  may 
be  described  in  general  terms  in  the  inventory  of  effects  instead  of  being 
itemized.  The  third  copy  of  the  inventory  will  be  filed  in  the  records  ot 
the  company  or  detachment  as  provided  in  subparagraph  (2)  {c),  and 
later  disposed  of  as  therein  provided.  The  name  of  the  widow  or  legal 
representative  to  whom  the  effects  are  delivered  will  be  stated  in  the 
inventory. 

(2)  If  no  legal  representative  or  widow  be  present,  the  summary  court , 
designated  by  the  commanding  officer  to  secure  the  effects  will  prepare 
the  inventory  of  effects  in  triplicate  on  the  form  and  dispose  of  the  effects 
as  prescribed  in  paragraph  84,  Army  Regulations.     The  summary  court 
only  is  authorized  to  make  collections  on  the  deceased's  account. 

(a)  If  the  effects  are  transmitted  by  the  summary  court  to  the 
widow,  legal  representative,  or  other  person  designated  in  the  112th 
article  of  war,  the  original  inventory  and  one  copy  will  be  forwarded 
directly  to  The  Adjutant  General  of  the  Army  with  the  report  of  the 
summary  court      (Pars.  ^Z}/2d  and  84,  A.  R.) 

{b)  If  the  effects  are  converted  into  cash,  the  original  inventory 
and  one  copy  will  be  forwarded  directly  to  The  Adjutant  General  of 
the  Army  with  the  original  receipt  of  the  supply  officer  or  quarter- 
master for  the  cash  from  the  proceeds,  and  the  papers  enumerated  in 
the  112th  article  of  war.     (Pars.  83  ^(/  and  84,  A.  R.) 

(c)  The  third  copy  of  the  inventory  of  effects  and  the  duplicate 

receipt  of  the  supply  officer  or  quartermaster  for  the  proceeds  of  the 

sale  of  the  effects  and  any  cash  belonging  to  decedent's  estate  will  be 

transmitted  to  the  company  or  detachment  commander  for  file  with 

the  extract  from  service  record  of  the  deceased. 

h.  If  the  deceased  has  deposits,  each  deposit  with  amount,  date,  place, 

and  name  of  quartermaster  with  whom  deposited  will  be  noted  on  the 

inventory  of  effects  under  Class  II.     (Par.  181^(3);    par.  1367,  A.  R.) 

c.  Clothing  issued  to  an  enlisted  man  is  the  property  of  the  United 
States  and  forms  no  part  of  his  effects.     Articles  of  clothing  not  required 


COMPANY  ADMINISTRATION 


97 


for  burialj(par.  1173,  A.  R.),  and  the  individual  equipment  of  the  deceased 
will  be  collected  and  turned  in  to  the  supply  officer.  (Par.  1756;  par.  84. 
A.  R.)  ;2 

d.   {\)jlr\  preparing  the  form,  if  the  space  allotted  under  Class  I  i^  not 

INVENTORY  OF  THE  EFFECTS  OF 


.nAVIDSQN* JlEHRy..L*...  ...B.62S742 

(Sumanie)  (Christian  name)      (Army  serial  numlwr) 


laic  a    .ok. CQ-JL- fiStiL-lJDf 

(Orad")    (Company  ond  regimont  or  corps  or  dcpartmont) 


who  died  on  the  -„.4tll-  day  of  ....July ,  /9/9 

Class  I — Saber,  insignia,  decorations,  medals,  campaign 
badges,  watches,  manuscripts,  and  other  articles  valuable 
chiefly  as  keepsakes. 


Enb lem»  Masonio , gold 
Medal, Spanish  War 


tPACKAGE 
NUMBER 


Medal,  Hex  loan  Se  r»vioo 


Wat ohj^old,  Hamilt on 


.1 

...  JL 

JL. 

± 


W  at  o  ^j  niol©  1,  wr  ist \ 

Diary  fT^evBonal |_ 

.  Bundle,letters   (21) l_ 

.  P  aoka^e ,  phot  ogr  aphs  1 7)  I 


• 

^     if     *     »'♦                                                 i 

i 1 

tTo  b©  filled  out  only  in  case  of  shipment  to  The  Adjutant  General  of 
the  Army. 
« 

Class  II— Other  effects 

NUMBER 

.   ARTrCLES 

1 

Suit,oivilian  olothes 

1 

Coat, hunting 

.  .-1 Rain-Ooat,.QJnrilian-. 

-  -2 H«tB,xxivAliaii.  

3  Shirta^^oivilian 

.:..  5  Ooilars^^oivilian 

-  a         Meaktiesroivilian 

1-  Suit-oas*  r 

1 Shot  g4n,-douhla-ALarr.eXle-d 

"  :u2:—  :     Pish  ing  rodvateet-        :  -: 

3 — I.:: 

Form  No.  84,  A.  O.  O. 

Kd.  Jupp  26-18  .("VKR) 


98 


COMPANY  ADMINISTRATION 


sufficient,  the  heading  "Class  II — other  effects,"  will  be  stricken  out  and 
the  inventory  of  Class  I  effects  continued.  The  heading  "Class  II — 
other  effects"  will  be  reinserted  at  the  end  of  Class  I  effects. 

(2)  If  the  space  allotted  under  Class  II  is  not  sufficient,  the  inventory 
Clash  II — Continued 


$100. 


ARTICLES 


box  f  iBhing  t  aoklej,  25.  it  ens 
Books, asstd 


*  m  m  Ttt 


DeppBita 

Jul-l-ierPt  -Thomas,  Ky^^^^^ 


■ 

Capt  T 

.C.Adama^QMQ. -. 

-18,Camp  Brady»J4d,:^with 
P.  B.  Coy,  USA. 

..$.50.. 

.    Sep  .B 
Capt 

$100.. 

May  5-19, Camp  Brady, Md. , with 

Oapt  T.B..Ooy,USA. 

«  «  «  « 

Money 

Specie...  $--i..7.5  .(.Qents) 
Notes ...  $248^0.0 

/  certify  that  the  foregoing  ineeniory  comprises  all  the  effects  of 
.the deceased  whose  name  appears  on  the  first  page  hereof,  and  that 

•the  ef ecu  were  delivered  to  .  R.<?^.*.?.B...Dayids.On^ 

(Qlvo  name  and  degree  o(  relationship; 

nephew, legal  representative  of  dec' d 

inegaTreproscntative  or  beneflciary  named  ijy  the  deceased,  so  state.) 
•ifH^ffeTtFSf^CfUK  t  fiUUt  VSOl  fvivjtn\na  A/  T^ric  Adf^twn^nitiieral  oj 
^t^mlPanSTfiofT  df  Ct^rfl'ffSVi  iwi  StAd. 

NormnL  Smith 

Norman  A.  Smith,  1st  Lt,65th  Inf 


.JQaiftp  .Brady,^lld,. 

(Staui,.  I 


.July.fi ,1910.... 

(Date) 
•Strike  out  words  not  applicable. 


INSTRUCTIONS 

1  If  the  snace  allotted  under  Class  I  is  not  suITicient,  the  heading 
"Class  II— Other  effects"  will  be  stricken  out  and  the  inventory  of 
Class  I  effects  continued.  The  heading  "Class  II— Other  effects"  will 
be  reinserted  at  the  end  of  the  list  of  Class  I  effects. 

2  If  the  space  allotted  under  Class  II  is  not  sufTicient  the  inventory 
will  bo  extended  on  another  Form  No.  34,  A.  G.  C,  which  will  be  se- 
curely fastened  to  the  bottom  of  the  second  page  of  the  first  form.  In 
this  case  the  certificate  on  the  second  form  only  will  be  completed  and 
dgned. 

8.  Bee  also  paragraphs  84  and  85,  Army  Regulations,  1«13. 

3—6117 


COMPANY  ADMINISTRATION  99 

will  be  extended  on  an  additional  Form  No.  34,  A.  G.  O.,  which  will  be 
securely  fastened  to  the  bottom  of  the  second  page.  In  this  case  the 
certificate  on  the  additional  form  only  will  be  completed  and  signed. 

(3)  When  the  inventory  is  prepared  by  the  summary  court  the  effects 
will  be  itemized  in  detail. 

(4)  Copies  of  the  inventory  of  effects  may  be  made  by  carbon  process, 
but  the  copies  as  well  as  the  original  will  be  signed.     (Par.  83}/^d,  A.  R.) 

139,  Furlough,  Form  No.  66,  A.  G.  O. — a.  A  furlough  on  Form  No.  66, 
A.  G.  O.,  will  be  given  to  each  enlisted  man  granted  a  furlough.  (Pars, 
106-108,  A.  R.) 

b.  The  limits  prescribed  will  be  stated  on  the  furlough  so  that  if  exceeded 
the  furlough  may  be  revoked  and  the  soldier  arrested.  An  enlisted  man 
will  not  leave  the  United  States  to  go  beyond  the  sea  unless  the  furlough 
includes  permission  to  do  so.     (Pars.  109  and  1233,  A.  R.) 

c.  The  authority  under  which  a  furlough  is  granted  (whether  under 
Army  Regulations  or  pursuant  to  the  orders  of  a  superior)  will  be  cited 
on  the  face  of  the  furlough  by  the  officer  who  prepared  it,  so  that  when 
the  furlough  is  presented  to  a  disbiirsing  officer  for  payment  of  commu- 
tation of  rations  he  may  be  assured  that  it  is  supported  by  the  necessary 
orders  if  the  period  for  which  it  is  granted  does  not  fall  within  the  com- 
petency of  the  authority  cited.     (Pars.  109,  1233,  A.  R.) 

d.  The  furlough  will  show  under  "memoranda"  signed  by  the  company 
commander — 

(1)  That  the  soldier  was  last  paid  to  include  a  certain  date; 

(2)  That  he  was  actually  rationed  by  his  organization  to  include  the  last 
day  of  duty.     (Par.  1233,  A.  R.) 

e.  (1)  Furloughs  granted  to  soldiers  serving  beyond  the  continental 
limits  of  the  United  States  for  the  purpose  of  returning  thereto,  take  effect 
on  the  date  the  enlisted  men  reach  the  United  States.  This  date  will  be 
indorsed  on  the  furlough  by  the  transport  quartermaster,  if  travel  is  by 
United  States  transport,  or  by  the  captain,  purser,  or  other  proper  officer 
of  the  ship,  if  travel  is  by  commercial  steamer,  or  by  the  C.  0.  or  Personal 
Adjutant  or  S.  O.  of  motor  convoy  or  military  train.  Such  furlough  will 
direct  the  soldier  to  report  for  duty  on  the  last  day  of  his  furlough  at  the 
military  post  nearest  the  particular  home  port  or  point  of  departure  from 
which  transports  (or  commercial  steamers,  if  there  be  no  transport)  or 
convoys  usually  depart  for  the  return  journey  to  the  soldier's  station. 

(2)  The  commanding  officer  of  the  post  or  camp  where  such  men  report 
will  cause  notation  to  be  made  on  their  furloughs  showing  the  dates  the 
men  so  reported. 

(3)  At  the  proper  time  he  will  issue  orders  returning  the  men  to  their 
proper  stations.  A  copy  of  the  order  will  be  given  to  the  soldier  and  a 
copy  furnished  to  the  company  commander  concerned. 

(4)  The  quartermaster  of  the  transport,  or  proper  officer  of  commercial 
steamer  or  other  transportation  on  which  the  soldier  travels,  will  indorse 
on  his  order  the  dates  during  which  he  was  subsisted  aboard  transport, 
commercial  steamer  or  other  transportation.  The  order  will  be  retained  by 
the  soldier  and  delivered  by  him  to  his  company  commander  as  evidence 
of  authority  to  be  absent  during  the  time  required  to  travel  in  rejoining 
his  station. 

(5)  The  order  will  state  the  date  the  soldier  arrived  in  the  United  States, 


100 


COMPANY  ADMIN ISTRATIOxN 


CERTIFICATE  AS  TO  DATE  OP  ARRIVAL  WITHIN  CONTI- 
NENTAL LIMITS  OF  U.  S..  AND  SUBSISTENCE  FURNISHED 
EN  ROUTE 

The  quartermaster  or  agent  of  an  Army  transport  or  other  military 
transportation,  the  paymaster  of  a  naval  vessel,  or  purser  of  a  commer- 
cial vessel,  upon  which  a  soldier  is  en  route  to  the  U.  S.  for  furlough, 
will  certify  below  as  to  date  of  arrival  within  the  continental  limits  of 
the  U.  S.,  and  as  to  subsistence  furnished  en  route. 

I  certify  that  subsistence  was  furnished  the  soldier,  named  in  this 

certificate  of  fiurlough  from ,  19 to ,  19 , 

both  dates  inclusive,  on 

which  arrived  at  _ on ,  19 on 

,  19 

Signature 

Rank  and  other  official  designation 

CERTIFICATE  AS  TO  DATE  OF  ARRIVAL  AT  AND  DEPART- 
URE FROM  MILITARY  STATIONS.  EN  ROUTE  FROM  FUR- 
LOUGH 

In  returning  from  furlough  to  a  station  beyond  the  continental  limits 
of  the  U.  S.  the  soldier  will  report  to  the  military  station  nearest  the 
point  of  departure  from  the  U.  S.  The  date  of  his  arrival  at  and  de- 
parture from  will  be  noted  below,  with  a  statement  of  subsistence  fur- 
nished. When  transportation  or  commutation  of  rations  are  furnished 
the  soldier  returning  from  furlough  notation  will  be  made  below. 

I  certify  that  the  soldier  named  herein  reported  for  duty  at  this 

station  on ,  19 ,  *  was  subsisted  from ,  19 

to    ,    19 ;      *  was   furnished    *  commutation   of   rations 

*  transportation  to    He  left   this  station   pursuant  to 

on 19 


Signature 


Station : 


Rank,  etc. 


CERTIFICATE  OF  SOLDIER'S  IMMEDIATE  COMMANDING 
OFFICER  AS  TO  HIS  RETURN  FROM  FURLOUGH 
Commutation  of  rations  will  be  paid  the  soldier  for  the  inclusive  dates 
of  the  beginning  and  end  of  his  furlough.     The  soldier's  organization 
is  not  entitled  to  draw  rations  for  him  within  such  inclusive  dates. 

This  soldier  reported  for  duty  as  required  by  this  furlough  certificate' 

on 19 ,  and  will  be  included  in  the  ration  account  of  his 

organization  beginning  with  the  end  of  the  period  for  which  he  has 
xeceived  rations  in  kind  or  commutation  therefor. 


Signature 

Station: 

Rank,  etc. 

Commanding 


*  Stri!:e  out  words  not  applicable. 


o  r 


COMPANY  ADMlKlStR^ATION^^^  ^  '^  ^^  ^'^  .''\  lOi 

FURLOUGH 

To  Whom  It  May  Concern: 

Pursuant  to  authority  given  in 

(Give  full  reference  to  orders  or  other  authority) 


a  FURLOUGH  is  hereby  granted  to 

(Surname)  (Christian  name) 


(Army  serial  number)       (Grade)       (Company  and  regiment  or  corps  or  department) 

for  the  period  *  from 19 *  from  date  of  arrival  in  the  United 

States,  to 19 ,  both  dates  inclusive.     He  is  authorized  to 

visit He  will  report  for  duty  on  or  before  the  expi- 
ration of  the  period  to 

(Organization  and  station,  or  military  station  nearest  point  of  departure  from  the  United 

States) 

Place:  

Date: 19 

Commanding. 


MEMORANDA  FROM  COMPANY  COMMANDER 

This  soldier  was  last  paid  in  full  to  include 19    ..^ *and 

has  received  partial  payments  since  that  date  amounting  to  $ 

He  will  be  included  in  the  ration  account  of  his  organization  to  include 

19 

Previous  furloughs  in  current  enlistment : . 

Soldier's  age: years;    height: feet;    inches;    build: ; 

eyes:    ;      hair:    ;      complexion:    ;      signature-. 

;   address  on  furlough : 


Rank,  etc. 


Signature 

Commanding 


This  space  will  be  used  for  reference  to  higher  authority,  when 
necessary,  and  for  the  action  of  such  authority  thereon. 

(When  so  referred  the  certificate  above  will  not  be  completed  until  approval  below  is 


returned.) 


Form  No.  66,  A.  G.  O. 
Feb.  9,  1920. 

*  Strike  out  words  not  applicable. 


102 


COMPANY  ADMINISTRATION 


the  date  he  reported  at  the  post  or  station,  and  whether  or  not  commutation 
of  rations  has  been  paid. 

/.  (1)  If  a  soldier  on  furlough  reports  at  post,  camp,  or  general  recruicing 
station  without  means  to  return  to  his  proper  station  the  commanding 
officer  will  cause  the  date  whereon  the  soldier  so  reported  to  be  noted  on 
his  furlough.     (Par.  110,  A.  R.) 

(2)  At  the  proper  time  he  will  issue  orders  returning  the  man  to  his 
proper  station.  A  copy  of  the  order  will  be  given  to  the  soldier  and  a  copy 
furnished  to  the  company  commander  concerned. 

140.  Descriptive  list  of  deserter,  Form  No.  95,  A.  G.  O. — See  Special 
Regulations  No.  58.     {Edition  of  1920.)* 

Form  No.  135-3,  A.  G.  O.,  is  continued  in  use. 


(2) 


mm  Of  mim  nmum  gf  ENiiSTEo  man  prior  to 

SEPAMTIOK  fm  SERVICE  IN  THE  UNITED  STATES  ARMY 


M'Jf 


(QccupfttiOD  E 


DECLARATION  OF  SOLDIER 

*  Question.  Have  jrou  «c,'  reoson  to  belie-e  tbal  at  the  present  time  you  are 
•uSedsg  trcm  tbe  effects  of  &!ijr  wound,  injuty,  or  disease,  or  tliat  you  have 
anr  dlsabiiity  or  Impainnent  of  health,  whether  or  not  incurred  In  the  military 
aenlee? 


et  the 


CERTIFICATE  OF  IMMEDIATE  COMMANOiNG  OFFICER 
I  CERTIFY  THAT: 

*  Aside  from  bis  own  statement  I  do  not  know,  nor  have  1  any  reason  to 
beiieve,  that  the  soldier  who  made  and  sl(aed  Oie  lorefolni  decUration  haa 
a  vound.  injury,  or  disease  •«  lh«  proMnt  ttae.  whether  or  not  Incurred  is 
the  mUiUry  sorv'ce  ol  the  nnited  Sum. 

•  The  soldier  who  made  and  sUned  the  loreioiug  declaralion  aas  a  twooad, 
tinlury,  t»r  dlMue,  whkh  was  incurred  about ,  m    , 


The  oalura  lad  tocatiaa  et  the  twound,  tin  jury,  tor  disease,  so  far  as  known. 


Q.  Wbea  wu  tbe  disabiUty  incurred? 


I  under  which  Incurred  were.. 


C.  Where  was  Ibc  dissbility  incurred? 

A 

Q.  Stste  the  cimimstances.  i!  known,  under  which  the  disability  was 


In  my  opinion  the  wound,  Inhuy,  or  <liw«^|^asl}  •ridnX*  in  the  t 


I  declare  (hat  tbe  loretoiai  qttestions  and  i 
read  orer  to  me,  and  that  I  tally  understand  the  question*,  and  (bat  i 
replies  to  (hem  are  true  in  every  respect  and  are  correctly  recorded. 


(Signature  of  soldier.) 


(Signature  of  witnessing  olBoer.) 


(Rani  and  organiution.J 


(1) 


141.  Warrant,  noncommissioned  officer's.  Form  No.  152,  A.  G.  O. — 

See  Special  Regulations  No.  58.     {Edition  of  1920.) 

142.  Report  of  survey.  Form  No.  196,  A.  G.  O.  {See  Appendix  IV  for 
material  changes  affecting  the  text  of  this  paragraph.) — a.  This  form  will  be 
used  in  making  reports  of  survey  on  all  classes  of  public  property  to  be 


*  The  service  record  will  have  to  be  sent  to  the  personnel  adjutant  to  admit  of  his  pre- 
paring this  form. 


COMPANY  ADMINISTRATION  103 

acted  upon  by  a  surveying  officer.     The  survey  of  property  is  governed  by 
paragraphs  683-686,  710-726,  Army  Regulations,  which  define  the  duties 

Descriptive  List  of  Deserter 
FROM  the  United  States  Army 


^^^.^9.E.f....^9J^A^P..^.'.. ?A^.?.l?. 

(Surname.)  (Christian  name.)  (Army  serial  number.) 

Pvt  Co  A  65th  Inf 

(Grade.)  (Company  and  regiment  or  corps  or  department.) 

*Accepted  for  enlistment  at...i?.9.L^»^.H8.  B!^8?.^?}A5.- 

(*In  case  of  voluntarily  enlisted  men  only.) 

Enlisted  (or  inducted)  into  military  service  -.v[?.^...^5 1 

,  191 9,  at  ..XJolumbixa-Bka^OM-o 

..,.._... Deserted  -.'?.H??.-?? ,  191^ 

^^  Camp  Brady, Md. 

Residence SB?du  sky,  Ohio 

Name  and  address  given  by  soldier  of  person  to  be  notified 
in  case  of  emergency: 

John.H,.p.awBpnjUncle^^ 

(Name  and  degree  of  relationship;  if  friend,  so  state.) 

West  Hot elj,Sand^^^^^ 

(Address.) 

Born  in Cleveland Ohio 

(Town  or  city.)                      (State  or  country.) 
Age  2.8 years;  occupation  ....^A^.?.?.!^!?*?? 


Eyes  i?.?y 1,^  blaok ^^^piexion  l^l^ 

Height ."!.„...  feet inches. 

Prominent  scars  and  marks;  also  an^r  peculiarities  in  ap- 
pearance, clothing  worn  at  desertion,  and  such  other 
data  as  may  aid  in  identification: 

R  thumb  nail  gonecj  tattooed  eagle  on 
chest:  wore  khaki  uniform  when  laat 


- jA4fd^f!fUno 

//J  AS.  H.  MOSS 

Z^.Zal^65.t.h.J.nl... 

'  Commanding. 
Camp  Brady^Md. 


(StaUon.) 


J  Ul  3  9 

-.- ,191 

(I»te.) 


Ed.  Aug.  1-18. 


of  surveying  officers,  fix^the  power  of  the  convening  authority,  and  give 
instructions  relative  to  the  preparation  of  reports  of  survey. 

b.  Public  property  which  has  been  damaged  beyond  repair  at  the  station, 


104  COMPANY  ADMINISTRATION 

INSTRUCTIONS  ON  BACK  OF  FORM  N0.95,  A.G.O. 

1.  The  106th  Article  of  War,  enacted  by  Congress 
August  29,  1916  (39  Stat.,  677),  provides  that: 

"It  shall  be  lawful  for  any  civil  officer  having 
authority  under  the  laws  of  the  United  States,  or 
of  any  State,  Territory,  District,  or  possession  of 
the  United  States,  to  arrest  offenders,  summarily  to 
arrest  a  deserter  from  the  military  service  of  the 
United  States  and  deliver  him  into  the  custody  of 
the  military  authorities  of  the  United  States." 

2.  Paragraph  121,  Army  Regulations,  1913,  pro- 
vides that  "A  reward  of  $50  will  be  paid  to  any  civil 
officer  or  civilian  for  the  apprehension  and  delivery, 
to  the  proper  military  authorities  at  a  military  post, 
of  a  deserter  from  the  military  service,  except  a 
deserter  from  the  Philippine  Scouts,  for  whose  ap- 
prehension and  delivery  a  reward  of  $20  will  be 
paid.  A  reward  of  $50  will  also  be  paid  for  the  ap- 
prehension and  delivery,  to  the  proper  military 
authorities  at  a  military  post,  of  an  escaped  military 
prisoner.  No  reward  will  be  paid  in  the  case  of  a 
deserter  or  of  an  escaped  military  prisoner  who  is 
serving  in  the  Army,  Navy,  or  Marine  Corps,  or  in 
the  case  of  a  deserter  who,  subsequently  to  his  de- 
sertion, has  been  dishonorably  discharged  from  any 
other  enlistment  in  the  Army,  or  who  can  claim 
exemption  from  punishment  under  the  39th  Article 
of  War.  The  reward  will  be  paid  by  the  Quarter- 
master Corps,  and  will  be  in  full  satisfaction  of  all 
expenses  for  arresting,  keeping,  and  delivering  the 
deserter  or  escaped  military  prisoner.  .  .  ." 

3.  Under  the  39th  Article  of  War,  referred  to  in 
paragraph  121,  Army  Regulations,  quoted  above,  a 
soldier  who  deserts  in  time  of  peace  cannot  be 
tried  for  that  offense  after  the  expiration  of  three 
years  from  the  date  of  desertion. 

4.  Paragraph  118,  Army  Regulations,  provides  that 
"When  a  soldier  deserts,  or  a  general  prisoner  es- 
capes, from  a  post  or  station,  or  command  in  the 
field,  the  commanding  officer  will  cause  copies  of 
descriptive  lists  of  the  deserter,  or  escaped  general 
prisoner,  to  be  at  once  prepared  on  the  prescribed 
form,  and  sent  to  such  marshals,  sheriffs,  and  police 
officers  as  he  may  deem  proper;  also  to  the  officer 
in  charge  of  any  recruiting  station  at  or  near  the 
place  where  the  deserter  or  escaped  general  pris- 
oner was  accepted  for  enlistment,  who  will  di*;- 
tribute  them  to  the  best  advantage  among  civil 
officers  in  that  vicinity  authorized  by  existing  law 
to  summarily  arrest  a  deserter  or  escaped  general 
prisoner  from  the  Army.  In  case  of  desertion  of 
men  inducted  into  the  service  under  the  selective- 
service  law,  copies  of  the  descriptive  lists  of  desert- 
ers will  also  be  sent  to  the  local  boards  having 
original  jurisdiction." 

5.  Paragraph  119,  Army  Regulations,  provides  that 
"The  commanding  officer  of  a  post  or  station,  or 
of  troops  in  the  field,  will  promptly  notify  The 
Adjutant  General  of  the  Army,  on  the  form  pro- 
vided for  that  purpose,  of  every  desertion  and  of 
every  escape  of  a  general  prisoner  from  his  com- 
mand, giving  the  full  name,  company,  and  regiment 
of  such  deserter  or  escaped  general  prisoner,  with 
date  of  enlistment  and  date  and  place  of  desertion 
or  escape." 


COMPANY  ADMINISTRATION 


105 


or  has  deteriorated  so  as  to  impair  its  usefulness,  which  is  lost,  stolen  or 
otherwise  illegally  made  way  with,  except  while  in  transit  (see  subpar.  c), 
will  be  listed  on  this  form  by  the  responsible  officer  for  survey  by  a  dis- 
interested officer,  except  when  charged  on  statement  of  charges  without 
objection  on  the  part  of  the  person  charged  (par.  710,  A.  R.),  or  except 
when  exchanged  on  certificate  (pars.  67  and  176d).  Report  of  survey  will 
be  prepared  in  triplicate:    the  copies  will  be  accomplished  throughout  as 


11 


originals.     When  only  a  responsible  or  interested  officer  is  present  the  pro- 
cedure outlined  in  paragraph  711,  Army  Regulations,  will  be  followed. 

c.  (1)  When  property  has  been  damaged,  lost,  stolen,  or  otherwise 
illegally  made  way  with  while  in  shipment  or  transit  from  an  issuing  agency 
to  a  company,  over,  short,  and  damaged  reports  (P.  &  S.  Form  No.  261) 
will  be  prepared  and  forwarded  to  the  carrier  or  consignor  by  the  supply 
officer  concerned  at  the  request  of  the  company  officer.     If  neither  the 


106 


COMPANY  ADMINISTRATION 


carrier  nor  the  consignor  will  accept  the  responsibility  for  the  deficiency, 
a  survey  will  be  initiated  by  the  company  officer,  who  will  attach  thereto 
copies  of  the  over,  short,  and  damaged  report  upon  which,  will  appear  a 
•denial  by  the  carrier  and  consignor  of  responsibility  in  connection  with 
the  loss  of  the  property.     (Pars.  668  and  721,  A.  R.) 

(2)  When  articles  of  clothing  or  equipment  issued  to  officers  or  enlisted 


REPORT  OF  SURVEY 


Date 


Julys  jgl9 


.?}?^...*F.?.?.?*?.r. Property  submitted  for  survey  pertaining 

(Class  of  property.) 


65th  Inf 
to  .J.nAiyi4.\?J|l.P-ft'?AE???M.?.?.9.9r.f'. ,  ofPy*..?».StDaw8onj.Cp..A.,  at 

(SCO  Instruction  No.  1.) 


^^8.g£ff>^-'*"*' 


DISrOSITION. 


DATE  AND  CIRCUMSTANCES. 


These  art  ioles  were  ■iBsinf 


..?...J...Pl:*''*!^?^°*'*:*:*"' ! ^..i?^.J ! : Lp«y«8op^Cq..A^65th  inf., when 

1      I     Rat.seryioe  i         2  JOO   j  i  j  oheoked  by  the  Sup  Sgt  on  Jun 


Orna«ent6,oollap  i     07  |  beoai»  AlOL. He 


jdropped  as 


Shirt, flannel 


a    50  la  deserter  i*olya»!l919.    A 


Shoes, russet 


4!< 


oaref  ul  search  was  made  but 


1 

1 

Stookitags,optton                     1   lie 

Dndershirt.ootton                   j    |60 

the  property  oould  not  be 



looated. 

*         .7          1 

'            !.     . 





i 

j 

1 

1 

1 

! 

1 

1 

■ 

1 
1 

..11.....; : i 

:         1 

...j.......... 

- i :. 

Voucher  to - -^ —  of 


men  for  their  use  are  lost  en  route  to  or  from  an  oversea  station,  the  pro- 
cedure will  be  as  prescribed  in  paragraph  683,  Army  Regulations,  a 
certificate  furnished  the  responsible  party  being  the  voucher  whereon  the 
property  may  be  dropped  from  his  individual  equipment  record  or  property 
loan  record,  as  the  case  may  be,  without  further  action. 

d.  With  reference  to  its  disposition  unserviceable  property  is  divided  in 
two  classes:     (1)  Worn  out  or  damfaged  by  fair  wear  and  tear  in  the 


COMPANY  ADMINISTRATION  107 

service,  and  (2)  rendered  unserviceable  from  causes  other  than  fair  wear 
and  tear  in  the  service.  Property  of  the  first  class  will  be  exchanged  on 
certificate  (pars.  67  and  17 6d),  will  be  disposed  of  by  survey  in  accordance 
with  the  provisions  of  paragraph  717,  Army  Regulations,  or  by  certificate 
(see  Appendix  IV),  or  if  the  visit  of  the  inspector  general  is  imminent 
it  may  be  submitted  for  his  action  without  survey.     Property  of  the 

Puce  *• 

I  do  solemnly  swear  (or  afiinn)  that  the  articles  of  public  property  named  hereon  were  lost, 
d>mogcd;-«».<wn>iOMt  in  the  manner  stated,  while  in  the  public  service. 


..^JLxOffiiAaminX' 


JohnC.^'l'ffiiiber 


Sworn  to  (or  aflirmed)  before  mc,  and  subscribed  in  my  presennc^his  .^..  third "_  day  of 

Jyiy. ,  i9;A?-.  y/zf'V/^    .— »y^ 


I  certify  tliat  the  loss,  dc3tntetien,.-d«aukge^a£auu|ouucaaliilitj'  of  the  articles  of  public  property  named 
hereon  was  occasioned  by  unavoidable  causes,  and  without  fault  or  neglect  on  my  part;  [aiui  Uiat  oarlt  nrlirli; 
hslrd Ti^rctTn^TrttiTT^  vi^TvorgliniinHtimi  bydiuatj^ictKiii,  lius  owireximiifaBO'Py^ttppcfjumitly^hnj  Hcygr  neon 
■pfe^owsly-rwidcnmctt-,  \rt»  foceoHio  unatrriceable  iw-thtymannef  Btatod  licreJar-ftHd-isriM  my  opiiWOH,  worthloei*- 
i«*-f»M4h«»>p«*blk;-»»e<]-    (Portion  of  paragraph  in  brackets  to  be  canceled  when  not  applicable.) 


IstXLt^eSJih.Lnf: 

(Ronkund  organiftion.)  Jiesjxmsible  Officer. 


Station .: ,  ,  19 To , 

who,  bj-  order  of  the  Commanding  Officer,  is  appointed  surveying  officer  on  the  articles  of  public  property 
named  hereon. 


(RankUKlorguiiuUan.)  Adjvianl. 

I  have  examined  all  available  testimony  in  this  case,  and  I  havo  personally  investigated  the  same,  and 
it  is  my  belief  that ^ 


Report  of  Survey,  Page  2. 
second  class  must  be  submitted  for  the  action  of  an  inspector  general 
except  in  the  case  of  public  animals  (par.  1073,  A.  R.),  except  when  dis- 
posed of  by  certificate  as  above  and  except  when  charged  upon  a  statement 
of  charges  without  objection  on  the  part  of  the  person  charged,  and  will 
be  disposed  of  as  provided  in  paragraph  717,  Army  Regulations.  A 
survey  will  be  had  in  connection  with  property  of  the  second  class  prior 
to  action  of  an  inspector  general,  except  when  charged  as  above  or  dis- 


180  COMPANY  ADMINISTRATION 

posed  of  by  certificate,  and  a  copy  of  the  report  of  survey  will  be  attached 
to  the  inventory  and  inspection  report  (Form  No.  1,  I.  G.  D.).  The  fol- 
lowing exceptions  to  action  by  a  surveying  officer  or  inspector  general  are 
made:  ^ 

(1)  Arms  for  which  a  test  for  un  serviceability  is  definitely  prescribed 
will  be  so  tested  before  being  submitted  for  action  as  above  prescribed. 

RECOMMENDATIONS.  f^s"  ' 


List  of  WitiMMes: 


Surveying  Officer. 


ApproTvd ,  19 The  property  recommended  to  be  dfeatroyed  or 

(DlU.) 

salvagad  ku  been  peraonallj  inspected  by  me,  And  has  no  salable  value. 


ConnnttTiding. 


fWirnJying  witK  the  ioatroctionB  of  the  commanding  ofiScer,  I  have  witnessed  the  dcstniction  of  t':c 
approved  by  him  for  destruction,  or  have  received  the  articles  ordered  to  he  reclaimed. 


(To  be  used  only  when  articles  are  ordered  destroyed  or  salvaged.)  ■ 

Report  of  Survey,  Page  3. 

(2)  Permission  must  be  secured  for  the  submission  of  medical  property 
and  signal  property  for  survey  or  inspection  as  respectively  prescribed  in 
paragraphs  1488  and  1566,  Army  Regulations. 

(3)  Silken  colors,  standards,  or  guidons  will  not  be  survcved.  (Par.  239, 
A.  R.) 

(4)  Musical  instruments  may  be  surveyed,  or  repaired  locally.  (Par. 
1179,  A.  R.) 


COMPANY  ADMINISTRATION  109 

(5)  The  survey  of  animals  preliminary  or  subsequent  to  disposition  will 
be  determined  by  the  circumstances  or  the  emergency.     (Par.  1073,  A.  R.) 

(6)  When  an  organization  is  about  to  change  station,  a  survey  will  be 
had  on  all  china  and  glassware.  The  quarterly  allowancfe  for  breakage 
may  be  dropped  from  the  property  loan  record  by  listing  on  a  properly 
certified  shipping  ticket  (par.  176^),  which  will  be  attached  as  a  voucher 
to  the  property  loan  record.  Breakage  or  loss  in  excess  of  this  allowance 
will  be  dropped  upon  an  approved  report  of  survey.     (Par.  1023,  A.  R.) 

e.  (1)  Public  property  lost  in  consequence  of  the  soldier's  desertion 
must  be  surveyed  before  it  will  be  charged  against  the  deserter.  (Pars.  160 
and  197c;    pars.  116  and  687,  A.  R.) 

(2)  Articles  of  public  property  lost,  embezzled,  or  damaged  through 
neglect  of  a  civilian  employee  may  be  charged  against  his  pay,  preferably 
by  report  of  survey.     (Par.  688,  A.  R.) 

(3)  Reports  of  survey  authorizing  charges  against  individuals,  including 
deserters,  are  subvouchers  to  the  statement  of  charges  which  is  a  voucher 
to  the  property  loan  record  or  individual  equipment  record,  as  the  case 
may  be,  and  will  be  retained  until  inspected  by  the  auditor,  when  both 
reports  of  survey  and  statement  of  charges  may  be  destroyed.  (Pars.  71 
and  75.) 

/.  (1)  The  property  pertaining  to  different  staff  departments  will  not 
be  listed  on  the  same  report  of  survey,  separate  reports  being  required  for 
each  class  of  property.     (Par.  716,  A.  R.) 

(2)  Articles  of  engineer  and  ordnance  property  will  be  particula;rly 
classified  for  survey.     (Par.  678,  A.  R.) 

■  (3)  Action  of  a  surveying  officer  or  inspector  for  loss  of  or  damage  to 
public  property  will  be  requested  by  a  responsible  officer  within  30  days 
after  discovery  of  such  condition,  except  in  special  circumstances,  which 
will  be  explained  by  the  officer  in  his  certificate  on  page  2  of  the  report  of 
survey.     (Par.  723,  A.  R.) 

(4)  Loss  or  damage  charged  against  a  soldier  will  be  subject  to  a  report 
of  survey  in  every  case  if  he  so  requests.     (Par.  1606  (2).)     {Par.  686  A.  R.) 

g.  (1)  When  preparing  the  report  of  survey  the  initiating  officer  will 
enter  quantity,  name  of  article,  and  money  value.  Column  B  (Disposi- 
tion) will  be  filled  out  by  the  surveying  officer,  using  the  abbreviations 
"D"  (to  be  destroyed),  "I"  (to  be  held  for  inspection),  "S"  (to  salvage 
officer),  "C"  (to  be  continued  in  the  service).  In  column  C  will  be  en- 
tered items  for  which  credit  may  be  taken.  In  the  column  headed  "Date 
and  circumstances"  the  initiating  officer  will  enter  the  date  and  a  state- 
ment of  the  circumstances  attending  the  loss,  damage,  or  destruction  of 
the  articles  surveyed,  and,  in  the  case  of  ordnance  stores,  the  date  of 
receipt.  The  statement  must  he  sufficient  to  indicate  the  circumstances  of 
loss  or  damage.  The  initiating  officer  will  enter  in  the  report  of  survey 
on  the  third  line  from  the  top  the  kind  of  property  account  upon  which 
the  property  is  carried,  e.  g.,  "Property  Loan  Record,"  or  "Individual 
Equipment  Record,"  of  "Co.  A,  65th  Inf.;"  at  the  bottom  he  will  enter 
after  the  word  voucher  the  kind  of  property  ac :  unt. 

(2)  When  a  survey  is  made  on  the  loss  >  <  small  arms  the  report  must 
show,  under  "Date  and  circumstances,"  whether  or  not  the  arms  were 
stored  at  the  time  of  their  loss  in  arm  racks  or  lockers  furnished  by  thfe 
Ordnance  Department  for  their  safe  keeping  or  were  being  used  at  the 
time  in  the  performance  of  military  duty.     In  all  cases  the  report  must 


no  COMPANY  ADMINISTRATION 

show  clearly  whether  or  not  every  reasonable  precaution  was  taken  to 
prevent  the  loss.     (Par.  302^,  C.  of  O.  1916  Supl.) 

(3)  When  the  property  has  been  previously  surveyed,  a  statement  to 
this  effect  will  be  included  under  "Date  and  circumstances"  so  that  the 
surveying  officer  may  cohsider  previous  reports  of  survey.  (Par,  711, 
A.  R.) 

(4)  When  any  property  is  included  that  has  been  lost,  destroyed,  or 
damaged  by  means  other  than  fair  wear  and  tear  in  the  service,  the  facts 
will  be  sworn  to  as  provided  for  on  page  2  of  the  report  of  survey.  If  the 
oath  is  subscribed  to  by  the  responsible  officer  the  certificate  need  not  be 
accomplished.  If  the  oath  is  subscribed  to  by  any  other  individual  than 
the  responsible  officer  the  latter  will  accomplish  the  certificate.  In  case 
only  property  rendered  unserviceable  through  fair  wear  and  tear  in  the 
service  is  listed  on  the  report  of  survey,  a  certificate  only  will  be  accom- 
plished by  the  responsible  officer;  but  the  surveying  officer  will  exercise 
great  care  in  examing  such  property  and  will  state  in  his  findings  whether 
he  found  its  unserviceable  condition  to  be  due  to  fair  wear  and  tear  in  the 
service.  If  he  finds  this  not  to  be  the  case,  he  must  fix  the  responsibility 
for  such  damage  or  loss  upon  the  proper  party. 

(5)  It  will  devolve  upon  the  responsible  person  to  furnish  original  cer- 
tificates and  affidavits  to  support  his  contention  that  he  be  relieved  of  the 
responsibility,  together  with  such  attested  copies  of  certificates  and  affi- 
davits as  must  accompany  the  survey.  Where  documentary  evidence 
is  submitted  it  will  be  marked  "Exhibit  A,"  "Exhibit  B,"  etc.  It  will  be 
so  noted  and  referred  to  by  the  surveying  officer  in  his  report.  All  docu- 
mentary evidence  will  be  fastened  between  pages  2  and  3  of  the  report  of 
survey.  Where  theft  and  embezzlement  is  involved  the  claim  must  be 
supported  with  special  care.  In  every  case  all  pertinent  evidence  must 
be  made  available  so  that  the  surveying  officer  will  not  be  dependent 
upon  the  statements  of  interested  parties;  this  is  particularly  necessary 
when,  under  paragraphs  683  and  685,  Army  Regulations,  the  officer  is 
directly  involved,  whether  the  cause  is  avoidable  or  unavoidable.  (Pars. 
682,  683,  and  713,  A.  R.) 

h.  In  connection  with  the  survey  of  property,  it  will  be  noted — 

(1)  That  the  survejnng  officer  can  not  condemn  public  property.  Such 
condemnation  will  be  by  direction  of  the  reviewing  authority.  (Par.  715, 
A.  R.) 

(2)  When  final  action  has  been  taken  on  reports  of  survey  by  the  ap- 
proving and  appointing,  or  higher,  authority  in  accordance  with  paragraph 
719,  Army  Regtilations,  distribution  of  the  three  signed  copies  of  the 
report  of  survey  w'll  be  made  as  follows: 

(a)  One  (the  original)  to  the  Director  of  Finance,  Munitions  Build- 
ing, Washington,  D.  C. 

(&)  One  to  the  zone  property  auditor,  who  is  charged  with  auditing 
the  property  accoimt  from  which  the  property  is  to  be  dropped  by 
authority  of  the  report  of  survey. 

(c)  One  to  the  officer  initiating  the  survey  for  use  as  a  voucher  to 
the  stock  record  card,  property  loan  record,  or  individual  equipment 
record  from  which  the  property  surveyed  is  to  be  dropped. 

143.  Descriptive  card  of  public  animals,  Form  No.  277,  A.  G.  O. — See 
paragraphs  76-78.     (Pars.  1069-1071,  A.  R.) 

144.  Record  of  known -distance  rifle  firing  (individual),  Form  No.  304, 


COMPANY  ADMINISTRATION  11 1 

A.  G.  O. — a.  (1)  This  form  is  for  three  years'  record  and  will  be  used  for 
individual  record  of  known-distance  rifle  practice,  qualification  course. 

(2)  The  record  will  be  kept  in  the  personal  possession  of  the  company 
commander  and  not  allowed  in  the  hands  of  an  enlisted  man  from  the 
beginning  of  record  practice  until  the  reports  required  by  paragraph  255, 
S.  A.  F.  M.,  have  been  rendered.     (Pars.  101,  102;    par.  101,  S.  A.  F.  M.) 

(3)  For  methods  of  scoring  and  classification  see  paragraphs  101  and 
254,  Small  Arms  Firing  Manual. 

(4)  All  entries  on  the  individual  record  of  known-distance  rifle  firing 
will  be  made  in  ink  and  no  correction  or  alteration  made  except  by  the 
company  commander,  who  will  initial  each  correction  or  alteration.  (Par. 
101,  S.  A.  F.  M.) 

(5)  If  a  soldier  is  a  member  actually  firing  on  a  prize-winning  team,  in 
a  national  team  match,  this  fact  will  be  noted  under  "Department  rifle 
competition." 

(6)  The  scores  in  slow  and  rapid  firing  and  final  qualifications,  with 
date,  will  be  transcribed  to  the  service  record  imder  the  supervision  of  the 
company  commander.     (Par.  101c  (1).) 

(7)  For  instructions  in  regard  to  filing  and  disposition  of  the  record  see 
paragraphs  1026(6),  102c(l),  and  214. 

b.  (1)  The  record  of  an  officer  attached  to  a  company  for  practice  will 
be  duly  attested  and  transmitted  to  the  officer.     (Par.  102c(2).) 

(2)  The  record  of  an  enlisted  man  attached  to  a  company  for  practice 
will  be  similarly  attested  and  transmitted  to  the  officer  charged  with  the 
custody  of  the  soldier's  service  record. 

145.  Record  of  pistol  firing  (individual),  Form  No.  305,  A.  G.  O. — 
a.  (1)  This  form  is  for  three  years'  record  and  will  be  used  for  individual 
record  of  pistol  firing. 

(2)  The  record  will  be  kept  in  the  personal  possession  of  the  company 
commander  and  not  allowed  in  the  hands  of  an  enlisted  man  from  the 
beginning  of  record  practice  until  the  reports  required  by  paragraph  255,. 
S.  A.  F.  M.,  have  been  rendered.     (Pars.  101,  102;    par.  101,  S.  A.  F.  M.) 

(3)  For  methods  of  scoring  and  classification,  see  paragraphs  101,  243^ 
and  254,  Small  Arms  Firing  Manual. 

(4)  All  entries  on  the  individual  record  of  pistol  firing  will  be  made 
in  ink  and  no  correction  or  alteration  made  except  by  the  company 
commander,  who  will  initial  each  correction  or  alteration.  (Par.  101, 
S.  A.  F.  M.) 

(5)  If  a  soldier  is  a  member  actually  firing  on  a  prize- winning  team  in 
a  national  team  match,  this  fact  will  be  noted  under  "Department  pistol 
competition." 

(6)  The  scores  in  record  practice  and  expert  tests  in  both  the  dismounted 
and  mounted  courses,  will  be  transcribed  to  the  service  record  under  the 
supervision  of  the  company  commander.     Par.  102c  (1).) 

(7)  For  instructions  in  regard  to  filing  and  disposition  of  the  record  see 
paragraphs  1026(6),  102c(l),  and  214. 

b.  (1)  The  record  of  an  officer  attached  to  a  company  for  practice,  will 
be  duly  attested  and  transmitted  to  the  officer.     (Par.  102c(2).) 

(2)  The  record  of  an  enlisted  man  attached  to  a  company  for  practice, 
will  be  Similarly  attested  and  transmitted  to  the  officer  charged  with  the 
custody  of  the  soldier's  service  record.     (Par.  102c(l).) 

146.  Report  of  individual  classification  in  rifle  practice.  Form  Nc.  307, 


112  COMPANY  ADMINISTRATION 

A.  G.  O. — a.  The  report  will  be  prepared  by  the  company  commander  as 
soon  as  possible  after  the  completion  of  the  firing.  (Par.  255,  S.  A.  F.  M.) 
h.  (1)  When  the  regiment  is  not  separated,  the  report  will  be  prepared 
in  duplicate  and  one  copy  transmitted  to  the  battalion  commander,  who, 
after  verifying  it  from  the  individual  records  of  known-distance  rifle  firing, 
will  forward  the  report  to  the  regimental  commander.  (Par.  255, 
S.  A.  F.  M.) 

(2)  When  a  battalion  is  serving  away  from  regimental  headquarters 
but  in  the  same  territorial  department,  the  report  will  be  prepared  in  dupli- 
cate and  one  copy  transmitted  to  the  battalion  commander  who,  after 
verifying  the  correctness  of  the  report,  will  forward  it  to  the  regimental 
commander  through  the  post  commander.     (Par.  255,  S.  A.  F,  M.) 

(3)  If  the  regimental  headquarters  is  serving  in  a  different  territorial 
department,  the  report  will  be  prepared  in  triplicate  and  two  copies  trans- 
mitted to  the  battalion  commander  who  will  forward  one  copy  through 
the  post  commander  to  the  regimental  commander,  and  one  copy  through 
the  post  commander  to  the  commander  of  the  department  in  which  the 
company  is  serving.     (Par.  255,  S..  A.  F.  M.) 

(4)  When  a  company  is  serving  away  from  other  companies  of  the  regi- 
ment but  in  the  same  territorial  department  as  regimental  headquarters, 
the  report  will  be  prepared  in  duplicate  and  one  copy  transmitted  to  the 
post  commander,  who,  after  verifying  the  correctness  of  the  report  from 
the  individual  records  of  known-distance  rifle  firing,  will  forward  it  to  the 
commander  of  the  battalion  to  which  the  company  belongs.  (Par.  255, 
S.  A.  F.  M.) 

(5)  When  a  company  is  serving  away  from  other  companies  of  the  regi- 
ment and  in  a  different  department  from  the  headquarters  of  the  regiment 
the  report  will  be  prepared  in  triplicate  and  two  copies  transmitted'  to  the 
post  commander,  who  will  forward  one  copy  to  the  commander  of  the 
battalion  to  which  the  company  belongs,  and  one  copy  to  the  commander 
of  the  department  in  which  the  company  is  serving.     (Par.  255,  S.  A.  F.  M.) 

c.  Instructions  for  the  filing  and  disposition  of  the  copy  of  the  report 
retained  with  the  records  of  the  organization  are  contained  in  paragraphs 
1026(4),  102c(3),  and  214.     (Par.  255,  S.  A.  F.  M.) 

d.  (1)  The  report  will  contain  the  names  of  all  officers  and  enlisted  men 
qualifying  as  expert  riflemen,  sharpshooters,  and  marksmen,  in  the  practice 
season  for  which  the  report  is  rendered.     (Par.  255,  S.  A.  F.  M.) 

(2)  The  names  of  officers  so  qualifying,  including  those  attached,  if  any 
(subpar.  (5)),  will  be  entered  first  and  ruled  off  from  the  remainder  of  the 
report.     (Par.  255,  S.  A.  F.  M.)      . 

(3)  The  names  of  enlisted  men  so  qualifying  will  be  entered  in  groups 
according  to  classification.     (Par.  255,  S.  A.  F.  M.) 

(4)  No  entry  will  be  made  of  the  names  of  those  enlisted  men  who  did 
not  qualify  in  the  practice  season  covered  by  the  report  but  who  are  en- 
titled to  classification  and  additional  pay  therefor  as  the  result  of  qualifi- 
cation attained  in  a  prior  season  in  the  same  enlistment,  nor  of  the  names 
of  those  who  are  below  the  grade  of  marksman.     (Par.  255,  S.  A.  F.  M.) 

(5)  Officers  and  enlisted  men  attached  to  a  company  for  practice  will  be 
noted  separately  in  red  ink  after  the  names  of  the  officers  and  enlisted  men 
of  the  company,  respectively,  and  classed  in  the  order  prescribed  in  sub- 
paragraphs (2)  and  (3).     (Par.  255,  S.  A.  F.  M.) 

e.  In  the  summary  will  be  entered  the  total  number  of  officers  and  en- 


COMPANY  ADMINISTRATION  113 

listed  men  entitled  to  be  classified  as  expert  riflemen,  sharpshooters,  marks- 
men, first-class  men,  and  second-class  men,  and  the  number  unqualified. 
(Par.  255,  S.  A.  F.  M.) 

147.  Report  of  individual  classification  in  pistol  practice,  Form  No.  308, 
A.  G.  O. — ^The  instructions  for  the  preparation  of  Form  No.  307,  A.  G.  O., 
apply.     (Par.  255,  S.  A.  F.  M.) 

148.  Company  morning  report,  Form  No.  332,  A.  G.  O. — vSee  paragraphs 
7  to  22.     (Par.  280,  A.  R.) 

149.  Headquarters  company  morning  report.  Form  No.  333,  A.  G.  O. — 
See  paragraphs  7  to  22.     (Par.  280,  A.  R.) 

150.  Daily  sick  report.  Form  No.  339;  A.  G.  O. — See  paragraphs  23-27. 
(Pars.  280,  1471,  and  1472,  A.  R.) 

151.  Duty  roster.  Form  No.  342,  A.  G.  O. — See  paragraphs  28-34. 
(Pars.  282,  355-369,  A.  R.) 

Designation  of  Beneficiary,  Form  No.  380,  A.  G.  0.^  under  Act  of  Dec. 
17,  1919,  will  he  used  for  making  all  changes  in  beneficiary. 

152.  Report  of  individual  classification  of  firing  under  special  course  A, 
Form  No.  409,  A.  G.  O. — 'The  report  will  be  prepared  in  duplicate  by  the 
company  commander  as  soon  as  possible  after  the  completion  of  the  firing. 
(Pars.  255,  S.  A.  F.  M.) 

a.  (1)  In  the  Coast  Artillery  one  copy  of  the  report  will  be  forwarded  to 
the  coast  defense  commander,  who  after  verifying  the  report  from  the 
individual  records  of  known-distance  rifle  firing  will  forward  it  to  the 
department  commander. 

(2)  One  copy  will  be  retained  with  the  records  of  the  company,  and  will 
be  filed  and  disposed  of  as  prescribed  in  paragraphs  1026(4),  102c(3),  and 
214. 

b.  (1)  The  report  will  contain  the  names  in  the  order  of  standing,  as 
determined  by  the  aggregate  scores,  of  all  officers  and  enlisted  men  quali- 
fying as  marksmen,  special  course  A,  in  the  target  year  for  which  the 
report  is  rendered. 

(2)  The  names  of  officers  so  qualifying,  including  those  attached,  if  any 
(subpar.  (4)),  will  be  entered  first  and  ruled  off  from  the  remainder  of  the 
report.     (Pars.  255,  S.  A.  F.  M.) 

(3)  No  entry  will  be  made  of  the  names  of  tl;iose  who  did  not  qualify  as 
marksmen  in  the  practice  season  covered  by  the  report,  but  who  are  en- 
titled to  classification  as  result  of  qualification  attained  in  a  prior  season 
in  the  same  enlistment,  nor  of  the  names  of  those  who  are  below  the  grade 
of  marksman. 

(4)  Officers  and  enlisted  men  attached  to  a  company  for  practice  will  be 
noted  separately  in  red  ink  after  the  names  of  the  officers  and  enlisted  men 
'jf  the  company/,  respectively,  and  classed  in  the  order  prescribed  in  sub- 
paragraph (1). 

(5)  In  the  summary  ^ill  be  entered  the  number  of  officers  and  enb'sted 
men  entitled  to  be  classified  as  marksmen,  first-class  men,  and  second-class 
men,  special  course  A,  and  the  number  unqualified. 

153.  Record  of  known-distance  rifle  firing  (individual).  Special  course  A, 
Form  No.  410,  A.  G.  O. — a.  The  record  will  be  kept  in  the  personal  pos- 
ses.sion  of  the  company  commander  and  not  allowed  in  the  hands  of  an 
enhsted  man  from  the  beginning  of  record  practice  until  the  reports  re- 
quired by  paragraph  255,  Small  Arms,  Firing  Manual,  have  been  rendered. 
iPar.  102o;    par.  101,  S.  A.  F.  M.) 


114  COMPANY  ADMINISTRATION 

DESIGNATION    OF    BENEFICIARY 

OP 

(Surname.)  (Christian  name.) 

(Army  serial  number.)  (Grade.)  (Organization  and  regs.  or  corps  or  dept.) 


(Place.)  (Date.) 

under  the  provision  of  the  act  approved  Dec.  17,  1919,  the  persons  eligible  to  be  my  bene 
ficiary  are  designated  below: 


(Full  name  of  wife:  if  none,  so  state.) 

(Wife's  address.) 

(Full  name  of  each  child;  if  none,  so  state.)* 


+■ 


*  Give  address  of  each  child;  If  same  for  all,  so  state. 

In  the  event  of  my  leaving  no  widow  or  child,  or  their  decease  before  payment  is  made 
'  I  then  designate  as  my  beneficiary  under  the  said  act  the  relative  named  below,  who  is  my 
dependent : 


(Name  in  full.)  (Relationship.) 


(Address.) 

In  the  event  of  the  death  of  the  last  named  dependent  relative  before  payment  is  made, 
I  then  designate  as  my  beneficiary  under  the  said  act  the  relative  named  below,  who  is  my 
dependent: 


(Name  in  full.)  (Relationship.) 

(Address.)  ^ 

(Signature.) 


[seal.]  - 

(Signature  of  witness  attesting.) 


(Rank,  or  office,  etc.) 


Form  No.  380,  A.  G.  O. 
Jan.  24,   1920. 


COMPANY  ADMINISTRATION  115 

b.  For  methods  of  scoring  and  classification  see  paragraphs  101,  242, 
and  254,  Small  Arms  Firing  Manual. 

c.  All  entries  on  the  individual  record  of  known-distance  rifle  firing 
(individual)  under  special  course  A  will  be  made  in  ink,  and  no  correction 
or  alteration  will  be  made  except  by  the  company  commander,  who  will 
initial  each  correction  or  alteration.     (Par.  101,  S.  A.  F.  M.) 

d.  The  scores  in  slow  and  rapid  firing  and  the  qualification  will  be  tran- 
scribed to  the  service  record  under  the  supervision  of  the  company  com- 
mander.    (Par.  102c(l).) 

e.  For  instructions  in  regard  to  filing  and  disposition  of  the  record,  see 
paragraphs  102&(6),  102c(l),  and  214. 

154.  Report  of  death,  Form  No.  415,  A.  G.  O.—a.  (1)  Report  on  this 
form  is  required  in  addition  to  the  telegraphic  or  cable  report  (par.  1956(2)) 
and  report  of  change  (par.  35).     (Par.  83J^,  A.  R.) 

(2)  The  report  is  made  to  the  commanding  officer  concerned  by  the  sur- 
geon or  by  the  immediate  commanding  officer  of  the  deceased,  if  there  be 
no  medical  officer  with  the  command.     (Par.  833^a,  A.  R.) 

(3)  In  all  cases  the  report  is  prepared  in  triplicate  and  all  copies  sub- 
mitted to  the  regimental,  separate  battalion,  or  other  similar  unit  com- 
mander, or  to  the  post,  camp,  or  other  station  commander,  who,  after 
completing  the  first  indorsement,  will  forward  all  copies  directly  to  The 
Adjutant  General  of  the  Army.     (Par.  83 ^a,  A.  R.) 

b.  (1)  In  case  of  death  of  an  officer  or  enlisted  man  while  absent  from 
his  organization  or  command,  a  fourth  copy  of  the  report  of  death  will  be 
prepared  and  forwarded,  with  the  cop)''  of  extract  from  service  record, 
Form  No.  29a,  A.  G.  O.,  directly  to  the  organization  or  station  com- 
mander."   (Par.  1956  (3);    par.  83 ^^a,  A.  R.) 

(2)  The  copy  of  the  report  of  death  of  an  enlisted  man  furnished  to  the 
company  commander  in  such  case  will  be  filed  with  the  extract  from  service 
record.     (Pars.  120a  and  215.) 

c.  Copies  may  be  made  by  carbon  process,  but  all  copies  as  well  as  the 
original  will  be' signed  by  the  surgeon  and  the  commanding  officer. 

155.  Certificate  of  furlough  to  the  reserve.  Form  No.  437,  A.  G.  O.— 
a.  (1)  Each  enlisted  man  furloughed  to  the  Regular  Army  Reserve 
(par.  194)  will  be  furnished  a  certificate  of  furlough  signed  by  a  field  officer 
of  the  regiment  or  other  organization  to  which  the  enlisted  man  belongs 
or  by  the  commanding  officer  when  no  such  field  officer  is  present. 

(2)  When  more  than  one  field  officer  of  the  regiment  or  corps  is  present, 
the  commanding  officer  may  designate  the  particular  officer  to  perform 
this  duty,  but  in  any  case  the  commanding  officer  may  require  the  certifi- 
cate of  furlough  to  be  submitted  to  him  before  delivery  to  the  soldier. 

(3)  The  "certificate  of  furlough"  is  printed  on  the  face  of  the  form. 
The  "enlistment  record"  on  the  back  of  the  form  is  signed  by  the  com- 
pany or  detachment  commander. 

6.  Furlough  to  the  reserve  will  take  effect  on  the  date  of  notice  to  the 
soldier  of  such  furlough,  either  actual  by  the  delivery  of  the  certificate  of 
furlough  or  constructive  where  such  delivery  can  not  be  made  owing  to  his 
absence  for  his  own  convenience  or  through  his  own  fault,  in  which  case 
the  receipt  at  the  soldier's  proper  station  of  the  order  directing  his  furlough 
to  the  reserve,  when  the  soldier  is  furloughed  before  the  expiration  of  three 
or  four  years  of  active  service,  will  be  deemed  sufficient  notice.  In  the 
latter  case,  the  date  of  the  receipt  of  the  order  and  the  reason  why  actual 


116  COMPANY  ADMINISTRATION 

notice  thereof  was  not  given  the  soldier  will  be  indorsed  on  the  certificate 
of  furlough  and  noted  under  "Remarks"  on  the  service  record. 

c.   (1)  Whenever  an  enlisted  man  is  furloughed  to  the  reserve  priot  to 

REPORT  OF  DEATH 

(Par.  83Ja,  A.  R.,  1913.) 

Cftinp  Brady>  Md^, 

July  5 ,  i9l9 

DAVIDSON _  5ENRy  L.     R623.742 

.'SumRmc.)  (CiirLsiiaiinamc.)  (Army  serial  number. ; 

- Ck Co.A,65tli-Ixif 

(liradc.)  (Organization.) 

dio.l   July.4L  -  ,  1019,  at  .  P-ost-Hosp  -     

Xatiiro  (»f  injury  or  disea.se ._  

atrAngulated-meaentBP-io-heBni* 

.*..*.*.* 

TJirect  cause  of  death  above  dise^ase-  - 


DeatI 


*wa8  not 
of  tho. deceased 's  o\VT»  willful  mipcondiict. 

Henry  P  Johnson  Henry  p.  Johnson 

iKt  In'!. 

HQ  65th.  Irf,.Qai!ip..Brjady^J.ul..5.  un  9 

To  TriK  AixniTANT  Genrrat,  of  the  Army, 
Washington,  D.  C. 

1 .  *The  report  of  the  sur^^eon  la  approved. 

2.  The  deceased  wa.s^"^J^'^j^  at  time  of  death. 

3.  Amount  of  Government  insurance  in  effect  at  time  of 
death,  .S.SQPQ    ( textn) 

4.  Name  and  a'klros.s  of  person  who  was  to  be  notified 
in  rase  of  emergency : 

.Robt».B4  pavid.Bon,...iiftpb©ir 

(Nr.nip  nnd  dcgn-c  of  rol.itionship;  if  friend,  so  state.) 

643       15th    St 

(No.  .niid.slrccl  01  rural  route;  if  none,  sostato.) 

Baltimore Md*.  

(City,  town,  or  post  otRce.)  (State  or  country.) 

o.  Dite  and  place  of  burial,  with  number  and  locality  of 
{rrave.  (If  not  interred  at  post,  state  disposition  made  of 
remains.) 

Remains  to  be  shipped  to 

Robt.  B.David8i*n,Balt  imore,Md^ ,  Juie^ 

l..iii:ir.:^  f OT    b-UTial. 


JasJi^Moss       j-As^flv-Moss-  

1  uclopuro;.^ : 

1  Service  Kocord.      CQl.^.65.tb-.Inf 

1  Pay  Card.  Communuitm. 


1  Final  Statement. 
*2  Inventories  of  Effect.'^. 
Forni.41'>,  A.  G.  O. 

Kd.  .TMly  10, 1918.  ♦Strike  out  wonis  not  applicable. 

3—6116 

Note. -For  soldier  in  Regular  Army  note  will  be  added 
as  to  existence  of  wife  or  children,  if  any. 


COMPANY  ADMINISTRATION 


117 


the  expiration  of  three  or  four  years  of  active  service,  the  actual  cause  of 
furlough  and  the  number,  date,  and  source  of  the  order  or  description  of 
other  authority  will  be  fully  stated  on  the  certificate  or  furlough — e.  g., 
"Purchase,  par.  10,  S  O  129,  S  E  Dept,  1918." 

(2)  When  furlough  is  by  reason  of  expiration  of  3  or  4  years  of  active 


Regular  Army  Reserve 


JMs  is  t0  <3rjertx% 
*  //^UA^^xAje  ^  Co 


^  namna  com/it 


tACO/^u^ 


Ccty^^v^^rv<^ 


m-i 


W      ,  in  Me  ^le  c/  O'^^Ci/VV^ri^ 


fl/ien  ^tiuUeane toaS  ^  (  iiear^ o/^aae',  ant/ lu ccctfAalion  <g  ifr-^^^l4-»tA^ — 
9  nod    on!AAJZm — e'ue^,  ICt  QT/tlAry^Aa^, — /'^•^*^*-tf^Cg^<^  c^m/i.texioji';  an</ 

^ne  mc(t6an(/  -nine  /ianf//^J  an</  /'t4^<U<^a/y^  • 

*  lOMit  grade  and  company  and  regli^^  or  corps  or  d«pwtmeii(^g.  "Corporal,  Compaox  K,\K 
Form  Mo.  437,  A.  G.  O.  Infantry,"  "Sergeant,  Quartermaster  Corps,"  "Sergeant,  Fint  class.  Medical  Dvpartment." 

Har.  13-17  1 1' (urloughed  to  Reserve  before  completion  o(  three  years' continuousservice,  give  number,  date,  and 

source  of  order  or  autbority  therefor.  J^aw 


service  that  fact  will  be  stated;     thus,  "Expiration  of  3  (4)  years'  activoc 
service;" 

d.  The  blank  forms  for  certificate  of  furlough  to  the  Regular  Army  Re- 
serve will  be  kept  in  the  personal  custody  of  the  company  commander. 

e.  (1)  Certificate  of  furlough  to  the  reserve  will  not  be  made  in  dupti- 
cate.     If  a. reservist  should  lose  his  certificate  of  furlough  he  should  report 


118  COMPANY  ADMINISTRATION 

the  fact  wHh  all  circumstances  relating  thereto  to  the  commander  of  the. 
department  in  which  he  resides. 

(2)  A  certificate  of  furlough  to  the  reserve  should  not  be  forwarded  in 
correspondence  unless  called  for. 

/.  Under  no  circumstances  will  data  on  certificates  of  furlough  to  reserve 
be  filled  in  on  a  typewriting  machine. 

g.  The  "character"  given  on  a  certificate  of  furlough  is  discretionary 
with  the  company  or  other  immediate  commander  of  the  soldier  except 


ENUSTMENT  RECORD. 

Enlisted.  '*"" 

Priartorvice: K. Jf^^Z^TKl^ 

Noncommissioned  officer: ./C^.kf<. 


Servui^u)/ -A!-t*Or*rl — enli^nfeat  period  at  date  of  furiough  to  the  Regular  Anny  Reoerve. 


Marksmanahip,  gunner  qualification  or  rating:  .........n^O. .4??»r?r^...R/...y..../lj!-/.X^./x/K-'- 

Horeemanahip: /^^^T"  Avt€>-c«yvt7> /qf ^ _.„ 


Battloe,  engagements,  skirmiahtx,  'Cpuditloas: 


Knowledge  of  any  vocation: I^.^nr^fyV*^f^y^.. 

Wounds  received  in  service: if^l^lttfS^.- 


Fhysical  condition  when  furloughed  to  the  Regular  Army  Reserve;  ... 

Typhoid  prophylaxis  completed fc!^.ft*3P<.../-'!7yL...  r.jX-i 

Paratyphoid  prophylaxis  completed CA^A^Q....J..^ — i./fY-.^. ...... 

Married  or  single: „ ..^L^^uv^A^. .^» _ 

Cha»cter: L......^rKCJL£^k^i^..~. ^.ajcZilf^.0!!/UriXX...IAMd^ 

Remarks:  .../^LL<Kt>a&£J^.rin^>f:^^^^ 

Signature  of  soldier: ^^^,I<4QA..vl>aS.%!VMUiU^'^  ' 


Commtrtding      c-tf  - bi^«~-J 


EXTRACTS  FROM  THE  RBGUCATIONS  FOR  THE  REGULAR  ARMT  RESERVE. 


DCrmS  MID  KBPORTS. 

17.*    *   *    Thenserrbt  wUl  be  given  Boopf  o(  these  Regulatkms  and  instructed  Uutlia  tei«<iaired  to  nporthbtddnn^ 
iiuarter  and  any  change  of  address  whenever  It  oocura;  tot>r«sent  himself  tor  identUcatioo  about  January  1  and  July  1  of  ea<^  year  to  any  of  the  offloen 
described  in  paragraph  10;  to  report  annually  lor  15  days'  field  training  if  so  ordered:  and'  to  report  wherever  ordered  by  a  department  commHider  wh«« 
theRegular  Army  Reserve  is  mobOited  for  active  service,  by  order  of  the  President.  In  event  of  actual  or  threatened  hostmties.    •    •-  • 

CLOTHING. 
82.  All  men  furloughed  to  the  Regular  Army  Reserve  will  be  Instructed  by  their  organ iiation  or  other  iimiadiato commiDdcts  to  retain  ia  thek 
possession  until  their  discharge  the  uniform  clothing  Itemized  in  paragraph  SI,  and  any  enlisted  man  not  thus  supplied  will  be  requind  to  draw  tte  naees- 
aary  Items,  before  his  account  is  closed  and  Bnal  statement  completed,  to  the  extent  that  his  credits  under  his  clothing  allowance  win  penait.    *   •   * 

RSSIDBHCB. 

98.  A  member  of  the  Regular  Army  Reserve  is  not  permitted  to  leave  the  territorial  limits  of  the  United  States,  except  to  visit  or  resida  6a  iUp«- 
sessions,  without  authority  of  the  Secretary  of  War.  Applications  for  such  authority  will  be  forwarded  through  department  ocBamanden  er  lbs  stker 
•officers  charged  with  keeping  reservists'  records.    This  authority  wiU  be  granted  unless  hostOities  be  actual  or  threatened. 

CIVIL  SERVICE. 

M.  Members  ot  the  Regular  Army  Reserve  may  be  employed  in  the  classified  and  unclassified  civil  service,  sub)ect  tosuch  leptlatlMilt,  «y  m  tnal  kmt, 
and  tests  as  may  be  prescribed  by  the  Civil  Service  Commission.  »— MM 

where  otherwise  directed  by  orders  from  the  War  Department;  and  the 
defacing  of  a  certificate  of  furlough  by  writing  thereon  anything  to  the 
discredit  of  the  soldier's  character  after  the  same  has  been  given  to  him  by 
his  company  or  other  immediate  commander  is  prohibited. 

h.  (1)  In  cases  where  the  soldier  has  been  retained  in  service  to  make 
good  any  time  lost  through  desertion  (par.  192c(l)),  confinement  under 
sentence  or  while  awaiting  trial  and  disposition  of  his  case  if  the  trial  re- 
sults in  conviction  (par.  lS9b{3)),  or  through  inability  to  perform  duty  on 
account  of  intemperate  use  of  drugs  or  alcoholic  liquor  or  on  account  of 


COMPANY  ADMINISTRATION  119 

disease  or  injury,  the  result  of   his    own   misconduct    (par.    246(1)    and 

1886(1)),  the  notation  will  read  "Retained  in  service  days  after 

expiration  of  period  of  active  service  under  A.  W.  107." 

(2)  In  cases  where  the  soldier  has  been  retained  in  active  service  for 
the  convenience  of  the  Government  the  notation  will  read  "Retained  in 
active  service days  for  the  convenience  of  the  Government." 

(3)  In  either  case  the  explanatory  notation  will  be  made  under  "Re- 
marks." •  ' 

(4)  If  a  soldier  is  detached  from  his  company  at  the  time  he  is  furloughed 
to  the  reserve  an  extract  of  his  service  record.  Form  No.  29a,  A.  G.  O.,  will 
be  forwarded  without  delay  to  his  company  commander.     (Par.  119.) 

i.  Upon  the  payment  of  the  final  statement  (par.  181)  of  a  soldier  fur- 
loughed to  the  reserve,  the  quartermaster  will  indorse  over  his  signature 
on  the  certificate  of  furlough  in  the  space  to  the  left  of  the  signature  of  the 
company  or  detachment  commander  all  amounts  paid  and  will  specify  any 
item  for  which  payment  has  not  been  made  in  full.  This  action  is  not 
necessary  when  the  final  statement  has  been  transferred  in  conformity 
with  regulations.     (Par.  1376,  A.  R.) 

j.  When  in  the  opinion  of  the  company  commander  the  circumstances 
warrant  it,  notation  will  be  made  under  "Remarks"  on  the  back  of  the 
certificate  of  furlough  that  the  soldier  is  fitted  for  a  commission  in  the 
United  States  Volunteers,  giving  his  special  qualifications. 

k.  The  service  record  and  individual  equipment  record  will  be  forwarded 
with  proper  indorsement  on  the  former  to  the  ojB&ce  charged  with  keeping 
the  soldier's  record  as  a  reservist  (p.  13,  R.  R.  A.  R.,  1916.)  (Par.  108a(2) 
and  127  d.) 

156.  Application  for  retirement,  Form  No.  468,  A.  G.  O. — a.  When  a 
enlisted  man  of  the  Army  shall  have  served  for  30  years,  actual  or  construc- 
tive time,  either  in  the  Army,  Navy,  or  Marine  Corps,  or  in  all,  he  may 
apply  to  The  Adutant  General  of  the  Army  for  retirement.  (Par.  134 
A.  R.) 

b.  The  application  will  be  forwarded  through  military  channels  to  the 
post,  camp,  or  other  station  commander,  who  will  forward  it  directly  to 
The  Adjutant  General  of  the  Army.  (Par.  196.)  A  statement  of  time  lost 
during  current  enlistment  to  be  made  good  under  A .  W.  107  will  be  made. 

157.  Discharge  certificates,  Forms  Nos.  525,  526,  527,  A.  G.  O. — a. 
(1)  No  enlisted  man  lawfully  inducted  into  the  military  service  of  the 
United  States  shall  be  discharged  from  said  service  without  a  certificate 
of  discharge  signed  by  a  field  officer  of  the  regiment  or  other  organization 
to  which  the  enlisted  man  belongs,  or  by  the  commanding  officer  when 
no  such  field  officer  is  present.  (Par.  194;  108th  A.  W.;  and  par.  147, 
A.  R.) 

(2)  When  more  than  one  field  officer  of  the  regiment  or  corps  is  present, 
the  commanding  officer  may  designate  the  particular  officer  to  perform  this 
duty,  and  in  any  case  the  commanding  officer  may  require  the  discharge 
certificate  to  be  submitted  to  him  before  delivery  to  the  soldier.  (Par.  147, 
A.  R.) 

(3)  The  "certificate  of  discharge"  to  be  signed  by  a  field  officer  of  the 
regiment  or  other  organization,  or  by  the  commanding  officer  when  no 
such  field  officer  is  present,  is  printed  on  the  face  of  the  form.  The  "en- 
listment record"  on  the  back  of  the  form  will  be  signed  by  the  company 
or  detachment  commander. 


120 


COMPANY  ADMINISTRATION 


h.  The  discharge  of  a  soldier  takes  effect  on  the  date  of  notice  to  him  of 
such  discharge,  either  actual  by  the  delivery  of  the  discharge  certificate, 
or  constructive  where  such  delivery  cannot  be  made  owing  to  his  absence 
for  his  own  convenience  or  through  his  own  fault,  or  in  the  case  of  an 
insane  soldier,  in  which  cases  receipt  at  the  soldier's  proper  station  of  the 
order  directing  his  discharge  will  be  deemed  sufficient  notice.     In  the 

l)onoriible  Discbarge  front  Cbe  United  States  Jlrmy 


TO  ALL  WHOM  IT  MAY  CONCERN: 


i6a.I^.¥-3..., lSM,*.«ax.,...< 


THE  UNITED  STATES  ARMY,  a^  a  Testimonial  of  Honest  and  Faithful 


Service.  <t/  /e4^^  Honorably  Discharged  z^;^  me  maefoiy 
United  States  «4r  ieotwi^  a\..£^>\fh\n.siXZiir^..^.^ 


t-tiM  }Ildi9eterc«lpriorta«ipiraUi)ao(nrTlo*.flT«numlwr,<l*to,uda 

latter  cases  the  date  of  the  receipt  of  the  order  and  the  reason  why  actual 
notice  thereof  was  not  given  to  the  soldier  will  be  indorsed  upon  the  certifi- 
cate. Such  notation  will  .be  made  on  the  ser\ace  record  under  "Remarks." 
(Par.  152.  A.  R.) 

c.  (1)  When  a  soldier's  term  of  enlistment  expires  while  he  is  awaiting 
trial  or  sentence  (par.  1896(7)),  he  will  be  discharged  on  the  date  of  the 
receipt  of  an  order  publishing  the  case  or  otherwise  disposing  of  it,  and 


COMPANY  ADMINISTRATION 


21 


the  discharge  certificate  will  be  dated  accordingly.  The  discharge  certifi- 
cate will  not  be  delivered  to  the  man  until  his  release  from  confinement, 
but  on  the  date  of  discharge  personal  notice  thereof  will  be  given  to  him 
by  an  officer,  and  the  fact  that  such  notice  was  given  will  be  indorsed  upon 

ENLISTMENT  RECORD. 

..  cnlislmcnt  period  al  date  oj  discharge. 


Noncommissioned  officer : 


rlo. 


Marksmanship,  gunner  qualification  or  rating:  t /JjA^.^    .0^ 

Horsemanship: Jdj^i. yyUtr^!\^y\A^LC( 

Battles,  engagements,  skirmishes,  expeditions : 


iLMiratiaii&,-.5.eryjce..Jffliedab.,.crf.atjan&- KuTkliL 

Knowledge  oj  aiu/  vocation: l..JX*/y\A^n/y\^ 

Wotmds  receioed  in  service:  .„ .r.-.tCOvC. 

Pl^ical  cornlition  when  discharged:  .C=-X-Cr*-^<tflLrtA(( 

Typhoid  prophylaxis  completed  KKLc=^.  ...1..^ i^.l..^..- 

Paratyphoid  prophylaxis  completed .Jt^C\^At\Jl <5..^ 1.^„.»...tJ..-. 


Married  or  single . 

Character: 

Remarks:  


a 


'Jt^w 


Signature  oJ  soldier : 


CommanJini 


Mm:iU. 


the  discharge  certificate  and  will  be  noted  under  "Remarks"  on  the  service 
record. * 

(2)  If  a  soldier  is  detached  from  his  company  at  the  time  he  is  dis- 


*  This  paragraph  is  materially  changed  by  C.  A.  R.,  No.  IOC.  to  par.  157  A.  R.,  providing 
that  the  soldier  must  first  make  good  time  lost  under  A.  W.  107  before  being  discharged  or 
Jurloughed  to  the  reserve. 


122  COMPANY  ADMINISTRATION 

• 
charged,  an  extract  of  his  service  record  will  be  forwarded  without  delay- 
to  his  company  or  detachment  commander.     (Pars.  119  and  194.) 

d.  (1)  Whenever  an  enlisted  man  is  discharged  from  the  Army  prior  to 
the  expiration  of  his  term  of  service,  the  actual  cause  of  discharge  and  the 
number,  date,  and  source  of  the  order  or  description  of  authority  therefor 
will  be  fully  stated  on  the  discharge  certificate  (Forms  No.  525  and  526, 

Discharge  from  the  ilnited  States  Jlrmy. 


TO  ALL  WHOM  M  lAk^  CONCERN 


The  United  States  Army  a  ^uA  ^xstl^wc^h  J^  ^  m^i^a 
jifiwi^  ^^  Urtttr!)  ^tatfH  A  i4fa<t^  </\..\iJ!^^  


r^a^. IjJUm). yijro^J:^ _-- *5^  ^ 

^ /^j2j?wi«^-. y  ^/  ^  -e^<^  (^..^uyZli^/x&XA^ 

^4*rAl^»l«r>^  ___  .^. _.._ 


tliaert  Amy  sertol  numbw,  tnA»,  eompMiy,  and  regiment,  or  arm  or  corpj  or  department:  e.  j., "  1«»30J,"  "Corporal,  Company  A,  J»t  InlintiTr'  "Serjemt. 
Quartermaster  Corps;"  "Sergeant,  First  Clan,  Medical  Department." 

t  SUte  Jolly  actual  can»  of  dlKtaarge,  glrlng  nomber,  date,  and  source  vl  order  or  full  description  of  authority  therefor.  3— .i;«i 

Porin  VO.  836,  A.  O.  O. 

Oct.  9,  laiH. 

Note: — This  discharge  is  printed  on  blue  paper.  Both  it  and  the  dishonorable  discharge 
have  essentially  the  same  provision  for  enlistment  record  on  the  back. 

A.  G.  O),  as  the  reason  for  discharge,  e.  g.,  "Dependent  mother;    par.  4, 
SO  146,  E  Dept,  1918."     (Par.  142,  A.  R.) 

(2)  When  a  soldier  is  discharged  on  account  of  misconduct  or  unfitness 
for  service,  physical  or  in  character,  due  to  his  own  misconduct,  the  state- 
ment to  that  effect  set  forth  in  the  order  directing  his  discharge  will  be 
noted  on  the  discharge  certificate  as  the  reason  for  discharge,  e.  g.,  "Having 


COMPANY  ADMINISTRATION  123 

become  physically  unfitted  for  the  service  due  to  his  own-  misconduct; 
par.  13,  SO  49,  E  Dept,  1918." 

(3)  When  a  soldier  is  discharged  on  surgeon's  certificate  of  disability,  a 
statement  to  that  effect  will  be  made  on  the  discharge  certificate  as  the 
reason  for  discharge,  but  the  diagnosis  as  given  in  the  certificate  of  disa- 
disability  will  not  be  quoted;  e.  g.,  "SCD,  4th  Ind.  HQ  E  Dept,  May  15, 
1918." 

Dishonorable  Discharge  from  ti)e  United  States  J\xm. 

TO  ALL  WHOM  IT  MAY  CONCERN  • 

m%  \%  t®  mm%  cm/iCuAAO. lodic^ 

The  United  States  Army  /j  /^/^  Staljomirablij  liarltarciph //^^ 

j^^^a/^^'u^C?^a44i^/t...J^.C.V]^^^^^  

JJ^^J)^ 

^a^^... QyAJLrsJ^cL. ll0.iAcja%     1    .  m^J  /C^-h 


/^ 


mmda^  mk^  m/Me/Ut/ 


•  Insf rt  tt->mo— Christian  Qamo  first ;  e.  g.,  "  Jobn  Do«." 

tiDMrt  Army  Mrlal&umb«r,grsd«,  company,  tndrtgiiiMOt,  drum  or  corps  <ir  d«panmnil:r  g  ,  ■•  mjumi."  "(oriwiiil. .  ,.im; y  a,  m  Infinitv:"  •'.5«fj«ni, 

Qiartnniastcr  Corps;"  "  S«rgnnt,  First  Class,  Uedtcal  Departmtnt." 

Jlnwrt  number,  dat«,  indsoiirc«ot  general  court-martial  order.  :  -im- 

Form  No.  «a7.  A.  o.  o. 
Oct.  I>,  1918. 

Note: — This  dishonorable  discharge  is  printed  on  yellow  paper. 

(4)  When  discharge  is  by  reason  of  expiration  of  term  of  service,  that 
fact  will  be  stated,  written  thus,  "Expiration  of  service." 

e.  A  certificate  of  discharge  will  not  be  given  to  a  retired  soldier.  (Par. 
135,  A.  R.) 

/.  (1)  Blank  forms  for  discharge  will  be  retained  in  the  personal  custody 
of_company  commanders.     (Par.  150,  A.  R.)    , 


124  COMPANY  ADMINISTRATION 

(2)  Discharge  certificates,  Forms  No.  525,  526,  527,  A.  G.  O.,  will  he 
used  in  the  discharge  of  enlisted  men  only. 
'  g.  Discharge  certificates  are  of  three  classes — 

(1)  The  blank  for  honorable  discharge  (Form  No.  525,  A.  G.  O.)  when 
the  soldier's  conduct  has  been  such  as  to  warrant  his  reenlistment,  and  his 
service  has  been  honest  and  faithful. 

(2)  The  blank  for  dishonorable  discharge  (Form  No.  527,  A.  G.  O.)  for 
dishonorable  discharge  by  sentence  of  a  court-martial  or  military  com- 
mission. 

(3)  The  blank  for  discharge  (Form  No.  526,  A.  G.  O.)  when  the  soldier 
is  discharged  except  as  specified  under  (1)  and  (2).  (Pars.  181/(1)  and 
194.) 

h.  (1)  Discharge  certificates  will  not  be  made  in  duplicate.  Upon  satis- 
factory proof  of  the  loss  or  destruction  of  a  discharge  certificate  without 
the  fault  of  the  person  entitl'ed  to  it,  the  War  Department  may  issue  to 
such  person  a  certificate  of  service.  Application  will  be  made  on  Form-  No. 
214,  A.  G.  O.     (Par.  151,  A.  R.) 

(2)  Discharge  certificates  must  not  be  forwarded  to  the  War  Depart- 
ment in  correspondence  unless  called  for. 

«'.  (1)  The  preparation  of  discharge  certificates  in  manuscript  is  pro- 
hibited when  the  proper  printed  forms  therefor  are  available.  Par.  1572, 
A.  R.) 

(2)  Under  no  circumstances  will  data  on  discharge  certificate  be  filled 
in  on  a  typewriting  machine,  nor  by  rubber  stamp.  All  entries  must  be 
neatly  and  legibly  made  in  longhan^.  The  certificate  of  discharge  is  the 
official  record  of  service  furnished  the  discharged  man  and  as  such  must 
be  exact,  not  readily  changed,  and  presentable.     (Par.  194,  C.  of  O.) 

J.  (1)  When  an  enlisted  man  is  discharged  from  the  service  the  "char- 
acter" given  him  on  his  discharge  certificate  will  be  noted  on  his  service 
record.     (Par.  51,  C.  of  O.) 

(2)  The  "character"  given  on  a  discharge  certificate  is  discrecionary 
with  the  company  or  other  immediate  commander  of  the  soldier,  except 
where  otherwise  directed  by  sentence  of  a  general  court-martial,  or  by 
orders  from  the  War  Department;  and  the  defacing  of  a  discharge  certifi- 
cate by  writing  thereon  anything  to  the  discredit  of  the  soldier's  character, 
after  the  same  has  been  given  by  his  company  or  other  immediate  com- 
mander, is  prohibited.     (Par.  49,  C.  of  O.) 

(3)  The  "character"  given  will  be  entered  on  the  discharge  certificate 
by  the  company  commander. 

k.  In  cases  where  the  soldier  was  retained  in  service  to  make  good  any 
time  lost  through  desertion  (par.  192c(l)),  unauthorized  absence  (par. 
192c(l)),  confinement  under  sentence  or  while  awaiting  trial  and  disposition 
of  his  case,  if  the  trial  results  in  conviction  (par.  1896(3)),  or  through  in- 
ability to  perform  duty  on  account  of  intemperate  use  of  drugs  or  alcoholic 
liquor,  or  on  account  of  disease  or  injury  the  result  of  his  own  misconduct 

(pars.  246(1)  and  1886(1)),  the  notations  will  read  "Retained  in  service 

days  after  expiration  of  term  of  enlistment  under  A.  W.  107."     (Par.  147H, 
A.  R.) 

(2)  In  cases  where  the  soldier  was  retained  in  service  for  the  convenience 

of  the  Government  the  notations  will  read:    "Retained  in  service 

days  after  expiration  of  term  of  enlistment  for  the  convenience  of  the  Gov- 
ernment." 


COMPANY  ADMINISTRATION  125 

(3)  In  either  case  the  explanatory  notation  will  be  made  under  "Re- 
marks." 

/.  Upon  payment  of  the  final  statement  of  a  discharged  soldier  (par.  181) 
the  quartermaster  will  indorse  over  his  signature  on  the  discharge  certificate 
in  the  space  to  the  left  of  the  signature  of  the  company  or  detachment 
commander,  all  amounts  paid  and  specify  any  item  for  which  payment 
has  not  been  made  in  full.  This  action  is  not  necessary  when  the  final 
statement  has  been  transferred  in  conformity  with  regulations. 
(Par.  1376,  A.  R.) 

m.  When  in  the  opinion  of  the  company  commander  the  circumstances 
warrant  it,  notation  will  be  made  under  "Remarks"  on  the  back  of  dis- 
charge certificate  that  the  soldier  is  fitted  for  a  commission  in  the  United 
States  Volunteers,  giving  his  special  qualifications.     (Par.  149,  A.  R.) 

n.  Immediately  following  the  heading  "Battles,  engagements,  skir- 
mishes, expeditions"  on  the  discharge  certificate  will  be  interpolated  the 
heading  "Decorations,  service  medals,  citations."  Under  this  heading 
will  be  recorded  the  award  to  the  soldier  of  any  decoration  or  citation  for 
valor  or  service,  and  the  authority  for  the  award.  (Cir.  No.  232,  W.  D., 
1919.) 

158.  Report  of  furlough  to  the  reserve,  Form  No.  559,  A.  G.  O. — a. 
Report  is  made  on  this  form. 

(1)  In  the  case  of  each  enlisted  man  furloughed  to  the  Regular  Army 
Reserve.     (Par.  16,  R.  R.  A.  R.) 

(2)  In  the  case  of  each  man  who  is  enlisted  or  reenlisted  in  the  Regular 
Army  Reserve.     (Par.  21,  R.  R.  A.  R.) 

h.  (1)  The  report  will  be  forwarded  directly  to  The  Adjutant  General 
of  the  Army.     (Pars.  17  and  21,  R.  R.  A.  R.) 

(2)  In  case  of  furlough  to  the  reserve,  the  fact  and  date  of  the  mailing 
of  the  report  will  be  noted  under  "Remarks"  on  the  extract  from  service 
record.     (Par.  119.) 

(3)  In  case  of  enlistment  or  reenlistment  in  the  Regular  Army  Reserve, 
the  report  will  be  accompanied  by  the  enlistment  paper.    (Par.  2 1 ,  R.  R.  A.  R.) 

159.  Charge  sheet,  Form  No.  594,  A.  G.  O. — a.  All  charges  for  trial  by 
courts-martial  will  be  prepared  in  triplicate,  using  this  form  as  a  first 
sheet  for  original  and  copies  and  sheets  of  ordinary  letter  or  legal  cap  paper 
as  the  subsequent  sheets.     (Par.  75,  M.  C.  M.) 

b.  The  charges  will  be  accompanied  by — 

(1)  Except  when  trial  is  to  be  had  by  summary  court,  a  brief  statement 
of  the  substance  of  all  material  testimony  expected  from  each  material 
witness,  both  for  the  prosecution  and  for  the  defense,  together  with  all 
available  and  necessary  information  as  to  any  other  actual  or  probable 
testimony  or  evidence  in  the  case.     (Par.  75,  M.  C.  M.) 

(2)  In  the  case  of  an  enlisted  man,  properly  authenticated  evidence  of 
convictions,,  if  any,  of  an  offense  committed  by  him  during  his  current 
enlistment  and  within  one  year  next  preceding  the  date  of  the  alleged 
commission  by  him  of  the  offense  set  forth  in  the  charges. 

c.  (1)  The  evidence  of  previous  convictions  referred  to  in  subpara- 
graph b  (2)  consists  of  (par.  306,  M.  C.  M.) — 

(a)  Records  of  previous  trials  and  convictions ; 
(6)  Duly  authenticated  copies  of  such  records; 
(c)  Duly  authenticated  copies  of  orders  promulgating  such  trials 
and  convictions; 


126  COMPANY  ADMINISTRATION 

{d)  Duly  authenticated  copy  of  records  of  previous  convictions  as 
shown  by  the  service  record  of  the  soldier. 
(2)   (a)  Copies  of  such  records  and  orders  promulgating  trial  and  con- 
viction are  duly  authenticated  when  impressed  with  the  stamp  of 

CONNORS, JAMES   ,.  55564a 

(Sumama.) '      *ciiristian  name.) 


Pvt  Co  A     65th  Inf 

""" (iianic  and' organization.) 


.Jun.29,   1916. 

Vbate  of  enlistment.) 


July  3,1919 

(Date  o(  furloughi  to  Reserve.) 


Sxcellent 

(Ciiiaracter  given  at  date  of  furtougii.) 


Jul^    2,192:? 

(bate  Reservist  is.  to  be  discharged  from  service.) 


..  .Spr ingf  ield  _Avei;u;^ ,,AO  .aumb^r  g.iy jsn. 

yiV«8orvist's  address— street  and  house  number;  V  noiif,  sostato.) 

Sprin|[field  111. 

(i^^>wn<)^city.') ' (State.) 


Name  and  address  of  person  to.be  notified  in  x:ase  of  emergency 
.....Hr.^?.Mi?r.X  .yP.r-.^.9]^.s.,..M.qther 

(Name  and  degree  of  relationship;  if  friend,  so  state.) 


.Sprin^,f  ield  AVfirii©,no  Number  ^iven 

(Address— street  and  house  number;  if  none,  so  state.) 

Springfield  111 

(Town  or  city^^  '  (State.) 

./jikkmm.^^^fi^ 

or^gtrjr    A.  Swith 

■■•lst-{:-fev6^<>-' •Ir!-? 

..Q5?..y:A^5th.  Inf 


Thlfl  report  will  be  made  out  by  the  proper  comm.inding  oflBccr 
.IS  Indicated  in  Section  27,  ReRulatlons  iw  the  Rotjular  Army 
Reserve..  IfJlC,  and.  will  be  forwurded  to  The  Adjutant  General  o£ 
the  Army. 

PoimHo  £59.  A.  O.  O. 

Report  of  Soldier  Furloughed  to  Reserve. 

the  bureau,  office,  or  headquarters  having  custody  of  the  original, 
or  when  certified  as  a  true  copy  by  an  officer  having  custody  of  such 
records.     (Par.  306,  M.  C.  M.) 

(&)  The  record  of  previous  convictions  as  shown  by  the  service 


COMPANY  ADMINISTRATION  127 

record  will  be  duly  authenticated  when  certified  as  "a  true  copy"  by 

the  officer  having  custody  of  the  service  record. 
d.  (1)  The  statement  of  the  substance  of  the  material  testimony  ex- 
pected from  material  witnesses  will  be  prepared  on  ordinary  paper  of 
letter  or  legal  size,  with  heading  such  as  "statement  of  material  testimony 
expected  from  the  material  witnesses  in  the  case  of  (name,  Army  serial 
number,  grade,  and  company  and  regiment  or  arm,  corps  or  department)." 
(2)  The  statement  will  give  in  turn  the  name,  grade,  and  company,  and 
regiment,  or  arm,  or  corps  or  department  (or  address,  in  case  of  civilian) 
of  each  material  witness  followed  by  the  substance  of  the  statement  of  the 
witness  as  given  to  the  company  commander  or  the  subordinate  officer 
designated    by    the    company    commander    to    investigate  the   case,;  for 

PHAroe:  sheet. 

Mimber.... . 

(In  sumnury  oourt  noM. ) 

Cai^..ar*d»,Md -;  _AMi.J3S .,.,   19.19.. 

(Pl«»y  (Data.) 

DAWaOR  HOWiUap  S. 91164S....     _.?▼* ,     ..p.?.  .A  .65th  Inf 

" (BarMmf.V '       (rhrtellan  niiM.)  (Number.)  (Oi»de.)  (CompMiy  and  regiment,  or  corps,  or  dopMtnwnt. ) 

Date  of  current  enlistment,    ..    "^•"  ^.  ,  19..?^?.;  age  at  enlistment,    ?? years  ....8...  months. 

Rate  of  pay,  S..?9r99 Class  \  aUotment,  $..r--rr.~rr.  per  month.     Class  B  allotment,  SJ5»0Q 

per  month. 
.\llotment  for  insurance  premium,  S®r.^ per 'month.     Liberty  lonn  allotments,  $.J.;.-rrr:-rT???.   per 

month. 
i>-                                                                        None 
Prior  service, .  -- - 

{Otn  datM,  with  cbaracKr  given  oanc^  dlactiatfi.) 


Number  of  previous  convictions, .*?'.9 

Date  of  arrest,    ..*r"""r!."~ ,  10 ,  or  confinement, A^.!??. ,  19.A?.. 

Place  where  accused  is  now  in  arrest  or  confinement,  .^f.?"?....". .?.'. 


Witnesses:         Is*    ^fi*   "©•  Barker, Co  A, 65th  iBf 

Sup  Sfit    John  C.PlnBber,Co  A,65th  Inf 

Mr    Donald  P. P lander, 34.'5    Vine  St,ppady,Md. 


Charok:  Violation  of  the .^?.*.*? Article  of  War. 

Specifrnti&n:     I"  *^**  Private  FonardS. Dawson, 911643, Company  A,65tb  Infantry,did  at  Camp 
Brady, Maryland, on  or   about   the  twentieth  day  of  June,  1919, desert  the  aervioe  of  the 
United  States, and  did  renain  absent    in  desertion  until  fae  surrendered  faiaself   at  Caap 
Brady, Maryland, on  or  about  the  twenty-seventh  day  of  August,  1919    ;  this  in  tiae  of  war. 

(Kd.  JuiMIVll.) 


MARION  L.  JONB 
"""^•^."/rii-^^-o-  Officer^^p^'etlPr'rln'lWarge. 


example,  "1st  Sgt  Lee  Barker,  Co  A,  65th  Inf,  states  that  Pvt  John 
Yoimg,  Co  A,  65th  Inf,  was  absent  from  retreat  roll  call  on  June  10/l9 
and  remained  absent  until  about  3  p.  m.  June  2l/l9  when  he  was 
returned  to  the  company  by  a  member  of  the  military  police,  etc." 

(3)  The  statement  will  be  signed  by  the  company  commander  or  the 
subordinate  officer  designated  to  investigate  the  case. 

(4)  The  date  and  place  will  be  shown  at  the  end  of  the  statement. 

e.  (1)  The  copy  of  the  record  of  previous  conviction  as  shown  by^^the 
service  record  of  the  soldier  wiJ  be  prepared  on  ordinary  letter  or  legal  cap 
paper. 


128  COMPANY  ADMINIvSTRATION 

(2)  The  copy  will  be  certified  as  a  true  copy  by  the  company  commander. 

/.  The  charges  (in  triplicate)  will  be  forwarded  to  the  headquarters  or 
office  to  which  the  morning  report  is  submitted  and  will  generally  accom- 
pany the  morning  report. 

g.  (1)  When  trial  is  had  by  summary  court,  the  original  charge  sheet 
will  b<*  completed  as  the  record  of  trial.  This  record  will  be  delivered  to 
the  personnel  adjutant,  who,  after  noting  the  necessary  data  on  the  report 
of  changes,  the  pay  roll  of  the  company  and  the  pay  card  of  the  soldier, 
will  initial  the  charge  sheet  in  the  place  provided  and  transmit  it  to  the 
company  commander.  The  companj^  commander  will  make  the  necessary 
entry  on  the  service  record  under  the  heading  "Record  of  convictions  by 
courts-martial,"  and,  if  required,  under  "Pay  detained  by  court-martial." 
He  will  initial  the  charge  sheet  and  return  it  to  the  officer  who  appointed 
the  court.     (App.  Ill,  Instr.  3a,  M.  C.  M.) 

(2)  Copies  of  orders  promulgating  trials  and  convictions  by  special  and 
general  courts-martial  will  be  transmitted  to  the  company  commander 
tlirough  the  personnel  adjutant  who  will  note  over  his  signature  on  the 
copy  of  the  order  furnished  to  the  company  commander  the  fact  that 
proper  notation  has  been  made  on  the  report  of  changes,  the  pay  roll  of 
the  organization  and  the  pay  card  of  the  soldier.  The  company  com- 
mander will  make  the  necessary  entry  on  the  service  record  of  the  soldier 
under  the  heading  "Record  of  convictions  by  courts-martial."  The  copy 
of  the  order  may  then  be  destroyed. 

h.  Forms  for  synopses  of  convictions  by  courts-martial  and  for  synopses 
of  sentences  for  entry  in  service  records  are  shown  in  Appendix  4a  and  9a, 
respectively,  of  the  Manual  for  Courts-martial. 

160.  Statement  of  charges,  Form  No.  602,  A.  G.  O. — a.  (1)  If  an  article 
of  public  property  is  lost  or  damaged  through  fault  or  neglect  of  an  officer 
or  enlisted  man  he  will  pay  the  value  thereof  or  the  cost  of  repairs  at  such 
rate  as  may  be  determined  by  a  survey  of  the  property  (par.  685,  A.  R.); 
or,  if  the  person  to  be  charged  waives  survey,  the  value  thereof  or  cost  of 
repairs  will  be  charged  to  him. 

(2)  ^Articles  of  tableware  and  kitchen  utensils  damaged,  broken,^  de- 
stroyed, or  lost  through  carelessness  of  an  enlisted  man  will  be  charged 
against  his  pay.     (Par.  1178,  A.  R.) 

(3)  When  a  deserter  carries  away  public  property,  or  when  such  prop- 
erty is  lost  through  his  desertion,  its  value  will  be  determined  by  a  survey 
(par.   142e(l))  charged  against  him  on  the  pay  roll,  and  noted  on  his 

-service  record.     (Pars.  116  and  687,  A.  R.) 

(4)  Whenever  a  report  of  survey  recommends  a  stoppage  against  an 
enlisted  man  and  the  recommendation  is  approved,  the  appointing  au- 
thority will  cause  a  copy  of  the  report  to  be  furnished  to  the  company 
commander,  who  will  cause  the  amount  to  be  charged  against  the  soldier 
on  a  statement  of  charges,  Form  No.  602,  A.  G.  O.  Such  charges  will  be 
made  against  the  soldier  on  his  pay  card  and  the  current  pay  roll  of  the 
company  by  the  personnel  adjutant.     (Par.  724,  A.  R.) 

b.  (1)  The  amount  charged  against  an  enlisted  man  on  account  of 
loss  of  or  damage  to  Government  property  will  not  exceed  the  value  of 
the  articles  or  cost  of  repair.     (Par.  686,  A.  R.) 

(2)  A  charge  will  be  made  only  on  conclusive  proof  and  not  without 
a  survey  when  the  soldier  concerned  demands  it. 

(3)  The  soldier  will  be  informed  at  the  time  of  signing  the  pay  roll 


COMPANY  ADMINISTRATION 


129 


that  his  signature  will  be  regarded  as  an  acknowledgment  of  the  justice 
of  the  charge. 

c.  (1)  All  property,  including  clothing  and  individual  equipment,  will 
be  entered  on  this  form  when  first  charged  against  the  pay  of  enlisted 
men,  including  deserters. 


STATEMENT  OF  CHARGES  against  enlisted  men  for _ QUAHIERUASIER 

(Q.  M.,  Ord..  Engr  ,  Signml.or  Medical  ) 

On  final  statemeats  of  ..5.?? P.P.l?.?^?..?/.  M°All?.^?A?r/.7.?-?456t.  .^^ 


Propert> 


On  payroll  of 

Co.i 

..e^'.i.n?. 





for  month  a 



lillj 

,  1919 

Aimciju  Cb*«om>.                   ^ 

v^^ 

CAOSKOrCHAKOI. 

% 

1 1 

Namis. 

1 

1 

! 

t 

i 

i 

! 
1 

1 

1 

/ 

M 

ik 

M 

m 

1^. 

M 

iM 

m 

Uo 

' 

Maaexatder.aii.  ,CtaT3,'38E«6 

i 

— 

^6 

..!■•?* jn©. 

Oxncra,aas,Prt,        ffxi&Q. 

/ 

r 

f 

?. 

hi 

.>••*    jvia. 

9*k»n  by  de- 

L;«ecr,Ha.?vt,         9tlflC 

1 

1 

2, 

t 

I 

z, 

i 

1 

/ 

I 

— 

IS. 

'^. 

*  * 

*  « 

*  n 

*  * 

Mrt«r;RS 

j.^s. 

! 

1 

1    • 

1 

1 

• 

1 

t 

■ 

1 

. 

1 



A    Total  charccd \.K. 

B    Equipment   "C"   on   due 

certificate    ..      |  ..  .. 

? 

? 

;; 

1 

1 

i? 

1 

1 

1 

1 

"C"  are  charged,  lines  B  and  C 

C    Balance  for  credit !...... 

...... 

I  certify  that  the  sUtementa  hereon  are  complete  and  correct,  and  that  the  charges  have  been  made  for  the  reasona  sUted. 


-Ca^at- 6&th-t«^ /o'n°""'di°g--"~-^ 


*  I  certify  that  I  have  received  from 

ment  "C"  of — __. 


.___ _ charged  hereon,  except  aa  noted  in  line  B,  that  I  have  received  a  due  certificate 

(Or^ulntfcni) 

for  that  in  line  B,  and  that  all  other  articles  b<)reon  have  been  replaced  or  a  credit  i 


.  repUcement  of  all  the  articles  pertaining  to  the  Equii^ 
ne  B,  that  I  hav< 
1  given  for  them. 


(This  certificate  ia 


only  when  articles  of  the  Equipment  "C"  are  charged  ) 


..  Supply  Officer 


*  Voucherto  return  of ._ _.. 

'  For  period  — _ 

•  To  b«  stricken  out  by  oomptny  or  d 


_., , •  Voucher  No. 

1  fotm  ti  nstd  (orehartint  cMliInf  and  aitldeTol  Ik*  iadlTldutl  meu  aquipment  iinwd  to  %  soldier  and 


Statement  of  Charges. 

(2)  A  single  statement  of  charges^  will  be  prepared  at  the  beginning 
of  each  month.  Entries  will  be  made  thereon  from  time  to  time  as  the 
occasion  arises.  Each  class  of  property — e.  g.,  quartermaster,  ordnance, 
engineer,  signal,  medical,  etc. — ^being  listed  separately  thereon  under 
appropriate  headings. 

(3)  In  the  column  headed  "Cause  of  charge"  will  be  stated  whether 
the  articles  were  lost,  damaged,  destroyed,  or  taken  by  deserter;  and  if 
the  charge  is  authorized  by  a  report  of  survey  (par.  142),  the  abbreviation 
"R.  S."  will  be  added. 


130  COMPANY  ADMINISTRATION 

(4)  The  initials  of  the  personnel  adjutant  in  the  columns  provided 
for  the  purpose  will  indicate  that  the  charge  has  been  made  against  the 
soldier  on  his  pay  card  and  the  pay  rolls  of  the  company. 

(5)  When  a  charge  is  made  on  the  pay  roll  against  the  soldier,  and  not 
collected,  entry  of  the  charge  will  be  made  only  once  on  the  statement  of 
charges,  although  the  charge  will  appear  on  subsequent  rolls. 

d.  The  statement  of  charges  will  be  opened  by  the  company  or  detach- 
ment commander  on  the  day  that  the  first  charge  for  the  month  is  made 
and  closed  on  the  last  day  of  the  month.  The  statement  of  charges  con- 
taining the  entries  for  the  day  will  be  submitted  with  the  morning  report 
to  the  personnel  adjutant,  who  will,  after  entering  all  data  on  appropriate 
pay  cards  and  the  pay  rolls  of  the  company,  affix  his  initials  opposite  the 
name  of  each  man  on  the  statement  of  charges  and  return  the  statement 
of  charges  to  the  company  commander  with  the  morning  report.  This 
procedure  will  be  followed  for  each  charge  during  the  month. 

e.  If  the  articles  are  found  missing  when  a  soldier  dies,  deserts,  or  is 
discharged,  retired,  or  furloughed  to  the  reserve,  the  amount  in  the  case 
of  each  class  of  property,  ordnance,  or  clothing  will  be  noted  under  "Other 
stoppages"  on  extract  from  service  record  (Form  No.  29a,  A.  G.  O.)  in 
addition  to  being  noted  on  the  statement  of  charges. 

/.  At  the  end  of  the  month  to  which  it  pertains  the  statement  of  charges 
will  be  filed  as  a  voucher  to  the  property  loan  record  ^or  the  information 
of  the  auditor  upon  his  next  visit,  after  which  it  may  be  destroyed.  When 
dropping  from  the  property  loan  record  property  which  has  been  charged 
on  a  statement  of  charges  the  abbreviation  "S.  of  C."  will  be  placed  in 
the  column  headed  "Receiving  report." 

161.  Record  card  of  enlisted  man  of  staff  corps  or  department,  Form 
No.  627,  A.  G.  O. — a.  When  a  man  is  enlisted  for,  reenlisted  in,  or  trans- 
ferred to  any  staff  corps  or  department,  the  commander  of  the  company 
or  detachment  to  which  the  soldier  is  assigned  after  enlistment,  reenlist- 
ment,  or  transfer,  will  prepare  a  record  card  of  the  soldier  on  this  form 
and  forward  it  directly  to  the  Quartermaster  General,  the  Surgeon  General, 
the  Chief  Signal  Officer,  the  Chief  of  Ordnance,  Chief  of  Air  Service,  Chief 
of  Construction  Division,  or  Chief  of  Motor  Transport  Corps,  except  in 
the  case  of  a  man  stationed  in  the  Philippine,  Hawaiian,  or  Panama  Canal 
Departments,  when  the  record  card  will  be  sent  through  department  head- 
quarters. (Pars.  1009  and  \S\.2%,  A.  R.;  par.  41,  Manual  for  the  Medical 
Department,  1916;  and  par.  15  (/),  Signal  Corps  Manual  No.  7,  1915.) 

h.  The  number  of  years  for  which  the  soldier  is  enlisted  will  be  entered 
under  the  heading  "Current  enlistment."  Pending  revision  of  the  form 
the  entry  wiU  be  made  on  the  third  line  immediately  following  the  entry 
of  place  of  enlistment;  e.  g.,  "at  Ft.  Logan,  Col.,  for  3  years."  (Cir.  429, 
W.  D.,  1919.) 

162.  Score  card  known-distance  rifle  practice,  special  course  C,  Form 
No.  628.  A.  G.  O. — a.  The  form  will  be  used  as  a  score  card  on  the  target 
range  in  firing  under  special  course  C,  Appendix  II,  Small  Arms  Firing 
Manual. 

b.  The  scoring  and  entries  on  the  record  will  be  closely  supervised  by 
the  officer  conducting  the  practice. 

c.  The  scores  in  record  practice  will  be  transcribed  to  the  soldier's 
service  record  imder  the  supervision  of  the  company  commander. 


COMPANY  ADMINISTRATION  131 

d.  For  instructions  regarding  the  filing  and  disposing  of  the  score  card, 
see  paragraphs  1026(6),  102c(l). 

*  Regular  Army.  ^■Jhitiooat  Anny. 

*  Enlisted  Reserve  Corps. 

»  strike  out  words  not  applicable. 


RECORD  CARD 

OF 
Enlisted  Men  of  Staff  Corps  and  Departments. 

.WARREN.^ WIER.B.... ...R2314-56. 

[Sumaiue.)  (Christian   name.)  (Army  serial  number. 

Sgt       MTC 

(Grade.)  (Corps  or  department.) 

Designation .......Chauffer... 

kl  iL-rk.  chauffeur,  etc.) 

Station Ca?i>..Holabird.»Md, 


Deo  23  ,1919. 


CURRENT  ENLISTMENT. 

S«ning  in ~~ enlistment  period. 

Enlisted  or  Inducted  into  miUtary  service .0.©Q..lft ,  191 9^ 

^j  Camp  Lee,Va,  _ 

Assignedto. 46th    IXlf _. 

(Compaay  aod  recimeat  or  corpa  or  departm^at.)  « 

at ?.8?^P...>'eMe;p.V'aj. ...  ...P.ep  .12  ..^  191  9 

(Station.) 

Transferred  to MTC ,  ..DeO.2.1  .,  ,,,    9 

iCorpa  or  department.) 

Authority  .or  tr««.er: 8dInd,.HQE.Dejpt,  12-15^^^ 

Jolned,...BeO-2a. .191   9 

DESCRIPTIVE  LIST. 
Residence: ...  2341  Baolid.Ave _,      

(Street  and  house  number;  i{  none,  so  state.) 

CloYeland  .Q.hio 

(Town  or  city.)  (Sute.) 


Kade  and  address  o(  person  to  b«  notified  in  case  of  emergency: 

W»Broiuie  Warrdn,  father 

(Name  anddcgree  of  r^tionahip;  if  friend,  bo  atate.) 

2541  Euclid  Ave 

.(Street  and  bouse  tumber;  i(  none,  so  stated,  a 

Cleveland  Onlo 

(Town  or  city.)  (State.) 

,»_.„     Nantea  France 


(Town  or  city.)  (State  or  countiy.) 

25         ,  3  soldier 


Age  at  enlistment yrs.  and mos.;  occupation, 

blue  black 

Eyes, ;  hair, 

Clear  S  11 

Complexion. ;  beight,  ., ttfX 

Single 

Married  or  single: . 


Number  and  ages  of  children,  if  any . 

Form  No.  627,  A.  O.  O. 

Ed.  June  20-18. 

Note; — On  the  third  line  under  "Current  Enlistment" 
should  appear  the  term  of  enlistment,  e.  g.i  "for  three 
years." 

163.  Individual  equipment  record,  Form  No.  637,  A.  G.  O. — See  para- 
graphs 121-130.     (Par.  681-A,  A.  R.) 


132  COMPANY  ADMINISTRATION 

164.  Pay-card  Form  No.  644,  A.  G.  O. — See  Special  Regulations  No.  58. 
{Edition  of  1920.) 

PRIOR  SERVICE. 
REGULAR  ARMY:* 

B^rjr  J|,«thffA ,„„  Deo.  11_,  ,,,6  ,„  Dec  .10  ^^ 

(Compaay  aod  regiment  or  corpa  or  departEnoot.) 

DlschMjedas  ....Sgt  •.  character.  SXP«ll«nt „ 

(Grade.)  ' 


(Compftoy  &nd  recimont  or  corpe  or  departmo 


Discharted  as  \.- 


(Compnay  and 


-.191 


*  Tnaert  headings  below  Ia«t  discharge  from  the  ReKular  Army  to  allow  serripe  i« 
Volunteer  Army,  Navy.  Marine  Corps,  and  National  Guard  or  Organised  Militia,  la 
the  order  named. 

Remarks:  .  A^i^A9.3.9..^.^^.HP%<>II^..^P^^l^^ 

Deo  28«  1919. 


rohn  &Beokler 


iBt  &t.]ifG 

..j^."....r* "*."..-_.,  Commanding. 


INSTRUCTIONS. 

When  a  man  is  enlisted  for,  reenlisted  in,  or  transferred  to' 
any  staff  corps  or  deimrtment,  the  oflBcer  of  such  staff  cor]>s 
or  department  who  first  receives  him  will  prepare  and  forward 
the  record  card  of  the  soldier  directly  to  the  Quartermaster  . 
General,  the  Siu^eon  General,  the  Chief  Signal  Officer,  or 
the  Chief  of  Ordnance,  as  the  case  may  be,  except  in  the  case 
of  a  man  stationed  in  the  Philippine,  Hawaiian,  or  Pananm 
Canal  Department,  when  the  record  card  will  be  sent  through, 
department  headquarters.  (See  pars.  1009  and  1512^,  Army 
Regulations,  1913 ;  par.  41,  Manual  for  the  Medical  Department 
19ie;.andpar.  16  (/)^  Signal  Corps  ^Iaynaamo.t.J915.) 

"^  3—4799 

Reverse  of  Record  Card 

165.  War  diary,  Form  No.  660,  A.   G.   O. — See  vSpccial  Regulations 
No.  58.     {Edition  of  1920.) 

166.  Correspondence  book.  Form  No.  662.  A.  G.  O. — See  paragraphs 
7Q-86.     (Par.  280,  A.  R.) 


COMPANY  ADMINISTRATION 


133 


QUARTERMASTER    CORPS 

167.  Advice  of  soldier's  deposits,  Q.  M.  C.  Form  No.  8a. — a.  When 
deposits  have  been  made  by  enlisted  men,  the  company  commander  will 
forward  directly  to  the  Quartermaster  General  a  list  of  the  names  of  the 
depositors  showing  in  each  case  the  date,  place,  and  amount  of  each  deposit 
and  the  name  of  the  quartermaster  who  received  it.     (Par.  1361,  A.  R.) 

h.  Each  report  will  be  restricted  to  include  only  deposits  with  one  quarter- 
master on  a  given  date.     (Par.  1361,  A.  R.) 

c.  Before  being  forwarded  to  the  Quartermaster  General  the  list  will 
be  compared  with  the  entries  on  the  service  records  and  deposit  books 
(Form  No.  41,  Q.  M.  C),  and  the  company  commander  or  other  officer 


,^  R«A,«Siblllf 


PAT  CARD 
■sanLT  w<k  iMMt  *LU>iitiatTa  (cuam  a  ma  u. 

»-.._3_.».i5L.t«...£«6.im%-.lll«-«-rfJ.Ul.i,B..13 

Ch. J  I. h. -..B aiiiliiil — .»-.-. 

CmnM  »«>:  IS22Q. fc-..-.iJflJJ. -.  »  13 

tr^mt  m  m^  H.ia  tZ^ia-.  nia.,  I.3..4S.:  R. S . 

Hill.  ilXJiUJ! .BLia..      (t.r.) 


TAV  CABD— EXTRA  SHEET. 


ei«A.I«.PO  ,,„Jul  1  „i8   Di.ooot  P«K,a!>.ilK) 
O^  Cj    3.75, „  Nov  1    |,|8    to  Jul  \-  BL? 

j^O    ,  3.80  ,,„  Jul  1    „|  9    tp    Jul  1 ^ 

(,„     ,    pis<^aStlnuedj;^b  1   ,1920  (&<ia..)>,i|}|0<i) 


0-4,U--J--..- 

xsssms^ 

Mob  3  ^8 

SO    $S.  78 

^oh-Jt;  $6,  79 

-Air«2f» 

■sif  b-i  buliit  - 

se.56 

•ipi;5i5*;is 

36    »».76 

*p*-l?:tW.  . 

'-    ~. 

jm^ji». 

Mj?»j?.yLi.«tw».«...« 

"■ 

■"■ 

HL_ 

-„ 

• 

-..       i    ■—■SW-^—.-    !|-„-r3!S£tKi 

MohlS,.,,  aQ 

PW^Jl  EM^   ^9  iBol 

.)#?*i.»-J»...tl9«P9..  *>!*,.»»i.«l» 

»_ 

- ;-' - 

J. ._ 

::::=: 

1 

w 

:- -J 

---; 

..attamiw  l.g«b-iaaO;»onthly  pcaBlaat--.. 
bjr  CAM*  0  •Ilot'ox-Xo  ^'r*  iBBur.«no»... 
r«t«liG*4.t9Q00  t.er«  ls»«r»iie«  etfisaUad; 
.l.«f«.iPT>«.l.U!«  ««<l»ote(l  on  J*n,te2Q  p,»xr«.lA 


K;s.V3^rK7r.52«i 


tp»«|l.l»lj>»jr»«i>t) 

r :"':,T"^"'~."' 

,„_J 

Note. — Pay  Card — Extra  sheet  is  for  Sgt  Capps. 


witnessing  the  payment  will  be  careful  to  see  that  the  names  and  Army 
serial  numbers  of  the  depositors  are  correctly  given.  (Pars.  56,  58c,  170a 
(3);  par.  1361,  A.  R.) 

168.  Soldier's  Allotment,  Q.  M.  C.  Form  No.  38.— a.  (1)  An  enlisted 
man  in  active  service,  or  a  retired  enlisted  man  on  active  duty,  wherever 
located,  may  make  an  allotment,  for  his  own  savings,  or  for  any  other 
purpose  except  to  obtain  an  advance  of  pay,  of  any  portion  of  his  pay 
after  deductions  are  made  in  accordance  with  the  war-risk  insurance  act. 
Such  an  allotment  is  a  class  "E"  allotment  and  is  made  under  the  provisions 
of  the  Act  of  Congress  approved  March  2,  1899,  as  amended  by  the  Acts 
approved  March  2,  1901,  and  October  6,  1917.     (Par.  52,  S.  R.   No.   72.) 

(2)  If  an  enlisted  man  desires  to  make  an  allotment  to  dependents 
in  excess  of  the  amount  necessary  to  sustain  family  allowances  under  the 
war-risk  insurance  act  (classes  "A"  and  "B"),  such  excess  allotment  is  a 
class  "E"  allotment.     (Par.  52,  S.  R.  No.  72.) 


134 


COMPANY  ADMINISTRATION 


(3)  Allotments  for  the  payment  of  premiums  in  private  insurance  com- 
panies, societies,  or  organizations  are  class  "E"  allotments,  and  are  made 
in  duplicate  on  Q.  M.  C.  Form  No.  38.     (Pars.  13  and  52,  S.  R.  No.  72.) 

(4)  Class  "C"  allotment  is  an  automatic  allotment  to  pay  premium  on 
Government  term  insurance;  it  is  not  made  on  Q.  M.  C.  Form  No.  38. 

(5)  Class  "D"  allotment  is  made  in  triplicate  on  Q.  M.  C.  Form  No. 


■■■■■  8f6t*8anr" 
(  j»n<niii  JO  nuw  pu»  »ui»N) 


*^o  *"3AaNaH*H0saiAva 


IB 


8-?      ^ 
Q.2    t 


r: 


^ 


1 

^1 


II 


.1 


It 


>  •     "^ 


-I 


is:  I 


s:<| 


^i 


( -)u»iu|i!ta»  JO  »»»a) 
(  tawtCC  JO  nuMt  pa»  »Ui«K ) 


ii 


n 


Sfr/i829a  *  JC» '  "1  XaHSH ' 

•••jrif  'iS9u  qvsi? ' 


HOsaiAya 

.......     .g  J 


Note. — This  form  is  also  used  for  Class  D  allotments  (Govermnent   Converted  In- 
surance). \ 


38  to  pay  premium  on  Government  converted  insurance  as  prescribed  in 
Circular  No.  498,  W.  D.,  1919. 

b.  A  discontinued  allotment  cannot  be  renewed  but  a  new  allotment 
may  be  made  by  executing  a  new  form.     (Par.  56,  S.  R.  No.  72.) 

c.  An  allotment  may  not  be  made  to  an  enemy  alien,  whether  a  resident 
of  the  United  States  or  a  foreign  country.     (Par.  27,  S.  R.  No.  72.) 

d.  (1)  Before   the  company   commander  signs   the   allotment  he   will 


COMPANY  ADMINISTRATION  135 

require  the  soldier  to  read  the  entire  form  and  verify  the  name  and  address 
of  the  allottee.     (Par.  15,  S.  R.  No.  72.) 

(2)  Before  certifying  a  class  "E"  allotment  the  company  commander 
will  satisfy  himself  that  the  allotment  is  not  made  for  the  purpose  of 
obtaining  an  advance  of  pay.  When  a  bank  is  designated  as  allottee, 
the  company  commander  will  furnish  the  bank  with  the  signature  of  the 
grantor  and  inform  the  bank  of  the  amount  and  period  of  the  allotment. 
The  company  commander  will  also,  if  possible,  satisfy  himself  that  the 
bank  has  an  existence.     (Par.  15,  S.  R.  No.  72.) 

e.  Allotments  will  be  noted  on  the  service  record  of  the  soldier  in  the 
space  provided  for  the  purpose.  (Par.  116.)  The  company  commander 
will  write  or  stamp  on  the  duplicate  the  words  "Entered  on  service  records" 
and  add  his  initials.     (Par.  21,  S.  R.  No.  72;  sec.  V,  G.  O.  83,  W.  D.,  1918.) 

/.  Both  copies  of  the  allotment  will  be  transmitted  to  the  personnel 
adjutant,  who  will  make  the  necessary  entries  on  the  pay  roll  of  the  com- 
pany and  the  pay  card  of  the  soldier,  write  or  stamp  on  the  duplicate  the 
words  "Entered  on  pay  roll  and  pay  card,"  and  return  them  to  the  company 
commander.  The  original  allotment  will  be  sent  directly  by  the  company 
commander  to  the  zone  finance  officer,  Washington,  D.  C,  and  the  dupli- 
cate to  The  Adjutant  General  of  the  Army,  Washington,  D.  C.  (Par. 
13,  S.  R.  No.  72.) 

g.  After  class  "D"  allotments  have  been  recorded  as  in  paragraph  /,. 
they 'will  be  transmitted  as  provided  in  Circular  No.  498,  W.  D.,  1919. 

169.  Discontinuance  of  allotment,  Q.  M.  C.  Form  No.  39. — a.  When 
an  allotment  is  to  run  for  the  full  period  for  which  granted  no  request 
for  discontinuance  or  notice  of  expiration  is  necessary.     (Par.  1351,  A.  R.) 

h.  Allotments  will  be  discontinued  prior  to  the  expiration  of  the  period 
for  which  granted — 

(1)  Upon  request  of  the  soldier  (par.  1351,  A.  R.;  par.. 55,  S.  R.  No.  72). 

(2)  Upon  request  of  the  company  commander  when  forfeiture  of  pay 
by  sentence  of  court-martial  is  such  that  possibly  it  cannot  be  collected 
in  full  prior  to  the  discharge  or  furlough  to  the  reserve  of  the  soldier  if  the 
allotment  is  continued  (pars.  1350  and  1358,  A.  R.). 

(3)  Upon  request  of  the  company  commander  because  of  reduction  in 
rank,  continued  misconduct,  stoppage  of  pay  for  loss  of  or  damage  to 
Government  property,  or  when  for  any  other  reason  the  soldier's  available 
pay  will  not  warrant  continuance  of  the  allotment.  (Pars.  1350  and 
1358,  A.  R.) 

(4)  (a)  In  the  case  of  (1),  (2),  and  (3)  the  request  for  discontinuance 
will  be  prepared  on  Q.  M.  C.  Form  No.  39,  signed  by  the  company  com- 
mander and  forwarded  directly  to  the  zone  finance  officer.  United  States 
Army,  Washington,  D.  C,  and  to  the  Bureau  of  War  Risk  Insurance  in 
case  of  class  "D"  allotment. 

(&)  The  form  will  be  signed  by  the  soldier  when  the  request  is  made  by 
him  as  contemplated  in  subparagraph  &  (1).    ' 

c.  (1)  A  memorandum  concerning  the  request  will  be  placed  in  the 
"Reminder"  (par.  205)  under  the  date  that  the  acknowledgment  from  the 
zone  finance  officer  may  be  expected.  (Subpar.  (2).)  If  the  proper  form 
for  requesting  discontinuance  of  allotment  is  not  available  the  allotment 
may  be  discontinued  by  letter,  in  which  case  a  carbon  copy  of  the  letter 
should  be  placed  in  the  "Reminder"  as  in  the  case  of  the  memorandum 
when  the  proper  form  is  used. 


136  COMPANY  ADMINISTRATION 

(2)  The  zone  finance  officer,  Washington,  D.  C,  will  notify  the  company 
commander  of  the  fact  of  discontinuance  of  payment  to  the  allottee  and 
the  last  month  for  which  the  allotment  was  paid.  The  notification  of 
discontinuance  from  the  zone  finance  officer,  Washington,  D.  C,  when 
received  by  the  company  commander  will  be  transmitted  by  him  to  the 
personnel  adjutant,  who,  after  making  necessary  entries  on  the  pay  roll 
of  the  company  and  the  pay  card  of  the  soldier,  will  write  or  stamp  on 
the  notification  the  words  "Entered  on  pay  rolls  and  pay  card,"  and  return 
the  notification  to  the  company  commander,  who  will  file  it  as  hereinafter 
indicated.  (Subpar.  (4);  pars.  1350  and  1351,  A.  R. ;  pars.  20  and  55 
S.  R.  No.  72.) 

DISCONTINUANCE.  (SOLDIERS  ALLOTMENT.) 


i  ^i 


S>  ill 


Cwp  Brady,  Mdj^ Jul  5 ,  191  9 

(iuUoo.)  (»•>•.) 

The  allotment  o/..iLAVXDS0H,HEHBl.iu-,ft^s89!48- — ,  — 2it55JS«^*hj^ 

(Nnue  of  aUottrf.)  (OfiMlilftttoo.) 

of  Jf}^°9- per  month  for... ^..^..  months,  commencing  -.Sggtn^T.-l ,  191  8 

fQ yiTBt  National  Banlt  __^  S42  Front  St,  Br ady^ 

'"iim"  oiiJiotMe.)  (8tl«rt  md Ko.) 

.'f.l- ,  is  hereby  discontinued  to  take  effect ?9.JJH??. ,  191  * 

J6U1«.)  »  •'  '•  (Month  asd  d»l«.) 

Reason  for  discontinuance P??*A*. 


At  this  date  tlie  records  show  the  soldier  -pjiid  to  include iV.P..§?. ,  191^ 

The  allotment  has  been  deducted  from  his  pay  to  include .1° ,  191    ,  >»*- 

■^MU'hei>on*imied^(p«nrike-p»y-r-oii9  untii  aeHmmoledgnten*  ofikis-dMOonibmMMO^is.f>M«i»6A-- 

_ Zu^iAiA/:yU^J*cnAaj^ 

'■ ;     _  Capt  65th  Ipf 


Ndri.— The  discontinuance  o(  an  nllotinent  abould  be  made  to  Uke  effect  the  last  day  of  a  calendar  month.  i-um 

Q.  ir.  C.  Form  33. 

This  form  is  also  used  to  discontinue  Class  D  Allotments,  in  which  case  it  will  be  sent 
to  the  Bureau  of  War  Risk  Insurance,  Washington,  D.  C,  instead  of  the  Zone  Finance 
Officer,  Washington,  D.  C. 

(3)  The  request  for  discontinuance  of  the  allotment  will  specify  the 
month  for^ which  the  last  payment  is  to  be  made,  but  the  stoppage  of  pay 
to  meet  the  allotment  muse  be  continued  until  the  notification  is  received 
from  the  zone  finance  officer,  Washington,  D.  C,  and  the  soldier  will  then 
be  credited  on  the  next  pay  roll  with  any  amount  withheld  in  excess  of  the 
amount  paid  to  the  allottee.  (Pars.  1350  and  1351,  A.  R.;  pars.  20  and 
55,  S.  R.  Ng.   72.) 

(4)  When  the  notification  from  the  zone  finance  officer,  Washington 
D.  C,  is  received  back  from  the  personnel  adjutant  (subpar.  (2)),  the  fact 
of  discontinuance  of  the  allotment  will  be  entered  on  the  service  record  of 
the  soldier,  the  entry  being  initialed  by  the  company  commander  The 
notification  of  discontinuance  will  then  be  placed  in  the  five-year  file,  and 
the  memorandum  in  the  "Reminder"  destroyed.  (Subpar.  (1)  and  pars. 
205eand  213.) 


COMPANY  ADMINISTRATION  137 

d.  On  the  death,  discharge,  furlough  to  the  reserve,  retirement,  or 
desertion  of  an  enlisted  man  who  has  an  allotment  running,  the  allotment 
ceases,  and  the  company  commander  will  report  the  separation  from  active 
service  as  follows : 

(1)  In  every  such  case  the  company  commander  will  prepare  and  forward 
to  the  zone  finance  officer,  Washington,  D.  C.  (and  to  the  Bureau  of  War 
Risk  Insurance  in  case  of  class  "D"  allotment),  a  notification  of  discon- 
tinuance of  allotment  on  Q.  M.  C.  Form  No.  39. 

(2)  In  cases  occurring  within  the  continental  limits  of  the  United 
States,  including  Alaska,  after  the  20th  of  the  month  of  discharge  or 
furlough  to  the  reserve  except  under  demobilization  orders,  retirement, 
or  desertion,  of  an  enlisted  man  having  an  allotment  runnmg,  the  com- 
pany commander,  in  addition  to  giving  notice  on  Q.  M.  C.  Form  No. 
39,  will  also  report  by  telegram  to  the  zone  finance  officer,  Washington, 
D.  C,  the  fact  of  separation  from  active  service,  giving  the  full  name. 
Army  serial  number,  and  company  and  regiment  or  arm  or  staff  corps  or 
department  of  the  soldier. 

(3)  (a)  In  cases  occurring  without  the  continental  limits  of  the  United 
States,  including  Alaska,  of  discharge,  furlough  to  the  resreve,  desertion, 
or  retirement  of  an  enlisted  man  who  has  an  allotment  running,  the  com- 
pany commander,  in  addition  to  sending  notification  to  the  zone  finance 
officer  (subpar.  (2)),  will  report  the  separation  from  active  service  to  the 
commander  of  the  department  or  expeditionary  forces,  to  be  cabled  to 
The  Adjutant  General  of  the  Army.  The  report  of  the  company  com- 
mander will  include  the  name.  Army  serial  number,  company  and  regiment 
or  arm  or  corps  or  department  of  the  soldier,  and  the  fact  that  he  has  an 
allotment  running.  The  report  will  be  sent  by  telegram  in  case  report 
by  mail  under  normal  conditions  of  mail  service  would  not  reach  the  head- 
quarters of  the  department  or  forces  on  or  before  the  20th  of  the  month  in 
which  the  discharge,  furlough  to  the  reserve,  desertion,  or  retirement 
occurs. 

(6)  The  fact  and  date  of  mailing  the  notification  to  the  zone  finance 
officer  and  of  making  the  report  to  the  commander  of  the  department 
or  expeditionary  forces  will  be  noted  under  "Remarks"  on  the  extract 
from  service  record,  Form  No.  29o,  A.  G.  O.     (Par.  119;  par.  1350,  A.  R.) 

e.  If  an  erroneous  payment  is  made  to  an  allottee  because  of  the  failure 
of  an  officer  responsible  for  such  report  to  report  the  death  of  the  grantor 
or  any  other  fact  which  renders  the  allotment  not  payable,  the  amount 
of  such  erroneous  payment  will  be  charged  to  the  officer  who  fails  to  make 
such  report.     (Par.  1353,  A.  R.) 

170.  Soldier's  deposit  book,  Q.  M.  C.  Form  No.  41  {see  par.  56). — a. 
(1)  Any  enlisted  man  in  active  service  may  deposit  his  savings  with  any 
quartermaster  in  sums  of  not  less  than  $5.     (Par.  1361,  A.  R.) 

(2)  The  deposit  book  will  show  the  name  and  Army  serial  number  of 
the  depositor,  the  place,  date,  and  amount  of  each  deposit.  Each  deposit 
will  be  receipted  by  the  quartermaster  and  attested  by  the  company 
commander.     (Par.  1361,  A.  R.) 

(3)  Deposits  will  be  noted  on  service  records  of  the  soldiers  concerned 
immediately  after  payment  and  before  the  advice  of  soldiers'  deposits 
is  forwarded  to  the  Quartermaster  General.  (Pars.  56,  58^,  and  167; 
par.  1361,  A.  R.) 

(4)  The  transfer,  pledge    or  sale  of  the  deposit  book  is  prohibited. 


138  COMPANY  ADMINISTRATION 

Enlisted  men  should  be  informed  of  the  importance  of  preserving  deposit 
books  as  the  only  certain  means  of  insuring  prompt  payment  of  deposits 
upon  discharge  or  furlough  to  the  reserve.     (Pars,  1361  and  1364,  A.  R.) 

b.  (1)  Before  delivering  final  statements  upon  which  deposits  are  cred- 
ited the  company  commander  will  ascertain  whether  the  soldier  has  his 
deposit  book,  and,  if  so,  instruct  him  to  present  it  to  the  quartermaster 
with  his  final  statement.  The  quartermaster  will  take  up  the  deposit 
book  and  file  it  with  the  voucher  of  payment.  (Par.  194(^(6);  pars.  1362 
and  1363,  A.  R.) 

(2)  Should  the  soldier  claim  to  have  lost  his  deposit  book,  his  affidavit 
to  that  effect  will  be  taken  and  attached  to  the  final  statement.  The 
affidavit  must  state  the  circumstances  attending  the  loss  of  the  deposit 
book  and  show  that  the  soldier  has  not  sold  or  assigned  it.  (Par.  194; 
par.  1363,  A.  R.) 

(3)  If  for  any  reason  deposits,  except  those  forfeited  by  desertion,  are 
not  paid  on  final  statement,  the  soldier  shotdd  forward  his  depos't  book 
or  the  affidavit  referred  to  in  subparagraph  (2),  to  the  Quartermaster 
General  and  request  payment.     (Par.  1364,  A.  R.) 

c.  (1)  A  soldier  must  draw  his  deposits  when  he  is  discharged  or  fur- 
loughed  to  the  reserve.     (Par.  1365,  A.  R.) 

(2)  Upon  the  death  of  a  soldier  who  has  deposits,  his  deposit  book,  if 
found  among  his  effects,  will  be  forwarded  to  The  Adjutant  General  of 
the  Army  with  the  final  statement.  (Pars.  138,  154,  and  181;  pars.  83  J^ 
and  1367,  A.  R.) 

171.  Individual  clothing  slip,  Q.  M.  C.  Form  No.  165. — See  paragraphs 
72-75.     (Pars.  1157-1159,  A.  R.) 

172.  Company  council  book,  Q.  M.  C.  Form  No.  452. — See  paragraphs 
87-96. 

PURCHASE    AND    STORAGE 

173.  Requisition,  P.  &  S.  Form  No.  160. — a.  The  instructions  given  in 
this  paragraph  relate  solely  to  the  use  of  the  form  in  the  company. 

b.  When  articles  of  equipment  or  allowance  issues  other  than  rations 
(Tables  of  Basic  Allowances)  are  required  by  a  company  a  requisition  in 
duplicate  on  this  form  will  be  prepared  by  the  company  commander  and 
submitted  to  the  post,  camp,  or  other  supply  officer.  (For  instructions 
regarding  supply  of  clothing,  see  pars.  72-74.)  Each  requisition  will  be 
numbered  serially  from  the  block  of  numbers  assigned  to  the  company  by 
the  supply  officer  to  whom  the  requisition  is  submitted. 

c.  Expendable  articles  and  articles  of  clothing  and  individual  equipment 
(par.  122a)  will  be  listed  on  separate  sheets  headed  "Expendable," 
"Clothing,"  and  "Individual  equipment,"  as  the  case  may  be.  Each 
class  of  property  will  be  segregated  on  the  requisition  and  given  appro- 
priate heading,  such  as  "Quartermaster,"  "Ordnance,"  etc.  Articles  will 
be  listed  in  alphabetical  order  in  each  class. 

d.  Both  copies  of  the  requisition  will  be  signed  by  the  company  com- 
mander; the  duplicate  copy  will  be  retained  by  him  and  filed  as  pre- 
scribed in  paragraphs  62,  64,  and  71. 

e.  In  preparing  the  requisition  there  will  be  noted  as  the  "basis  for 
requisition"  some  such  explanatory  remark  as  "To  complete  equipment 
of  14  recruits";  "Original  issue  of  articles  named,  strength  of  company, 
142";    "Exchanged."  etc.     Under  the  heading  "Explanatory  notes"  will 


COMPANY  ADMINISTRATION 


139 


be  entered  information  concerning  disposition  of  articles  formerly  supplied, 
e.  g.,  "To  replace  like  articles  dropped  on  statement  of  charges."*  Entries 
imder  other  headings  and  columns  will  be  made  in  accordance  with  the 
requirement  of  the  supply  officer  concerned  and  according  to  the  conditions 
of  the  requisition. 


Pocgnacy  A  a 


A83  18,1919. 


REQUISITION  \^ 


SERIAL.  KUMBER 


TO     SBPP&Y  OPgICBB>C>mP   BBADY.MD. 

REgUlSITIj[»rt:D  BY_ 
SHIP  TO      


COMPANT  B,     65th  IMPAMBT 


BASIS  FOR  BRq'lSr       Spaoi»l  BegalBiticn    te  Bnt>ply  ooapany  •-.  »»th  ¥y  TO  gar  H>  87^/ aal  Si^tSlS* 
STREKGTK  OF  COMMAND  188  gn,-  128  rlf  la*. 


ARTICLES 

And     <^e8erip^•l 


APPLICA.TIOW 


Bayonets, Model  1017. 


Bayonet  So  abb ar da,  Model  1917 


7118  reqvlBitloi   supple  aents  h]   65-4-466    to  oonplete  oonpany  eqaipnent 
the   artisles  ha  rln4  bean  out  ot  stock  Tiben  prerionaly  requisitioned. 


lionmjOtiMr) 

CLABBNCE    HAHSOH,  Oapt  «5th  Inf 
rm-poxkaAt  :      Tollo-w    insVruclions     on 


ol  «>isf< 


174.  Ration  return,  P.  &  S.  Form  No.  223.— a.  Definition  of  a  ration.^ 
A  ration  is  the  allowance  for  the  subsistence  of  one  person  for  one  day. 
(Par.  1202,  A.  R.) 

b.  Classes  of  rations. — 

(1)  Rations  are  classed  as  (a)  garrison,  (b)  travel,  (c)  reserve,  (d)  field, 
(e)  Filipino,  (f)  emergency. 

nator  ^  hTot^s  "^^*'°"  °^  Requisition  shown  in  plate  does  not  have  the  space  for  "Expla- 


140 


COMPANY  ADMINISTRATION 


(2)  The  garrison  ration  is  intended  for  troops  in  garrison,  and,  in  time 
of  peace,  for  troops  in  meneuver  camps.     (See  also  subpar.  c  (2).) 

(3)  The  travel  ration  is  intended  for  troops  traveling  otherwise  than  by 
marching  and  separated  from  cooking  facilities.  (For  rations  issued  to 
troops  on  the  march  in  time  of  peace  see  subpar.  c  (2).) 

(4)  The  reserve  ration  is  carried  on  the  persons  of  the  men  and  in  the 
field  train  and  constitutes  the  reserve  for  field  service. 

(5)  The  field  ration  is  the  ration  prescribed  by  the  commander  of  the 
field  forces. 


Taixb  op  One  Kation,  |.a-4d?„. 


P.  »na  H.  Form  Ko.  1 
B«iHd  Oct.  1,  un- 

Ration  Retubn  of CMP AM..A.*..65.TJ.  iJJPAinur 

At .C*g»L.B«Aj»T.j|..M». .from J.«V.T..l.... 


(Supplroaor'tNa.) 


....  w.ia. ,  to 

Net  nnnber  of  raUen*  due  for  nen  mea*Iii(  wIUi  oriaiUuUon,  iddlUans  and  deducUons  computed 

Net  conunnlaUoB  doe  for  men  anthorixed  to  mees  aeparelely  (named  on  "back  hereof),  percentage  compoted.. 


1911. 


I  Ctenrr  that  tUe  Batlon  Return  la  correct 

„_ M<rim.LJw^s. 

.._ «»i>*^»  .•B»M.ij*r. 

..  ..po,..  A,  66th..laf  antrjr... 


AmuTEDi  Br  order  of 

__ .W.<^M>lll6.Si«8I»».. 

_ .VM^tVfdwaw... 

_ .C»pt,*  44J^,.«0thX 


MEN  AUTHORIZED  TO  MESS  SEPARATELY 


C3— 7267 


NAME 

GRADE 

INCLUSIVE  DATES 

From— 

To- 

Barkep^Iiee 
Plumber,  J»0» 
Oapps.M»M» 

IstSgt 
SupSgt 

1 
1 

8 

10 
10 

10 

Back  of  Form  223. 

(6)  The  Filipino  ration  is  for  the  use  of  Philippine  Scouts. 

(7)  The  emergency  ration  is  furnished,  in  addition  to  other  regular 
ration,  for  troops  in  active  campaign  and  in  the  field  in  time  of  peace  for 
purpose  of  instruction.     (Par.  1205,  A.  R.) 

c.  Components  and  substitutive  equivalents. — (1)  The  components  and 
substitutive  equivalents  of  the  garrison,  travel,  reserve,  and  Filipino 
rations  are  prescribed  in  Army  Regulations.     (Par.  1205,  A.  R.) 

(2)  The  ration  to  be  issued  to  troops  on  the  march  in  time  of  peace  will 
be  prescribed  by  the  commander.     It  will  be  issued  on  the  same  basis  as 


COMPANY  ADMINISTRATION  141 

the  garrison  ration  (see  subpar.  e.)  and  will  not  exceed  the  allowance  pre- 
scribed for  that  ration.     (Par.  1220,  A.  R.) 

(3)  In  time  of  war  Philippine  Scouts  serving  in  the  field  will  be  fur- 
nished the  same  ration  as  troops  of  the  Regular  Army.     (Par.  1202,  A.  R.) 

(4)  When  it  is  impracticable  for  Philippine  Scouts  to  use  the  Filipino 
ration  while  traveling  otherwise  than  by  marching  they  may  be  issued  the 
regular  travel  ration.     (Par.  1202,  A.  R.) 

(5)  Philippine  Scout  companies  are  required  to  use  the  entire  meat  com- 
ponent of  the  Fihpino  ration  and  not  more  than  16  ounces  of  the  rice  com- 
ponent, beans  being  used  in  the  place  of  the  remainder  of  the  rice  compo- 
nent. The  use  to  as  large  an  extent  as  possible  will  also  be  made  of  native 
food  products,  such  as  camotes,  mangos,  and  squash.     (Par.  1205,  A.  R.) 

(6)  The  field  ration  consists  of  the  reserve  ration  in  whole  or  in  part  sup- 
plemented by  articles  of  food  corresponding  generally  with  the  components 
or  substitutive  equivalents  of  the  garrison  ration  procured  locally  or 
shipped  from  the  rear.     (Par.  1205,  A.  R.) 

(7)  Emergency  rations  will  not  be  opened  except  by  order  of  an  officer 
or  in  an  extremity,  nor  used  when  regular  rations  are  available.  Com- 
pany commanders  are  responsible  for  the  proper  care  and  use  of  emergency 
rations  carried  on  the  persons  of  the  men  of  their  companies,  and  will 
cause  the  value  of  any  emergency  rations  lost  or  damaged  to  be  charged 
against  the  pay  of  the  persons  responsible  for  the  loss  or  damage.  (Par. 
1205,  A.  R.) 

d.  Extra  issues. — (1)  Issue  of  the  articles  of  regular  monthly  allowance, 
other  than  rations,  given  in  Tables  of  Basic  Allowances  (Cir.  No.  377, 
W.  D.,  1919)  {See  Appendix)  will  be  made  on  regular  requisition  (par. 
1736).  The  commanding  officer  will  determine  and  announce  what  quan- 
tities within  the  limits  prescribed  will  be  issued. 

e.  Issue  of  garrison,  travel,  and  Filipino  rations. — (1)  All  components 
of  these  rations  due  a  company  are  held  available  by  the  quartermaster  to 
be  furnished  companies  required.    (Par.  19;  par.  1220a,  A.  R.) 

At  the  beginning  of  the  month  the  supply  officer  will  communicate  to 
company  commanders  the  value  of  the  ration  for  the  ensuing  month. 
Companies  will  open  an  account  with  the  quartermaster  and  the  sub- 
sistence stores  required  for  the  mess  will  be  purchased  on  charge  sales  slips 
in  the  name  of  the  organization.  If  the  company  commander  desires  to 
secure  for  the  company  mess  articles  of  food,  refreshment,  etc.,  on  the 
authorized  list  of  articles  carried  in  stock  by  the  quartermaster,  which  are 
not  on  hand  at  the  time,  he  must  secure  written  approval  to  purchase  from 
outside  sources.  (Par.  322,  A.  R.)  Where  there  is  a  quartermaster  no 
purchase  of  articles  on  the  authorized  list  of  articles  carried  in  stock  by  the 
quartermaster,  required  for  supply  of  troops,  will  be  made  except  through 
him,  except  as  provided  above. 

(2)  Ration  returns  will  be  submitted  with  the  morning  report  on  the  day 
following  the  end  of  the  calendar  month,  or  the  end  of  such  other  ration 
period  as  the  commanding  officer  may  direct,  for  the  rations  used  by  the 
company  during  that  month  or  period.  The  company  commander  will  effect 
a  settlement  with  the  quartermaster  at  the  end  of  the  month  or  other  ration 
period.  Any  unexpended  balance  due  an  organization,  not  to  exceed  25 
per  cent  of  the  value  of  the  net  number  of  rations  due  the  organization  for 
the  ration  period,  will  be  paid  in  cash  by  the  quartermaster  to  the  organi- 
zation commander  when  the  settlement  is  effected.    Any  unexpended  bal- 


142  COMPANY  ADMINISTRATION 

ance  in  excess  of  the  above  25  per  cent  will  revert  to  the  Government.  (Par. 
1220e,  A.  R.) 

/.  Issue  of  field,  reserve,  and  emergency  rations. — Field,  reserve,  travel, 
or  emergency  rations  may  be  issued  on  ration  returns  submitted  before  or 
at  the  time  of  issue,  as  provided  in  paragraph  1220/,  A.  R. 

g.  Preparation  of  ration  returns. — (1)  When  the  company  is  subsisted  on 
the  basis  of  a  ration  credit  for  the  value  of  the  garrison,  travel,  or  Filipino 
ration,  and  stores  are  purchased  from  the  quartermaster  on  charge  sales 
slips,  as  explained  in  subparagraph  e,  the  money  value  of  the  ration  to  be 
credited  to  the  company  is  increased  by  certain  percentages  in  case  of  messes 
that  average  less  than  75  persons  and  decreased  by  certain  percentages  for 
messes  that  average  more  than  150  persons.  The  method  of  determining 
the  "daily  average  strength  for  rations"  is  explained  in  paragraph  17&;  the 
subsequent  correction  of  this  figure  by  the  deduction  of  the  number  of  men 
authorized  to  mess  separately  and  the  addition  or  deduction  of  the  per- 
centage above  mentioned,  resulting  in  the  "Net  number  rations  due 
organization,"  is  described  in  paragraph  lid.  The  sum  of  the  "Net  no.  of 
rations  due  organization,"  as  recorded  day  by  day  in  the  ration  account  of 
the  morning  report,  for  the  total  days  of  the  ration  period  is  the  figure  to  be 
entered  on  the  ration  return  opposite  the  heading  "Net  number  of  rations 
due  for  men  messing  with  organization,  additions,  and  deductions  com- 
puted." At  the  end  of  the  ration  period  the  sum  of  the  rations  entered  in 
the  ration  account  in  the  morning  report  opposite  the  names  of  "Men 
authorized  to  mess  separately,"  will  be  multiplied  by  the  announced  value  of 
one  ration,  as  entered  on  the  ration  account;  this  result,  plus  the  percent- 
age addition  to  the  actual  money  value  of  the  ration  (par.  1220a  (5),  A.  R.) 
is  the  amount  to  be  entered  on  the  ration  return  opposite  the  heading  "Net 
commutation  due  men  authorized  to  mess  separately  (named  on  back 
thereof),  percentage  computed."  This  serves  the  purpose  of  the  "sepa- 
rate ration  return  "  required  in  paragraph  1220c,  Army  Regulations,  for  men 
authorized  to  mess  separately.*  Opposite  the  heading  "Rations  required " 
on  the  ration  return  will  be  entered  the  kind  of  rations.  This  has  a  particu- 
lar application  under  the  provisions  of  paragraph  1220/,  Army  Regulations. 
If  the  ration  period  is  less  than  a  month  a  red-ink  line  will  be  drawn  under 
the  last  entry  for  the  period  on  both  pages  of  the  ration  account  in  the 
morning  report,  to  separate  it  from  subsequent  periods  in  the  same  month. 
(Par.  1220a,  A.  R.) 

(2)  When  troops  are  issued  field,  reserve,  or  emergency  rations,  and  the 
ration  savings  privilege  is  suspended  (par.  1220/  (1),  A.  R.),  or  when  an 
organization  is  assigned  to  a  mess  in  conmion  with  another,  necessitating  a 
consolidated  ration  return  for  the  entire  mess,  the  heading  on  the  ration 
return  for  each  organization  "Net  number  of  rations  due  for  men  messing 
with  organization,  additions  and  deductions  computed"  will  be  changed  to 
read  "Nimiber  of  men  messing  with  organization."  Opposite  this  heading 
will  be  entered  the  sum  of  the  figures  entered  in  the  column  of  the  ration 
account  in  the  morning  report  headed  "  Number  men  messing  with  organi- 
zation." 

(3)  A  single  ration  return  will  be  submitted  for  a  company  to  include  all 
persons  actually  present  and  rationed  or  to  be  rationed,  and  will  include 


*  A  separate  ration  rettim  would  be  had  were  the  men  receiving  commutation  of  rations 
instead  of  commuted  rations,  they  being  entitled  to  the  former  by  reason  of  there  being 
no  issue  of  rations  in  kind  practicable,  i.  e.,  men  on  militia  duty. 


COMPANY  ADMINISTRATION  143 

persons  permitted  to  mess  separately  opposite  the  heading  "Net  com- 
mutation due  men  authorized  to  mess  separately  (named  on  back  hereof), 
percentage  computed."  The  names  of  such  men  and  the  inclusive  dates 
of  the  periods  messed  separately  will  be  entered  on  the  back  of  the 
ration  return.  Detachments  of  organizations  will  render  separate  returns 
as  provided  in  paragraph  1220/(2),  Army  Regulations. 

(4)  (a)  Ration  returns  for  companies  will  be  signed  by  the  company  com- 
mander and  approved  by  order  of  the  commanding  officer.  (Par. 
1209,  A.  R.) 

(b)  Ration  returns  for  enlisted  men  of  the  Medical  Department, 
members  of  the  Army  Nurse  Corps,  and  others  attached  to  a  hospital 
mess  for  rations  will  be  signed  by  the  medical  officer  in  charge  and. 
approved  by  order  of  the  commanding  officer.    (Par.  1210,  A.  R.) 

(c)  The  ration  return  for  civilian  employees  will  be  signed  by  the  officer 
in  charge  of  the  employees  and  approved  by  order  of  the  commanding 
officer.  (Par.  1211,  A.  R.) 

(5)  (a)  Company  commanders  will  verify  daily  the  figures  of  the  ration 
.  account  in  the  morning  report,  and  should  keep  a  daily  record  of  the 

financial  condition  of  the  ration  account. 

(6)  Ration  returns  upon  which  emergency  rations  are  drawn  will  bear  the 
certificate  of  the  company  commander  to  the  effect  that  such  rations  are 
required  for  the  enlisted  men  of  the  company  and  that  the  money  value  of 
any  rations  previously  drawn  by  him  and  improperly  opened  or  lost  have 
been  charged  against  the  person  responsible.   (Par.  1205,  A.  R.) 

(7)  (a)  During  active  operations  in  the  field  company  officers,  upon 
their  request,  will  be  included  by  name  on  the  ration  return  of  the 
organization  to  which  they  belong. 

(6)  Under  the  same  conditions,  field  and  staff  officers  who  do  not 
belong  to  organizations  having  messes,  upon  their  request,  will  be 
included  by  name  on  the  ration  return  of  such  organization  as  may 
be  designated  by  the  commanding  officer. 

(c)  Army  field  clerks  and  field  clerks,  Quartermaster  Corps,  may 
be  issued  rations  under  the  same  conditions  as  officers. 

(d)  Payment  for  rations  issued  to  officers.  Army  field  clerks,  and. 
field  clerks.  Quartermaster  Corps,  will  be  made  in  the  manner  pre- 
scribed in  Army  Regulations.     (Par.  1209,  A.  R.) 

175.  Receiving  report,  P.  &  S.  Form  No.  257. — a.  The  instructions  given 
in  this  paragraph  relate  solely  to  the  use  of  the  form  in  the  company. 

b.  When  equipment  issued  to  a  company  on  loan  is  returned  to  a  supply 
officer,  he  will  furnish  to  the  company  commander  a  receiving  report 
listing  the  items  returned.  The  equipment  will  be  droppped  from  the 
property  loan  record,  the  receiving  report  being  filed  as  a  voucher  to  that 
record.     (Par.  65.) 

c.  When  the  company  equipment  is  to  be  transferred  to  a  new  company 
commander,  a  certificate  in  duplicate  on  blank  receiving  reports  will  be 
prepared  as  follows:     "I  certify  that  I  have  this  date  received  from 

,  predecessor,  all  property  enumerated  on  property 

loan  record  cards,  except  property  listed  below,  pertaining  to , 

including  last  shipping  ticket  No ,   dated   ,    19__,  and  last 

receiving  report  No.    ,  dated   ,    19__."     These  certificates 

will  be  signed  by  the  successor  as  such.  The  original  will  be  filed  as  a 
voucher,  the  duplicate  being  given  to  the  officer,  relieved. 


144 


COMPANY  ADMINISTRATION 


d.  To  transfer  property  from  one  organization  to  another  at  the  same 
station,  the  officer  to  receive  the  property  will  list  it  on  receiving  report 
in  triplicate,  receipt  the  original,  and  send  it  with  a  copy  to  the  trans- 
for  transmission  to  the  supply  officer,  who  will  return  the  original  marked 
"Transfer  noted"  for  file  as  a  voucher,  replacing  the  originally  retained 
copy. 

176.  Shipping  ticket,  P.  &  S.  Form  No.  260. — a.  The  instructions  given 
in  this  paragraph  relate  solely  to  the  use  of  the  shipping  ticket  in  the 
company. 

h.  (1)  Articles  of  equipment  issued  to  a  company  will  be  listed  by  the 
supply  officer  on  a  shipping  ticket. 

(2)  When  the  property  is  issued  at  the  same  station  the  original  copy  of 


ro™E7au.c-u- 
Serial  No. .7.5. 


No.! 

Sheet  No. 

Delrrwed  lijr- 


RECEIVING  REPORT 


Cp  A  .asthinf 


Order  No ir-^ 

Date  .......Sep.  .23^..1.9_... 

Warehotue 2 

3/LNo. 

TaUy  Sheet  No. _ 


ARTICLES 


Axes  ,ta»Bd  Intrenchingi  Model.  1910, 
«ith  oarriera 


Waicht 


Special  Notation.:     ^^^^^^  ^^  ^^^  re^oement  with  new  .edel  after  exchange  with  Springf  ielri 
Areenal  has  hoen.aocoBpllBhod- 

ENTRV  ON  STOCK  RECORD 

ENTRY  ON  ORDER 

TRANSFER  ACCOMPUSHED 

Po.t«o 

Cb«J«l 

Po.tiBg.               1               ChMkad 

Appm»«l 

Voucher 

Bt           ....... 

Br  ..;.. _.  

«>~ 

-' 

Br 

Ns. 

^^^■=r^~ r-j-^ 

....... 

...QjCr'atcaK 


..Jfia„.Br.0Hn7Tc^  -. - 

DeriMd  by  the  Committee  on  Standardization  of  Depot  Accountias. 


the  shipping  ticket  will  be  given  to  the  officer  to  whom  the  property  is 
issued  for  file  as  a  voucher  to  the  property  loan  record  concerned.  The 
officer  receiving  the  property,  or  his  agent,  will  receipt  on  a  copy  of  the 
shipping  ticket  in  the  possession  of  the  issuing  officer. 

(3)  When  the  place  where  the  property  is  received  is  outside  the  limits 
of  the  post  or  station  where  the  issue  is  made,  i.  e.,  where  a  carrier  inter- 
venes, shipping  tickets  will  be  forwarded  signed  in  dupUcate.  The 
receiving  officer  will  sign  an  acknowledgment  of  the  receipt  of  property  on 
one  copy  of  the  shipping  ticket  and  forward  it  to  the  zone  property  auditor 
having  jurisdiction  over  his  records.  The  other  copy  will  be  retained  in 
the  company  as  a  voucher  to  the  property  loan  record. 

c.  (1)  All  items  listed  on  shipping  tickets  for  property  received  will  be 
entered  on  the  property  loan  record,  except  expendable  items,  clothing, 
articles  of  equipment  issued  to  enlisted  men  for  their  retention  upon 
transfer  (Cir.  377,  W.  D.,  1919),  and  articles  drawn  on  requisition  marked 
"Exchanged"  by  the  supply  officer.     In  the  last-mentioned  case  the  ship- 


COMPANY  ADMINISTRATION 


145 


ping  ticket  will  be  filed  as  in  the  case  of  other  shipping  tickets.     (Par.  64; 
par.  678,  A.  R.) 

(2)  Expendable  items  will  be  indicated  as  expendable  on  the  margin 
of  the  shipping  ticket  by  the  issuing  officer  and  will  not  be  entered  on 
property  records  by  the  receiving   officer. 

(3)  Clothing,  and  articles  of  equipment  issued  to  enlisted  men  for  their 
retention  upon  transfer  (Cir.  377,  W.  D.,  1919)  will  be  entered  directly 
on  the  individual  equipment  records  of  the  enlisted  men  concerned  and 
will  not  be  shown  on  the  property  loan  record.  The  names  of  the  enlisted 
men  to  whom  the  articles  are  issued  will  be  shown  on  the  shipping  ticket. 
(Pars.  64c,  73,  74.) 


SHIPPING  TICKET 

Nunc  of  Sution        Caiip  B.r»di..|«d, . 

WiMhoOM   8 

Data Aug..20«.l»l?- 


SmiAL  No 

Rta  No. 

No.  or  SH»«T» 
SHUT  NO. 


AUTHOniTY 


Co  A  ,e5th  Inf 


.  a.<Ta  SHirPCD  OR  DCUVWtlO 

Ani  20    1919 


12.3 

123 

8 


123 

123 

3 


AKTICLES 


Bayoneta, Modal  1917 

Bayonet  Sc abb arda, Model  1917 

Br  ushee,  thong 

»  «  »  »  » 


■  DEPOT.     CAMr 


""oNo2Jv.°"  \  TVo'MfyiJ^. 


that  lb*  articlM  listaa  abwr*  ii 

f    J  SEceCTto 


J.0.nes.,.C.a.p.t.e;th.Inf..2     ..C?..Ap._.?5th  Inf 


13-19."'     :3=  -        i°"S-.19-19     |"pt  1 


d.  (1)  China  and  glassware  broken  in  service,  not  due  to  carelessness, 
may  be  replaced  by  requisition  marked  "Exchanged"  by  the  supply  officer, 
provided  the  value  does  not  exceed  the  allowance  prescribed  in  para- 
graph 1178,  Army  Regulations.  The  articles  broken  will  be  listed  on  a 
shipping  ticket  on  which  a  certificate  in  the  following  form  will  be  signed 
by  the  company  commander  and  forwarded  to  the  supply  officer  with  the 
requisition : 

"I  certify  that  the  above  items  of  china  and  glassware  for  which  I  am 

responsible,  entered  on  property  loan  record  of 

have  been  broken,  not  due  to  carelessness,  in  said  organization  during  the 
period  from ,  19__,  to ,  19__. 

Maximum  strength 

Quarterly  allowance  $ " 


(2)  The  prices  of  various  articles  of  china  and  glassware  are  givoa  in 
Special  Regulations  No.  40.     (Par.  67c.) 


146  COMPANY  ADMINISTRATION 

e.  Articles  to  be  turned  in  for  salvage  on  approved  report  of  survey 
(Form  No.  196,  A.  G.  O.),  inventory  and  inspection  reports  (Form  No.  1, 
I.  G.  D.),  on  certificate  (see  Cir.  11,  1920),  or  for  exchange  (par.  67),  will  be 
listed  on  shipping  ticket  in  duplicate  and  turned  over  to  the  nearest  sal- 
vage officer.  The  salvage  officer  will  receipt  for  the  articles  on  a  re: 
ceiving  report,  which  will  be  returned  to  the  company  commander  and 
filed  as  a  voucher  to  the  property  loan  record  from  which  the  articles 
will  be  dropped  if  not  replaced.       (Par.  676(2).) 

/.  Articles  of  equipment  other  than  clothing  and  individual  equipment 
retained  by  a  soldier  when  transferred  or  detached  (par.  122),  except  as 
provided  in  paragraph  1906(2),  together  with  any  articles  for  which  he 
may  be  indebted  to  the  United  States  at  the  time,  will  be  entered  on  a 
shipping  ticket  in  duplicate  and  the  soldier's  receipt  obtained  on  both 
copies.  The  original  will  be  forwarded  with  the  service  record  and  indi- 
vidual equipment  record  of  the  soldier.  The  duplicate  will  be  retained. 
Upon  arrival  of  the  soldier  at  his  destination  the  new  company  commander 
will  take  up  the  articles  listed  on  shipping  ticket  on  his  property  loan 
record  as  received  and  file  the  original  shipping  ticket  as  a  voucher  to  his 
property  loan  record.  The  old  company  commander  will  drop  the  articles 
from  his  property  loan  record  and  file  the  duplicate  as  a  voucher  to  his 
record.     (Pars.  66b-66d.) 

g.  Instructions  for  the  use  of  this  form  in  connection  with  the  issue  of 
clothing  are  contained  in  paragraphs  73-75. 

177.  Property  loan  record,  P.  &i  S.  Form  No.  263B. — See  paragraphs 
62-71. 

INSPECTOR    general's    DEPARTMENT 

178.  Inventory  and  inspection  report,  Form  No.  1,  I.  G.  D. — a.  If  not 

exchanged,  or  dropped,  by  certificate  (par.  67),  property  worn  out  by  fair 
wear  and  tear  in  the  service  may  be  submitted  to  an  inspector  with  a  view 
to  condemnation  without  prior  action  of  a  surveying  officer.  Property 
which  has  been  rendered  unserviceable  from  causes  other  than  fair  wear 
and  tear  in  the  service  must  be  surveyed  before  being  submitted  to  an 
inspector.  (Pars.  678  and  710,  A.  R.)  See  also  paragraph  142  relating 
to  report  of  survey  and  paragraph  67  relating  to  equipment  accounted  for 
on  property  loan  record  and  individual  equipment  record  worn  out  or 
otherwise  rendered  imserviceable.  Paragraph  1073,  Army  Regulations, 
governs  with  regard  to  the  disposition  of  unserviceable  public  animals. 

b.  Except  as  provided  in  paragraph  717,  Army  Regulations,  inspections 
with  a  view  to  condemnation  of  public  property  will  be  made  by  in- 
spectors general  or  acting  inspectors  general  or  by  officers  designated  by 
the  commander  of  a  department,  an  independent  brigade,  a  division,  or 
higher  administrative  imit.     (Par.  903,  A.  R.) 

c.  Officers  responsible  -for  property  to  be  inspected  will  prepare  inven- 
tories thereof  on  forms  provided  for  the  purpose  and  in  accordance  with 
instructions  printed  thereon,  and  present  them  with  the  property  to  the 
inspector  at  the  time  of  his  visit.  In  the  case  of  rapidly  deteriorating  sub- 
sistence stores,  or  of  unserviceable  public  animals,  or  in  an  emergency, 
inventories  will  be  prepared  whenever  necessary.  One  copy  of  the  in- 
ventory will  be  forwarded  through  military  channels  to  the  commander 
having  authority  to  appoint  an  inspector.     (Par.  717,  A.  R.) 


COMPANY  ADMINISTRATION 


147 


d.  For  inspection  the  property  will  be  arranged  in  the  order  enumerated 
in  the  inventory.  The  responsible  officers  will  accompafty  the  inspector 
during  his  examination  of  the  property  and  will  be  prepared  to  give  any 
necessary  information  in  regard  to  it.     (Par.  905,  A.  R.) 

e.  Great  care  will  be  taken  to  prevent  public  property  once  condemned 
and  ordered  dropped  from  being  again  presented  for  inspection.     (Par.  909, 

A.  R.)  m 

f.  Instructions  for  use  of  inventory  and  inspection  reports  as  vouchers 
to  the  property  loan  record  are  given  in  paragraph  67. 


mi 


sgi 


li 


tj  mtkj 


?i 


I  osBTiFY  that  all  property  heiein  recommended  to  be 
deetroyvd  haa  been  deitroyed  in  iny  preoence. 


g 


2   ::    !^i 

1^  Ss3 


r 


S8  = 


-it 


Inventory  and  Inspection  Report 


WAR    DEPARTMENT 

179.  Pay  roll  of  enlisted  men,  first  sheet,  W.  D.  Form  No.  366. — See 

Special  Regulations  No.  58.     {Edition  1920.) 

180.  Pay  roll  of  enlisted  men,  follow  sheet,  W.  D.  Form  No.  366a. — 
See  Special  Regulations  No.  58.     {Edition  1920.) 

181.  Final  statement,  W.   D.  Form   No.   370. — a.  A  final  statement 


148 


COMPANY  ADMINISTRATION 


PINAL  STATEMENT  of  (lfS^jA)aM(/ltSi/f3n^..5^C^^  --j_._;_j___.7. 


ArcEPTED  for  enlifttm^nt. 


THE  UNITED  (TATES 


UifMuJ^JLc^aXci  ■T^'^^Z^/^uufCY./^o'^  ...72^.75 is^O     '° -ow---ssrj 

Serrtng  in  ..^,..^£1... 


rtrnp-nt  period  at  dato  of  . 


Due  SoiJ>UER  for.. 


- »nd doll*™  (I 

-.^UO^^...  and  ^  doUan  (X^O.r. 


and dollan  ($.. 


Last  pai'^to  include    .^..^JJi^iU/. ,  101^,  by Oofii 

(^Jk^%r^/C^^/f. -1. „    ?:•:; 


1^^,/f/^./. '.. 


DUE  SOLDIER, 
l-aj- o<  Anny.  Ul „.    

M  ^  k  «4  M.q<  M.M  •*<<.«  M: 

— 

""'■..'       *      - 

Ti>l.l#.y  a  Amy,  Ul    

T,.».l  pay 4L .._ 

TolalS.S  .MT.,J»1    _..  .. 

Cpedu.  l).p«ht  Fimd 

— 

DUE  UNITED  STATKt. 

W                                    1 

Total  aloniigo       



I  CEKTD-Y  tliAt  tho  foregoing  Final  Statemflnt,  giron  in  duplicate,  is  correct 


Oqx.lt  irilh  my  n™  .cco»at. ,..._  |. ..^ 

■ 

_._. ,  in   ,  far  • 

^-S^ 


iirz^,.J?sr*>Ikt.. 

Comm     -      ' 


•istasxaa" 


Final  Statement 


FINAL  STATEMENT 

Q^ M/^rJS 

....^.........M. ^S^^I^f 

For  Talus  noeiTsd,  trimaferrcd  to 


IN8TRUCT10N3. 


I N  STRUCTI  ON  S-Co«Tli<u£0, 


INSTBUCTIONS-Cotlimora. 


^"is'tSi 


i-iEbSAfffi 


^::^^ 


Reverse  of  Final  Statement 


COMPANY  ADMINISTRATION  149 

properly  certified  by  the  company  commander  will  be  given  with  the 
discharge  certificate,  Forms  Nos.  525,  526  and  527,  A.  G.  O.  (par.  157), 
to  each  soldier  upon  his  discharge  from  active  service,  or  with  the  certificate 
of  furlough  to  the  reserve  (par.  I94d{l\).) 

b.  When  a  soldier  to  be  discharged  has  forfeited  all  pay  and  allowances 
and  has  no  deposits  due  him,  or  is  discharged  by  reason  of  fraudulent 
enlistment  and  has  no  deposits,  no  final  statement  will  be  furnished;  in 
such  case  a  full  statement  in  writing  will  be  furnished  in  lieu  of  the  final 
statement,  showing  why  the  latter  was  not  furnished.  If  the  soldier  ha 
deposits,  a  final  statement  will  be  issued  containing  a  full  statement  of 
his  accounts  at  the  date  of  his  discharge  m  order  that  the  quartermaster 
may  determine  whether  there  is  any  balance  of  stoppages  which  should 
be  collected  from  the  amount  due  for  deposits.     (Subpar.  g;  par.  140,  A.  R.) 

c.  The  final  statement  will  be  prepared  in  duplicate  in  ink,  not  on  a 
typewriter  (par.  194,  C.  of  O.),  and  the  officer  signing  and  certifying  to 
its  correctness  will  be  held  responsible  for  its  accuracy  and  proper  prepara- 
tion. In  case  of  overpayments  on  erroneous  final  statements  the  certifying 
officer  will  be  required  to  refund  the  amount  involved  if  it  cannot  be 
collected  from  the  soldier  overpaid.  This  applies  when  overpayments  are 
made  by  reason  of  omitting  entries  such  as  statements  of  unauthorized 
absence,  etc.  (Par.  192a;  par.  141,  A.  R.  (3).)  To  prevent  false  prepara- 
tion or  changes,  the  blank  forms  will  be  invariably  kept  in  the  custody  of 
the  company  commander,  and  except  in  listing  deposits  on  the  outer  fold, 
all  money  amounts  will  appear  in  both  words  and  figures.  (Pars.  150 
and  648,  A.  R.) 

d.  All  data  entered  in  the  spaces  provided  on  the  final  statement  will 
be  taken  from  the  soldier's  record  as  shown  by  his  closed  service  record. 
Especial  care  must  be  exercised  in  the  following  particulars: 

(1)  "Final  statement  of." — In  addition  to  the  name,  etc.,  the  soldier's 
Army  serial  number  must  be  given. 

(2)  "Reason."— In  this  space  will  be  shown  the  reason  for  discharge 
as  shown  by  final  indorsement  on  the  service  record,  and  as  noted  on  the 
discharge  certificate  (pars.  108a  and  157d)  or  upon  the  Certificate  of  Fur- 
lough, Form  No.  437,  A.  G.  O.  (par.  1556;  par.  142,  A.  R.).  If  discharge 
is  made  on  certificate  of  disability  the  ascertained  disability,  as  recited  in 
the  certificate,  must  be  given  as  the  reason  or  cause  for  discharge.  (Par. 
140,  A.  R.)  When  discharge  is  on  account  of  the  soldier's  misconduct,  or 
unfitness  for  service  resulting  therefrom,  either  physical  or  in  character 
(par.  229,  C.  of  O.),  a  notation  to  that  effect  will  be  made  on  the  final 
statement.  Officers  signing  final  statements  will  be  careful  to  see  that 
proper  notations  are  made  in  all  cases  under  this  heading,  because  the  cause 
of  discharge  determines  the  soldier's  right  to  travel  allowances,  and  the 
mere  quotation  of  the  number  and  date  of  the  order  upon  which  discharge 
is  based  is  insufficient  as  a  guide  to  proper  payment.  (Par.  142,  A.  R.) 
See  subparagraph  e  following. 

(3)  "  Due  soldier  for." — ^Any  amounts  shown  by  the  service  record  which 
are  not  included  in  the  headings  below  will  be  entered. 

(4)  "Additional  pay." — Notation  will  be  made  of  the  pay  due  soldier 
for  medal  of  honor,  distinguished-service  cross,  distinguished-service 
medal  (par.  189,  A.  R.),  marksmanship,  gunner  qualification,  or  other 
rating  (pars.  1342^-13453^,  A.  R.),  and  mess  sergeant  (par.  1346,  A.  R.), 

(5)  "For  deposits." — ^The  total  of  all  deposits  shown  on  the  service 


150  COMPANY  ADMINISTRATION 

record  will  be  shown  in  words  and  figures.  The  itemized  list  of  deposits  will 
be  entered  on  the  outer  fold  of  the  final  statement.  In  case  deposits  are  for- 
feited (by  desertion),  the  amounts  of  the  same  will  be  entered  under  the 
head  "Remarks,"  with  the  facts  and  authority  for  such  forfeiture  (par. 
1362,  A.  R.),  but  they  will  not  be  entered  in  the  column  headed  "List  of 
deposits"  on  the  outer  fold.  If  the  soldier  has  made  deposits  with  the 
company  or  post  commander  which  he  wishes  applied  to  ptu-chase  "of  dis- 
charge, if  such  be  authorized,  the  officer  will  immediately,  upon  receipt  of 
order  for  discharge  of  the  man,  forward  the  money,  with  the  soldier's 
deposit  book,  to  the  quartermasters  for  deposit  and  send  to  the  Quarter- 
master General  the  usual  notification  of  deposit.  On  the  return  of  the  de- 
posit book  by  the  quartermaster  the  final  statement  may  be  prepared  and 
will  contain  a  notation  of  the  deposit,  thus  showing  on  its  face  the  total 
credit  of  the  soldier,  which  must  in  every  case  be  sufficient  to  cover  all 
indebtedness  to  the  United  States,  including  the  cost  of  purchase  of  dis- 
charge. (Par.  1369,  A.  R.)  The  deposit  book  must  accompany  the  final 
statement  in  every  case  (subpar.  i).     (Q.  M.  C,  Form  No.  41.) 

(6)  "For  pay  detained  by  court-martial." — ^The  total  amount  of  all  pay 
detained  by  court-martial  will  be  entered.  (Sec.  II;  G.  O.  No.  5,  W.  D., 
1916.) 

(7)  "For." — The  final  statement  of  an  enlisted  man  who  is  entitled  to 
commutation  of  quarters,  heat,  and  light  will  show  the  inclusive  dates  for 
which  such  allowances  are  due  and  the  soldier  will  execute  War  Depart- 
ment Form  No.  369,  in  so  far  as  it  pertains  to  these  allowances,  for  file  as  a 
sub  voucher  to  the  final  statement.  The  payment  will  be  made  on  the  final 
statement,  W.  D.  Form  No.  369  in  this  case  being  simply  a  supporting 
paper.  (Par.  230,  C.  of  O.,  1916. Supl.) 

(8)  "  Due  United  States  for." — Under  the  proper  heading  will  be  given  all 
authorized  stoppages  for  loss  of  or  damage  to  Government  property  or 
supplies  as  shown  by  final  indorsement.  The  names  of  articles  damaged, 
lost,  or  destroyed  will  not  be  stated.  Stoppages  under  sentence  of  a  court- 
martial  will  show  the  character  and  date  of  coiu-t-martial  or  date  of  order 
approving  sentence,  and  the  forfeiture  exacted  by  the  sentence — e.  g., 
"To  forfeit  }i  of  his  pay  per  mo.,  for  2  mos.  SO  Jan.  5/19,"  If  any  part 
of  the  forfeiture  has  been  deducted,  the  amount  and  pay  roll  on  which 
deducted  will  be  stated.  For  further  information,  see  instructions  and 
model  remarks  for  preparation  of  pay  rolls.  Special  Regulations,  No.  58 
(Edition  of  1920). 

e.  Stoppages  and  indebtedness  will  be  made  according  to  the  following 
priority : 

(1)  Reimbursements  to  the  United  States: 

(a)  Allotments,  class  A; 

(b)  Allotments,  class  B; 

(c)  Allotments,  Government  insurance  premiums; 

(d)  Allotments,  Liberty  loan.  Federal  Reserve  Bank  of  New  York; 
{e)  Allotments,  Liberty  loan,  Secretary  of  the  Treasury; 

(/)   Allotments,  Liberty  loan,  private  banks; 

(g)  Allotments,  other  than  classes  A  and  B.  where  allottee  has  been 
paid  by  the  United  States; 

(h)  Stoppages  for  ordnance  property; 
(i)    Stoppages  for  signal  property ; 


COMPANY  ADMINISTRATION  151 

(j)   Stoppages  for  medical  supplies; 

(k)  Stoppages  for  engineering  property; 

(/)    Stoppages  for  camp  and  garrison  equipage; 

(m)  Stoppages  for  clothing; 

(«)  Stoppages  for  transportation ; 

(o)  Stoppages  for  subsistence; 

(P)  Reward  for  apprehension,  desertion ; 

(g)  Expenses  for  apprehension,  absence  without  leave. 

(2)  Reimbursements  to  individuals: 

(a)  Disbursing  officers: 

(b)  Post  laundry; 

(c)  Post-exchange ; 

(d)  Company  fund ; 

(e)  Injury  to  persons; 

(/)    Injury  to  private  property. 

(3)  Forfeitures  for  desertions  and  fines.  Savings  deposits  of  enlisted  men 
are  exempt  from  liability  for  debts  due  to  individuals,  and  are  not  affected 
by  a  court-martial  imposing  forfeiture  of  pay  and  allowance,  but  they  are 
not  exempt  from  liability  for  debts  due  the  United  States.  (Dec.  Novem- 
ber, 1918,  25  Comp.  Dec,  369.) 

/.  Under  "Remarks"  wiU  be  stated  whether  or  not  the  soldier  is  entitled 
to  travel  pay,  and  such  additional  data  as  will,  with  the  notations  under 
"Reason,"  "Due  soldier,"  and  "Due  United  States,"  furnish  the  paying 
quartermaster  a  full  statement  of  the  soldier's  allowances  and  stoppages. 
When  discharged  at  points  remote  from  railroad  or  post,  the  distance  to 
such  will  be  stated  on  the  final  statement.  (Par.  1382,  M.  Q.  M.  C.) 

(1)  Soldiers  discharged  prior  to  expiration  of  term  of  enlistment  are  en- 
titled, or  are  not  entitled,  to  travel  allowances,  according  to  the  provisions  of 
the  decisions  quoted  below;  and  notation  will  be  made  accordingly  under 
"Remark"  on  the  final  statement. 

"An  enlisted  man  who  is  not  dishonorably  discharged  nor  discharged 
without  honor,  but  is  discharged  under  honorable  conditions,  although  the 
word  "honorably"  is  omitted  from  his  discharge  paper,  may  be  said  to  be 
honorably  discharged  within  the  meaning  of  section  3  of  the  act  of  Febru- 
ary 28,  1919  *  *  *"  (Dec.  Comptroller  of  Treasury,  Apr.  17,  1919,  in  Cir. 
No.  251,  W.  D.,  1919.) 

The  following  discharges  should  be  considered  as  not  having  been 
granted  under  "honorable  conditions":  (1)  Dishonorable  discharges  im- 
posed by  sentence  of  a  general  court-martial  or  military  commission;  (2) 
those  granted  enemy  aliens  and  allied  enemy  ahens  on  account  of  such 
alienage  (see  Cir.  No.  36,  W.  D.,  1918;  Ops.  J.  A.  G.  242.17,  Mar.  17,  1919); 
also  those  granted  on  account  of  alienage  to  neutral  aliens  who,  under  the 
provisions  of  the  act  of  July  9,  1918  (40  Stat.,  885),  withdrew  their  previ- 
ously declared  intentions  to  become  American  citizens  to  escape  further 
service;  (3)  those  granted  on  surgeon's  certificate  of  disability,  when  the 
disability  was  not  incurred  in  line  of  duty  and  was  due  to  wilful  misconduct 
while  in  the  service;  (4)  those  granted  for  desertion  when  physically  unfit 
and  desertion  is  admitted  under  paragraph  126,  A.  R.;  (5)  *  *  *  (6)  those 
issued  on  account  of  fraudulent  enlistment;  (7)  those  issued  on  accoimt  of 
sentence  to  imprisonment  by  civil  court,  whether  suspended  or  not,  under 
paragraph  139,  Army  Regulations;  (8)  those  granted  to  conscientious  ob- 
jectors whose  discharges  bear  the  following  notg,tion  pursuant  to  Circular 


152  COMPANY  ADMINISTRATION 

No.  97,  W.  D.,  1918:  "This  is  a  conscientious  objector  who  has  done  no 
military  duty  whatsoever  and  who  refused  to  wear  the  uniform."  (Ops. 
/J.  A.  G.  242.17,  Mar.  14,  1919,  Apr.  10,  1919.) 

(2)  All  other  soldiers  who  are  honorably  discharged  prior  to  expiration  of 
term  of  enlistment  are  entitled  to  travel  pay,  except  when  such  is  specific- 
ally waived  by  the  terms  provided  by  regulations  current  at  the  time  for 
reenlistment,  discharge  by  purchase,  discharge  for  personal  convenience, 
discharge  to  accept  a  commission  or  to  enter  a  new  enlistment  period,  etc. 
Where  discharge  is  by  purchase  the  amount  of  the  purchase  price  will  be 
noted  on  the  final  statement  together  with  a  statement  of  active  service 
rendered  in  each  enlistment  terminated  by  honorable  discharge  since  last 
discharge  by  purchase,  giving  dates  of  enlistment  and  discharge  or  fur- 
lough to  the  reserve,  with  reasons  for  discharge.  (Par.  48,  C.  of  O.)  In 
every  case  of  discharge  for  purpose  of  reenlistment  the  final  statement  with 
discharge  certificate  will  be  withheld  until  the  reenlistment  is  accomplished. 
Notation  of  the  cause  of  discharge  will  be  made  under  "Remarks"  on  the 
final  statement.    (Par.  47,  C.  of  O.) 

g.  (1)  When  aC  soldier  is  held  in  service  to  make  good  time  lost  by  un- 
authorized absences,  including  absence  in  the  custody  of  civil  authorities 
resulting  in  a  conviction ;  absence  from  duty  on  account  of  disease  resulting 
from  his  intemperate  use  of  drugs  or  liquors  or  other  misconduct ;  while  in 
confinement  awaiting  trial  or  disposition  of  his  case,  if  the  trial  results  in 
conviction,  or  while  in  confinement  under  sentence,  a  statement  will  be 
entered  on  the  final  statement  substantially  as  follows : 

"Held  in  service  to  make  good  time  lost  by  AWOL  from  Jul.  10  to  20/17 
(10  days)  and  Feb.  3  to  7/l8  (4  days)."  (Pars.  132-141,  A.  R.,  and  107th 
AW.) 

"Sick  not  LD  from  Mar.  7  to  26/18,  incl."  (Par.  24b;  par.  229,  C.  of  O.) 
In  the  event  that  stoppage  of  pay  for  absence  without  leave,  or  absence 
sick  not  in  line  of  duty,  occurring  prior  to  the  date  to  which  last  paid,  has 
not  been  made,  and  if  such  absences  have  occurred  since  date  to  which  last 
paid,  these  facts  and  the  periods  of  such  absences  should  be  entered  also 
on  the  final  statement  under  heading  "Due  United  States,"  in  addition  to 
their  entry  under  "Remarks." 

(2)  When  held  in  military  custody  under  sentence  of  court-martial  be- 
yond his  term  of  enHstment  (except  where  dishonorable  discharge  is  im- 
posed, see  subparagraph  b) ,  the  soldier  will  be  furnished  with  final  statement 
showing  the  actual  date  of  discharge  and  the  cause  of  detention.  (Par. 
1381,  A.  R.)  Pay  detained  by  the  Government  as  a  result  of  court-martial 
until  the  soldier's  discharge  or  furlough  to  the  reserve,  will  be  noted  on  his 
final  statement  in  the  space  provided  therefor. 

(3)  When  a  soldier  is  discharged  by  reason  of  his  detention  by  civil 
authority  a  final  statement  will  be  furnished  containing,  in  addition  to  the 
usual  data,  the  date  and  cause  of  his  arrest,  under  "Remarks,"  and  the  re- 
mark "Not  entitled  to  pay  or  clothing  since  date  of  arrest,  nor  to  travel 
pay,  imless  acquitted  or  released  without  trial."  (Par.  1381,  A.  R.).  No 
notation  as  to  these  court  actions  will  be  made  on  the  final  statement,  but 
a  statement  from  the  court  will  be  required  for  submission  with  the  final 
statement. 

h.  In  other  separations  from  the  service  final  statements  are  prepared 
as  follows: 

(1)  In  case  final  statement  is  given  an  enlisted  man  who  has  not  been 


COMPANY  ADMINISTRATION  153 

paid  since  return  from  desertion  (par.  198),  his  account  will  be  so  stated  by 
the  commanding  officer  as  to  enable  the  quartermaster  to  definitely  deter- 
mine the  amounts  due  the  soldier  and  the  United  States  at  date  of  deser- 
tion, as  distinguished  from  those  accruing  or  incurred  after  return  to  mili- 
tary control;  this  will  include  a  correct  transcript  of  the  order  publishing 
the  action  disposing  of  the  charge  of  desertion.  (See  S.  R.  No.  58,  Edition  of 
1920.)  In  case  deposits  are  forfeited  the  amounts  of  the  same  will  be 
entered  on  the  final  statement  under  head  "Remarks,"  and  the  facts  and 
authority  for  such  forfeiture  given.   (Par.  1362,  A.  R.) 

(2)  Upon  receipt  of  the  order  for  retirement  of  a  soldier,  he  will  be  fur- 
nished with  a  final  statement,  closing  his  accounts  of  pay,  deposits  and  all 
allowances  other  than  those  of  travel,  as  of  the  date  of  the  receipt  of  the 
order.  This  will  include  a  statement,  with  dates,  of  subsistence  furnished. 
(Par.  135,  A.  R.) 

(3)  In  the  case  of  a  deceased  soldier,  one  final  statement  only  will  be 
made  out,  which  will  accompany  the  Report  of  Death  and  duplicate 
inventories  of  effects  (pars.  138  and  154)  to  The  Adjutant  General  of  the 
Army.  (Par.  833^c,  A.  R.)  Nothing  will  be  entered  on  the  final -statement 
regarding  the  cause  of  death  or  whether  death  ocurred  in  line  of  duty  or 
on  accotmt  of  the  soldier's  own  misconduct.  (Par.  246.)  The  amount  of 
each  deposit,  with  date,  place  and  quartermaster  with  whom  deposited, 
will  be  noted  in  the  inventory  of  his  effects  and  on  the  accompanying  final 
statement,  with  which  his  deposit  book  will  be  filed.   (Par.  1367,  A.  R.) 

i.  Before  delivering  final  statement  upon  which  deposits  are  credited,  the 
officer  signing  it  will  ascertain  whether  the  soldier  has  the  deposit  book;  and, 
if  so,  instruct  him  to  present  it  to  the  quartermaster.  Should  he  claim  to 
have  lost  it,  the  officer  will  cause  his  affidavit  to  that  effect  to  be  taken  and 
attached  to  the  final  statement  before  he  leaves  the  company.  The  affi- 
davit will  state  clearly  the  circumstances  attending  loss  of  the  book  and 
show  that  the  soldier  had  not  sold  or  assigned  it.  (Pars.  1706(2),  194</(6).) 
Upon  this  evidence  the  quartermaster  may  pay,  and  the  responsibility  for 
the  correctness  of  amounts  credited  on  the  final  statement  will  rest  with 
the  officer  certifying  it.  Deposit  books  will  be  taken  up  by  the  quarter- 
master who  makes  final  payment  for  file  with  his  vouchers.  The  company 
commander  will  advise  the  soldier  as  to  the  disbursing  officer  to  whom  he  is 
to  present  his  final  statement.  If  there  is  no  disbursing  officer  at  the  sol- 
dier's station  and  if  there  is  no  one  to  whom  he  can  transfer  his  final  state- 
ment he  will  be  directed  to  the  nearest  disbursing  officer,  the  procedure  pro- 
vided in  paragraph  170  being  carried  out.  In  this  case  notification  of  dis- 
charge will  be  forwarded.     (Par.  132.) 

j.  An  enlisted  man  may  secure  payment  of  the  amount  due  him  on  his 
final  statement  by  transferring  his  final  statement  if  it  be  impracticable  for 
him  to  collect  in  person  from  the  disbursing  officer,  i.  e.,  where  there  is  no 
disbursing  officer  at  the  station  of  the  soldier.  To  effect  this:  (1)  Transfer 
must  be  made  after  discharge  from  the  service  or  upon  furlough  to  the  re- 
serve, by  indorsement  in  the  place  provided  therefor  on  the  final  statement, 
authenticated  by  the  soldier's  signature  (or  his  mark  with  statement  that  he 
cannot  write),  witnessed  by  a  commissioned  officer  or  some  other  person 
reputably  known  to  the  disbursing  officer;  (2)  the  person  so  witnessing  must 
indorse  on  the  discharge  or  the  certificate  of  furlough  (if  the  soldier  be  fur- 
loughed  to  the  reserve),  the  fact  that  the  transfer  has  been  made;  (3)  and  on 
the  final  statement  that  this  notation  has  b^en  made  on  the  discharge  or 


154  COMPANY  ADMINISTRATION 

reservist's  certificate  of  furlough.   Both  copies  of  the  final  statement  must 
be  presented  in  the  case  of  transfer  of  account  thereon. 

k.  The  company  commander  may  cash  final  statements  from  the  com- 
pany fund  when  transferred  under  the  above  provisions.  No  profit  must 
accrue  to  the  fimd  by  reason  of  such  payment,  but  a  small  portion  may  be 
retained  pending  settlement  with  the  disbursing  officer,  when  the  balance, 
less  cost  of  postal  money  order,  will  be  at  once  transmitted  to  the  soldier 
(18477,  P.  M.  G.  Jan.,  1905).  Post  exchanges  are  similarly  authorized  to 
cash  final  statements.    (Par.  9lh.) 


Section   IX. 


APPLICATION  AND  COORDINATION. 

Paragraph. 

Purpose  of  section 182 

Groups  of  forms  used  in  each  specific  case  dealt  with  in  this  section 183 

Change  of  grade 184 

Gains  by  transfer  or  assignment 185 

Loss  by  transfer -  186 

Extra  and  special  duty 187 

Sickness.. ..-._...  188 

Arrest  and  confinement 189 

Detached  service --  190 

Leave  of  absence,  furlough 191 

Absence  without  leave  of  enlisted  men 192 

Missing  in  action . 193 

Discharge  and  furlough  to  reserve 194 

Death - .--  195 

Retirement -- 196 

Desertion -.  197 

Return  of  deserter  to  military  control 198 


182.  Purpose  of  section. — This  section  describes  the  application  and 
coordination  of  the  various  forms  dealt  with  in  specific  routine  cases 
encountered  in  company  administration,  as  illustrated  by  remarks  on  the 
model  morning  report  in  paragraph  16. 

183.  Groups  of  forms  used  in  each  specific  case  dealt  with  in  this 
section. — ^The  following  table  will  afford  a  check  upon  the  records  and 
forms  which  may  be  involved  in  the  cases  described  in  detail  in  this  section. 
(See  Appendix  III  for  W.  R.  I.  Blank  Forms  involved.) 


Remarks  on  morning  report. 


Records  and  forms  that  may  be 
involved. 


No.  of  Form. 


(1)  Change  of  grade — Promotion. 
"Corp  Caswell  aptd  Sgt."__. 


(2)  Change  of  grade — reduction. 
"  Corp  Arnold  rd  to  Pvt  Sc ' 


(3)  Gain  by  transfer. 

"Sgt  Manville  trfd  fr  23rd 
Inf  joined," 


(  4)  Gain  by  assignment. 

"Pvt  Ball  assgd  to  and  joined 
Co." 


14  Rets  fr  depot  assgnd  to 
and  joined  Co." 


Duty  roster 

Morning  report 

Service  record 

Duty  roster 

Morning  report 

Service  record 

Duty  roster 

Individual  equipment  record. 

Morning  report 

Pay  card 

Property  loan  record 

Service  record 

Shipping  ticket 

Duty  roster 

Individual  clothing  slip 

Individual  equipment  record 

Morning  report 

Pay  card 

Property  loan  record 

Requisition  (for  clothing) 

Service  record 

Shipping  ticket 


342  A.  G.  O. 

332  A.  G.  O. 

29  A.  G.  O. 

342  A.  G.  O. 

332  A.  G.  O. 

29  A.  G.  O. 

342  A.  G.  O. 
637  A.  G.  O. 
332  A.  G.  O. 
644  A.  G.  O. 
263  B  P.  &  S. 
29  A.  G.  O. 
260  P.  &  S. 

342  A.  G.  O. 
165  0.  M.  C. 
637  A.  G.  O. 
332  A.  G.  O. 
644  A.  G.  O. 
263  B  P.  &  S. 
160  P.  &  S. 
29  A.  G.  O. 
260  P.  &  S. 

155 


156 


COMPANY  ADMINISTRATION 


Remarks  on  morning  report. 

Records  and  forms  that  may  be 
involved. 

No.  of  Form. 

(5)  Loss  by  transfer. 

"Sgt    Banks  trfd    to     18th 

Duty  roster .           _   _ 

342  A.  G  O 

29a  A.  G.  O. 

Individual  equipment  record 

637  A.  G.  0 

Morning  report ._ 

332  A.  G.  O. 

Pay  card   _ 

644  A.  G.  O. 

Property  loan  record 

263B  P  &  S 

Service  record 

29  A.  G.  0. 

260  P.  &  S. 

(6)  Extra  and  Special  duty. 

"  Pvt  Barksdale  duty  to  SD." 

Duty  roster 

342  A.  G.  0. 

332  A.  G.  0. 

(7)  Sickness. 

*'Ck  Adams,  hosp  to  absent 

Duty  roster .- 

342  A.  G.  0. 

sick  Ft  Jay,  NY." 

Extract  from  service  record 

29a  A.  G.  0. 

Individual  equipment  record 

637  A.  G.  0. 

Morning  report 

332  A.  G.  O. 

Pay  card 

644  A.  G.  O. 

263B  P.  &  S. 

Service  record. _. 

29  A.  G.  0. 

339  A.  G.  O. 

(8)  Arrest. 

"  Corp  Arnold,  duty  to  arrest" 

Duty  roster    .           .         _ 

342  A.  G  0. 

332  A.  G.  O. 

(9)  Confinement. 

"Pvt  Wilcox,  duty  to  conf."_ 

Duty  roster.- 

342  A.  G.  0. 

Morning  report __ 

332  A.  G.  O. 

Service  record     .   .   

29  A.  G.  0. 

(10)  Absence  in  confinement. 

"Pvt  Wilcox,  conf  to  enroute 

Duty  roster        

342  A.  G.  O, 

637  A.  G.  0. 

D.  C." 

Morning  report      

332  A.  G.  O. 

29  A.  G.  0. 

(11)  Absence  in  hands  of  CAuth. 
"  Pvt  Hall,  duty  to  absence  in 

Duty  roster          _   __ 

342  A.  G  0 

hands    CAuth    Baltimore, 

637  A.  G.  0. 

Md,  held  for  trial  on  charge 

Morning  report           -        .  _   -  _ 

332  A.  G.  0 

29  A.  G.  0. 

(12)  Detached  service. 

"Pvt  Cunningham,  duty  to 

Duty  roster 

342  A.  G.  O. 

DS  at  Ft  Porter,  NY." 

Extract  from  service  record 

29a  A.  G.  0. 

Individual  equipment  record  . 

637  A.  G   O 

332  A.  G.  O. 

Pay  card 

644  A.  G.  O. 

263B  P.  &  S. 

Service  record .-   

29  A.  G.  0. 

Shipping  ticket. _. 

260  P.  &  S. 

(13)  Absence  with  leave. 

"Capt  Barber,  duty  to  Iv  10 

Company  fund       ... 

452  Q.  M.  C. 
332  A.  G.  O. 

days." 

(14)  Furlough. 

"Sgt  Capps.  duty  to  fur  7 

Duty  roster 

342  A.  G  0 

days." 

66  A.  G.  0. 

M  orning  report        

332  A.  G  0 

29  A.  G.  O. 

"Sgt  Capps,  fur  to  duty" 

Duty  roster 

342  A.  G.  O 

Fiu-lough _ 

66  A.  G.  O. 

Morning  report 

332  A.  G.  0. 

Service  record ._ 

29  A.  G.  O. 

(IS"*  Absence  without  leave. 

"Mec  Cromwell, dutytoAWOL" 

Duty  roster 

342  A.  G.  0. 

Individual  equipment  record ._      

637  A.  G.  0. 

Morning  report 

332  A.  G.  O. 

Service  record     . 

29  A.  G.  O 

"Me'^  Cromwell,  AWOL  to 

Charge  sheet .        

594  A.  G.  O. 

conf." 

Duty  roster _ 

342  A.  G.  O, 

Morning  report 

332  A.  G.  0. 

Service  record.. . 

29  A.  G.  O. 

(16)  Missing  in  action. 

"I  sgt,  2  corps,  and  3  pvts 

Duty  roster.. 

342  A.  G.  O. 

332  A.  G.  0. 

(See  also  par.  193.) 

COMPANY  ADMINISTRATION 


157 


Remarks  on  morning  report. 


Records  a^d  forms  that  may  be 
involved. 


No.  of  Form. 


(17)  Discharge. 

"  Corp  Mc Alexander,  duty  to 
disch." 


(18)  Furlough  to  the  Reserve. 

"Corp  Connors.SD  to  fur  res' 


(19)  Death. 

"Ck  Davidson,  hosp,  died." 


(20)  Retired. 

"  1st  Sgt  Morse,  duty  to  re- 
tired." 


(21)  Desertion. 

"Pvt  Dawson,  AWOL  to  de- 
sertion." 


Deposit  book.  . 

Discharge  certificate. 


Discontinuance  of  soldier's  allotment- 
Duty  roster 

Extract  from  service  record 

Final  statement 

Individual  equipment  record, 

Notice  of  separation  from  active  service . 


Pay  card 

Property  loan  record 

Report  of  physical  examination. 

Service  record 

Shipping  ticket-. 

Statement  of  charges 


Certificate  of  furlough  to  the  reserve  ._ 

Deposit  book _.. - 

Discontinuance  of  soldier's  allotment-. 

Duty  roster 

Extract  from  service  record 

Final  statement 

Individual  equipment  record 

Morning  report 

Notice  of  separation  from  active  service. 


Pay  card 

Property  loan  record. __ 

Report  of  furlough  to  reserve - 
Report  of  physical  examination. 

Service  record 

Shipping  ticket — 

Statement  of  charges 


Deposit  book 

Discontinuance  of  soldier's  allotment . 

Duty  roster 

Extract  from  service  record 

Final  statement 

Individual  equipment  record — 

Inventory  of  effects 

Morning  report 

Notice  of  separation  from  active  service. 


Pay  card _ 

Property  loan  record. 

Report  of  death 

Service  record 

Shipping  ticket 


Deposit  book 

Record  of  payment  of  retired  enlisted 
men 

Discontinuance  of  soldier's  allotment... 
Duty  roster 

Extract  from  service  record 

Final  statement 

Individual  equipment  record 

Notice  of  separation  from  activt.  service.. 


Pay  card 

Property  loan  record 

Report  of  physical  examination. 

Service  record 

Statement  of  charges 


Deposit  book 

Discontinuance  of  soldier  s  allotment. . 

Duty  roster 

Extract  from  service  record 

Individual  equipment  record 

Morni ng  report 

Notice  of  separation  from  active  service. 


Pay  card 

Property  loan  record 

Report  of  deposits  by  letter. 


41  Q.  M.  C. 
525-526-527 

A.  G.  O. 
39  Q.  M.  C. 
342  A.  G.  O. 
29a  A.  G.  O. 
370  W.  D. 
637  A.  G.  O. 
333     T.     D, 

B.W.R.I. 
644  A.  G.  O .". 
263B  P.  &  S. 
135-3.  A.G.O. 

29  A.  G.  O. 
260  P.  &  S. 
602  A.  G.  O. 

437  A.  G.  O. 

41  Q.  M.  C. 

39  Q.  M.  C. 
342  A.  G.  O. 
29a  A.  G.  O. 
370  W.  D. 
637  A.  G.  O. 

332  A.  G.  O. 

333  T.     D. 
B.W.R.I. 

644  A.  G.  O. 
263B  P.  &S. 
559  A.  G,  O. 
135-3,  A. G.O. 
29  A.  G.  O. 
260  P.  &  S. 
602  A.  G.  O. 

41  Q.  M.  C. 

39  Q.  M.  C. 
342  A.  G.  O. 
29a  A.  G.  O. 
370  W.  D. 
637  A.  G.  O. 

34  A-  G.  O. 

332  A.  G.  O. 

333  T.     D., 
B.W.R.I. 

644  A.  G.  O. 
263B  P.  &  S. 
415  A.  G.  O. 
29  A.  G.  O. 
260  P.  &  S. 

41  Q.  M.  C. 

94  A.  G.  O. 

39  Q.  M.  C. 
342  A.  G.  O. 
29a  A.  G.  O. 
370  W.  D. 
637  A.  G.  O. 
333     T.     D.. 

B.W.R.I. 
644  A.  G.  O. 
263B  P.  &  S. 
135-3,  A. GO. 

29  A.  G.-  O. 
602  A.  G.  O. 

41  0.  M.  C. 

39  Q.  M.  C. 
342  A.  G.  O. 
29a  A.  G.  O. 
637  A.  G.  O. 

332  A.  G.  O. 

333  r.  £>., 
B.W.R.I. 

644  A.  G.  O 
263B  P.  &  S. 
No  form. 


158 


COMPANY  ADMINISTRATION 


b.  Remarks  on  morning  report. 


Records  and  forms  that  may  be 
involved. 


No.  of  Form. 


(22)  Return  of  deserter  to  military 
control. 
"Pvt    Macon,   desertion   to 
conf." 


Report  of  survey 

Service  record 

Shipping  ticket- -_ 

Statement  of  charges 

Charge  sheet 

Duty  roster 

Extract  from  service  record. 
Individual  equipment  record 

Morning  report.. 

Notice  toB.W.R.  I 

Pay  card 

Report  of  apprehension 

Service  record 


196  A.  G.  O. 
29  A.  G.  O. 
260  P.  &  S. 
602  A.  G.  O. 

594  A.  G.  O. 
342  A.  G.  O. 
29a  A.  G.  O. 
637  A.  G,  O. 
332  A.  G.  O. 
1-B.  T.    D., 

B.W.R.I. 

644  A.  G.  O. 

631,  A.  G.  O. 

29  A  G.  O. 


184.  Change  of  grade. — a.  Change  of  grade  is  effected  in  the  company 
as  follows: 

(1)  Appointment  of  sergeants  and  corporals  in  accordance  with  para- 
graphs 271  and  274,  Army  Regulations,  and  for  detached  company,  para- 
graph 275,  Army  Regulations,  in  addition: 

(2)  Appointment  and  reduction  of  first  sergeants,  mess  sergeants, 
supply  sergeants,  and  stable  sergeants,  from  and  to  the  grade  of  sergeant, 
in  accordance  with  paragraph  273,  Army  Regulations; 

(3)  Appointment  and  reduction  of  chief  mechanics,  cooks,  mechanics, 
horseshoers,  saddlers,  wagoners,  buglers,  and  privates,  first  class,  in  ac- 
cordance with  paragraphs  275  and  278,  Army  Regulations; 

(4)  Appointment  and  reduction  of  lance  corporals,_in  accordance  with 
paragraph  272,  Army  Regulations; 

(5)  Reduction  of  all  grades  in  accordance  with  paragraph  276,  Army 
Regulations. 

h.  For  appointment,  promotion,  or  reduction  of  noncommissioned 
ofi&cers  by  regimental  or  separate  battalion  commander,  recommenda- 
tion should  be  made  in  memorandum  form,  in  duplicate,  the  original  being 
sent  to  headquarters  with  the  morning  report,  and  the  duplicate  placed 
in  the  "Reminder"  in  the  company  field  desk  under  the  date  when  action 
on  the  recommendation  may  be  expected.  If  the  company  commander 
has  not  been  informed  of  the  action  taken  on  his  recommendation  by  the 
date  expected  through  receipt  of  the  order  announcing  the  appointment, 
promotion,  or  reduction  or  by  the  return  of  the  memorandum  disapproving 
the  recommendation,  the  duplicate  will  be  moved  backward  from  day  to 
day  in  the  "Reminder."  In  case  of  unusual  delay  verbal  inquiry  should 
be  made  of  the  regimental  personnel  adjutant.  In  connection  with  appoint- 
ments and  promotions,  see  paragraph  256,  Army  Regulations. 

Ordinarily  formal  letters  should  not  be  used  for  such  routine  transactions, 
but  when  so  used  should  be  treated  as  informal  memoranda.  If  corres- 
pondence results  in  connection  with  the  recommendation,  which  it  is 
desired  to  place  on  record,  the  memorandum  or  letter  would  then  be 
noted  in  the  correspondence  book  and  the  copy  placed  in  the  document 
file.     (Par.  80.) 

c.  Upon  receipt  of  the  order  for  appointment  or  reduction  or  upon  its 
issue  in  company  orders: 

(1)  The  duplicate  memorandum  in  the  "Reminder"  is  destroyed; 

(2)  Entry  is  made  on  the  morning  report  (par.  14&); 


COMPANY  ADMINISTRATION  159 

(3)  Entry  is  made  on  the  service  record  of  the  soldier  under  "Military- 
record,"  page  5,  and  in  case  of  reduction  as  a  disciplinary  measure  entry  is 
made  imder  "Record  of  convictions  by  courts-martial,"  page  7,  or  "Com- 
pany punishment,"  page  8.  The  company  commander  will  initial  entries 
on  service  record  as  required  by  instruction  12  thereon,  at  the  time  he 
initials  the  morning  report  containing  the  notation; 

(4)  The  proper  change  is  made  in  the  duty  roster  (par.  31); 

(5)  Entry  must  also  be  made  on  pay  card  and  pay  rolls  (par.  -52),  and 
the  change  reported  on  report  of  changes  by  the  officer  charged  with  these 
duties  (par.  35),  both  in  accordance  with  Special  Regulations  58  {Edition 
of  1920). 

185.  Gains  by  transfer  or  assignment. — a.  When  a  soldier  is  assigned 
to  a  company  his  service  record  (par.  105a)  and  individual  equipment 
record  (par.  125&)  are  forwarded  without  indorsement  to  the  company  by 
the  personnel"  adjutant,  after  making  notation  of  the  assignment  in  the 
service  record  under  the  heading  "Current  enlistment,"  and  after  checking 
the  pay  card  with  the  service  record. 

h.  Ordinarily  the  channel  of  transfer  is  through  the  personnel  adjutant, 
but  should  a  transfer  be  directed  from  company  to  company  the  service 
record  and  individual  equipment  record  are  transmitted  directly  between 
the  company  commanders  concerned.  In  this  case  the  company  com- 
mander checks  the  pay  card,  carried  by  the  soldier,  with  the  service  record 
before  transmitting  it  to  the  personnel  adjutant. 

c.  Upon  receipt  of  the  service  record  the  company  commander — 

(1)  Checks  the  service  record  to  detect  any  error  or  omission,  and 
remedies  any  such  defect  without  delay;  makes  notation  under  "Re- 
marks" when  soldier  joins  (par.  105&); 

(2)  Makes  notation  on  the  morning  report  under  "Remarks"  (pars. 
14c(l),  14J(2),  14J(3))  to  show  change  in  strength  and  strength  for  rations; 
in  the  case  of  a  recruit  the  personnel  adjutant  prepares  the  report  of  changes 
from  the  data  in  his  possession; 

(3)  Appends  the  name  in  the  proper  place  on  the  duty  roster  (par. 
31&);  in  the  case  of  a  recruit  the  abbreviation  "Ret"  entered  in  the  date 
colimin  furnishes  a  check  on  the  date  of  joining ; 

(4)  Checks  clothing  and  equipment  in  the  soldier's  possession  with  his 
individual  equipment  record,  charges  deficiencies  on  Form  No.  602,  A.  G.  O., 
and  takes  up  on  the  property  loan  record  articles,  other  than  clothing  and 
individual  equipment  (par.  122o),  listed  on  the  shipping  ticket,  if  one 
accompanies  the  individual  equipment  record.     (Pars.  125&  and  176/.) 

(5)  Checks  identification  tag  with  name  and  Army  serial  number  on 
service  record;  or  if  there  be  no  identification  tag,  issues  one,  properly 
stamped,  and  charges  same  on  individual  equipment  record  (par.  491,  A.  R.). 

186.  Loss  by  transfer. — ^When  a  soldier  is  transferred  from  the  com- 
pany  the  company  commander — 

a.  Firs  out  the  extract  of  service  record.  Form  No.  29a,  A.  G.  O.,  for 
file  in  the  company,  first  transmitting  it  to  the  personnel  adjutant,  who 
will  make  notation  from  it  on  pay  rolls  and  pay  card,  and  then  return  it 
with  the  pay  card  to  the  company  commander  (par.  109); 

h.  Fills  out  the  next  blank  indorsement  on  the  service  record  (par.  106) 
and  makes  notation  under  head  of  "Transferred"; 

c.  Makes  proper  notation  on  the  individual  equipment  record  (par. 
125); 


160  COMPANY  ADMINISTRATION 

d.  Prepares  a  temporary  service  record  should  a  subsequent  transfer 
occur  before  receipt  of  the  original  service  record  from  the  previous  station 
(par.  109); 

e.  Makes  notation  on  the  morning  report  (par.  14i  (1)) ; 

/.  Closes  entry  in  duty  roster  (par.  316)  by  notation  "transferred," 
beginning  word  in  space  of  date  of  transfer; 

g.  Transmits  service  record,  individual  equipment  record,  and  pay  card 
to  new  station  (par.  106) ; 

h.  Prepares  shipping  ticket,  P.  &  S.  Form  No.  260,  upon  which  is  listed 
any  articles  of  public  property  which  are  missing,  and  any  articles  of  public 
property,  other  than  clothing  or  individual  mess  equipment,  which  the 
soldier  may  take  with  him  in  special  circumstances  (par.  176/); 

i.  Reports  by  letter  to  the  Quartermaster  General,  if  the  soldier  trans- 
ferred has  deposits,  the  name,  grade,  and  Army  serial  number  of  the 
soldier,  organization  from  which  and  to  which  transferred,  together  with 
the  fact  that  the  soldier  has  deposits  accruing  to  him  (par.  170;  par.  1361, 
A.  R.)     (This  subparagraph  is  obsolete.) 

187.  Extra  and  special  duty. — a.  Enlisted  men  detailed  to  perform 
specific  services  which  remove  them  temporarily  from  the  duty  roster  of 
the  company,  but  not  from  the  post,  camp,  or  station,  are  classed  as  on 
exra  duty,  if  receiving  increased  compensation  properly  authorized  for 
the  specific  case,  and  on  special  duty,  if  there  be  no  increased  compensation. 
(Par.  169,  A.  R.) 

b.  Extraduty  pay  on  foreign  service  is  limited  by  the  provisions  of  para- 
graph 170,  Army  Regulations.  The  detail  of  noncommissioned  officers 
on  extra  duty  will  be  made  only  as  provided  by  paragraphs  171  and  173, 
Army  Regulations.  Extra  duty  pay  is  also  authorized  for  tailors  and 
cobblers  by  paragraph  279,.  Army  Regulations,  and  for  extra  cooks  and 
mess  attendants  by  paragraph  329,  Army  Regulations.  Notations  on 
pay  rolls  are  made  as  provided  in  paragraph  62,  Compilation  of  Orders. 

c.  Absence  on  duty  exceeding  24  hours  will  be  reported  as  detached 
service  (par.  190a),  but  a  soldier  is  not  considered  absent  from  his  company 
if  performing  duty  other  than  company  duty  at  the  same  post,  camp,  or 
station  in  which  case  he  is  carried  as  on  special  or  extra  duty. 

d.  Officers  and  enlisted  men  detached  from  their  company  but  remaining 
in  the  same  camp,  post,  or  station  are  carried  on  the  morning  report  of  the 
company  from  which  detached  as  on  special  or  extra  duty,  and  on  the 
morning  report  of  the  organization  to  which  attached  as  "Attached"  or 
"Attached  for  duty,"  as  provided  in  paragraph  12.  Officers  and  men 
attached  to  detached  companies  are  reported  on  the  returns  of  such  com- 
panies in  accordance  with  paragraph  41.  Attached  enlisted  personnel  are 
ordinarily  paid  with  the  organization  which  retains  the  service  record. 

e.  When  a  man  is  placed  upon  special  or  extra  duty  notation  is  made  (1) 
on  the  morning  report  (par.  14/  (1)),  the  nature  of  the  duty  not  being  speci- 
fied, and  (2)  on  the  duty  roster  (par.  31c). 

188.  Sickness. — a.  Instructions  for  the  preparation  of  the  company  sick 
report  are  given  in  paragraphs  23  to  27,  and  for  notation  of  "sickness"  on 
the  morning  report  and  duty  roster  in  paragraph  14g. 

b.  (1)  When  a  soldier  is  unable  to  perform  duty,  sick  in  quarters  or  in 
hospital,  for  more  than  one  day  as  result  of  his  own  intemperate  use  of 
drugs  or  alcoholic  liquors  or  other  misconduct,  he  is  required  to  make  good 
the  time  lost  before  being  furloughed  to  the  reserve  or  discharged  on 


COMPANY  ADMINISTRATION  161 

account  of  expiration  of  term  of  service  (A.  W.  107).  The  record  of  the 
time  to  be  made  good  is  kept  under  c  of  the  heading  "Time  lost  to  be  made 
good  under  A.  W.  107,"  on  the  service  record  of  the  soldier.  Since  the 
107th  article  of  war  does  not  apply  unless  the  soldier  is  absent  from  duty 
for  more  than  one  day,  when  a  soldier  is  reported  as  sick  in  quarters  or  in 
hospital  with  notation  "No  ;  GO  31,  1912"  on  one  day  and  is  reported  as 
for  duty  on  the  sick  report  for  the  following  day,  or  the  diagnosis  is  changed 
so  that  the  notation  in  the  columns  "In  line  of  duty"  is  "Yes,"  no  record 
of  the  sickness  will  be  made  on  the  service  record.     (See  paragraph  246(6),) 

(2)  The  entry  on  the  service  record  can  not  be  completed  until  the  soldier 
has  been  returned  to  duty  and  it  has  been  authoritatively  determined,  as 
indicated  in  paragraph  24&  (1)  that  the  case  is  within  the  purview  of  the 
107th  article  of  war,  but  at  the  time  the  notation  "No;  GO  31,  1912"  is 
made  on  the  sick  report,  either  by,  the  company  commander  or  the  medical 
officer  or  by  both,  a  notation  should  be  placed  in  the  "Reminder"  in  order 
that  the  case  rnay  be  brought  to  the  attention  of  the  commanding  officer 
at  the  proper  time,  and  in  order  that  the  entry  on  the  service  record  may 
not  be  overlooked.  The  note  in  the  "Reminder"  should  not  be  destroyed 
until  paragraph  246  and  this  paragraph  have  been  fully  complied  with 
and  the  entry  on  the  service  record  completed  and  initialed  by  the  com- 
pany   commander. 

(3)  Inclusive  dates  of  sickness  will  always  be  recorded  on  the  service 
record.  For  example,  if  the  soldier  was  marked  "Hospital"  on  July  3, 
1918,  and  "Duty"  on  July  20,  1918,  the  correct  entry  for  the  service 
record  would  be  "July  3  to  19/ 18,  17  days." 

c.  Whenever  practicable  a  soldier  should  himself  turn  in  his  equipment 
and  store  surplus  clothing  before  leaving  the  company  temporarily.  But 
in  many  cases  of  admission  to  hospital  this  will  be  impracticable  and  it  is 
then  the  duty  of  the  squad  leader  or  other  proper  noncommissioned  officer 
to  secure  the  effects  of  the  soldier  and  turn  them  over  to  the  company 
supply  sergeant.  The  supply  sergeant  will  enter  in  lead  pencil  in  an  unused 
column  under  the  heading  "Turned  in"  on  the  Individual  Equipment 
Record,  Form  No.  637.  A.  G.  O.,  the  date  and  the  quantity  of  each  item 
taken  in.  Upon  return  of  the  soldier  from  hospital,  his  property  will  be 
checked  back  to  him  by  the  supply  sergeant,  who  will  erase  the  pencil 
notations  showing  articles  turned  in. 

d.  Whenever  a  soldier  is  transferred  to  a  hospital  at  another  post,  camp, 
or  station,  or  to  a  hospital  not  under  the  jurisdiction  of  the  commanding 
officer  of  the  station  of  the  soldier's  company  and  is  accounted  for  as 
"Absent  sick"  on  the  company  morning  report,  the  soldier's  service  record 
will  be  forwarded  by  indorsement  with  his  pay  card  and  individual  equip- 
ment record  directly  to  the  surgeon  of  the  post,  camp,  or  station,  or  to 
the  commanding  officer  of  the  hospital.  The  extract  from  service  record 
will  be  prepared  and  filed.     (Pars.  119  and  1906(2).) 

189.  Arrest  and  confinement. — a.  The  arrest  of  a  soldier  is  recorded 
in  the  company  on  the  morning  report  (par.  14/j)  and  duty  roster  (par.  29a). 
No  notation  of  arrest  is  made  on  the  soldier's  service  record. 

b.  (1)  In  the  case  of  confinement  notations  are  required  on  the  morning 
report,  duty  roster,  individual  equipment  record,  and  in  cases  of  conviction 
on  the  soldier's  service  record.  The  proper  notation  for  a  morning  report 
is  shown  in  paragraph  14/j,  and  for  a  duty  roster  in  paragraphs  29o  and 
31c.     If  a  soldier  in  confinement  is  taken  into  hospital,  a  new  entry  is 


162  COMPANY  ADMINISTRATION 

required  on  his  company  morning  report  (pars.  14g  and  h),  and  on  the  duty- 
roster  (par.  31). 

(2)  The  soldier's  clothing  and  personal  equipment,  except  such  as  he 
may  require  in  confinement,  will  be  taken  in  by  the  supply  sergeant  and 
the  transaction  recorded  on  the  individual  equipmeut  record,  as  indicated 
to  paragraph  188c. 

(3)  A  notation  will  be  made  on  the  service  record  under  b  of  the  heading 
"Time  lost  to  be  made  good  under  the  107th  A.  W.,"  in  the  case  of  a 
soldier  who  is  confined  for  more  than  one  day  under  sentence,  or  while 
awaiting  trial  and  disposition  of  his  case,  if  the  trial  results  in  conviction. 

(4)  If  the  soldier  has  been  tried  while  in  arrest  (par.  14^),  or  tried 
without  first  being  placed  in  arrest  or  confinement,  and  sentenced  to 
confinement  for  more  than  one  day,  when  the  entry  is  made  on  the  morning 
report  showing  the  soldier  in  confinement,  notation  will  be  made  of  the 
date  under  b  of  the  heading  "Time  lost  to  be  made  good  under  A.  W.  107" 
on  page  6  of,  the  service  record,  thus  "July  10  to  — ." 

(5)  If  the  soldier  is  placed  in  confinement  awaiting  trial,  notation  can 
not  be  made  on  the  service  record,  except  in  pencil,  until  the  trial  has 
been  completed  and  the  result  announced.     In  such  case  a  memorandum 

.should  be  placed  in  the  "Reminder,"  in  order  that  the  notation  on  the 
service  record  may  not  be  overlooked.  When  the  result  of  the  trial  is 
known,  notation  of  the  date  of  the  beginning  of  the  confinement  is  then 
made  in  ink  on  the  service  record,  provided  the  soldier  is  convicted.  If 
the  soldier  is  acquitted,  no  notation  of  the  confinement  is  made  on  the 
service  record.  If  convicted,  the  time  to  be  made  good  under  the  107th 
article  of  war  begins  to  run  from  the  date  the  soldier  was  confined  with 
view  to  trial,  and  this  date  should  be  entered  on  the  service  record. 

(6)  When  the  notation  of  release  from  confinement  is  made  on  the 
morning  report  (par.  14/j),  the  notation  on  the  service  record  will  then 
be  completed  and  the  entry  verified  and  initialed  by  the  company  com- 
mander at  the  time  he  authenticates  the  morning  report. 

(7)  If  the  soldier's  enlistment  expires  while  he  is  awaiting  sentence  he 
will  be  discharged  only  in  accordance  wi  th  the  provi  sions  of  paragraph  1 5  7  c  ( 1 ) . 

(8)  Since  a  soldier  serving  sentence  of  confinement  is  released  on  the 
last  day  thereof,  the  day  of  his  release  from  confinement  is  a  day  of  con- 
finement to  be  made  good  under  the  provisions  of  the  107th  article  of  war. 
Assuming,  therefore,  that  the  soldier  was  confined  on  July  10  under  a 
sentence  of  five  days'  confinement,  he  would,  be  released  on  the  14th. 
The  entry  on  the  service  record  is  completed  by  adding  this  date  with  the 
year,  and  the  number  of  days  to  be  made  good;  thus  the  complete  notation 
would  be  "July  10  to  14/19,  5  days."  But  if  he  had  been  confined  on  the 
10th,  had  been  tried  and  had  been  given  a  sentence  of  five  days,  approved 
on  the  12th,  he  would  be  released  on  the  16th,  and  this  date  would  be 
entered  on  the  service  record.  The  complete  notation  would  then  be 
"July  10  to  16/19,  7  days."  If  the  soldier  is  convicted  but  the  sentence 
does  not  include  cpnfinernent  he  is  nevertheless  required  to  make  good  any 
time  in  excess  of  one  day  .while  in  confinement  awaiting  disposition  of  his 
case.  Assuming  that  the  soldier  was  confined  on  the  10th  to  await  trial, 
was  tried  and  by  sentence  approved  July  12,  suffers  a  forfeiture  of  pay 
only,  the  notation  would  be  "July  10  to  11/19,  2  days."  If  the  case  had 
been  disposed  of  and  the  soldier  released  from  confinement  on  the  11th 
no  notation  would  be  made  on  the  service  record,  since  the  confinement 


COMPANY  ADMINISTRATION  163 

would  not  have  been  in  excess  of  one  day.  A  soldier  tried  by  genera 
court-martial  and  given  sentence  not  involving  confinement  may  be  re- 
leased by  the  commanding  officer  upon  notification  by  the  trial  judge 
advocate  to  that  effect.  (Par.  332a,  M.  C.  M.)  In  this  case  the  day  of 
release  is  a  day  of  duty. 

c.  (1)  If  the  soldier  is  absent  in  confinement  the  instructions  given 
in  subparagraph  h  (3)  govern  with  regard  to  noting  on  the  service  record 
the  time  to  be  made  good  under  the  107th  article  of  war. 

(2)  The  status  of  the  soldier  will  be  shown  on  the  duty  roster  as  indi- 
cated in  paragraph  31c,  and  the  notation  will  be  made  at  the  time  con- 
finement is  noted  on  the  morning  report. 

(3)  If  a  soldier  is  sentenced  to  dishonorable  discharge,  the  discharge 
being  suspended,  he  will  be  dropped  from  the  records  of  the  organization 
(par.  54,  C.  of  O.,  1916,  Supl.),  the  service  record  being  forwarded  to  the 
place  of  confinement  (par.  108o  (6)),  and  the  Form  No.  29a,  A.  G.  O., 
being  prepared  and  filed  (pars.  119,  120),  as  in  any  other  transfer.  If 
the  soldier  is  confined  at  a  station  other  than  that  of  his  company,  the 
same  procedure  will  be  followed. 

d.  Absence  in  the  hands  of  civil  authorities  is  recorded  as  confinement 
within  the  meaning  of  the  107th  article  of  war,  and  if  the  soldier  is  con- 
victed the  time  lost  must  be  made  good.  Notation  of  the  absence  will 
therefore  be  made  as  directed  in  subparagraph  h. 

190.  Detached  service. — a.  Absence  on  duty  exceeding  24  hours  will  be 
reported  as  detached  service,  in  distinction  from  special  duty,  when  the 
duty  takes  the  soldier  away  from  his  post,  camp,  or  station  as  well  as  his 
company. 

h.  Upon  the  receipt  of  an  order  placing  a  soldier  on  detached  service — 

(1)  Extract  from  service  record.  Form  No.  29a,  A.  G.  O.,  will  be  pre- 
pared (par.  119)  and  sent  to  the  personnel  adjutant,  who,  after  making 
proper  notation  on  the  pay  roll  and  pay  card,  will  return  the  extract  with 
the  pay  card  to  the  company  where  Form  No.  29a,  A.  G.  O.,  will  be  filed 
in  the  field  desk  in  place  of  the  service  record;  >  the  pay  card  will  be  checked 
with  the  service  record  and  both  will  be  transmitted.  (Pars.  106  and  120; 
and  S.  R.  No.  58,  Edition  of  1920.) 

(2)  The  soldier's  equipment  depends  upon  the  nature  of  his  detached 
service;  if  his  service  record  is  forwarded  to  his  new  station,  his  individual 
equipment  record  should  be  forwarded  (par.  104,  A.  R.),  but  unless  condi- 
tions warrant,  no  transfer  on  P.  and  S.  Form  No.  260  need  be  accom- 
plished, unless  the  soldier  is  detached  for  a  considerable  period,  in  which 
event  transfer  will  be  effected  as  directed  in  paragraphs  125  and  176/. 

(3)  The  soldier  will  be  noted  on  the  duty  roster  as  on  deCached  service 
beginning  the  date  he  appears  on  the  morning  report  in  that  status. 
(Pars.  29h  and  31c.) 

191.  Leave  of  absence,  furlough. — a.  (1)  The  departure  of  an  officer 
from  his  station  on  leave  of  absence  will  be  noted  on  the  morning  report 
for  the  day  of  departure.  If  the  leave  was  for  ten  days  and  the  officer  left 
his  station  on  the  first  of  the  month,  the  leave  would  commence  on  the 
second  and  would  expire  at  midnight  on  the  11th.  His  return,  or  such 
other  change  of  status  as  may  have  occurred,  woiild  be  noted  on  the  morn- 
ing report  for  that  day.     (Pars.  58  and  826,  A.  R.) 

(2)  Should  an  officer  who  is  the  custodian  of  a  company  fund  be  absent 
from  the  post  or  station  on  leave  or  otherwise  for  a  period  of  more  than 


164  COMPANY  ADMINISTRATION 

three  and  less  than  eleven  days,  he  will  leave  the  funds  with  the  officer 
acting  in  his  place,  taking  a  memorandum  receipt  therefor;  but  if  such 
an  officer  is  to  be  absent  for  more  than  ten  days  he  will  regularly  transfer 
the  funds  to  his  successor.     (Par.  324,  A.  R.) 

(3)  An  officer  transferring  funds  when  going  on  leave  will  transfer  them 
as  provided  in  paragraph  93.     (Par.  324,  A.  R.) 

(4)  An  officer  responsible  for  Government  property  will  not  transfer  his 
"responsibility  therefor  during  an  absence  of  less  than  one  month  unless 
ordered  to  do  so  by  competent  authority.     (Pars,  661  and  662,  A.  R.) 

b.  (1)  The  departure  of  a  soldier  from  his  company  on  furlough  will  be 
noted  on  the  morning  report  for  the  day  of  departure.  If  the  furlough 
was  for  seven  days,  and  the  soldier  left  his  station  on  the  first  of  the  month, 
the  furlough  would  commence  on  the  day  of  departure  and  would  expire 
at  midnight  on  the  7th,  both  day  of  departure  and  day  of  return  being 
included  in  the  furlough.  His  return,  or  such  other  change  of  status  as  he 
may  have  acquired,  would  be  noted  on  the  morning  report  for  that  day; 
i.  e.  "Sgt  Capps  fur  to  duty."  Upon  his  departure,  a  memorandum  should 
be  placed  in  the  "Reminder"  for  the  7th  to  check  up  his  return.     (Par.  205.) 

(2)  The  absence  of  the  soldier  will  be  noted  on  the  duty  roster  as  di- 
rected in  paragraphs  29&  and  31c. 

(3)  Absence  on  furlough  is  noted  under  the  heading  "Furloughs"  on  the 
service  record.     Notation  of  the  departure  on  furlough  is  made-  thus, 

"July  1  to "  at  the  same  time  the  morning  report  is  prepared  showing 

the  departure  of  the  soldier.  Upon  the  return  of  the  soldier  from  furlough 
or  when  his  status  changes  at  the  expiration  of  his  furlough  (subpar.  (1)) 
the  entry  will  be  completed  by  adding,  for  instance,  "7/19."  The  entry 
will  then  be  verified  and  initialed  by  the  company  commander  at  the  time 
he  checks  and  initials  the  morning  report. 

(4)  Before  departure  on  furlough  the  soldier  will  turn  in  and  store  his 
equipment,  as  provided  in  paragraph  188c.     (Subpar.  c(6).) 

(5)  If  discharged  before  the  expiration  of  his  furlough,  the  soldier  is 
entitled  to  commutation  of  rations  for  the  day  of  discharge. 

c.  When  a  soldier  applies  for  furlough  the  company  commander  will 
prepare  Form  No.  66,  A.  G.  O.*  (par.  139),  and  forward  it  for  approval 
(pars.  106,  107,  A.  R.),  attaching  thereto  a  memorandum,  approving  or 
disapproving  (with  reason  in  the  latter  case),  stating  briefly  the  soldier's 
service,  previous  furloughs  of  record  (par.  109,  A.  R.),  and  noting  how 
many  soldiers  of  the  company  are  already  on  furlough  (par.  106,  A.  R,). 

d.  Before  forwarding  furloughs  for  approval  the  company  commander 
will  see  that  they  are  in  conformity  with — 

(1)  Paragraphs  106  and  107,  Army  Regulations,  as  to  periods  of  fur- 
lough to  be  approved  by  the  several  authorities; 

(2)  Paragraph  106,  Army  Regulations,  as  to  the  5  per  cent  limit  on 
number; 

(3)  Paragraph  35,  Compilation  of  Orders,  as  to  service  required  in  the 
case  of  candidates  for  commission; 

(4)  Paragraph  36,  Compilation  of  Orders,  as  to  whether  the  soldier  is 
under  War  Department  orders  for  transfer; 

(5)  Paragraphs  1343  and  1344,  Army  Regulations,  as  to  candidates  for 
gunner's  rating. 


*  See  new  form  of  furlough,  par.  139. 


COMPANY  ADMINISTRATION  165 

e.  Before  the  soldier  leaves  on  furlough  he  will  be  apprised  by  the  com- 
pany commander — 

(1)  Of  his  liability  to  arrest  and  revocation  of  furlough  if  he  exceeds  the 
limits  of  place  noted  thereon ; 

(2)  That  he  must  not  leave  the  continental  limits  of  the  United  States 
without  express  authority  (par.  109,  A.  R.); 

(3)  Of  the  exactions,  in  the  case  of  oversea  furloughs  (pars.  109-112,  A.  R.); 

(4)  Of  the  procedure  in  case  of  emergency  while  on  furlough  (pars. 
110-112,  A.  R.); 

(5)  That  he  will  not  be  paid  while  on  furlough,  except  by  special  War 
Department  authority  (par.  113,  A.  R.); 

(6)  That  he  will  not  take  his  arms  or  accouterments  with  him  on  fur- 
lough (par.  113,  A.  R.); 

(7)  That  both  date  of  departure  and  date  of  return  are  included  in  the 
period  of  furlough  granted  (par.  14;). 

/.  In  connection  with  commutation  of  rations  incident  to  furlough, 
care  must  be  exercised — • 

(1)  That  the  furlough  is  supported  by  the  necessary  orders  in  cases 
where  the  period  granted  is  not  within  the  competency  of  the  issuing 
authority  (par.  139c;  par.  1233,  A.  R.); 

(2)  That  proper  stoppage  has  been  made  on  the  pay  card  and  pay 
roll  for  cost  of  transportation,  subsistence,  or  telegrams  involved  in  re- 
turning to  his  station  a  soldier  on  furlough  without  funds  (pars.  110, 
1111^,  and  1236,  A.  R.); 

(3)  That  proper  adjustment  of  cost  of  transportation  and  subsistence 
has  been  made  and  charged  in  the  case  of  a  change  of  station  occurring 
while  a,  soldier  is  on  furlough  (par.  112,  A.  R.); 

(4).  That  commutation  of  rations  is  not  paid  when  a  soldier  fails  to 
report  to  his  proper  station  (or  designated  port,  in  case  of  oversea  furlough), 
on  or  before  the  last  day  of  his  furlough  (par.  1229,  A.  R.); 

(5)  That  deduction  in  commutation  is  made  where  subsistence  has 
been  furnished  at  Government  expense  while  traveling  on  shipboard 
(par.  1234,  A.  R.); 

(6)  That  the  required  closing  notations  on  the  furlough  are  made 
upon  the  soldier's  return  from  furlough. 

g.  If  a  furlough  is  lost  a  copy  may  be  furnished  as  provided  in  para- 
graph 1237,  Army  Regulations.  When  a  disbursing  officer  is  not  present 
to  pay  commutation  accruing  on  furlough,  such  commutation  may  be 
secured  as  provided  in  paragraph  1238,  Army  Regulations. 

192.  Absence  without  leave,  of  enlisted  men. — a.  (1)  The  morning 
report  shows  the  condition  of  the  company  or  detachment  at  midnight 
ending  the  day  covered  by  the  report,  i.  e.,  the  morning  report  rendered 
on  July  3  covers  the  24  hours  ending  midnight  July  2-3 ;  hence  any  soldier 
absent  without  proper  authority  at  the  last  formation  or  check  of  the  com- 
pany in  that  24  hours  would  be  reported  as  absent  without  leave  on  the 
morning  report  unless  the  company  commander  has  reliable  information 
that  the  soldier  returned  prior  to  midnight.     (Par.  11.) 

(2)  The  hours  of  departure  and  return  will  not  be  stated  except  when 
necessary  to  determine  strength  for  rations.     (Par.  14a.) 

(3)  Any  overpayment  resulting  from  failure  of  an  officer  to  make  proper 
entry  of  unauthorized  absence  will  be  charged  against  such  officer.  (Par. 
141,  A.  R.) 


166  COMPANY  ADMINISTRATION 

b.  The  absence  will  be  noted  on  the  duty  roster  as  indicated  in  para- 
graphs 29a  and  31c. 

c.  (1)  A  soldier  who  deserts  the  service  of  the  United  States  or  without 
proper  authority  absents  himself  from  his  organization,  station,  or  duty 
for  more  than  one  day  is  held  liable  to  serve,  after  his  return  to  full-duty 
status,  for  such  period  as  shall,  with  the  time  he  may  have  served  prior 
to  such  desertion  or  unauthorized  absence,  amount  to  the  full  *term  of 
that  part  of  his  enlistment  period  which  he  is  required  to  serve  with  his 
organization  before  being  discharged  or  furloughed  to  the  Regular  Army 
Reserve.  All  such  absences  are  recorded  on  the  service  record  under  a 
of  the  heading  "Time  lost  to  be  made  good  under  A.  W.  107."  In  making 
the  entry  on  the  service  record  it  must  be  borne  in  mind  that  the  day  of 
departure  is  a  day  of  absence  and  the  day  of  return  a  day  of  duty;  also 
that  an  absence  not  exceeding  one  day  is  not  permanently  recorded. 
(107th  A.  W.) 

(2)  The  soldier  would  not  ordinarily  have  been  absent  more  than  one 
day  at  the  time  the  morning  report  is  prepared,  but  the  beginning  of  the 
absence  without  leave  should  be  noted  on  the  service  record  in  lead  pencil 
at  the  time  the  morning  report  is  prepared,  in  order  that  the  notation 
will  not  be  overlooked.  If  the  soldier's  absence  does  not  exceed  one  day 
and  the  morning  report  for  the  following  day  shows  his  return  to  military 
control,  the  pencil  notation  of  the  absence  on  the  service  record  will  be 
erased.  If  the  absence  without  leave  exceeds  one  day,  that  is,  if  the  morn- 
ing report  for  the  following  day  does  not  show  the  soldier  returned  to 
military  control,  the  notation  on  the  service  record  will  be  completed  in 
ink  when  the  unauthorized  absence  ends  or  other  change  of  status  occurs, 
thus  "July  1  to  4/19,  3  days."  The  entry  will  be  completed  at  the  time 
the  remark  is  made  on  the  morning  report  showing  the  soldier's  return  to 
military  control,  or  other  change  of  status,  and  the  entry  will  be  verified 
and  initialed  by  the  company  commander  at  the  time  he  authenticates  the 
morning  report. 

(3)  If  the  soldier  fails  to  return  and  is  subsequently  dropped  as  a  de- 
serter (par.  197),  at  the  time  the  remark  is  made  on  the  morning  report 
showing  the  change  of  status  to  desertion,  the  notation  in  pencil  on  the 
service  record  showing  the  beginning  of  the  absence  will  be  made  in  ink, 
and  will  be  initialed  by  the  company  commander. 

d.  Clothing  and  equipment  of  the  soldier  left  in  camp  or  quarters  should 
be  turned  in  to  the  supply  sergeant  by  the  squad  leader  or  other  proper 
noncommissioned  officer  and  the  transaction  noted  on  the  individual 
equipment  record  as  indicated  in  paragraphs  126  and  188c. 

e.  If  the  case  is  not  amenable  to  company  discipline,  charges  will  be 
prepared  under  the  61st  article  of  war.     (Par.  159.) 

193.  Missing  in  action. — ^When  a  soldier  is  missing  in  action  the  nota- 
tion on  the  morning  report  will  be,  for  instance,  "Pvt  Brown  missing  in 
action"  (par.  14/).  The  name  and  rank  of  a  soldier,  or  company  officer, 
missing  in  action  will  be  accurately  recorded  under  "Record  of  Events" 
in  the  morning  report,  together  with  date  and  place  (par.  19b).  Dis- 
position of  the  soldier's  records  and  effects  will  be  in  accordance  with  such 
instructions  and  regulations  as  may  be  prescribed  from  time  to  time. 

194.  Discharge  and  furlough  to  reserve. — a.  There  should  be  in  the 
desk  of  each  company  a  list  of  the  company  arranged  according  to  dates 
of  discharge  or  furlough  to  the  reserve  on  account  of  expiration  of  term  of 


COMPANY  ADMINISTRATION  167 

service.  This  list  should  show  the  date  each  soldier  is  due  to  be  discharged 
or  furloughed  to  the  reserve  according  to  the  date  of  enlistmentj  without 
taking  into  account  time  to  be  made  good  under  the  107th  article  of  war.* 
To  insure  the  preparation  of  necessary  papers,  and  in  the  case  of  a  soldier 
to  be  furloughed  to  the  reserve,  the  examination  required  by  paragraph  9, 
R.  R.  A.  R.,  the  list  should  be  placed  in  the  "Reminder"  imder  the  date 
one  day  in  advance  of  the  date  the  next  soldier  is  due  to  be  discharged  or 
examined  for  furlough  to  the  reserve,  and  thereafter  moved  backward  in 
the  "Reminder"  to  the  date  one  day  in  advance  of  the  date  the  next  soldier 
is  to  be  discharged  or  examined  for  furlough  to  the  reserve.  The  list  will 
be  moved  back  in  the  "Reminder"  from  day  to  day  until  any  current 
case  is  disposed  of. 

b.  Correct  remarks  for  the  morning  report  are  shown  in  paragraph  Ho. 
In  order  not  to  cumber  the  record  with  useless  data,  the  instructions  to 
use  the  word  "discharged"  abbreviated  "disch"  to  cover  all  classes  of  dis- 
charges should  be  carefully  observed  in  all  cases.     (Par.  157 g.) 

c.  The  discharge  or  furlough  to  the  reserve  of  a  soldier  is  noted  on  the 
duty  roster  on  the  page  for  guard  roster  by  writing  the  abbreviation 
"disch"  or  the  abbreviation  "fur  res,"  according  to  circumstances,  the 
entry  beginning  in  the  date  column  corresponding  to  the  date  of  dis- 
charge.    (Par.  316.) 

d.  In  closing  individual  records  and  preparing  discharge  or  furlough 
papers,  the  procedure  outlined  below  will  be  followed: 

(1)  On  the  date  preceding  the  date  of  discharge  or  furlough  to  the  re- 
serve the  service  record  should  be  carefully  checked  to  see  that  it  is  com- 
plete and  up-to-date.  Any  omissions  or  inaccuracies  should  be  supplied 
or  corrected  and  initialed  by  the  company  commander.     (Pars.  103-118.) 

(2)  If  the  soldier  has  an  allotment  running,  it  will  be  discontinued  as 
prescribed  in  paragraph  169d. 

(3)  The  soldier  will  be  notified  of  details  of  premiums  for  Government 
insurance,  dates  of  payments,  etc.,  in  accordance  with  paragraphs  74e 
and  74g,  Special  Regulations  No.  72,  and  Cir.  No.  498,  W.  D.,  1919. 

(4)  In  case  of  discharge  of  a  soldier  who  claims  compensation  on  account 
of  disability,  the  company  commander  will  indorse  on  the  claim  for  com- 
pensation, Form  No.  526, f  Treasury  Department,  Bureau  of  War  Risk 
Insurance,  the  rate  of  base  pay  received  by  the  soldier  during  the  last 
month  of  service,  and  also  the  exact  date  of  discharge.  (See  par.  72, 
S.  R.  No.  72.) 

(5)  Form  333,  f  Treasury  Department,  Bureau  of  War  Risk  Insurance, 
will  be  prepared  in  accordance  with  paragraph  4,  Circular  No.  73,  War 
Department,  1918,  and  paragraphs  7d  and  7e,  Special  Regulations  No.  72. 

(6)  If  the  service  record  shows  that  the  soldier  has  deposits,  his  deposit 
book  will  be  obtained  from  him  and  the  entries  therein  checked  with  the 
entries  on  the  service  record,  care  being  taken  to  see  that  the  date,  amount, 
and  name  of  the  quartermaster  correspond  in  case  of  each  deposit.  The 
book  should  then  be  returned  to  the  soldier  with  instructions  to  present 
it  to  the  quartermaster  with  his  final  statement.  If  the  soldier  claims  to 
have  lost  his  deposit  book  the  company  commander  will  cause  his  affidavit 
to  that  effect  to  be  taken  and  attached  to  the  final  statement.     The  affi- 


*  Time  to  be  made  good  under  A.  W.  107  is  now  to  be  considered  under  change  in  par. 
157.  A.  R. 

tSee  Appendix  III. 


168  COMPANY  ADMINISTRATION 

davit  must  state  the  circumstances  attending  the  loss  of  the  depcJsit  book 
and  show  affirmatively  that  the  soldier  has  not  sold  or  assigned  it.  (Pars. 
170&(2)  and  ISU;    par.  1363,  A.  R.) 

(7)  All  articles  of  equipment  in  the  possession  of  the  soldier  and  articles 
of  clothing  in  his  possession  except  those  which  he  is  permitted  to  wear  to 
his  home  (par.  1165.  A.  R.,  and  Cir.  No.  166,  W.  D.,  1919,  as  amended)* 
will  be  turned  in  (par.  61&(4))  and  the  individual  equipment  record  com- 
pleted as  prescribed  in  paragraph  128,  and  forwarded  with  his  service  rec- 
ord (subpar.  (10)).  Missing  articles  will  be  entered  on  statement  of 
charges.  Form  No.  602,  A.  G.  O.,  which  will  be  completed  as  prescribed  in 
paragraph  160. 

(8)  The  extract  from  service  record  will  be  completed  except  the  items 
"Last  paid  in  full,"  "Transportation,"  "Subsistence,"  "Partial  payments," 
and  "Overpayments"  and  transmitted  to  the  personnel  adjutant.  The 
personnel  adjutant,  after  making  the  necessary  entries  on  the  pay  card  of 
the  soldier  and  the  pay  roll  of  the  company,  will  write  or  stamp  the  words 
"Noted  on  pay  rolls  and  pay  card"  at  the  bottom  of  the  first  page  of  the 
extract  from  service  record,  and  will  return  it  to  the  company  with  the 
soldier's  pay  card.  When  the  extract  from  service  record  is  returned  to 
the  company,  the  entries  will  be  made  under  the  items  "Last  paid  in  full," 
"Transportation,"  "Subsistence,"  "Partial  payments,"  and  "Overpay- 
ments." Any  changes  appearing  on  the  pay  card  under  an  item  not 
otherwise  provided  for  on  the  extract  from  service  record,  will  be  added 
to  the  entries  imder  "Other  stoppages."     (Pars.  114  and  119.) 

(9)  When  the  soldier  is  discharged  or  furloughed  to  the  reserve  while 
absent  from  his  company,  the  extract  from  service  record  will  be  prepared 
in  duplicate.  The  copy  will  be  furnished  to  his  company  commander  and 
the  fact  noted  under  "Remarks"  on  the  original  extract.     (Par.  119c.) 

(10)  The  service  record  will  then  be  closed  and  the  final  indorsement 
prepared  for  transmission  to  The  Adjutant  General  of  the  Army  in  case  of 
discharge ;  or  an  indorsement  prepared  to  the  officer  charged  with  keeping 
the  record  of  reservists  in  case  of  furlough  to  the  reserve;  or  to  the  officer 
charged  with  keeping  the  records  of  general  prisoners  at  the  place  the 
soldier  is  confined  in  case  of  dishonorable  discharge,  the  execution  of 
which  is  suspended.     (Par.  108.) 

(11)  The  soldier's  final  statement  (par.  181),  and  his  discharge  certificate 
(par.  157)  in  case  of  discharge,  or  certificate  of  furlough  (par.  155),  in  the 
case  of  furlough  to  the  reserve,  will  be  prepared  from  the  closed  service 
record.  The  discharge  certificate  or  certificate  of  furlough  will  be  sent 
to  headquarters  with  the  morning  report  and  after  being  signed  will  be 
returned  to  the  company  for  delivery  to  the  soldier. 

(12)  In  case  of  furlough  to  reserve,  report  of  furlough  to  reserve.  Form 
No.  559,  A.  G.  O.,  will  be  prepared  and  disposed  of  according  to  instruc- 
tions given  in  paragraph  158. 

195.  Death. — a.  When  a  soldier  dies  the  company  commander  will 
secure  all  his  personal  effects  for  delivery  to  the  widow  or  legal  represen- 
tative of  the  deceased,  if  present,  or  to  the  summary  court  if  such  repre- 
sentative is  not  present.     (Par.  138;    par.  84,  A.  R.;    par.  482,  M.  C.  M.) 


♦  Uniform  will  be  furnished  under  this  provision  only  to  soldiers  who  have  been  dis- 
charged after  service  in  the  World  War.  In  addition  to  the  articles  named,  all  used 
towels,  underwear,  socks  and  handkerchiefs  issued  to  the  soldier  will  be  given  to  him  upon 
such  discharge. 


COMPANY  ADMINISTRATION  169 

All  issue  clothing  not  used  in  burial  will  be  turned  in  to  the  supply  officer. 
(Par.  61&(4).) 

h.  (1)  The  surgeon  will  ordinarily  prepare  the  report  of  death,  Form 
No.  415,  A.  G.  O.,  but  shoiild  there  be  no  surgeon  it  will  devolve  upon  the 
company  commander  to  prepare  this  report.  (Par.  154.)  If  Form  415, 
A.  G.  O.,  is  not  available  the  report  will  be  made  by  letter.  (Par.  83 J^, 
A.  R.) 

(2)  Telegraphic  or  cable  reports  of  death  will  be  made  as  required  by 
paragraph  83,  Army  Regulations. 

(3)  When  the  soldier  dies  while  absent  from  his  company  the  company 
commander  will  be  furnished  a  copy  of  the  report  of  death.     (Par.  154&) 

c.  (1)  When  the  company  commander  disposes  of  the  deceased's  effects 
by  turning  them  over  to  the  legal  representative  of  the  deceased,  he  will 
prepare  an  inventory  of  effects  (par.  138a) ;  but  if  the  effects  are  disposed  of 
by  summary  court,  the  latter  will  prepare  the  inventory.  (Par.  1386; 
par.  84,  A.  R.;  par.  482,  M.  C.  M.)  In  either  event  one  copy  of  the  in- 
ventory will  be  filed  in  the  records  of  the  company  with  the  extract  of 
service  record.     (Pars.  120  and  154&.) 

(2)  When  the  company  commander  has  custody  of  funds  belonging 
to  the  deceased  he  is  not  authorized  to  pay  or  collect  indebtedness.  Collec- 
tions may  be  made  by  the  summary  court. 

d.  In  conveying  information  upon  the  death  of  a  soldier  to  his  relatives 
or  representatives,  the  company  commander  will  be  guided  by  the  provisions 
of  paragraph  824,  Army  Regulations. 

e.  As  soon  as  the  company  commander  is  informed  of  the  soldier's 
death — 

(1)  He  will  drop  the  soldier's  name  from  the  morning  report,  the  entry 
being  for  instance,  "Ck  Davidson,  hosp,  died."     (Par.  14^.) 

(2)  The  individual  equipment  record  will  be  closed  (par.  128),  missing 
property  being  listed  for  charge  on  Form  No.  602,  A.  G.  O.,  and  other 
property  turned  into  the  supply  officer  (par.  61&(4)). 

(3)  The  extract  from  service  record  will  be  prepared  and  sent  to  the 
personnel  adjutant  (par.  1196),  who  will  complete  the  pay  roll  and  pay 
card,  sending  the  latter  with  the  extract  from  service  record  to  the  company 
(par.  194rf(8)). 

(4)  The  service  record  will  then  be  completed,  a  final  indorsement  pre- 
pared, and  the  service  record,  pay  card,  final  statement  (par.  181/f(3)), 
and  the  inventory  of  effects,  when  the  effects  have  been  delivered  to  the 
representative  of  the  deceased  by  the  company  commander  (par.  138a), 
will  be  assembled  with  the  report  of  death  and  sent  to  the  personnel  ad- 
jutant. When  not  originated  by  the  company  commander  a  copy  of  the 
report  of  death  will  have  been  furnished  the  company  commander. 

(5)  Having  completed  and  forwarded  the  record,  the  extract  from  service 
record  and  the  retained  inventory  of  effects  (par.  138a  (2)  (c))  are  filed 
together  in  rear  of  the  last  service  record,  whence  they  will  be  transferred 
to  the  alphabetical  section  of  the  permanent  file  after  completion  of  the 
next  monthly  roster. 

(6)  The  name  of  the  deceased  will  b^  dropped  from  the  duty  roster  with 
proper  notation  thereon.     (Par.  31&.) 

/.  Paragraph  1173,  Army  Regulations,  prescribes  the  clothing  for  burial; 
paragraph  1137,  Army  Regulations,  provides  for  shipment  of  effects; 
paragraph  428,  Army  Regulations,  describes  the  ftmeral  escort;  paragraphs 


170  COMPANY  ADMINISTRATION 

83-87,  Army  Regulations,  prescribe  in  general  the  procedure  in  case  of 
deceased  officers  or  soldiers;  paragraph  1333,  Army  Regulations,  pre- 
scribes what  shall  be  done  with  pay  of  soldier  in  hands  of  company  com- 
mander; paragraph  1350,  Army  Regulations,  prescribes  the  procedure  in 
case  there  is  allotment  (par.  I69d);  paragraph  1367,  Army  Regulations, 
prescribes  procedure  with  deposits  (par.  181(f(5) ;  paragraph  482,  M.  C.  M., 
describes  the  disposition  of  effects  of  a  deceased  officer  or  soldier.  (See 
A.  W.  112.) 

g.  In  the  exceptional  case  when  no  relative  or  next  of  kin  is  known  the 
articles  excepted  from  sale  (articles  valuable  as  keepsakes,  etc.)  will  be 
turned  over  to  the  salvage  officer  by  the  summary  court  to  be  held  subject 
to  the  claim  of  an  executor  or  administrator  of  the  deceased.  (Ops. 
J.  A.  G.,  220,871,  Dec.  18,  1918.)* 

196.  Retirement. — a.  When  an  enlisted  man  in  the  Army  has  served 
actually  or  constructively  for  30  years  in  either  the  Army,  Navy,  or 
Marine  Corps,  or  in  all,  he  may  apply  to  The  Adjutant  General  of  the 
Army  for  retirement.  (Par.  134,  A.  R.)  The  letter  of  application. 
Form  No.  468,  A.  G.  O.  (par.  156),  will  be  forwarded  directly  by  the  post, 
camp,  or  station  commander.  Upcgi  the  approval  of  the  application  the 
soldier  will  be  transferred  to  the  retired  list  and  given  transportation  in 
kind  and  commutation  of  rations  for  the  necessary  travel  to  his  home, 
by  authority  issued  in  War  Department  orders  in  each  case. 

b.  The  nature  of  the  service  essential  to  retirement  and  the  definition 
of  double-time  service  is  contained  in  paragraph  134,  Army  Regulations. 
Time  served  as  an  officer  of  the  National  Guard  or  Reserve  Corps,  in  active 
service,  having  been  called  for  service  by  the  United  States,  may  properly 
be  counted  toward  retirement  of  a  soldier  (par.  40J^,  C.  of  O.,  1916  Supl.); 
also  time  served  as  an  officer  of  the  Army  by  an  enlisted  man  discharged 
for  this  purpose  (Bui.  22,  W.  D.,  1918). 

c.  Time  lost  by  absence  without  authority  will  not  be  regarded  as 
service  in  the  computation  of  service  requisite  for  retirement.  (Par.  142, 
A.  R.)t  Time  spent  on  furlough  in  any  of  the  places  of  service  counting 
for  double-time  will  not  be  counted  double  in  computing  service  requisite 
for  retirement. 

d.  Upon  the  receipt  of  an  order  for  the  retirement  of  an  enlisted  man, 
the  following  is  the  procedure,  the  date  of  receipt  of  the  order  being  the 
date  of  accomplishment  of  the  records: 

(1)  The  individual  equipment  record  will  be  closed  for  forwarding  with 
the  service  record.     (Par.  127.) 

(2)  The  resiilting  charges,  if  any,  will  be  entered  on  statement  of  charges. 
(Par.  160.) 

(3)  The  extract  from  service  record  will  be  prepared  and  transmitted 
to  the  personnel  adjutant  who  will  make  the  necessary  notations  on  pay 
rolls  and  pay  card,  will  stamp  or  write  notation  on  the  extract  from  service 
record  to  that  effect  and  return  it  with  the  pay  card  to  the  company, 
where  it  will  be  filed  as  provided  in  the  case  of  discharge.  (Pars.  120 
and  194d(8).) 

(4)  The  service   record  with  final  indorsement  will  be  prepared  for 


*  C.  M.  C.  M.,  No.  7  provides  that  summary  court  shall  retain  the  property  until 
disposed  of.     (Bui.  41,  1919.) 

t  Note  will  be  made  on  the  letter  of  application  of  time  lost  to  be  made  good  under 
A.  W.  107. 


COMPANY  ADMINISTRATION  171 

forwarding  to  The  Adjutant  General  of  the  Army.     (Par.  108a(4);  pars. 
135  and  138,  A.  R.) 

(5)  The  final  statement  will  be  prepared  in  duplicate,  closing  the  soldier's 
accounts  of  pay,  deposits,  and  all  allowances  other  than  for  travel.  (Par. 
181;  par.  135,  A.  R.) 

(6)  Notation  will  be  made  on  the  morning  report,  e.  g.,  "1st  Sgt  Moore 
duty  to  retired."     (Par.  Ug.) 

(7)  A  record  of  payment  of  retired  enlisted  man.  Form  No.  94,  A.  G.  O., 
received  from  the  War  Department  with  the  order  for  retirement,  will 
be  prepared  and  forwarded  to  The  Adjutant  General  of  the  Army  with 
the  service  record.     (Par.  135,  A.  R.) 

(8)  Notation  will  be  made  on  the  duty  roster.     (Par.  316.) 

e.  In  general,  the  following  differences  are  to  be  noted  in  the  usual 
procedure  for  separation  from  the  service: 

(1)  The  final  statement  will  state  the  date  to  which  subsistence  has  been 
furnished,  and  whether  subsistence  while  traveling  to  his  home  has  been 
furnished  and  the  dates  therefor;    the  last  rate  of  pay;  his   address   for* 
next  thirty  days  and  the  place  which  he  elects  as  his  home. 

(2)  A  discharge  certificate  will  not  be  given,  but  the  soldier  will  be  fur- 
nished a  certificate  of  retirement  by  The  Adjutant  General  of  the  Army 
without  request.     (Par.  135,  A.  R.) 

(3)  A  retired  soldier  is  authorized  to  retain  one  uniform  of  outer  clothing 
for  four  months  after  retirement,  when  he  will  turn  it  in  to  the  nearest 
zone  supply  officer. 

/.  An  enlisted  man,  upon  retirement,  will  be  advised,  before  his  de- 
parture for  his  home,  of  the  requirements  of  paragraphs  136,  137,  and  138, 
Army  Regulations,  with  reference  to  continuing  requirements  during 
retirement;  of  paragraph  1137,  Army  Regulations,  which  authorizes 
shipment  of  property;  of  paragraph  1241,  Army  Regulations,  which 
authorizes  sale  privileges;  of  paragraphs  1442-1444,  1460,  and  1474, 
Army  Regulations,  concerning  hospital  privileges  and  medical  attention. 
He  will  also  be  advised  concerning  the  payment  of  Government  insurance 
premiums  in  accordance  with  paragraphs  74  {e)  and  (g),  Special  Regula- 
tions No.  72,  and  Cir.  No.  498,  W.  D.,  1919. 

197.  Desertion. — a.  Ordinarily  the  soldier  is  changed  from  a  status  of 
absence  without  leave  to  a  status  of  desertion,  when  the  company  com- 
mander, after  a  thorough  investigation,  believes  that  the  absentee  does 
not  intend  to  return.     (Par.  132,  A.  R.) 

b.  The  procedure  is  as  follows: 

(1)  Entry  will  be  made  on  the  morning  report,  e.  g.,  "Pvt  Dawson 
AWOL  to  desertion."  (See  model  morning  report  entry  of  July  3;  see 
also  par.  14p.) 

(2)  Entries  will  be  made  in  the  service  record: 

(a)  The  date  of  beginning  of  absence  without  leave  made  in  pencil  on 
page  6  will  be  completed  in  ink.     (Par.  192c  (3).) 

{b)  Under  "Remarks"  on  page  10  will  be  entered  the  date,  e.  g.,  "Dropped 
as  a  deserter  Jul  3/18"  to  correspond  with  the  entry  on  the  morning  report 
(par.  14/>). 

c.  The  soldier's  property,  collected  when  he  went  absent  without  leave, 
will  be  inventoried,  and  missing  articles  surveyed  (par.  142e'(l))  and 
charged  on  Form  No.  602,  A.  G.  O.  (par,  160).  His  individual  equipment 
record  will  be  closed  and  charges  involved  therein  will  be  noted  on  the 


172  COMPANY  ADMINISTRATION 

extract  from  service  record,  together  with  a  complete  statement  of  his 
accounts.  (Par.  119&.)  The  individual  equipment  record  will  be  for- 
warded to  The  Adjutant  General  of  the  Army  with  the  service  record. 

*  Regular  Army.  *  Natioaal -toayi 

^Maliuiuii  Oiuuiir  *  SnUslcQ  Reseive  Corps. 

REPORT  OF  DESERTION.  ESCAPE.  SURRENDER.  OR  APPREHENSION 


DESERTION  OR  ESCAPE 

DAWSON, HOW^D  S.  ^911643 

(Surname.)         (Christian  name.)" 

Pvt  9.?.A»...^1^.^.J.^. 

(Grade.)  (Company  and  regiment  or  corps  or  department.) 

Jap...  15 ,191  9 


♦Deserted.  «MUH)eJ- sllinQ..2Q 191  9 

Camp  Brady, Md. 


/yJAS.  H.M033,Gol.65th  Inf 

p-^  Commanding .65.t.h..IrU-.-. 


SURRENDER  OR  APPREHENSION 


(Christian  name.) 


(Grade.)             (Company  and  regiment  or  corps  or  deparlmeut.) 
Enlisted ,191 


♦Surrendered,  ♦apprehended 

at 

Returned  to  mllitaiy  control... 

at 

Remarks: 


Commanding 

Strike  out  words  not  applicable. 


INSTRUCTIONS. 

1.  This  form  will  be  used  in  reporting  all  cnses  of  desertion,  escape  of  genoral 
prisoners,  surrender,  or  apprehension,  under  paragraphs  il9  ana  126i,  Army 
Kegulalians,  1913. 

2.  Ii]  case  of  desertion,  U  the  soldier  has  been  transferred  since  last  bimont  hly 
muster,  give  old  as  well  as  new  organization. 

Form  No.  631,  A.  a.  O. 

Ed.  J<vn.  7-13-500,000.  "  ^~"" 


The  extract  from  service  record  will  then  be  sent  to  the  personnel  adju- 
tant, who  will  prepare  and  forward  the  report  of  desertion,  Form  No,  631 
A.  G.  O.,  together  with  the  report  of  change  incident  thereto.  The  ex- 
tract from  service  record,  with  the  personnel  adjutant's  notation  written 


COMPANY  ADMINISTRATION  173 

or  stamped  thereon,  "Noted  on  pay  card  and  pay  roll,"  will  be  returned 
to  the  company  with  the  pay  card. 

d.  Upon  the  receipt  from  the  personnel  adjutant  of  the  deserter's  pay 
card  containing  the  additional  notations  resulting  from  the  action  pre- 
scribed in  subparagraph  c  above,  the  service  record  will  be  completed. 
The  extract  from  service  record,  Form  No.  29a,  A.  G.  O.,  will  be  com- 
pleted and  filed  in  lieu  of  the  servnce  record  (subpar.  e),  directly  in  rear  of 
the  last  service  record  (par.  120a),  where  it  will  be  available  the  next  month 
for  check  on  the  monthly  roster  when  received  from  the  personnel  adju- 
tant. After  this  check  is  made,  the  extract  from  service  record  will  be 
filed  in  the  alphabetical  section  of  the  permanent  file.     (Par.  215.) 

e.  The  service  record  will  be  forwarded  to  The  Adjutant  General  of 
the  Army,  using  the  next  Hank  indorsement  (par.  108a(5)),  the  entries 
being  completed  as  in  paragraphs  103-116. 

/.  If  the  deserter  has  deposits  to  his  credit,  a  letter  will  be  sent  to  the 
Zone  Finance  Officer,  Washington,  D.  C.,  advising  that  the  soldier,  de- 
scribed by  name,  grade.  Army  serial  number,  organization,  and  station, 
has  been  dropped  on  a  given  date  for  desertion.  (Par.  1361,  A.  R.)  {This 
sub-paragraph  is  obsolete.) 

g.  If  the  deserter  has  an  allotment  (par.  168a),  a  notice  of  discontinu- 
ance of  allotment,  Q.  M.  C.  Form  No.  39,  will  be  prepared  and  forwarded 
by  the  company  commander  as  provided  in  paragraph  169 d.  Additional 
report  will  be  made  by  telegraph  or  cable  as  provided  in  the  same  sub- 
paragraph when  the  desertion  occurs  on  or  after  the  twentieth  of  the  month. 
The  fact  that  this  report  has  been  rendered,  and  whether  by  wire  or  cable, 
will  be  noted  under  "Remarks"  on  Form  No.  29a,  A.  G.  O. 

198.  Return  of  deserter  to  military  control. — a.  Wtgn  a  deserter  sur- 
renders or  is  apprehended,  the  procedure  will  depend  upon  whether  he  is 
returned  to  military  control  (1)  at  the  station  of  his  company  or  (2)  at 
some  other  station. 

(1)  When  returned  to  control  at  the  station  of  his  company: 

(a)  The  soldier  will  be  taken  up  on  the  morning  report,  e.  g.,  "Pvt 
Macon,  desertion  to  conf."  (Par.  14g.)  No  change  in  strength  for 
rations  will  be  made  if  the  prisoner  is  not  messed  with  his  company. 
(6)  A  copy  of  the  receipt  for  delivery  of  the  deserter,  or  of  the 
data  contained  thereon,  should  be  secured  for  file  in  the  "Reminder" 
on  the  date  when  the  service  record  should  be  received  from  The 
Adjutant  General's  Office  in  response  to  the  notification  of  appre- 
hension. Form  No.  631,  A.  G.  O.,  sent  by  the  personnel  adjutant. 
Shoiild  the  service  record  not  be  received  in  due  time,  a  request  for 
it  should  be  sent  directly  to  The  Adjutant  General  of  the  Army. 

(c)  Entry  will  be  made  on  Form  No.  29a,  A.  G.  O.  (pars.  119 
and  120),  e.  g.,  "Apprehended  by  civil  authorities  at  Baltimore, 
Md.,  Jul  1/19,  and  delivered  to  military  control  at  Camp  Brady, 
Md.,  Jul  4/19,  by  Police  Detective  A.  B.  Smith,"  the  data  being 
identical  with  that  on  the  copy  of  the  receipt  for  delivery.  The 
extract  from  service  record  will  be  sent  to  the  personnel  adjutant 
for  his  stamped  or  written  notation  of  entry  on  pay  roll,  and  upon 
its  return  it  will  be  filed  in  the  service  record  tray  pending  receipt 
of  the  service  record. 

{d)  Upon  the  receipt  of  the  service  record,  additional  data  ac- 
cumulated on  the  retained  extract  from  service  record  will  be  trans- 


174  COMPANY  ADMINISTRATION 

scribed  on  the  service  record,*  which  will  be  filed  in  its  original  place. 
The  extract  from  service  record  may  then  be  destroyed. 

(e)  Charges  will  be  prepared  at  once  against  the  deserter.     (Par. 
159;  pars.  120  and  124,  A.  R.)     Pending  receipt  of  the  service  record 
all  available  data  will  be  taken  from  the  extract  from  service  record. 
The  charges  as  so  prepared  will  render  possible  the  assembling  of 
testimony  to  be   adduced  and  the  immediate   completion  of     the 
charges  upon  receipt  of  the  service  record  containing  the  hitherto 
missing  data  as  to  age  at  enlistment,  prior  service,  record  of  previous 
convictions,  etc.     (A.  W.  28,  29,  58,  and  70;  pars.    77   and  284  and 
par.  168,  M.  C.  M.) 
(2)  When  the  deserter  is  returned  to  military  custody  at  a  station 
other  than  that  of  his  company,  the  company  commander  will  be  ap- 
prised of  the  fact  by  a  notification  giving  all  pertinent  information  from 
the  station  where  the  deserter  is  held.     The  procedure  will  be  as  follows : 
(a)  The  deserter  will  be  taken  up  on  the  morning  report   (par. 
14g),  e.  g.,    "Pvt  Macon,  desertion  to  conf  at  Jefferson  Bks,  Mo. 
Jul  12/19,"  giving  the  date  when  actually  confined. 

(&)  The  extract  from  service  record  filed  when  the  deserter's  status 
was  first  determined  will  be  completed  as  provided  in  subparagraph 
(1)  (c)  and  sent  by  the  company  commander  to  the  personnel  adjutant, 
who  will  return  it  with  the  notation  stamped  or  written  thereon, 
"Noted  on  pay  roll." 

(c)  Charges  will  be  prepared  at  the  station  of  the  company  from 

which  the  soldier  deserted,  as  in  subparagraph  a(l)  (e),  and  forwarded 

at  once  to  the  station  where  the  deserter  is  held,  where  missing  data 

will  be  entered  upon  receipt  there  of  the  service  record  from  The 

Adjutant  General  of  the  Army.     Additional  notation  will  be  made 

on  the  service  record  when  received,  bringing  it  up  to  date. 

b.  The  sentence  having  been  published,  the  court-martial  order,  with 

the  extract  irom  service  record  involved  by  the  execution  of  sentence, 

will  be  sent  to  the  company,  where  notation  will  be  made  on  the  morning 

report  (par.  14d),  as  follows: 

(1)  When  sentence  involves  dishonorable  discharge  and  confinement, 
the  entry  will  be,  for  instance,  "Pvt  Macon,  absent  in  conf  to  disch  Jul 
15/19."  In  this  case  the  procedure  is  as  for  any  other  discharged  soldier, 
the  dishonorable  discharge  certificate  being  prepared  at  the  station  where 
the  deserter  is  confined.  The  service  record  must  be  returned  to  The 
Adjutant  General  of  the  Army  by  final  indorsement.     (Par.  108a.) 

(2)  When  sentence  involves  dishonorable  discharge  and  confinement, 
the  former  being  suspended,  the  entry  will  be,  for  instance,  "Pvt  Macon, 
absent  in  conf  to  transf  to  USDB,  Ft  Leavenworth,  Ks.  (or  to  Jefferson 
Bks,  Mo.)."  The  service  record  must  be  sent  to  the  station  where  at 
the  prisoner  is  confined  (par.  54,  C.  of  O.,  1916  Supl.)  and  the  soldier  will 
be  dropped  from  the  records  of  the  company. 

(3)  If  the  soldier  has  been  tried  at  the  station  of  his  company,  the 
entry  will  be,  for  instance,  "Pvt  Macon,  conf  to  disch"  or  "Pvt  Macon, 
conf  to  transf  to  USDB,  Ft  Leavenworth,  Ks.,"  or,  if  he  be  sentenced  to 
discharge  and  confinement  at  the  station  of  his  company,  the  discharge 

*  Note  will  be  made  under  "Remarks "  of  date  and  place  of  apprehension;  under  "Time 
to  be  made  good  under  A.  W.  107  "  the  date  will  be  completed  if  the  soldier  is  returned 
to  duty  without  trial  or  if  upon  removal  of  chaige  as  erroneously  made,  etc.,  in  which 
events  note  thereof  will  be  made  under  "Remarks." 


COMPANY  ADMINISTRATION  175 

being  suspended,  the.  morning  report  will  show  no  change,  the  man  being 
continued  on  the  company  records  until  the  discharge  is  effected. 

(4)  In  every  case  of  conviction  for  desertion,  the  pertinent  entry  will 
be  made  on  the  service  record. 

(5)  If  the  soldier  is  acquitted,  the  service  record  will  be  returned  to  the 
company  and  the  extract  from  service  record,  properly  annotated,  will  be 
sent  to  the  personnel  adjutant  for  his  action.  The  morning  report  entry 
wiU  be,  for  instance,  "Pvt  Macon,  conf  (or  absent  in  conf)  to  duty  (or  DS)." 
The  soldier's  accounts  will  be  reopened  and  clothing  and  equipment 
reissued.  Ordinarily  there  will  have  been  no  issue  of  clothing  through 
the  company  to  the  deserter,  pending  disposition  of  his  case,  he  being 
required  to  wear  the  clothing  in  which  he  was  apprehended  unless  its 
replacement  be  imperative.    (Par.  129,  A.  R.) 


Section  X 


THE  COMPANY  FIELD  DESK 

Paragraph 

Use  of  field  desk  prescribed 199 

Company  field  desk  A _ 200 

Company  field  desk  B 201 

Filing  cards - - -- 202 

Service  record  tray 203 

Miscellaneous  record  tray 204 

The  "Reminder" - 205 

Memoranda _ 206 

Clothing --- 207 

Public  animals. 208 

Correspondence  book  and  document  file J 209 

Company  council  book __  210 

Property  records 211 

Individual  equipment  records 212 

Five-year  file  section 213 

Target  record _-. 214 

Parmanent  file 215 

Regulations,  etc. , 216 

Blank  forms . 217 

Stationery - _ _ __ 218 

Packing  the  desk _ 219 


199.  Use  of  the  field  desk  prescribed. — a.  Except  when  a, special, field 
desk  is  prescribed  for  a  staff  corps  or  department,  the  company  field  desk, 
small,  prescribed  in  equipment  tables  (see  Manual  for  the  Quartermaster 
Corps,  Vol.  II,  Appendix,  p.  269),  will  be  used  in  all  companies,  troops, 
batteries,  and  detachments,  in  accordance  with  the  methods  prescribed 
in  these  regulations,  to  the  exclusion  of  all  other  containers  for 
records.  Two  field  desks,  small,  are  issued  to  each  company  (Cir.  No.  377, 
W.  D.,  1919).  For  convenience  the  two  desks  are  hereinafter  referred  to 
as  the  company  field  desk  A  and  the  company  field  desk  B. 

b.  The  service  records  (par.  203)  and  miscellaneous  records  (par.  204) 
will  be  kept  habitually  in  their  respective  trays  in  the  field  desk  A.  The 
trays  may  be  removed  from  the  desk  temporarily  to  facilitate  work  upon 
records,  but  upon  completion  of  work  the  trays  will  be  returned  to  the 
desk.  The  other  contents  of  the  field  desk  A,  as  provided  for  and  de- 
scribed in  this  section,  will  be  kept  in  the  desk  at  all  times,  both  in  garrison 
and  in  the  field.  The  five-year  file  and  the  permanent  file  will  be  kept 
in  their  respective  trays  in  the  field  desk  B. 

200.  Compa  ij  field  desk  A. — a.  The  company  field  desk  A  is  a  part  of 
equipment  A  (Cir.  No.  377,  W.  D.,  1919)  and  will  accompany  the  organi- 
zation on  all  changes  of  station  and  in  the  field. 

b.  When  equipped  for  the  field,  the  desk  will  contain  the  necessary 
office  supplies  (par.  218)  and  blank  forms  for  a  period  of  three  months, 
and  the  records  and  incidentals  essential  to  the  administration  of  the  com- 
pany in  the  field. 

c.  The  lid  section  provides  space  for  the  loose-leaf  binder  containing 
the  individual  equipment  records  with  a  supply  of  Form  No.  637,  A.  G.  O.; 

176 


COMPANY  ADMINISTRATION  177 

the  blank  forms  the  disposition  of  which  is  not  otherwise  prescribed;    and 
the  regulations  to  be  carried. 

d.  The  bottom  section  packed  for  the  field  will  contain  the  service  record 
tray  and  the  miscellaneous  record  tray.  These  trays  will  contain  that 
part  of  the  live  file  which  must  be  accessible  in  the  field. 

201.  Company  field  desk  B. — a.  Company  field  desk  B  is  part  of  equip- 
ment B  (Cir.  No.  377,  W.  D.,  1919),  but  will  be  permanently  issued  to  and 
retained  by  the  company.  Upon  change  of  station  from  one  post  or  camp 
or  station  of  a  relatively  permanent  nature  to  another  post  or  to  a  camp 
or  station  of  a  relatively  permanent  nature,  the  desk  will  be  transported 
as  freight.  When  the  company  takes  the  field,  the  desk  and  the  records 
therein  contained  will  be  stored  at  the  last  permanent  station  of  the  com- 
pany, at  a  mobilization  or  concentration  camp,  or  such  other  place  as  may 
be  designated  by  the  division  or  department  commander  or  higher  au- 
thority. 

b.  The  field  desk  B  will  contain  the  five-year  file  (par.  213)  and  the 
permanent  file  (par.  215),  one  tray  for  each  file,  and  such  other  books  and 
manuals  as  are  authorized  to  be  carried  and  for  which  space  is  available 
in  the  desk  (par.  3  and  par.  216). 

202.  Filing  cards. — The  filing  equipment  furnished  for  use  in  company 
field  desks  consists  of: 

a.  For  use  in  the  field  desk  A — 

(1)  Twelve  month  cards  (yellow)  and  31  date  cards  (pink)  for  use 
as  a  "Reminder"  (par.  205). 

(2)  Four  cards  headed  respectively  "Noncommissioned  officers," 
"Mechanics,"  "Privates,  first  class,"  and  "Privates,"  for  use  in  the 
service-record  tray  (par.  203). 

(3)  Three  cards  (pink)  headed  respectively  "Clothing,"  "Horses," 
and  "Memoranda,"  for  use  in  the  miscellaneous  record  tray  (par.  204). 

b.  For  use  in  the  field  desk  B — 

(1)  Twenty-five  alphabetical  cards  (blue);  one  card  headed  "Re- 
turns," for  use  in  the  permanent  file  (par.  215). 

(2)  Six  cards  (pink)  headed  respectively  "Target  record,"  "First 
year,"  "Second  year,"  "Third  year,"  "Fourth  year,"  and  "Fifth  year," 
for  use  in  the  five-year  file  (par.  213  and  par.  214). 

203.  Service  record  tray. — a.  The  service  record  tray  will  contain  the 
service  records  of  the  men  of  the  company  subdivided  under  four  heads  in 
roster  order  by  the  guide  cards  "Noncommissioned  officers,"  "Mechanics," 
"Privates,  first  class,"  and  "Privates." 

b.  Service  records  will  be  filed  in  the  tray  as  follows:  In  front  of  the 
guide  card  "Noncommissioned  officers"  will  be  filed  the  service  records 
of  the  noncommissioned  officers  of  the  company  in  each  grade,  the  records 
being  filed  in  the  order  of  the  date  of  warrant;  following  the  noncom- 
missioned officers  and  in  front  of  the  guide  card  "Mechanics"  will  be  filed 
the  service  records  of  the  cooks,  mechanics,  and  buglers,  in  alphabetical 
order  in  each  grade;  following  this  group  and  in  front  of  guide  card  "Pri- 
vate, first  class"  will  be  filed  the  service  records  of  the  privates,  first  class, 
in  alphabetical  order;  following  this  group  and  in  front  of  the  guide  card 
"Privates"  will  be  filed  the  service  records  of  the  privates  in  alphabetical 
order.     (Pars.  118  and  120.) 

204.  Miscellaneous  record  tray. — The  miscellaneous  record  tray  will 
contain  the  "Reminder,"  and  the  sections  designated  by  the  headings, 


178  COMPANY  ADMINISTRATION 

"Memoranda,"  "Clothing,"  and  "Horses,"  in  that  order,  followed  by  the 
current  correspondence  book  with  document  file,  and  current  company 
council  book  with  vouchers.     (Pars.  206-210.) 

205.  The  "Reminder." — The  "Reminder"  will  consist  of  the  month 
cards  and  date  cards,  which  are  placed  in  chronological  order  in  the  front 
of  the  miscellaneous  tray,  the  month  cards  being  in  rear  of  date  cards. 

a.  The  date  cards  will  be  rotated  as  follows:  On  the  morning  of  Jan- 
uary 2,  the  date  card  "1"  will  be  placed  in  rear  of  month  card  for  "Jan- 
uary" and  in  front  of  and  next  to  the  month  card  "February,"  the  pro- 
cedure being  followed  daily  with  the  remaining  date  cards  for  the  month 
in  order,  so  that  following  the  31st  of  January  the  date  card  31  will  uncover 
the  January  card.  The  former  will  be  filed  in  rear  of  date  card  30  and  in 
front  of  month  card  "February,"  and  the  January  card  will  be  filed  in  rear 
of  month  card  "December,"  leaving  the  "Reminder"  for  the  month  of 
February  set  up  in  normal  order  with  the  blank  daily  report  books  for  the 
month  presented  for  use. 

b.  In  setting  up  the  "Reminder,"  the  morning  report  (par.  22),  daily 
sick  report  (par.  27),  and  duty  roster  (par.  33),  for  the  current  month  will 
be  filed  in  the  front  of  the  "Reminder"  section;  and  supplies  of  these 
blanks  for  the  ensuing  quarter  will  be  filed  in  similar  sets  in  front  of  the 
next  three  month  cards.  A  complete  set  of  these  blank  forms  will  be 
obtained  by  each  company  from  the  adjutant  on  the  first  of  each  month 
so  that  the  desk  will  always  have  a  quarterly  supply  of  reports  and  blank 
forms  on  hand. 

c.  Blank  forms  for  requisitions,  special  reports,  and  returns,  normally 
rendered  on  a  specific  date,  will  be  filed  in  front  of  the  date  card  of  the  day 
on  which  preparation  is  to  be  effected. 

d.  A  complete  set  of  reminder  slips  for  use  in  the  "Reminder"  should 
be  prepared.  These  slips  should  anticipate  all  the  items  of  administration 
in  the  company  in  time  for  their  accomplishment  and  should  be  prepared 
of  size  S}/^  by  8  inches.     An  example  of  such  "Reminder"  slips  follows: 

Reminder.        Articles  1,  2,  and  29,  54  to  96,  inclusive,  and  104  to  109,  inclusive,  will  be 

read  and  explained  to  every  soldier  at  the  time  of  his  enlistment  or  muster 

Jan.  1st.  in,  or  within  six  days  thereafter,  and  will  be  read  and  explained  once  every  six 

months  to  soldiers  of  every  garrison,  regiment,  or  company  in  the  service  of 

Jul.  1st.  the  United  States.     (110  A.  W.>     The  articles  of  war  are  published  in  the 

Manual  for  Courts-Martial,  page  305. 
Mar.  25th. 

Select  a  noncommissioned  officer  of  the  company. to  act  as  a  member  of  a 
Jun.  25th.  subcommittee  of  noncommissioned  officers  to  carry  out  the  provisions  of 

Post  Exchange  Regulations.     (Page  15,  S.  R.  No.  59.) 
Sept.  25th. 

A  call  should  come  from  post  or  regimental  headquarters  for  the  name  on 
Dec.  25th.         the  last  of  the  month. 

e.  The  "Reminder"  will  also  be  used  as  a  live  file  for  papers  destined 
for  the  five-year  file  or  permanent  file,  but  whose  disposition  in  these  files 
is  to  be  postponed  until  the  papers  cease  to  be  of  current  import.  Such 
papers  should  be  filed  in  front  of  the  index  card  of  the  month  in  which 
they  are  filed,  and  moved  to  the  back  of  the  "Reminder"  with  it.  When 
the  card  next  appears  a  year  later  the  papers  filed  with  it  will  be  placed 
in  the  permanent  file;  or  in  the  first  year -section  of  the  five-year  file  until 
the  1st  of  January,  when  they  will  pass' into  the  second  year  section.     If 


COMPANY  ADMINISTRATION  179 

it  is  desirable  that  a  paper  be  retained  in  the  "Reminder"  for  a  lesser 
period,  it  should  be  filed  with  the  card  for  the  month  when  its  disposition 
in  the  five-year  or  permanent  file  is  desired.  It  will  be  seen  from  the 
above  that  the  live  file  in  the  "Reminder"  is  supplemented  in  the  case  of 
papers  for  the  five-year  file  by  the  first-year  section  of  that  file,  in  which 
papers  remain  from  the  time  they  leave  the  "Reminder"  until  the  suc- 
ceeding 1st  of  January.     (Pars.  22,  27,  33,  36,  49,  and  100.) 

206.  Memoranda. — In  front  of  the  guide  card  "Memoranda"  will  be 
filed  memoranda,  the  filing  of  which  is  not  directed  elsewhere. 

207.  Clothing. — In  front  of  the  guide  card  "Clothing"  will  be  filed  the 
retained  requisitions  for  clothing  (P.  &  S.  Form  No.  160),  and  mdividual 
clothing  slips  (Q.  M.  C.  Form  No.  165).  These  will  be  filed  until  checked 
by  the  auditor,  when  they  may  be  destroyed.     (Par.  75.) 

208.  Public  animals. — In  front  of  the  guide  card  "Horses"  will  be  filed 
the  descriptive  cards  of  pubhc  animals  (Form  No.  277,  A.  G.  O.)  pertain- 
ing to  the  organization.  (Par.  77.)  If  no  use  for  this  file  is  anticipated 
it  may  be  replaced  by  other  matter.  (Accountability  for  such  animals  as 
are  furnished  to  organizations  not  mounted  by  the  supply  company  (T.  of 
O.)  will  remain  with  the  supply  company,  which  ordinarily  retains  the 
descriptive  cards  of  the  animals.) 

209.  Correspondence  book  and  document  file. — a.  The  current  corre- 
spondence book,  and  such  part  of  the  document  file  as  will  be  taken  when 
the  company  goes  into  the  field,  will  be  filed  behind  the  above  items  in  the 
miscellaneous  tray.  The  closed  correspondence  books  and  their  corre- 
sponding document  files  will  be  filed  in  the  "permanent  file"  when  they 
have  ceased  to  be  of  current  interest  or  importance.     (Pars.  82  and  86.) 

b.  Before  the  yearly  transfer  to  the  permanent  file  all  documents  will  be 
carefully  examined  and  papers  which  have  become  obsolete  or  without 
permanent  value  may  be  destroyed.  This  elimination  will  be  made  by 
the  company  commander  in  person,  who  will  check  the  correspondence 
book  to  which  the  documents  pertain,  striking  out  the  word  "Doc"  in 
each  case  and  inserting  the  date  and  his  initial,  e.  g.,  "1/2/19,  A.  B,  C." 
(Par.  85.) 

210.  Company  council  book. — a.  The  company  council  book,  with  cur- 
rent vouchers,  will  be  filed  behind  the  correspondence  book  in  the  mis- 
cellaneous tray.  The  closed  company  council  books  will  be  filed  in  the 
five-year  file.     (Pars.  96  and  213.) 

b.  When  the  company  takes  the  field  the  last  closed  company  council 
book  and  correspondence  book,  with  its  document  file,  may  be  taken  in 
the  miscellaneous  tray  if  desired. 

211.  Property  records. — The  property  loan  record,  with  its  accompany- 
ing vouchers,  i.  e.,  shipping  tickets,  receiving  reports,  statements  of 
charges,  reports  of  survey,  certificates,  and  inventory  and  inspection  re- 
ports, will  be  filed  in  the  lower  left  section  of  the  top  of  the  field  desk, 
together  with  a  supply  of  each  of  these  blanks.-     (Par.  70.) 

212.  Individual  equipment  record. — The  individual  equipment  record 
(Form  No.  637,  A.  G.  O.)  will  be  filed  in  the  loose-leaf  binder  provided  for 
the  purpose.  This  binder  with  its  contents  will  be  kept  in  the  right  upper 
section  of  the  top  of  the  field  desk.  Blank  forms  for  these  records  will  be 
placed  in  the  binder  behind  the  current  records.     (Par.  130.) 

213.  Five-year  file  section. — a.  The  division  cards  for  this  file  consist 
of  the  "first  year,"  "second  year,"  "third  year,"  "fourth  year,"  and  "fifth 


180  COMPANY  ADMINISTRATION 

year"   cards,   devised   to    separate  the   papers    to    be    retained    for    five 
years. 

b.  All  papers  destined  for  file  in  the  five-year  file,  including  sick  reports, 
company  range  practice  records,  and  company  council  books,  when  with- 
drawn from  the  live  file  (par.  205e),  will  be  filed  in  front  of  the  guide  card 
"first  year."     The  "target  record"  card  follows  the  fifth  year  section. 

c.  On  January  1  of  each  year  the  first-year  card  will  be  moved  to  the 
front  of  the  five-year  file,  being  replaced  by  the  second-year  card.  The 
other  year  cards  will  be  moved  forward:  third  in  place  of  second,  fourth 
in  place  of  third,  fifth  in  place  of  fourth;  so  that  on  each  January  1  after 
the  fifth  year  of  filing,  the  year's  discard  will  bo  found  in  rear  of  the  fifth 
year  card.  The  papers  in  rear  of  the  fifth  year  card  will  be  removed  and 
destroyed.  In  this  manner  all  dead  records  will  be  automatically  worked 
from  the  file  (par.  281,  A.  R.),  and  the  first  year  card  will  be  in  place  to 
receive  the  papers  to  be  filed  during  the  ensuing  year. 

214.  Target  record. — In  front  of  the  guide  card  "target  record"  in  the 
five-year  file  tray  will  be  filed  such  individual  records  of  company  target 
practice  as  are  prescribed  in  paragraph  101.  When  a  soldier  leaves  the 
company  permanently  or  at  the  expiration  of  his  enlistment  his  retained 
individual  target  records  will  be  given  to  him.  The  compiled  records  and 
reports  of  the  company  range  practice  for  the  current  year  will  be  filed  in 
the  "Reminder"  until  the  next  practice,  when  they  will  be  filed  in  the  first 
year  section  of  the  five-year  file.     (Par.  1026.) 

215.  The  permanent  file. — a.  In  the  permanent  file  will  be  filed — 

(1)  The  extracts  from  service  records  (Form  No.  29a,  A.  G.  O.). 

(2)  The  closed  morning  reports  (Form  No.  332,  A.  G.  O.),  monthly 
roster  of  troops  (Form  No.  703,  A.  G.  O.),  and,  if  rendered,  company  re- 
turns (Form  No.  30,  A.  G.  O.). 

(3)  All  company  orders,  and  documents  of  permanent  nature  but  not 
of  current  importance. 

(4)  Completed  correspondence  books  with  their  respective  document 
files. 

b.  The  extracts  from  service  records  will  be  transferred  from  the  indi- 
vidual record  tray  to  the  alphabetical  section  of  the  permanent  file  as 
directed  in  paragraph  120o. 

c.  The  closed  morning  reports  and  company  returns  will  be  transferred 
from  the  "Reminder"  section  of  the  live  file  to  the  permanent  file  one  year 
from  date  on  which  closed.  They  will  be  filed  in  the  permanent  file  in 
chronological  order  in  front  of  the  guide  card  "Returns"  ir^  rear  of  the 
alphabetical  section.     (Pars.  22  and  49.) 

216.  Regulations,  etc. — a.  Army  Regulations,  Extracts  from  General 
Orders  and  Bulletines,  and  Special  Regulations  No.  40,  No.  56,  No.  57, 
No.  58,  No.  72,  No.  77,  and  Cirs.  No.  377  (amended)  and  No.  498,  W.  D., 
1919,  will  be  carried  in  the  lower  right  section  of  the  top  of  field  desk  A. 
It  is  not  contemplated  that  other  books  and  manuals  will  be  carried  in 
this  desk;  they  should  be  carried  in  field  desk  B  as  provided  in  paragraph  201. 

217.  Blank  forms. — a.  Companies  will  procure  their  supply  of  blank 
forms  from  regimental  or  post  headquarters. 

b.  A  three  months'  supply  will  be  kept  in  the  company  field  desk  A 
at  all  times.  Company  commanders  will  make  monthly  informal  requests 
for  blank  forms  required  to  replace  those  used  from  their  three  months' 
supply. 


COMPANY  ADMINISTRATION  181 

c.  The  blank  forms  carried  in  the  company  field  desk  A  will  be  filed  in 
the  upper  section  and  in  the  two  record  trays  as  follows : 

(1)  In  the  service  record  tray: 

6  extracts  from  service  records  (Form  No.  29a,  A.  G,  O.),  filed 
in  rear  of  guide  card  "Privates." 

6  service  records  (Form  No.  29,  A.  G.  O.),  filed  in  rear  of  the  blank 
extract  from  service  records. 

(2)  In  the  miscellaneous  record  tray: 

4  morning  reports  (Form  No.  -332,  A.  G.  O.). 

4  sick  reports  (Form  No.  339,  A.  G.  O.). 

4  duty  rosters  (Form  No.  342,  A.  G.  O.). 

One  each  of  these  three  forms  for  use  during  the  current  month 
are  filed  in  front  of  the  current  date  card.  One  set  is  filed  in  front  of 
the  cards  for  the  three  months  next  succeeding  the  current  month. 

20  individual  clothing  slips  (Q.  M.  C.  Form  No.  165),  filed  in  front 
of  and  next  to  guide  card  "Clothing."  (If  the  43^X10%  forms  are 
used,  they  will  be  kept  in  the  top  of  the  field  desk.) 

(3)  In  the  top  of  the  field  desk: 

6  property  loan  records  (P.  &  S.  Form  No.  263B). 

6  requisitions  (P.  &  S.  Form  No.  160,  in  duplicate). 

6  receiving  reports  (P.  &  S.  Form  No.  257,  in  triplicate). 

6  shipping  tickets  (P.  &  S.  Form  No.  260,  in  duplicate). 

6  notices  of  soldier's  deposit  (Q.  M.  C.  Form  No.  8a). 

10  charge  sheets  (Form  No.  594,  A.  G.  O.). 

6  notices  of  discontinuance  of  soldier's  allotment  (Q.  M.  C.  Form 
No.  39). 

6  inventories  of  effects  (Form  No.  34,  A.  G.  O.). 
.  6  reports  of  survey  (Form  No.  196,  A.  G.  O.). 

10  soldier's  allotments  (Q.  M.  C.  Form  No.  Z^). 

6  statements  of  charges  (Form  No.  602,  A.  G.  O.). 

6  reports  of  change  (Forms  No.  647a  and  648a,  A.  G.  O.). 

6  company  returns  (Forms  No.  30,  A.  G.  O.). 

6  rosters  of  troops  (Form  No.  703,  A.  G.  O.). 

These  forms  will  be  filed  in  the  left  lower  section  of  the  top  of  the 
field  desk. 

(4)  In  the  back  of  the  loose-leaf  binder,  in  addition  to  current  individual 
equipment  records,  will  be  filed: 

10  blank  individual  equipment  records  (Form  No.  637,  A.  G.  O.). 
The  blank  forms  are  filed  in  rear  of  the  current  records  in  the  loose-leaf 
binder  in  the  lid  section  of  the  desk.     (Par.  212.) 

218.  Stationery. — The  following  supply  of  stationery  will  be    carried 
in  the  field  desk  wherever  space  is  afforded: 
4  blocks,  memo  or  scratch  note, 

1  book,  duplicating,  letter  size, 

2  quires,  letter  paper,  typewriter, 
24  envelopes,  official, 

1  gross  bands,  rubber.  No.  18, 

1  eraser,  rubber,  ink  and  pencil, 

1  eraser,  steel, 

1  box  fasteners,  paper, 

1  tin  ink,  black  tablets, 

1  tin  ink,  red  tablets. 


182  COMPANY  ADMINISTRATION 

1  tube  paste, 

4  pencils,  indelible, 

2  pencils,   lead, 

1  pencil,  colored  (blue  and  red), 

2  penholders, 
12  pens,  steel, 

1  cone  pins,  office, 

1  ruler,  office,  12-inch, 

6  blotters  (4  by  93^  inch), 

1  blotter  (12  by  19  inch). 
(Cut  1  inch  from  the  ends  of  the  4  by  93^  inch  blotters  and  file  five  of 
them  in  rear  of  the  date  cards  transferred  from  the  current  month  to  rear 
of  the  month  card  and  in  front  of  the  month  card  of  coming  month,  where 
they  will  serve  as  a  division  between  the  two  months.  File  the  blotter 
in  use  with  the  daily  reports  in  front  of  the  "Reminder."  Fasten  a  12 
by  19  inch  blotter  to  the  lapboard  with  thumb  tacks.) 

219.  Packing  the  desk. — a.  To  pack  the  records  for  moving,  remove 
the  loose  block  from  the  front  of  the  tray,  move  the  records  forward 
against  the  front  of  the  tray,  loosen  the  thumbscrews  of  the  compressor 
block  at  the  rear  of  the  records,  move  the  block  forward,  compressing  the 
record  between  the  compressor  block  and  the  front  of  the  tray  (not  too 
tightly),  invert  the  front  block  and  press  it  (wedge-like)  between  the 
compressor  block  and  the  records.  The  records  are  then  snugly  packed  to 
prevent  them  from  being  dislodged  and  injured  when  the  desk  is  handled. 
h.  Having  compressed  the  records  in  the  trays,  turn  the  trays  end  for 
end  in  the  desk,  so  that  the  weight  of  the  records  will  not  rest  against  the 
compressor  block. 

c.  Having  compressed  the  records  and  inverted  the  trays,  place  the 
lapboard,  blotter  side  down,  over  the  trays  to  protect  the  contents  of  the 
tray  and  serve  as  a  buffer  between  the  trays  and  the  hinged  lid  of  the  top 
of  the  desk.  When  the  desk  is  packed  care  will  be  taken  to  place  the 
lapboard  in  position  before  closing  the  desk,  because  its  omission  may 
cause  the  hinged  lid  to  break  loose,  since  it  is  not  intended  to  bear  the 
weight  of. the  records  carried  in  the  desk. 


APPENDIX  I. 

LIST  OF  AUTHORIZED  ABBREVIATIONS. 

Special  Regulations  No.  56. 


A. 

Absent  without  leave AWOL 

Adjutant - Adj 

Adjutant  General AG 

Adjutant  General's  Department AGD 

Adjutant  General's  Office ..AGO 

Adjutant  General's  Reserve  Corps AGRC 

Adjutant's  Office Adj  O 

Administrative  Company Adm  Co 

Administrative  Section,  General  Staff Adm  Sec  GS 

Advance  Animal  Transport  Depot Ad v  AnI  Trans  Dep 

Advance  Guard Adv  Gd 

Aero  Construction  Company Aer  Co  (Cons) 

Aero  Squadron  (construction) Aer  Sq  (Cons) 

Aero  Squadron  (repair) Aer  Sq  (Rep) 

Aero  Squadron  (supply) Aer  Sq  (Sup) 

Aide-de-camp ADC 

Air  Park.. Air  Pk 

Air  Park  Company : Air  Pk  Co 

Air  Service AS 

Air  Service.  Aircraft  Production ASP 

Air  Service,  Mechanics  Regiment AS  Mech  Regt 

Air  Service,  Military  Aeronautics ASA 

Air  Service,  Reserve  Corps ASRC 

Allotment Almt 

Allotted Alot 

Allowances Alws 

Ambulance  Company Amb  Co 

Ambulance  Section Amb  Sec 

Ambulance  vService  Park Amb  Serv  Pk 

Ambulance  Service  Section Amb  Serv  Sec 

American  Expeditionary  Forces AEF 

American  National  Red  Cross. ARC 

American  Red  Cross  Convalescent  Home ARC  Conv  Home 

American  Red  Cross  Hospital ARC  Hosp 

Ammunition Am 

Ammunition  Supply  Company.^ Am  Sup  Co 

Ammunition  Train Am  Tn 

Animal  Transport  Depot Anl  Trans  Dep 

Antiaircraft  Artillery A-AA 

Antiaircraft  Battery A-A  Btry 

Antiaircraft  Headquarters A-A  Hq 

Antiaircraft  Machinie  Gun  Battalion A-A  MG  Bn 

Antiaircraft  Machine  Gun  Company A-A  MG  Co 

Antiaircraft  Sector A-A  Seer 

Antiaircraft  Service A-AS 

Appointed Aptd 

Appointment Apmt 

April Apr 

Army i Army 

Army  Air  Service l._AAS 

183 


184  COMPANY  ADMINISTRATION 


Army  Artillery AA 

Army  Artillery.  Brigade  Headquarters AABHQ 

Army  Artillery  Headquarters AAHQ 

Army  Artillery  Park ._. -. AA  Pk 

Army  Corps Army  Corps 

Army  Headquarters 1 AHQ 

Army  Inspection  Park Army  Insp  Pk 

Army  Mine  Planter  Service AMPS 

Army  Nurse  Corps ANC 

Army  Observation  Group _ A  Obsn  Gp 

Army  Observation  Wing A  Obsn  Wg 

Army  Operations  Division,  General  Staff AODGS 

Army  Regulations , AR 

Army  Reserve  Material  Unit Army  Res  Mat  U 

Army  Service  Corps ASC 

Army  Tank  Headquarters A  Tank  Hq 

Army  Transport  Service _ ATS 

Army  War  College.. AWC 

Articles  of  War AW 

Artillery Arty 

Assigned ^ Asgd 

Assignment." Asgmt 

Assistant Asst 

Assistant  Band  Leader. ^ A  Bnd  Ldr 

Assistant  Chauffeur , A  Cfr 

Assistant  Chief  of  Staff... A  C  of  S 

Assistant  Director  of  Railways A  D  Ry 

Assistant  Engineer A  Engr 

Assistant  Packmaster A  Pkmr 

Assistant  Provost  Marshal APM 

Assistant  Veterinarian A  Vet 

August . Aug 

Automatic  Arms  Repair  Detachment Aut  Arms  Rep  Det 

B. 

Bakery  Company Bkry  Co 

Balloon  Company Bin  Co 

Balloon  Group Bin  Gp 

Balloon  Wing Bin  Wg 

Band  Corporal Bnd  Corp 

Band  Leader Bnd  Ldr 

Band  Sergeant . Bnd  Sgt 

Barracks Bks 

Base  Animal  Transport  Depot . Base  Anl  Trans  Dep 

Base  Hospital Base  Hosp 

Base  Veterinary  Hospital Base  Vet  Hosp 

Battalion z Bn 

Battalipn  Adjutant . Bn  Adj 

Battalion  Commander Bn  Comdr 

Battalion  Engineers,  Camouflage Bn  Engrs  Cam 

Battalion  Engineers,  Mounted Bn  Engrs  Mtd 

Battalion  Engineers — Service Bn  Engrs  (Serv) 

Battalion  Engineers — Flash  and  Sound  Ranging Bn  Engrs  (F  &  SR) 

Battalion  Sergeant  Major Bn  Sgt  Maj 

Battalion  Supply  Sergeant Bn  Sup  Sgt 

Battery Btry 

Battery  Commander Btry  Comdr 

Battery  Orders ^ O 

Biplane  Pursuit  Group Bip  Purs  Gp 

Biplane  Pursuit  Squadron Bip  Purs  Sq 

Biplane  Piu-suit  Wing. . , Bip  Purs  Wg 

Brigade Brig 

Brigade  Adjutant Brig  Adj 

Brigade  Commander. Brig  Comdr 


COMPANY  ADMINISTRATION  185 

Brigade  Headquarters BHQ 

Brigadier  General. Brig  Gen 

Bugler Bglr 

Bugler,  first  class Bglr  Icl 

Bulletin Bui 

Bureau  of  War  Risk  Insurance BWRI 

Butchery  Company Butch  Co 

C. 

Camp  Hospital Camp  Hosp 

Camp  Infirmary Camp  If  my 

Camp  Quartermaster Camp  QM 

Captain Capt 

Casemate  Electrician Cm  Elec 

Cavalry Cav 

Cavalry  Brigade ' Cav  Brig 

Cavalry  Division Cav  Div 

Cavalry  Division  Headquarters Cav  Div  Hq 

Cavalry  Drill  Regulations CDR 

Cavalry  Reserve  Corps Cav  RC 

Central  Department C  Dept 

Central  Officers'  Training  School COTS 

Changes C 

Changes  Army  Regulations CAR 

Chaplain Chap 

Character Char 

Chauffeur Cfr 

Chauflfeur,  first  class Cfr  Icl 

Chief  Engineer  Officer . CEO 

Chief  Loader Ch  Load 

Chief  Mechanic Ch  Mec 

Chief  Ordnance  Officer COO 

Chief  Planter . Ch  Plan 

Chief  Quartermaster CQ  M 

Chief  Signal  Officer CSO 

Chief  Surgeon C  Surg 

Chief  of  Air  Service C  of  AS 

Chief  of  Artillery i . C  of  A 

Chief  of  Cavalry C  of  Cav 

Chief  of  Coast  Artillery C  of  CA 

Chief  of  Engineers . . CofE 

Chief  of  Infantry C  of  Inf 

Chief  of  Militia  Bureau . _• _.C  of  MB 

Chief  of  Motor  Transport  Corps C  of  MTC 

Chief  of  Ordnance C  of  Ord 

Chief  of  Staff C  of  S 

Chief  of  Tank  Corps C  of  Tank  Corps 

Circular Cir 

Clerk - Clk 

Clothing Clo 

Clothing  &  Bath  Unit Clo  &  Bth  U 

Coast  Artillery CA 

Coast  Artillery  Corps . CAC 

Coast  Artillery  Drill  Regulations CADR 

Coast  Defenses C  Def 

Colonel Col 

Color  Sergeant Col  Sgt 

Commanding  General CG 

Commanding  General,  Service  of  Supply CG  SOS 

Commanding  Officer CO 

Commutation Com 

Company Co 

Company  Commander Co  Comdr 

Company  Orders O 


186  COMPANY  ADMINISTRATION 

Compilation  of  General  Orders,  Circulars  and  Bulletins,  War 

Department,  1881-1915 C  of  O  1881-1915 

Compilation  of  Orders,  1916  Supplement. C  of  O  1916  Sup 

Confined : ._-  Conf 

Confinement • Conf  m 

Construction  Company . Con's  Co 

Continued Contd 

Contract  Surgeon Cont  Surg 

Convalescent  Camp . Conv  Camp 

Convalescent  Depot Conv  Dep 

Cook Ck 

Corporal Corp 

Corporal  Bugler Corp  Bglr 

Corps  Air  Service Corps  AS 

Corps  Artillery  Park Corps  Arty  Pk 

Corps  Mobile  Veterinary  Hospital Corps  Mob  Vet  Hosp 

Corps  of  Engineers CE 

Corps  of  Intelligence  Police CIP 

Coxswain Coxn 

'  D.     ' 

Day  Bombardment  Group Day  Bomb  Gp 

Day  Bombardment  Squadron Day  Bomb  Sq 

Day  Bombardment  Wing Day  Bomb  Wg 

December Dec 

Dental  Corps DC 

Dental  Reserve  Corps DRC 

Department Dept 

Department  Commander Dept  Comdr 

Department  Hospital Dept  Hosp 

Depot  Battalion Dep  Bn 

Depot  Quartermaster DQM 

Deputy  Assistant  Chief  of  Staff DAC  of  S 

Deputy  Chief  of  Staff DC  of  S 

Detached  Officers  List DOL 

Detached  Service DS 

Detachment . Det 

Director  of  Finance Dof  Fin 

Director  of  Military  Intelligence  Division,  General  Staff D  of  MID  GS 

Director  of  Operations,  General  Staff D  of  O  GS 

Director  of  Purchase  &  Stdi-age DofPS 

Director  of  Purchase,  Storage  &  Traffic D  of  PST 

Director  of  Railways . D  of  Ry 

Director  of  War  Plans  Division,  General  Staff D  of  WPD  GS 

Discharge,  discharged Disch 

Discontinued Discontd 

Dishonorably  Discharged- _" Dishon  Disch 

Distinguished-service  Cross DSC 

Distinguished-service  Medal DSM 

District Dist 

Division Div 

Division  Adjutant Div  Adj 

Division  Air  Service Div  AS 

Division  Headquarters DHQ 

Division  Judge  Advocate Div  JA 

Division  Ordnance  Officer Div  00 

Division  Quartermaster Div  QM 


Eastern  Department E  Dept 

Electrician  Sergeant,  first  class Elec  Sgt  Icl 

Electrician  Sergeant,  second  class Elec  Sgt  2cl 

Embarkation  Service Emb  Serv 

Engineer Engr 


COMPANY  ADMINISTRATION  187 


Engineer  Department Engr  Dept 

Engineer  Field  Manual Engr  Fid  M 

Engineer  Reserve  Corps Engr  RC 

Engineer  Train Engr  Tn 

Engineers Engrs 

Enlisted . Enl 

Enlisted  Man . EM 

Enlistment - Enlmt 

Enlisted  Reserve  Corps ERC 

Evacuation   Ambulance  Company Evac  Amb  Co 

Evacuation  Hospital Evac  Hosp 

Excellent Ex 

Executive  Assistant,  Chief  of  Staff Ex  AC  of  S 

Executive  Division,  General  Staff Ex  Div  GS 

Expert  Rifleman . ER 

Expiration  Term  of  Service ETS 

Extra  Duty ^ ED 

F. 

February Feb 

Federal  Service Fed  Serv 

Field  Artillery , FA 

Field  Artillery  Drill  Regulations FADR 

Field  Artillery  Reserve  Corps FARC 

Field  Clerk F  Clk 

Field  Hospital F  Hops  . 

Field  Laboratory F  Laby 

Field  Orders FO 

Field  Remount  Squadron F  Rem  Sq 

Field  Service  Regulations FSR 

Field  Signal  Battalion F  Sig  Bn 

Field  Signal  Battalion,  Motorized F  Sig  Bn  Mtz 

Field  Signal  Battalion,  Mounted F  Sig  Bn  Mtd 

Fireman Fm 

Fire  Truck  &  Hose  Company FT  &  H  Co 

First  Class  Gunner Icl  Gun 

First  Lieutenant i IstLt 

First  Sergeant 1st  Sgt 

Forfeit Forf 

Fort Ft 

Fraudulent Fraud 

Friday Fri 

From fr 

Furlough _ Fur 

G. 

General Gen 

General  Court  Martial. GCM 

General  Court  Martial  Order GCMO 

General  Headquarters GHQ 

General  Hospital Gen  Hosp 

General  Order . GO 

General  Repair  Shop . Gen  Rep  Sh 

General  Staff GS 

General  Staff  Corps. GSC 

General  Staff  Officer  No.  1 Gl 

General  Staff  Officer  No.  2 . G2 

General  Staff  Officer  No.  3 G3 

General  Staff  Officer  No.  4 G4 

General  Staff  Officer  No.  5 G5 

Good '. G 

Graves  Registration  Unit Gr  Reg  Unit 

Guard _. Gd 

Guard  Company Gd  Co 


188  COMPANY  ADMINISTRATION 

Guard  &   Fire   Company GF  Co 

Gun  Commander Gn  Comdr 

Gun   Pointer - Gn  Ptr 

H. 

Hawaiian  Department .._H  Dept 

Headquarters  Company Hq  Co 

Headquarters  Troop Hq  Tr 

Heavy  Artillery Hv  A 

Heavy  Artillery  Mobile  Repair  Shop Hv  A  Mob  Rep  Sh 

Heavy  Field  Artillery -.- Hv  FA 

Heavy  Mobile  Ordnance  Repair  Shop Hv  Mob  Ord  Rep  Sh 

Heavy  Tank  Battalion .-. Hv  Tank  Bn 

Honorably  Discharged Hon  Disch 

Horse  Artillery HA 

Horseshoer _ Hs 

Hospital  Sergeant Hosp  Sgt 

Hospital  Ship Hosp  Ship 

Hospital  Train Hosp  Tn 

I. 

Inclosure Incl 

Inclusive Inc 

Indorsement Ind 

Inducted Inctd 

Infantry Inf     ■ 

Infantry  Brigade.  . Inf  Brig 

Infantry  Division Inf  Div 

Infantry  Drill  Regulations IDR 

Infantiy  Replacement Inf  Repl 

Infantry  Reserve  Corps Inf  RC 

In  Hands  of  Civil  Authorities In  Hands  C  Auth 

Inland  Waterway  Company Inl  Wy  Co 

Inspected  and  Condemned IC 

Inspector  General IG 

Inspector  General's  Department , IGD 

Inspector  General's  Reserve  Corps IGRC 

Instrument  Repair  Unit Inst  Rep  Unit 

Interpreter Intpr 

J. 

January Jan 

Joined _ Jd 

Judge  Advocate JA 

Judge  Advocate  General JAG 

Judge  Advocate,  General  Courts-Martial JAGCM 

Judge  Advocate  General's  Department JAGD 

Judge  Advocate  General's  Reserve  Corps JAGRC 

July Jul  JTo  be  used  only  when 

June - . Jun\  date  space  is  limited. 

Junior  Military  Aviator Jun  Mil  Av 

K. 
Killed Kd 

L. 

Laboratory  Unit ;. Laby  Unit 

Laundry  Company Laun  Co 

Leave  of  Absence Lv 

Letter  of  Instructions Let  Inst 

Lieutenant _ Lt 

Lieutenant  Colonel Lt  Col 


COMPANY  ADxMINISTRATION  189 

Lieutenant  General Lt  Gen 

Line  of  Duty LD 

M. 

Machine  Gun  Battalion MG  Bn 

Machine  Gun  Battalion,  Antiaircraft MG  Bn  A-A 

Machine  Gun  Battalion,  Motorized MG  Bn  Mtz 

Machine  Gun  Company-. MG  Co 

Machine  Gun  Firing  Manual MGFM 

Machine  Gun  Squadron —  MG  Sq 

Machine  Gun  Squadron,  Motorized MG  Sq  Mtz 

Machine  Gun  Troop MG  Tr 

Major Maj 

Major  General Maj  Gen 

Manual  for  Army  Bakers M AB 

Manual  for  Army  Cooks MAC 

Manual  for  Courts- Martial MCM 

Manual  of  Interior  Guard  Duty MIGD 

Manual  for  the  Medical  Department . MMD 

Manual  for  Noncommissioned  Officers  and  Privates MNCOP 

Manual  of  Physical  Training MPT 

Manual  for  the  Quartermaster  Corps MQMC 

Manual  of  Topography M  Topog 

M  arch L Mch 

Marksman Mm 

Master  Electrician Mr  Elec 

Master  Engineer,  Senior  Grade Mr  Engr  sr  gr 

Master  Engineer,  Junior  Grade Mr  Engr  jr  gr 

Master  Gunner Mr  Gun 

Master  Hospital  Sergeant Mr  Hosp  Sgt 

Master  Signal  Electrician Mr  Sig  Elec 

May May 

Mechanic Mec 

Mechanician Mecn 

MedalofHonor '_ MH 

Medical  Corps MC 

Medical  Department MD 

Medical  Depot 1 - Med  Dep 

Medical  Laboratory Med  Laby 

Medical  Reserve  Company ^ Med  Res  Co 

Medical  Reserve  Corps 1 MRC 

Medical  Supply  Company Med  Sup  Co 

Medical  Supply  Depot ..Med  Sup  Dep 

Memorandum Memo 

Memorandum  Receipt M/R 

Mess  Sergeant , Mess  Sgt 

Meteorological  Service Met  Serv 

Middle  Atlantic  Coast  Artillery  District MACAD 

Military  Aviator Mil  Av 

Military  Intelligence  Division,  General  Staff MIDGS 

Military  Police MP 

Military  Police  Corps MPC 

Miscellaneous Misc 

Mobile  Hospital Mob  Hosp 

Mobile  Laboratory Mob  Laby 

Mobile  Laundry  Unit Mob  Laun  Unit 

Mobile  Operating  Unit ,. ^ Mob  Opr  Unit 

Mobile  Optical  Unit Mob  Optic  Unit 

Mobile  Ordnance  Repair  Shop ^__Mob  Ord  Rep  Sh 

Mobile  Veterinary  Hospital Mob  Vet  Hosp 

Monday Mon 

Monoplace  Pursuit  Brigade Mon  Purs  Brig 

Monoplace  Pursuit  Group ^ Mon  Purs  Gp 

Monoplace  Pursuit  Squadron Mon  "Purs  Sq 


190  COMPANY  ADMINISTRATION 


Monoplace  Pursuit  Wing .Mon  Purs  Wg 

Monoplane  Pursuit  Brigade Mnp  Purs  Brig 

Month Mo 

Months ---Mos 

Motor  Car  Company MC  Co 

Motorcycle  Company MtclCo 

Motor  Dispatch  Service MDS 

Motor  Sergeant M  Sgt 

Motor  Supply  Train . M  Sup  Tn 

Motor  Transport  Company MTCo 

Motor  Transport  Corps MTC 

Motor  Transport  Corps  Park MTC  Pk 

Motor  Transport  Corps  Reserve  Park MTC  Res  Pk 

Motor  Truck  Company M  Trk  Co 

Multiengine  Night  Bombardment  Brigade.. M-eng  Nt  Bomb  Brig 

Multiengine  Night  Bombardment  Group M-eng  Nt  Bomb  Gp 

Multiengine  Night  Bombardment  Squadron M-eng  Nt  Bomb  Sq 

Multiengine  Night  Bombardment  Wing M-eng  Nt  Bomb  Wg 

Musician Mus 

Musician,  first  class Mus  Icl 

Musician,  second  class Mus  2cl 

Musician,  third  class Mus  3cl 

N. 

■  National  Army _ N A 

National  Guard NG 

Noncommissioned  Officer NCO 

North  Atlantic  Coast  Artillery  District NACAD 

Northeastern  Department NE  Dept 

North  Pacific  Coast  Artillery  District NPCAD 

Not  in  line  of  duty Not  LD 

November Nov 

Number  _. No 

O. 

Observation  Group Obsn  Gp 

Observation  Squadron Obsn  Sq  ' 

Observation  Wing Obsn  Wg 

Observer,  first  class Obs  Icl 

Observer,  second  class . " Obs  2cl 

October Oct 

Ordnance  Department Ord  Dept 

Ordnance  Depot Ord  Dep 

Ordnance  Officer OO 

Ordnance  Reserve  Corps Ord  RC 

Ordnance  Sergeant '. Ord  Sgt 

Outpost  Company . Out  Co 

P. 

Packmaster Pkmr 

Paid Pd 

Panama  Canal  Department PC  Dept 

Panama  Coast  Artillery  District PCAD 

Paragraph Par 

Park Pk 

Personnel  Adjutant.. PI  Adj 

Philippine  Department P  Dept 

Philippine  Scouts PS 

Photographic  Laboratory. Photo  Laby 

Photo  Section Photo  Sec 

Pioneer  Regiment,  Infantry Pion  Inf 

Platoon Plat 

Plotter : Plot 


COMPANY  ADMINISTRATION  191 

Ponton Pon 

Porto  Rican  Regiment,  Infantry PRRI 

Postal  Express  Service — PES 

Post  Exchange PE 

Post  Hospital P  Hosp 

Post  Laundry PL  • 

Private Pvt 

Private,  first  class Pvt  Icl 

Provost  Marshal  General PMG 

Provost  Marshal  General's  Department PMGD 

Provost  Marshal  General's  Oflfice PMGO 

Purchase,  Storage  &  Traffic.  General  Staff PS  &  T  GS 

0- 

Qualified Qual 

Quartermaster QM 

Quartermaster  Corps QMC 

Quartermaster  General QM  Gen 

Quartermaster  General's  Office QMGO 

Quartermaster  Reserve  Corps QMRC 

Quartermaster  Sergeant QM  Sgt 

Quartermaster  Sergeant,  senior  grade QM  Sgt  sr  gr 

Quarters Qrs 

R. 

Radio  Section ■... Rad  Sec 

Radio  Sergeant Rad  Sgt 

Railhead  Detachment Rhd  Det 

Railhead  Supply  Detachment ^ Rhd  Sup  Det 

Railroad  Transportation  Officer RTO 

Railway  Ordnance  Repair  Shop Ry  Ord  Rep  Sh 

Railway  Transport  Corps RTC 

Reappointed _ Reaptd 

Received Reed 

Recruit Ret 

Reduced. Rd 

Reenlisted Reenl 

Reference Re 

Reference  to  telegram ^ Retel 

Refrigerating  Plant  Company Ref  PI  Co 

Regiment Regt 

Regimental i Regtl 

Regimental  Sergeant  Major Regtl  Sgt  Maj 

Regimental  Special  Orders RSO 

Regimental  Supply  Sergeant Regtl  Sup  Sgt 

Regiment  Englneers^Construction Regt  Engrs  (Cons) 

Regiment  Engineers — Electrical  &  Mechanical Regt  Engrs  (Elec  &  Mech) 

Regiment  Engineers — Forestry Re jl  Engrs  (For) 

Regiment  Engineers — General  Construction Regt  Engrs  (Gen  Cons) 

Regiment  Engineers — Light  Railway  Operation Regt  Engrs  (Lt  Ry  Opr) 

Regiment  Engineers — Mining Regt  Engrs  (Min) 

Regiment  Engineers — Quarry J Regt  Engrs  (Quarry) 

Regiment  Engineers — Road  Service Regt  Engrs  (Rd  Serv) 

Regiment  Engineers— Sappers Regt  Engrs  (Sap) 

Regiment  Engineers — Searchlight Regt  Engrs  (SL) 

Regiment  Engineers — Supply  &  Shop Regt  Engrs  (Sup  &  Sh) 

Regiment  Engineers — Supply  Service Regt  Engrs  (Sup  Serv) 

Regiment  Engineers — Topographical  &  Survey Regt  Engrs  (T  &  S) 

Regiment  Engineers — Water  Supply  Service Regt  Engrs  (W  Sup  Serv) 

Regular  Army. RA 

Relieved Reld 

Remount  Depot i Rmt  Dep 

Remount  Service ..Rmt  Serv 

Repair  Section Rep  Sec 


192  COMPANY  ADMINISTRATION 

Repair  Unit Rep  Unit 

Replacement  &  Salvage  Company Repl  &  Salv  Co 

Requalified _ Requal 

Reserve  Officers'  Training  Corps ROTC 

Reserve  Vehicle  Depot __Res  Veh  Dap 

Road  Service Rd  Serv 

Rules  of  Land  Warfare RLW 

S. 

Sales  Commissary _ Sales  Comsy 

Sales  Commissary  Unit Sales  Comsy  Unit 

Salvage  Company Salv  Co 

Same  date sd 

Sanitary  Corps Sn  C 

Sanitary  Squad '_ Sn  Sqd 

Sanitary  Train SnTn 

Saturday ' Sat 

Secretary,  General  Staff. SGS 

Secretary  of  War ^ Sec  War 

Section Sec 

Sector Seer 

Sentence Sent 

Sentenced Sentd 

September Sept 

Sergeant Sgt 

Sergeant  Bugler Sgt  Bglr 

Sergeant,  first  class Sgt  Icl 

Sergeant  Major Sgt  Maj 

Sergeant  Major,  junior  grade Sgt  Maj  jr  gr 

Sergeant  Major,  senior  grade Sgt  Maj  sr  gr 

Service  Battalion Serv  Bn 

Service  Battalion  Reserve Serv  Bn  Res 

Service  Company Serv  Co 

Service  of  Light  Railways Serv  Lt  Ry 

Service  of  Supply SOS 

Service  Park  Unit Serv  Pk  Unit 

Sharpshooter Ss 

Ship  Repair  Shop Ship  Rep  Sh 

Sick Sk 

Signal  Corps _  -Sig  C 

Signal  Corps  Depot Sig  C  Dep 

Signal  Corps  Reserve  Corps Sig  RC 

Signal  Officer • Sig  O 

Single  Engine  Night  Bombardment  Group S-eng  Nt  Bomb  Gp 

Single  Engine  Night  Bombardment  Squadron S-eng  Nt  Bomb  Sq 

Single  Engine  Night  Bombardment  Wing S-eng  Nt  Bomb  Wg 

Small  Arms  Ammunition SA  Am 

Small  Arms  Firing  Ma^al . SAFM 

Soldier Sol 

South  Atlantic  Coast  Artillery  District SACAD 

Southeastern  Department-": SE  Dept 

Southern  Department S  Dept 

South  Pacific  Coast  Artillery  District SPCA D 

Special  Court  Martial . Sp  CM 

Special  Court  Martial  Order Sp  CMO 

Special  Duty SD 

Special  Orders ._ SO 

Special  Regulations * SR 

Squad Sqd 

Squadron ' • ' Sq 

Squadron  Sergeant  Major Sq  Sgt  Maj 

Squadron  Supply  Sergeant Sq  Sup  Sgt 

Stable  Sergeant Stab  Sgt 

Statement  of  Charges S  of  C 


COMPANY  ADMINISTRATION  193 


Station Sta 

Stevedore  Battalion Stev  Bn 

Stevedore  Company Stev  Co 

,  Subsistence . Sub 

Summary  Court SC 

Sunday Sun 

Supply  Company .. Sup  Co 

Supply  Depot Sup  Dep 

Supply  Officer Sup  O 

Supply  Sergeant Sup  Sgt 

Supply  Train Sup  Tn 

Supply  Troop Sup  Tr 

Surgeon Sxirg 

Surgeon's  Certificate  of  Disability SCD 

Surgeon  General Sur  Gen 

Surgeon  General's  Office SGO 

Surgical  Assistant Surg  Asst 

Switchboard  Operator Sb  O 

T. 

Tank  Battalion _-.' Tank  Bn 

Tank  Brigade Tank  Brig 

Tank  Company Tank  Co 

Tank  Corps Tank  C 

Telegraph  Battalion Tel  Bn 

The  Adjutant  General  of  the  Army TAG 

Thursday Thurs 

Train Tn 

Train  Headquarters  &  Military  Police Tn  Hq  &  MP 

Training  Center  _ ^- Tng  Cen. 

Transferred Trf d 

Transportation T 

Transportation  Company T  Co 

Transportation  Corps •_ TC 

Transportation  Regiment T  Regt 

Transportation  Request T/R 

Trench  Mortar  Battalion TM  Bn 

Trench  Mortar  Battery TM  Btry 

Troop 1 Tr 

Troop  Orders O 

Tuesday . . Tues 

U. 

Unassigned Unasgd 

United  States US 

United  States  Army USA 

United  States  Marine  Corps USMC 

United  States  Navy USN 

V. 

Verbal  Orders .. VO 

Very  Good VG 

Veterinarian Vet 

Veterinary  Corps VC 

Veterinary  Hospital Vet  Hosp 

Veterinary  Reserve  Corps VRC 

Veterinary  Service Vet  Serv 

Voucher Vou 

W. 

Wagon  Company Wag  Co 

Wagoner Wag 

War  Department WD 


194  COMPANY  ADMINISTRATION 

War  Plans  Division.  General  Staff... WPD  GS 

Warrant Wmt 

Warrant  Officer Wmt  Off 

War  Risk  Insurance WRI 

Water  Tank  Train W  Tank  Tn 

Wednesday Wed 

Western  Department W  Dept 


APPENDIX  II 
EXTRACTS  FROM  TABLES  OF  BASIC  ALLOWANCES 

(Circular  377  as  amended  by -Circular  449.) 

[CiR.  377] 
Circular!  WAR  DEPARTMENT 

No.  377.  /  Washington,  July  3i.  I9i9, 

BASIC  ALLOWANCES  OF  CLOTHING,  EQUIPAGE  AND  EQUIPMENT 

Circulars  Nos.  47,  150,  176,  253,  296,  300,  and  359,  War  Department, 
1919,  are  rescinded  and  the  following  substituted  therefor: 

1.  The  following  tables  of  individual  and  organization  equipment  super- 
sede so  much  of  Equipment  Tables,  Tables  of  Fundamental  Allowances, 
Quartermaster  Supplies,  and  the  various  Unit  Accountability  Equipment 
Manuals  as  conflict  with  the  allowances  herein  prescribed. 

2.  These  tables  prescribe  the  basic  allowances  of  individual  equipment, 
and  of  organization  equipment  not  usually  issued  to  individuals,  for  all 
units  serving  at  posts,  or  at  camps  and  stations  of  a  relatively  permanent 
nature  and  on  field  duty.  Allowances  of  special  equipment  pertaining  to 
each  organization  will  be  pubHshed  in  subsequent  circulars. 

3.  Equipment  A  is  taken  into  the  field  in  campaign  on  the  person  or  in  the 
transportation  normally  allowed  the  organization.  Equipment  B  is  addi- 
tional, furnished  at  posts,  and  at  camps  or  stations  of  a  relatively  perma- 
nent nature.  A  division  commander,  a  general  officer  commanding  a  post, 
camp,  or  station,  where  the  supply  is  not  under  the  direct  control  of  a 
division  commander;  a  Coast  Artillery  district  commander;  or  a  de- 
partment commander  may  authorize  a  variation  of  the  allowances  in 
equipment  B,  Table  III.  They  may  also  approve  requisitions  for  articles 
not  contained  in  equipment  A,  all  tables,  or  in  quantities  not  authorized 
therein,  certifying  that  such  articles  or  quantities  are  necessary  for  the 
efficient  conduct  of  operations  in  active  field  service.  Such  additional 
issues  shall  be  made,  if  possible,  and  the  officer  authorizing  this  issue  will 
make  immediate  report  thereof  to  The  Adjutant  General  of  the  Army, 
through  military  channels,  stating  the  circumstances  which  require  the 
issue. 

When  an  enlisted  man  changes  station  from  one  post,  or  camp  or  station  of 
a  relatively  permanent  nature,  to  another  of  the  same  category  he  will  normally 
take  with  him  the  articles  listed  in  Equipment  {A)  and  (B),  of  Table  I,  and 
the  following  articles  of  Equipment  (A)  and  (B),  Table  II:  Meat  can,  knife, 
fork,  spoon,  cup,  canteen  and  cover,  condiment  can,  haversack,  pack  carrier, 
pistol  belt,  cartridge  belt;  provided  that  when  it  seems  probable  from  the  trans- 
fer order  that  any  of  the  above  articles  will  not  be  used  by  the  soldier  in  his 
new  station  his  immediate  commander  will,  before  the  soldier's  departure, 
cause  such  articles  to  be  turned  in.  to  the  local  supply  officer.  A  recruit  before 
joining  his  first  station  will  be  issued  all  necessary  clothing,  meat  can,  knife, 
fork,  spoon,  cup,  canteen  and  cover,  condiment  can,  haversack,  pack  carrier 
and  either  pistol  or  cartridge  belt,  according  to  his  arm  of  the  service. 

When  an  organization  changes  station  from  one  post,  or  camp  or  station  of 
a  relatively  permanent  nature,  to  another  of  the  same  category,  it  will  nor- 
mally take^  Equipment  {A)  and  (B),  Tables  I,  II,  III,  and  IV,  Tables  of 
Basic  Allowances. 

195 


196  COMPANY  ADMINISTRATION 

Individuals  or  organizations  concentrating  for,  or  going  on  indefinite  field 
service,  will  take  Equipment  {A)  only;  all  other  property  will  be  turned  in 
to  the  supply  officer ,  except  field  desk  in  Equipment  (B),  which  will  be  stored. 
(Cir.  449,  W.  D.,  Oct.  3,  1919.) 

4.  Special  allowances  heretofore  authorized  for  special  purposes  will 
continue  in  force,  and  for  items  not  included  in  this  circular  allowances 
heretofore  authorized  will  govern  for  the  present. 

5.  The  term  company,  as  used  in  this  circular,  will  be  understood  to 
include  the  lowest  administrative  unit  in  every  branch  or  arm  by  whatever 
name  it  may  be  known;    such  as  troop,  battery,  air  service  squadron,  etc. 

The  term  battalion  will  be  understood  to  include  any  unit  composed  of 
two  or  more  of  the  lowest  administrative  units ;  such  as  battalion,  squadron 
of  cavalry,  air  service  group,  motorized  or  horsed  battalion  of  ammunition 
train,  supply  train,  etc. 

The  term  regiment  will  be  understood  to  include  all  units  composed  of 
two  or  more  battalions;  such  as  air  service  wing,  tank  brigade,  ammuni- 
tion train,  sanitary  train,  etc. 

Articles  of  organization  equipment  authorized  herein  are  in  addition  to 
allowances  of  like  articles  prescribed  in  lists  of  individual  equipment. 

6.  a.  The  first  outer  uniform  (including  shirt,  O.  D.;  cap;  hat;  coat, 
service;  breeches,  service;  leggins  and  shoes)  issued  to  an  enlisted  man 
will  be  new,  or  as  good  as  new,*  and  suitable  beyond  doubt  for  wear  on 
pass,  at  ceremonies,  and  at  inspections.  Thereafter  the  soldier  will  always 
be  provided  with  at  least  one  outer  uniform  as  above  specified  and  which 
will  be  a  part  of  the  war  set  of  equipment.  When  the  soldier  is  issued  both 
summer  and  winter  clothing,  he  will  be  provided  with  one  complete  outfit 
of  the  above-mentioned  articles,  of  both  summer  and  winter  weights, 
which  will  conform  to  the  specifications  stated.  Clothing  of  the  war  set 
will  be  worn  only  when  on  pass,  at  ceremonies,  or  inspections,  and  when 
ordered  into  the  field  for  war  service. 

b.  If  an  article  of  the  war  set  of  clothing  be  found  unpresentable,  and 
the  soldier  is  already  provided  with  a  complete  allowance  of  clothing  suitable 
for  wear  at  drill,  but  with  no  similar  article  suitable  for  the  war  set,  a 
report  will  be  made  to  the  commanding  officer  of  the  post,  camp,  station, 
regiment,  or  independent  battalion,  who,  after  personal  inspection,  or 
after  securing  a  written  report  from  an  officer  of  field  rank,  will  cause  such 
article  to  be  turned  in  to  the  supply  department  and  order  the  issue  of  a 
like  article  suitable  for  the  war  set.  If  an  article  issued  to  form  part  of  the 
war  set  be  found  unpresentable,  similar  action  will  be  taken.  Except  as 
above  specified,  reclaimed  shoes  and  outer  clothing  will  be  issued  when 
available;  but  in  no  cases,  except  to  prisoners,  will  reclaimed  outer  clothing 
which  is  so  worn  or  otherwise  disfigured  as  to  be  unsightly,  or  which  is 
dirty,  be  issued;  nor  will  reclaimed  shoes  be  issued  which  are  unfit  for 
marching  on  account  of  having  worn  linings,  crooked  heels,  broken  counters, 
etc.  If  a  question  should  arise  as  to  the  suitability  of  a  reclaimed  article 
for  issue,  it  will  be  decided  by  the  commanding  officers  named  and  in 
the  manner  prescribed  above.  The  decision  of  the  commanding  officer  will 
be  final  in  cases  arising  under  this  paragraph. 

c.  In  special  cases,  depending  on  the  nature  of  the  work  performed 
by  the  soldier,  and  where  reclaimed  articles  arc  available,  an  extra  uniform 


*It  is  now  required  that  <-he  first  uniform  issued  a  recruit  will  be  new. 


COMPANY  ADMINISTRATION  197 

may  be  issued  for  wear  on  fatigue  when  ordered  by  the  commanding  officer. 

d.  Reclaimed  clothing,  so  far  as  supply  permits,  will  be  issued  to  prisoners. 

e.  The  date  when  the  change  from  summer  to  winter  clothing,  or  the 
reverse,  is  to  be  made,  will  be  determined  by  the  local  commanding  officer, 
who  will  notify  the  supply  department  concerned  sufficiently  in  advance 
to  enable  a  proper  supply  of  the  necessary  clothing  to  be  provided.  In 
time  of  peace  clothing  for  summer  or  winter  wear  once  issued  to  a  soldier 
will  not  ordinarily  be  taken  from  him  until  he  terminates  his  connection 
with  the  service,  except,  when  due  to  a  change  of  station  or  other  condition, 
such  clothing  is  no  longer  needed.  In  that  event  it  will  be  turned  in  upon 
order-  of  the  commanding  officer. 

/.  A  full  set  of  outer  Alaskan  clothing  is  authorized  for  issue  on  mem- 
orandum receipt  to  officers  serving  in  Alaska  or  Siberia. 

7.  a.  For  the  future  the-  policy  will  be  to  issue  to  all  individual  men 
of  the  permanent  forces,  serving  at  posts  and  camps  or  other  military 
stations  of  a  relatively  permanent  nature,  a  double  set  of  certain  equip- 
ment, as  indicated  in  this  circular.  When  two  identical  articles  of  equip- 
ment are  issued  one  wiU  be  kept  and  used  only  for  parades,  ceremonies, 
inspections,  or  similar  duty,  and  when  ordered  into  the  field  for  war  service; 
the  other  set  will  be  the  driU  set  and  will  be  used  for  ordinary  drills  and 
for  exercises  in  the  field  other  than  in  active  campaign.  The  drill  set  will 
be  inspected  in  order  to  insure  its  proper  care;  but  the  organization  will 
not  be  required  to  make  the  polished  appearance  expected  when  it  is 
inspected  in  its  war  set.  No  article  of  equipment  will  ,be  submitted  for 
condemnation,  except  when  it  is  impossible  to  use  it  further  for  drill 
purposes.  When  an  article  of  equipment  is  condemned  the  worst  cor- 
responding article  should  be  transferred  from  the  war  set  to  the  drill  set. 
The  double  set  of  equipment,  Table  II,  will  not  be  issued  to  troops  in  a  tented 
camp.     (Cir.  449,  W.  D.,  Oct.  3,  1919). 

b.  Where  type  or  model  of  equipment  is  not  specified  material  will  b5 
issued  according  to  specifications  approved  by  the  General  Staff  or  pursuant 
to  special  instructions  issued  to  the  supply  department  concerned. 

c.  Individual  equipment  for  Coast  Artillery  in  coast  defenses  shall  be 
the  same  as  for  heavy  artillery.  In  addition  there  will  be  issued  to  each 
coast  defense,  for  garrison  use  in  recruit  drills  and  ceremonies,  one  rifle, 
one  rifle  cover,  one  bayonet,  one  bayonet  scabbard,  one  gun  sling,  one 
oiler  and  thong  with  case,  one  sight  cover  for  each  enlisted  man,  except 
sergeants  major,  first  sergeants,  mess  sergeants,  supply  sergeants,  cooks, 
buglers,  bandsmen,  and  enlisted  specialists;  one  barrack  cleaning  rod  for 
each  two  rifles,  and  one  screw  driver  for  each  eight  rifles.  There  will  be 
issued  for  land  defense  such  additional  automatic  rifles,  machine  guns, 
and  small-caliber  trench  mortars  and  related  equipment  as  shall  be  ap- 
proved by  the  Chief  of  Coast  Artillery  as  necessary  in  each  coast  defense. 

8.  In  time  of  war,  before  entering  the  zone  of  active  operations,  officers 
will  be  issued  all  of  the  articles  of  clothing  that  they  may  require.  The 
wearing  of  enlisted  men's  cotton  or  woolen  O.  D.  breeches  or  coats,  how- 
ever, is  prohibited  except  where  officers  are  serving  with  troops  actively 
engaged  with  the  enemy. 

9.  Any  suggestion  for  improvement  or  other  change  in  these  tables 
should  be  made  through  channels  to  The  Adjutant  General  of  the  Army. 

The  following  table  prescribes  the  basic  allowances  of  clothing  and  other 
articles  of  equipage  pertaining  to  the  supply  of  the  individual  enlisted  man : 


198 


COMPANY  ADMINISTRATION 


Table  I 


Articles  of  clothing  and 
equipage. 

(A) 

(War  set) 
for  field 
and  garri- 
son service. 

(B) 

Additional, 
for  use  at 
posts  and 
camps  or 
stations  of 
a  relatively 
permanent 
nature. 

Remarks. 

Aprons,  white 

4 

For  cooks  and  bakers. 

Bag,  barrack..   _   _ 

May  be  taken  into  the  field  when 

Baton . 

1 

ordered     by     the     commanding 
officer. 

1 
2 
2 

mounted  band. 
When  ordered  by  the  commanding 

Belts,  waist _ 

1 

officer. 

*Bedsacks.. 

Or  mattress  covers  in  lieu. 

♦Bedsteads,  single,  iron,  with 

Or  cot  in  lieu. 

card  receiver  and  casters. 
Blankets,  olive-drab.  . 

1 
1 

One  extra  may  be  issued  for  use  in 

Boots,  rubber,  hip  or  half  hip, 

pair. 
Boots,  rubber,  knee,  pair 

posts  or  camps  and  stations  of  a 
relatively      permanent      nature, 
when  necessary  and  ordered  by 
commanding    officer.     An    extra 
blanket  may  be  taken  into  the 
field  when  necessary  and  ordered 
by  commanding  officer,  if  trans- 
portation is  available. 

• 

wagoners. 
Issued  when  necessary  by  order  of 

Brassards  (all  kinds) 

commanding  officer. 
As   specified   in   War    Department 

Breeches,  service,  cotton 

Breeches,  service,  wool 

Breeches,  kersey  lined 

1 
1 

3 
2 

orders  and  regulations. 

If  transportation  permits  an  extra 
pair  may  be  carried  for  field  ser- 
vice. 

One  pair  of  trousers  may  be  issued 
in  equipment  B  in  lieu  of  1  pair 
of  breeches  until  supply  is  ex- 
hausted.    Trousers   will  not   be 
worn  in  foj-mation  under  arms. 

Brush,  clothes _. 

1 

oilskin,  may  be  used  in  lieu. 

Brush,  hair , 

1 
1 

Brush,  shaving 

Brush,  shoe 

1 

Brush,  tooth 

' 

Bugle,  complete  with  sling... 
Cap,  service _ 

1 

with   band  issue   trumpet   "G" 
with  "F"  slide  in  lieu. 
When  available. 

Cap,  winter 

1 

When  ordered  by  the  commanding 

Cap,  white,  cook's . 

4 
3 

officer. 
For  cooks  and  bakers. 

♦Cases,  pillow. 

Chevrons  and  other  sleeve  in- 

Issued    as     authorized.     One    for 

signia. 

Comb... 

1 

each  olive-drab  shirt,   overcoat, 
service    coat,    and    blue     denim 
jumper. 

Comforter. 

Coat,  mackinaw . 

1 

1 

1 
1 
1 

blanket.     Not  to  be  purchased 
until  present  supply  of  blankets 
becomes  exhausted. 
For  motorcyclists,  chauffeurs,  and 

Coat,  oilskin 

others   when  authorized   by  the 
commanding    officer    in    lieu    of 
overcoat. 

Coats,  service,  cotton 

Coats,  service,  wool 

2 
1 
1 
1 
4 

others   when   necessary   and  or- 
dered by  the  commanding  officer. 

Cords,  hat.. 

Cravat  or  black  tie  . 

Drawers,  cotton 

2 

Six  extra  for  cooks  and  bakers. 

COMPANY  ADMINISTRATION 


199 


Articles  of  clothing  and 
equipage. 


(A) 


(War  set) 
for  field 
and  garri- 
son service. 


(B) 

Additional, 
for  use  at 
posts  and 
camps  or 
stations  of 
i,  relatively 
permanent 
nature. 


Remarks. 


Drawers,  wool. 
Dubbin,  box.. 


GloVes,  canton  flannel,  leath- 
er palm,  unlined,  or  gloves, 
heavy  leather. 

Gloves,  jersey  knit _ 


Gloves,  woolen,  olive-drab.  _ 
Goggles,  pair 


Handkerchiefs. 
Hat,  oilskin — 


Hat,  service,  with  tyinS  cord. 

Hat ,  working,  denim 

H  eadnet ,  mosquito 


Helmet,  woolen. 


Housewife 

Jerkins,  leather. 


Jumper,  working,  denim 

Laces,  leggin,  extra,  pair 

Laces,  shoe,  extra,  pair 

Leggins,  canvas,  mounted.pair 
Leggins,  spiral,  woolen,  pair... 


Locker,  trunk. 
*Mattress 


♦Mattress  cover 

Mirror 

Mittens,  canton  flannel,  one 
finger,  leather  palm,  un- 
lined; or  mittens,  leather, 
one  finger,  unlined,  pair. 

Muffler  and  toque 


Music  stand 

Ornaments,  collar,  bronze,  sets 
Ornaments,  cap,  bronze.. 
Overcoat 

Overshoes,  arctic,  pair 


♦Pillow. 


Pin,  tent,  shelter.. 
Pole,  tent,  shelter. 
Pole,  tent,  shelter. 
Polish,  shoe 


Pouches,  music . 

Razor 

Raincoats,  foot 

Raincoats,  mounted,  or  slicker 


(6) 


Allowance  of  1  ounce  per  month. 
When  weather  is  so  hot  as  to 
cause  melting  of  dubbin  the 
allowance  will  be  carried  in  bulk 
in  organization  baggage. 

When  necessary  and  ordered  by 
commanding  officer. 

In  lieu  of  gloves,  woolen,  olive-drab, 
until  present  supply  is  exhausted. 

When  necessary  and  ordered  by 
commanding  officer. 

For  motorcyclists  and  chauffeurs, 
and  for  each  soldier  when  neces- 
essary  and  specially  ordered  by 
commanding  officer. 

For  motorcyclists,  chauffetirs,  and 
others  when  necessary  and  or- 
dered by  commanding  officer. 

When  ordered  by  commanding  offi- 
cer. 

For  motorcyclists  and  chauffeurs. 
Toque  and  muffler  may  be  issued 
in  lieu. 

Per  squad. 

To  each  automobile,  motorcycle,  or 
truck-driver,  teamster,  or  other 
enlisted  man  on  similar  duty, 
until  present  supply  is  exhausted! 

Two  extra  for  cooks  and  bakers. 

When  canvas  leggins  are  worn. 

For  mounted,  men  only. 

For  dismounted  men  on  field  ser- 
vice at  all  times,  and  for  garrison 
service  also  after  present  supply 
of  canvas  leggins  has  been  ex- 
hausted. 

When  not  available,  issue  bedsack 

and  straw  in  lieu. 
Or  bedsack  in  lieu. 

When  necessary  and  ordered  by  the 
commanding  officer. 


In  lieu  of  helmet,  woolen,  for  motor 

cyclists  and  chauffeurs. 
To  each  bandsman. 


For  motorcyclists,  chauffeurs,  wag- 
oners, and  others  when  necessary 
and  ordered  by  the  commanding 
officer. 

If  not  available,  issue  pillow  sack 
and  straw. 


b  As  approved  by  local  command- 
ing officer. 
To    each    bandsman. 

For  each  dismounted  man. 
For  each  mounted  man. 


200 


COMPANY  ADMINISTRATION 


Articles  of  clothing  and 
equipage. 

(A) 

(War  set) 
for  field 
and  garri- 
son service. 

(B) 

Additional, 
for  use  at 
posts  and 
camps  or 
stations  of 
a  relatively 
permanent 
nature. 

Remarks. 

Rations,  reserve  (see  par.  302 

F.S.R.). 
♦Sheets,  bed          . 

2 

For  each  officer  and  enlisted  man. 

4 
2 

2 
2 

1 

for  field  service  only. 

Shirts,  cotton,  olive-drab 

Shirts,  flannel,  olive-drab 

Shoes,  field,  russet,  or  march- 
ing, pair. 

1 

1 
1 

When  ordered  by  the  commanding 
officer. 

Normally  a  man  will  have  one  pair 
of  field  shoes,  one  pair  of  russet 
shoes,  and  one  pair  of  marching 
shoes.  On  extended  field  service, 
two  pairs  of  field  shoes  will  be 
provided.  When  any  particular 
type  of  shoe  is  not  available,  due 
to  unpreventable  circumstances, 
another  type  may  be  issued  in 
lieu  thereof. 

When  available. 

1 

Stockings,  cotton,  pair 

8 

4 

1 
1 

Stockings,  woolen,  pair 

Suspend  ers 

2 

Light  or  heavy,  according  to  season. 

Sweater 

Tag  identification 

2 

1 

commanding  officer. 

Tape,  for  identification  tags, 
yard 

One  to  be  kept  in  good  condition 

Tent,  shelter,  half 

3 

2 
4 
2 

Towels... 

plete  (two  halves)  with  poles 
and  pins  to  be  issued  to  each 
company  officer. 

Trousers,  working,  denim 

Six  extra  for  cooks  and  bakers. 

2 
2 

1 

1 

Undershirts,  woolen       _   _   ._ 

Whistles: 

To  each  field  officer. 

Company  commanders' 

To  each  company  commander. 

*Slrike  out  in  Table  I  the  following  articles  with  accompanying  remarks: 
Bedsacks;  bedsteads,  single,  iron,  with  card  receiver  and  casters; 
Cases,  pillow; 

Mattress;  mattress  cover;  pillow;  sheets,   bed. 

The  allowances  for  these  articles  will  continue  in  force,  but  will  be  listed  in  Table  V  {Garrison 
Equipment),  now  being  published.     (Circular  449, — W.  D.,  Oct.  3,  1919.) 


COMPANY  ADMINISTRATION 


201 


The  following  table  prescribes  the  basic  allowances  of  equipment  per- 
taining to  the  supply  of  the  individual  officer  and  enlisted  man : 

Table  II 


Articles  of  equipment. 


(A) 


(War  set) 
for  field 
and  garri- 
son service. 


(B) 

Additional 
for  use  at 
posts  and 
camps  or 
stations  of 
a  relatively 
permanent 
nature 


Remarks. 


Axes,  hand,  intrenching.  M. 
1910,  with  carriers,  in- 
trenching hand  ax,  M.1910. 

Bandoleer,  Cavalry 


Bandoleer,  magazine,  for 
Browning  automatic  rifle, 
M.  1918,  right  and  left. 

Bayonet,  according  to  rifle 
issued 

Bayonet  scabbard,  M.  1910  or 

M.1917 
Belt.  M.  1912,  without  saber 

ring,  for  pistol  or  revolver. 


Belt,  cartridge,  caliber  .30  M. 
1910,  dismounted. 

Belt,  cartridge,  caliber  .30  M. 
1910,  mounted. 

Belt,  magazine,  for  Browning 
aitomatic  rifle.  M.  1918,  for 
automatic  rifleman. 

Belt,  magazine,  for  Browning 
automatic  rifle,  M.  1918, 
for  first  and  second  assist- 
ants. 

Belts,  web,  medical  officers, 
complete  with  contents. 

Bolo 

Bolo  scabbard 

Books,  field  message 


Brush,    thong,     for    United 

States  rifle,  caliber  .30. 
Can,  condiment,  M.  1910 


Can,  meat,  M.  1910 

Canteen,  M.  1910 

Carrier,  pack,  M.  1910. 


Carrier,  hand  grenade 

Carrier,     rifle     grenade     dis- 
charge 
Cartridges,  ball,  caliber  .30... 


100 


To  each  two  squads  equipped  as  in- 
fantry; to  each  squad  of  engin- 
eers; and  to  each  two  enlisted  men 
of  the  Medical  Department. 

To  each  mounted  man  armed  with  a 
rifle.  Carried  in  ammunition  wag- 
ons and  issued  on  separation  from 
them  or  when  engagement  is 
pending. 

To  first  and  second  assistant  auto- 
matic rifleman,  one  of  each. 

To  dismounted  men  armed  with 
rifle,  except  wagoners,  chauf- 
feurs and  motorcyclists. 

To  each  man  armed  with  bayonet. 

To  each  officer  and  enlisted  man 
armed  with  pistol  only,  except 
automatic  rifleman;  to  each  chap- 
lain, to  each  field  clerk,  postal 
agent,  and  to  each  unarmed  en- 
listed man  equipped  with  a  haver- 
sack. 

To  each  enlisted  man  armed  with 
rifle  only,  except  first  and  second 
assistant  automatic  rifleman. 

To  each  enlisted  man  armed  with 
both  pistol  and  rifle,  except  auto- 
matic riflemen. 

Per  automatic  rifleman. 


For  each  first  and  second  assistant 
automatic  rifleman. 


Per  officer  of  medical  detachment 

(see  note  1). 
[To  each  two  squads  equipped  as  in- 
I     fantry. 

j  To  each  enlisted  man  in  machine- 
I  gun  organizations,  except  wagon- 
[     ers. 

To  each  officer,  and  to  noncommis- 
sioned officers  down  to  and  in- 
cluding the  grade  of  sergeant;  to 
eaph  signal  corporal. 
Per  rifle. 

♦ 
To  each  officer  and  enlisted  man, 
except  drivers  in  artillery  organi- 
zations and  mounted  men. 
To  each  officer  and  enlisted  man. 
To  each  officer  and  enlisted  man. 
To  each  dismounted  officer  up  to 
and  including  the  rank  of  captain; 
and  to  each  enlisted  man,  mount- 
ed  or   dismounted. 
1  per  squad  organized  as  infantry. 
Per  rifle  grenade  discharger,  as  soon 

as  possible. 
For  each  man  armed  with  rifle  only; 
90  for  each  man  armed  with  both 
pistol  and  rifle.  To  be  issued 
only  when  ordered  by  command- 
ing officer. 


202 


COMPANY  ADMINISTRATION 


Articles  of  equipment. 


(A) 


(War  set) 
for  field 
and  garri- 
son service 


(B) 

Additional, 
for  use  at 
posts  and 
camps  or 
stations  of 
a  relatively 
permanent 
nature 


Remarks. 


Cartridges,   pistol,  ball,  cali 
iber  .45. 


Case,  carrying,  for  Browning 
automatic  rifle,  M.  1918. 

Case,  oiler  and  thong,  for 
United  States  rifle,  caliber 
.30. 

Case,  spare  part,  for  each  au- 
tomatic rifle. 


Cover,  canteen,  dismounted, 

M.  1910. 
Cover,  canteen,  mounted,  M. 

1917. 
Cover,  rifle,  caliber  ,30,  M. 

1903. 


Cover,  front  sight,  for  United 

States  rifle,  caliber  .30,  M. 

1903. 
Cover,  horse  (when  necessary 

and  ordered  by  command- 

manding  officer). 


Cup,  M.  1910. 
Cutter,  wire... 


Cutter,  wire,  carrier .... 

Depressor,     followerer,     for 

United  States  rifle,  caliber 

.30,  M.  1917. 

Discharger,  rifle  grenade 

Filler,  magazine,  for  Brown- 
ing automatic  rifle,  M.  1918. 

Fork,  M".  1910 

Gun  sling,  M.  1907_ 

Haversack,  M.  1910.— 


Helmet,  steel. 


Holster,  pistol.  M.  1916. 

Knife,  M.  1910 

Knot,  saber 


For  each  individual  armed  with  pis- 
tol only.  2 1  for  each  man  armed 
with  both  pistol  and  rifle.  To  be 
issued  only  when  ordered  by  com- 
manding officer. 

Per  automatic  rifle. 

Per  rifle. 


Containing:  1  extractor.  1  ex- 
tractor spring,  1  recoil  spring,  2 
firing  pins,  1  sear  spring,  1  con- 
nector, 1  magazine  catch  spring, 
1  gas  cylinder  cleaning  tool,  1  gas 
cylinder  tube  pin,  1  trigger  guard 
lock  pin,  1  combination  spanner 
and  screw  driver.  1  spring 
cleaner,  1  oil  can.  2  extractors 
(defective  shell).  2  fabric  con- 
tainers (1  for  recoil  spring  and  1 
for  small  parts). 

To  each  dismounted  officer  and  en- 
listed man. 

To  each  mounted  officer  and  en- 
listed man. 

Per  rifle.  Covers,  breechlock 
mechanism  for  United  States 
rifle,  caliber  .30.  may  be  issued 
until  supply  is  exhausted,  except 
to  motorized  organizations  and  to 
drivers  of  vehicles  carrying  rifle 
in  clips. 

Per  rifle  M.  1903. 


Per  draft  or  pack  animal.  For  rid- 
ing animals,  see  Riding  Equip- 
ment. Blanket-lined  horse  cov- 
ers will  be  issued  when  directed 
by    local    commanding    officer. 

Per  each  officer  and  enlisted  man. 

To  each  first  sergeant,  stable  ser- 
geant, bugler,  agent  orderly  or 
signal  man,  to  each  member  of  a 
pioneer  section,  and  1  to  each 
squad  organized  as  infantry,  or 
cavalry,  except  bandsmen. 

Per  wire  cutter. 

For  each  rifle  M.  1917  issued. 


As  shown  in  Tables  of  Organization. 
Per  automatic  rifle. 

To  each  officer  and  enlisted  man. 

Per  rifle,  caliber  .30. 

To  each  dismounted  officer  up  to 
and  including  the  rank  of  cap- 
tain; and  to  each  enlisted  man 
mounted  or  dismounted. 

1  per  individual.  In  storage  in  time 
of  peace. 

Per  automatic  pistol. 

To  each  officer  and  enlisted  man. 

1  for  each  officer  and  enlisted  man 
armed  with  a  saber. 


COMPANY  ADMINISTRATION 


203 


Articles  of  equipment. 


(A) 


(War  set) 
for  field 
and  garri- 
son service 


(B) 

Additional, 
for  use  at 
posts  and 
camps  or 
stations  of 
a  relatively 
permanent 
nature 


Remarks. 


Lanyard,  pistol 

Magazine,  extra,  for  auto- 
matic pistol  calibef  .45,  M. 
1911. 


Magazine,  for  Browning  au- 
tomatic rifle,  M.  1918. 

Pick  mattock  carrier,  M. 
1910 

Pick  mattock,  intrenching, 
M.  1910. - 

Pistol,  automatic,  caliber  .45, 
M.    1911. 


Pocket,  magazine,  web, double 


Pouch,  for  first-aid  packet,  M 
1910. 


Pouch,  for  small  articles 

Pouch,  Medical  Department, 

with  sling,  complete,  with 

contents. 
Respirator 


Respirator,  horse  or  mule. 

Riding  equipment : 
Set,  consisting  of — 

Currycomb,  feed  bag , 
grain  bag,  bridle  com 
plete.  halter  complete 
horse  brush,  horse 
cover  when  necessary 
and  ordered  by  com- 
manding officer,  cloth, 
saddle,  with  insignia 
for  ofiicers,  lariat,  lar- 
iat strap,  link,  saber 
straps,  saddle  com 
plete,  saddle  bags,  sur- 
cingle, 2  extra  fitted 
horseshoes  with  nails, 
saddle  blanket. 
Set,  consisting  of — 

1  horse  brush,  1  curry- 
comb. 


Rifle,  United  States,  caliber 

.30,  M.  1903. 
Rifle,    Browning   automatic, 

M.  1918. 

Rod,  cleaning,  barrack,    M. 
1916 


(a) 


To  each  mounted  individual  armed 
with  pistol. 

To  each  officer  and  enlisted  man 
armed  with  pistol  only.  2  to 
automatic  riflemen  armed  with 
to  automatic  riflemen  armed 
with  pistol  and  to  enlisted  men 
arpied  with  both  rifle  and  pistol. 

Per  automatic  rifle. 

Per  squad  equipped  as  infantry. 

Per  squad  equipped  as  infantry. 

To  each  officer  and  enlisted  maa 
armed  with  pistol  as  per  Tables 
of  Organization.  To  each  non- 
commissioned officer  named  in 
grades  14  to  19,  both  inclusive, 
par.  9,  Army  Regulations,  as 
changed  by  C.  A.  R.  No.  76,  not 
otherwise  provided  for  in  Tables 
of    Organization. 

To  each  officer  and  enlisted  man 
armed  with  pistol  only.  1  to  each 
man  armed  with  both  rifle  and  pis- 
tol, and  to  automatic  riflemen 
armed  wito  pistol.  Pocket,  maga- 
zine,double,M.1918,may  be  issued 
in  lieu  until  supply  is  exhausted. 

To  each  officer,  and  to  each  en- 
listed man,  except  Medical  De- 
partment personnel. 

Per  squad  equipped  as  infantry. 

Per  enlisted  man.  Medical  De- 
partment (see  note  2). 

1    per  individual.     Not  issued   in 

time  of  peace. 
1  per  horse  or  mule.    Not  issued  in 

time  of  peace. 


For  each  officer  and  enlisted  man, 
except  mounted  drivers,  shown 
on  Tables  of  Organization  as 
mounted  on  horse  or  mule. 
Saber  straps,  lariats,  lariat 
straps,  not  issued  to  Field  Artil- 
lery or  enlisted  men  mounted  on 
mule.  Blanket  lined  horse  cov- 
ers and  shoe  calks  are  issued 
when  specified  by  commanding 
officer.  Links  will  not  be  issued 
in  riding  equipment  for  officers  or 
to  enlisted  men,  mounted  on 
mule. 


For  each  mounted  driver.  Field  Ar- 
tillery, additional  riding  equip- 
ment issued  as  part  of  artillery 
harness.  To  each  mule  leader, 
dismounted,  in  machine-gun 
units. 

Per  enlisted  man  armed  with  rifle, 
as  per  Tables  of  Organization. 

a  As  per  Tables  of  Organization,  and 
as  approved  for  each  coast - 
defense  project. 

Per  squad  armed  with  rifle.  Rod, 
cleaning,  M.  1916,  with  case,  may 
be  issued  in  lieu. 


204 


COMPANY  ADMINISTRATION 


Articles  of  equipment. 

(A) 

(War  set) 
for  field 
and  garri- 
son service. 

(B) 

Additional, 
for  use  at 
posts  and 
camps  or 
stations  of 
a  relatively 
permanent 
nature. 

Remarks. 

Saber,  Cavalry.  M.  1913 

Saber,  Cavalry,  scabbard 

Saddle    {see    Riding    equip- 
ment). 

1 

1 

a 

1 

1 
4 

4 

1 

1 

1 

1 
2 

1 

1 
1 

1 

1 
1 

1 

1 

1 
1 

As  shown.in  Tables  of  Organization. 
Per  each  officer  and  enlisted  man 
armed  with  saber. 

matic  rifle,  M.  1918. 
Scabbard,  rifle,  M.  1904 

rifleman. 

armed  with  rifle;     and  per  wag- 
oner and  chauffeur  until  vehicles 
equipped    with    rifle    clips    are 
issued. 

States  rifle,  caliber  .30. 
Shovel,  intrenching,  M.  1910 

Shovel,   intrenching   carrier, 
M.  1910. 

Spoon,  M.  1910 

4 

4 

1 
1 

fer   squad   equipped   as   infantry; 

1    per   each   two    enlisted    men. 

Medical  Department. 
Per  squad  equipped  as    infantry; 

1    per   each   two   enlisted    men. 

Medical  Department. 

Spurs,  M.  1911,  pairs. 

Stick,    breech,    for    United 

To  each  mounted  officer  and  mount- 
ed enlisted  man,  including 
mounted  drivers. 

Per  rifle. 

States  rifle,  caliber  .30. 

Strapsling,  for  Browning  auto- 
matic rifle,  M.  1918. 
Straps,  spur,  M.  1911.  sets... 

Suspenders,    cartridge    belt, 

M.  1907. 
Tape  steel.  5 -foot 

1 
2 

1 

Per  automatic  rifle. 

To  each  mounted  officer  and 
mounted  enlisted  man,  including 
mounted  drivers. 

To  each  mounted  enlisted  man 
armed  with  rifle. 

To  each  first  sergeant. 

Per  rifle. 

Thong,  for  United  States  rifle, 
caliber  .30. 

MEDICAL   PROPERTY, 

Adhesive  tape,  spools 

Per  squad. 

Per  officer  and  enlisted  man. 

First-aid  packet -   _ 

MISCELLANEOUS. 

Compasses,  prismatic.     

In  each  organization  of  combatant 

Compasses,  watch 

troops  at  the  rate  of  one  to  each 
major,  captain,  first  and  second 
lieutenant. 
In  each  organization  of  combatant 

Flashlight,    with    bulb    and 

troops  at  the  rate  of  1  to  each 
officer,  to  each  noncommissioned 
officer  down  to  and  including  the 
grade  of  sergeant,  and  also  for 
corporal  and  bugler  of  Engineers; 
except  that  no  one  who  has  been 
issued  any  other  type  of  compass 
shall  be  issued  a  watch  compass. 

battery,  complete. 
Glasses,  field 

1 

1 

tions,  at  the  rate  of  1  for  each 
officer  and  noncommissioned  offi- 
cer down  to  and  including  the 
grade  of  sergeant,  and  in  addition 
in  machine  gun  organizations  to 
include     corporals,     gun     squad 
leaders. 
To  each  signal  man. 

Glasses,  field,  type  EE 

In  each  organization  of  combatant 

troops  at  the  rate  of  1  for  each 
officer,   sergeant  major,  first  ser- 
geant, and  duty  sergeant. 

COMPANY  ADMINISTRATION 


205 


Notes  pertaining  to  Table  II. 

NOTE    1 
INDIVIDUAL  EQUIPMENT,   MEDICAL  OFFICERS. 

Number. 


Belt,    web,    medical   officers',   complete 

with  contents 1 

Case,  instrument  (par.  919,  M.M.D.)-,.  1 

Diagnosis  tags,  book 1 

Pencils,  lead 1 

Thermometer,  clinical,  in  case 1 

Tourniquet,  field,  lever  type 1 


Number. 

Iodine  swabs,  6  in  box,  boxes 1 

Greely  units,  morphine  sulphate,  6 

in  clip,  clips     1 

Greely  units,  strychnine  sulphate, 

6  in  clip,  clips • 1 

Pins,  safety,  medium  size,  dozen. _  1 


NOTE  2 
INDIVIDUAL  EQUIPMENT,   NONCOMMISSIONED  OFFICERS,   MECIDAL  DEPARTMENT. 

Number. 


Number. 

Pouch.  Medical  Department,  with  sling, 

empty 1 

Front  line  packets.  No.  1 2 

Front  line  packets.  No.  2 4 

Bandages,  muslin,  4  inches 6 

Pins,  common,  papers 1 

Pins,  safety,  medium  size,  dozen 2 

Iodine  swabs,  6  in  box,  boxes 1 

Plaster,  adhesive,  z.  o.,  2H  inches 

by  5  yards  in  spool,  spools 1 


Tourniquet,  field,  lever  type 1 

Thermometers,  clinical,  in  case 1 

Case,      instrument       (par.      919, 

M.  M.  D.) 1 

Greely  units,   morphine  sulphate, 

6  in  clip,  clips 2 

Greely  units,  strychnine  sulphate, 

6  in  clip,  clips 1 

Tags,  diagnosis,  books 1 

Pencils,  lead 1 


INDIVIDUAL  EQUIPMENT,   PRIVATES  AND   PRIVATES,   FIRST  CLASS,   MEDICAL  DEPARTMENT. 


•Number. 
Pouch,  Medical  Department,  with  sling, 

empty 1 

Front  line  packets.  No.  1 4 

Front  line  packets.  No.  2 4 

Bandages,  triangular,  for  slings 6 

Bandages,  muslin,  4  inches 6 

Pins,  common,  papers I 

Pins,  safety,  dozen 2 

Iodine  swabs,  6  in  box,  boxes 3 


Number. 
Plaster,  adhesive,  z.  o.,  2}/^  inches 

by  5  yards,  spools 1 

Tourniquet,  field,  lever  type 1 

Case,  canvas,  or  linen  containing,.  1 

Forceps,  dressing 1 

Scissors,  dressing 1 

Pencils,  lead,  with  metal  cap 1 

3,  diagnosis,  books 1 


206 


COMPANY  ADMINISTRATION 
Extracts  Table  III. 


Article. 


(A) 


(War  set) 
for  field 

and 
garrison 
service. 


(B) 

Additional 
for  use  at 
posts  and 
at  camps  or 
stations 

of  a 
relatively- 
permanent 
nature 


Remarks. 


EXPENDABLE  SUPPLIES. 

Brooms,  corn 


Brushes,  scrubbing. 
Candles.- 


Cleaning  and  preserving  ma- 
terials. 
Forage: 

Bran = 


Grain 


Grain  (oats,  corn,  or  bar- 
ley) daily. 


Hay,  daily. 


Fuel: 


Wood... 
Oil  (fuel). 


Ice. 


Lime. 
Lye._ 


Mops 

Matches,  safety. 


Oil,  crude: 

For  latrines 

For  picket  line. 

Oil,  mineral 


b  1  per  20  men  per  month,  1  addi- 
tional per  mounted  company  per 
month,  and  2  additional  per  ani- 
mal drawn  or  motorized  unit  per 
month  for  barracks  and  stables. 
Other  issues  as  directed  by  local 
commanding  officer. 

b  1  per  30  men  per  month. 

a  1  pound  per  60  men  per  day. 

b  Others  issued  as  approved  by  local 
commanding  officer. 

(See  note  32.) 


a  3  liounds  per  animal  may  be  issued 
in  lieu  of  equal  weight  of  grain. 

a  2  grain  rations  per  animal,  carried 
in  field  trains,  1  per  draft  animal 
additional  carried  on  vehicles, 
initial  allowance. 

a  12  pounds  per  horse  weighing  less 
than  1,300  pounds,  14  pounds 
per  horse  over  1,300  pounds  in 
weight,  9  pounds  per  mule. 

c  14  pounds  per  horse  weighing  less 
than  1,300  pounds,  17  pounds  per 
horse  1,300  pounds  or  over  in 
weight,  14  pounds  per  mule. 

a  1/6  cord  per  kitchen  and  incinera- 
tor fire  pei-  day.  b  As  directed  by 
local  commanding  officer. 

a  5  gallons  per  kitchen  fire  per  day 
when  oil  burners  are  provided. 
b  As  directed  by  local  commanding 
officer. 

b  As  directed  by  local  commanding 
officer;  normal  allowance  is  4 
pounds  per  man  per  day,  the 
maximum  normal  allowance  to 
any  organization  or  detachment 
of  less  than  100  men  being  100 
pounds  daily  and  for  each  man  in 
excess  of  100  men,  1  pound  per 
day. 

&  10  pounds  per  latrine  per  day. 

b  4  pounds  per  company  per  month, 
in  barracks.  Other  issues  as 
approved  by  local  commanding 
officer. 

b  1  per  60  men  per  month  in  bar- 
racks. 

a  2  boxes  per  company  per  day. 
b  As  directed  by  local  command- 

■     manding  officer. 

b  1  gallon  per  day  per  latrine. 

b  1  gallon  per  day  per  each  50  ani- 
mals. 

o  1/2  pint  per  day  per  lantern  issued. 
b  As  directed  by  local  command- 
ing officer. 


COMPANY  ADMINISTRATION 


207 


Article. 

(A) 

(War  set) 
for  field 

and 
garrison 
service. 

(B) 

Additional, 

for  use  at 

posts  and 

at  camps  or 

stations 

of  a 

relatively 

permanent 

nature. 

Remarks. 

PaT>pr    toilpt 

a 
a 
a 

a  1  roll  or  1,000  sheets  to  each  60 

Powder,  hypochlorite  of  lime, 

tubes. 
Salt  rock 

men  per  day. 

a  1  pound  per  20  animals  per  day. 

Soap: 

Scouring                  - 

b 

b 

b 
b 
b 
b 

b  6  cakes  per  company  per  month 

Issue     -           

a 

in  barracks.     Other  issues  as  ap- 
proved   by    local    commanding 
officer. 
a  1    pound   per   24   men   per   day. 
b  As  directed  by  local  command- 
ing officer. 

b  30  pounds  per  man  per  month. 

Straw: 

For  bed  sack 

For  latrine                           i-           -   - 

6  15  pounds  per  day  per  latrine. 

For  picket  line 

b  30  pounds  per  day  per  50  animals. 

6  100  pounds  per  month  per  animal. 

Vinegar 

a 

a  1  pint  per  40  animals  per  day. 

Note  10. — Allowances  of  tableware,  kitchen  utensils,  china  and  glass- 
ware for  use  in  barracks. 

Tableware  and  kitchen  utensils. 


Article. 


Cleavers 

Cutters,  meat  (sau- 
sage machine  or 
meat  chopper)  as 
desired. 

Dippers 

Forks,  meat 

Forks,  table--.- 

Graters 

Knives,  bread 

Knives,  butcher -_ 

Knives,  table 

Ladles,  soup 

Mills,  coffee 

Openers,  can 

Pans,  dish 

Pans,  frying 

Saws,  meat 

Scales  and  weights. - 


Equip- 

ment 

B. 


Notes. 


Per  50  men. 
Per  30  men. 


Per  10  men. 
Do. 

Per  man. 

Per  30  men. 

Per  15  men. 
Do. 

Per  man. 

Per  10  men. 

Per  company 
or  detach- 
ment mess- 
ing sepa- 
arately. 

Per  30  men__ 

Per  15  men. 
Do. 

Per  30  men. 

Per  company 
or  detach- 
mentmess- 
ing  sepa- 
rately. 


Article. 


Sets,  carving 

Sieves,  flour 

Skimmers 

Spoons,  basting 

Spoons,  mustard 

Tablespoons 

Teaspoons 

CHINA  AND  GLASSWARE 

Boats,  gravy 

Bowls 

Bowls,  sugar 

Boxes,  pepper 

Cruets,  vinegar 

Cups -. 

Dishes,  pickle 

Dishes,  vegetable 

Pitchers,  sirup 

Pitchers,  water 

Plates,  dinner 

Plates,  soup 

Platters,  meat 

Pots,    mustard 

Saltcellars 

Saucers 

Tumblers 


Equip- 
ment 
B. 


Notes. 


Per  30  men. 
Per  50  men. 
Per  30  men. 
Per  10  men. 
Per  5  men. 
Per  man. 
.   Do. 


Per 
Per 
Per 

Per 
Per 
Per 
Per 
Per 
Per 
Per 

Per 
Per 

Per 


5  men. 
man. 
5  men. 
Do. 

12  men. 
man. 
8  men. 
2  men. 
2  men. 
10  men. 
man. 
Do. 

10  men. 
5  men. 
Do. 
man. 
Do. 


Annual  allowance,  20  per  cent  breakage. 


208 


COMPANY  ADMINISTRATION 


Note  18. — Pins,  poles,  stoves,  etc.,  for  tents. 

The  following  table  shows  the  number  of  pins,  poles,  and  stoves  (when 
prescribed)  for  each  kind  of  tent: 


Pins. 

Poles. 

Stoves 

Kind  of  tent. 

1. 

1 

i 

3 

.2 

4.; 

=^ 

l§ 

i 

(0 

0. 

^ 

.2. 

*§ 

2 

<u 

^•■2 

4^* 

.'O 

's 

si 

«  c 

s 

1 

V 

u 

>^ 

a, 

1 

5 

r 

1 

Pi 

3 

|3 

J3 

•c 

2.2 

CO 

f 

CO 

■g-^ 

w 

>  o 

CO     • 

1 

Pyramidal 

28 

28 

1 

s 

1 

Shelter 

10 

2 

Storage  and  fly. 

44 

^6 

1 

3 

8 

1 

1 

7 

7 
7 
6 

1 
1 

Wall,  large  and  fly 

18 

?6 

1 

2 

1 

2 
2 

Wall.smallandfly 

22 

18 

1 

2 

1 

1 

^ 

Note  19. — Chest,  arm  repair,  M.  1910,  for  U.  S.  rifle,  caliber  30,  M. 
1903,  comprises  the  following: 


TOOLS. 

1  anvil. 

1  awl,  eyelet,  for  putting  eyelets  in  belt. 

8  drifts,  assorted. 

1  drift.  No.  3. 

1  drift,  No.  4. 

1  extractor,  bullet  jacket. 

1  file,  6-inch,  hand. 

1  file,  6-inch,  round. 

1  file,  6  inches,  3-cornered. 

1  hammer,  brass. 

1  hammer,  steel. 

3  handles,  for  files. 

1  handle,  tool,  containing  10  tools. 

1  oiler,  with  cap. 

1  pliers,  flat  nose. 

1  pliers,  round  nose. 

1  saw,  crosscut,  with  detachable  handle. 

1  screw  driver.  No.  1. 

1  screw  driver.  No.  2. 

1  set,  eyelet. 

1  set.  No.  1. 

1  tool,  for  assembling  safety  lock  on  sleeve. 

1  vise,  1.25  pounds. 

CLEANING   MATERIAL. 

2  pints  cosmic. 

250  patches  cotton  flannel,  cut. 
250  patches,  Tampa  flannel,  cut. 

3  pints  sperm  oil. 

SPARE    PARTS    (RIFLE). 

2  bases,  movable. 

2  bolts,  with  extractor  collars,  assembled. 

2  catches,  bayonet. 

2  catches,  floor  plate. 

10  covers,  front  sight  (appendages  to  rifle). 

5  ejectors. 

4  extractos. 


SPARE  PARTS  (rifle) — continued. 

2  leaves. 

3  locks,  safety,  complete,  each  consisting  of: 

1  piece,  safety  lock  thumb. 

1  plunger,  safety  lock. 

1  spindle,  safety  lock. 

1  spring,  safety  lock. 
2  mainsprings. 

15  pieces,  cocking,  and  firing  pin  rods,  as- 
sembled. 
5  pins,  ejector. 
2  pins,  floor  plate. 
5  pins,  front  sight. 
10  pins,  slide  cap. 
5  plungers,  cut-off. 
2  screws,  cut-off. 
2  screws,  lower  band. 
5  screws,  slide  binding. 
5  screws,  slide  cap. 
2  screws,  stacking  swivel. 

2  screws,  windage,  assembled. 

5  sights,  front. 

3  sleeves,  assembled. 

6  slides-,  and  slide  caps,  assembled. 
6  slides,  drift.- 

2  springs,  base. 
2  springs,  bayonet. 
5  springs,  cut-off. 
2  springs,  floor  plate. 
15  strikers. 
1  swivel,  stacking. 

TOOLS  for  REPAIRING  SNAP  FASTENERS. 

1  anvil,  for  snap  fastener  body. 
1  anvil,  for  snap  fastener  stud. 

1  stud  set. 

For  shoes. 

2  quarts  oil,  neat's-foot. 


COMPANY  ADMINISTRATION 


209 


For  belts. 


50  eyelets. 

50  washers,  for  eyelets. 


SPARE   PARTS   (pISTOL). 


2  extractors. 

1  mainspring. 

2  screws,  stock. 


spare  parts  (pistol) — continued. 

2  springs,  firing  pin. 
2  springs,  recoil. 
2  springs,  sear. 

TOOLS  FOR  CLEANING   PISTOL. 

10  brushes,  thong, 
10  rods,  cleaning. 
10  screw  drivers. 


Chest,  arm  repair,  M.  1917,  for  U,  S.  rifle,  cal.  30,  M.  1917,  comprises 
the  following: 


TOOLS. 

1  anvil. 

1  awl,  eyelet,  for  putting  eyelets  in  belts. 

1  brace. 

1  brace  screw  driver,  flat,  .25. 

1  brace  screw  driver,  flat,  .312. 

1  brace  screw  driver,  flat,  .406. 

1  drift.  No.  3. 

1  drift.  No.  5. 

1  drift,  No.  7. 

1  extractor,  bullet  jacket. 

1  extractor,  ruptured  cartridge. 

1  file,  6  inches,  hand. 

1  file,  6  inches,  round. 

1  file,  6  inches,  3 -cornered. 

1  hammer,  brass. 

1  hammer,  steel. 

1  handle,  detachable,  for  saw. 

3  handles,  for  files. 

1  handle,  tool,  containing  10  tools. 

1  oiler,  with  cap. 

1  pliers,  flat  nose. 

1  pliers,  round  nose. 

1  saw,  crosscut. 

1  screw  driver,  hand,  flat. 

1  screw  driver,  rear  sight  joint  bolt. 

1  screw  driver,  straddle,  hand  (bayonet  catch 

thumb  piece). 
1  screw  driver,  sjtraddle,  hand  (stock  bolt 

nut). 
1  screw  driver,  straddle,  hand  (R.  S.  J.  bolt 

nut). 
1  set,  eyelet. 

1  set,  for  expanding  the  ends  of  swivel  screw, 
1  tool,  for  adjusting  front  sight. 

1  vise,  1.25  pounds. 

SPARE   PARTS  FOR  U.   S.    RIFLE. 

2  bolts,  with  extractors  collars,  assembled. 

4  catches,  floor  plate. 
15  ejectors. 

8  extractors. 

5  holders,  safety  lock. 
5  locks,  safety. 


SPARE  PARTS  FOR  u.  s.  RIFLE — Continued. 

5  mainsprings. 
10  pieces,  cocking. 

4  pins,  floor  plate. 

5  plungers,  safety  lock. 
12  rests,  bolt  stop  spring. 

4  screws,  bolt  stop. 

5  screws,  safety  lock  holder. 
20  screws,  swivel. 

4  sights,  rear,  assembled,  each  consisting  of: 

1  catch,  slide. 
1  pin. 

1  screw,  stop. 
1  slide,  1  leaf. 
1  spring. 

5  sleeves. 

4  springs,  bolt  stop. 
4  springs,  floor  plate. 

4  springs,  rear  sight,  base. 

5  springs,  safety  lock  plunger. 
2  stops,  bolt. 

30  strikers. 

4  swivels,  lower  band. 

4  swivels,  stacking. 

SPARE  PARTS  FOR  BAYONET. 

4  catches,  bayonet. 

4  pieces,  bayonet  catch  spring. 

4  springs,  bayonet  catch. 

CLEANING  MATERIAL. 

2  pints  cosmic.* 

500  patches  cotton  flannel,  cut. 

6  pints  oil,  sperm. 

500  patches  Tampa  flannel,  cut. 

TOOLS  FOR  REPAIRING  SNAP  FASTENERS. 

1  anvil,  for  snap  fastener  body. 
1  anvil,  for  snap  fastener  stud. 
1  stud  set. 

For  belts. 
100  eyelets. 
100  washers,  for  eyelets. 


210 


COMPANY  ADMINISTRATION 


Note  31  (Extract),  Kitchen,  Field,  Lib 

ERTY  Rolling  (250  Men),   horse  drawn. 

Component  parts  and  utensils. 

1  ax,  single  bit,  Kelley. 

2  bake  pans. 

1  board,  cutting,  with  hinges. 

1  body,  limber. 

4  boxes,  bread. 

4  buckets,  G.  I. 

4  carriers,  kettle. 

1  chest,  cook's. 

1  cleaver. 

10  corers,  apple  and  pear. 
4  covers,  dust. 

2  dippers,  1  quart. 

1  dipper,  French,  2  quarts. 

1  egg  whip,  French,  hotel  style. 

4  fireless  cookers. 

1  foot  rest. 

2  forks,  cook's. 

2  forks,  meat. 

3  handles,  ax. 
2  hooks,  pan. 
8  kettles. 

2  kettle  inserts. 

2  knives,  boning,  or  skinners. 

2  knives,  bread. 

2  knives,  butcher. 

1  ladle,  hotel,  2j^-inch  bowl. 

1  ladle,  hotel,  3M-iiich  bowl. 

1  lantern,  Dietz  Empire. 

1  lantern,  Dietz  Vesta.  ^ 

1  meat  grinder. 

1  padlock,  chain  and  hasp. 

1  poker. 

2  potato  mashers,  3H    inches   diameter,    18 
inches  over  all. 

1  saucepan,  hotel,  4K  inches  high,  5  inches 

diameter. 
1  saucepan,  hotel,  SJi  inches  high,  5  inches 

diameter. 
1  saw,  meat. 
1  seat,  driver's. 
1  shovel. 

1  skimmer,  hotel. 

2  spatulas. 

4  spoons,  basting.  n 

1  steel,  butcher's. 
1  stove. 
1  support,  seat. 

trailer. 

Component  parts  and  utensils. 

1  ax,  single  bit,  Kelley. 

2  bake  pans. 

1  board,  cutting,  with  hinges. 
1  body,  limber. 

4  boxes,  bread. 
4  buckets,  galvanized  iron. 


trailer — continued. 
Component  parts  and  utensils. 

4  carriers,  kettle. 

•I  chassis,    complete,    with    two    auto-truck 
wheels,  mud  guards,  springs,  fenders,  and 
axle,  includes: 
2  axles. 

2  blocks,  wood  hub. 
1  doubletree. 
1  frame,  limber  chassis. 
1  frame,  trailer,  chassis,  spring,  axles, 
spring  clips,  blocks,  chains,  draw  bar, 
props. 
1  hammer,  doubletree. 

1  headbar,  62>^  inches,  lap  link. 

2  holders,  cast-iron  hub  block. 

1  pole,  or  tongue,  less  neck  chains. 
4  singletrees. 
4  wheels,  front. 
1  wrench,  axle. 
1  chest,  cook's. 

1  cleaver. 

10  corers,  apple  and  pear. 
4  covers,  dust. 

2  dippers,  1  quart. 

1  dipper,  French,  2  quarts. 

1  egg  whip,  French,  hotel  style. 
4  fireless  cookers. 

2  forks,  cook's. 

2  forks,  meat. 

3  handles,  ax. 
2  hooks,  pan. 
8  kettles. 

2  kettle  inserts. 

2  knives,  boning,  or  skinners. 

2  knives,  bread. 

2  knives,  butcher. 

1  ladle,  hotel,  2 1^ -inch  bowl. 

1  ladle,  hotel,  3^-inch  bowl. 

1  lantern,  Dietz  Empire. 

1  lantern,  Dietz  Vesta. 

1  meat  grinder. 

1  padlock,  chain,  and  hasp. 

1  poker. 

2  potato  mashers,  3^  inches  diameter,  18 
inches  over  all. 

1  saucepan,  hotel,  4^  inches  high,  5  inches 

diameter. 
1  saucepan,  hotel,  5%  inches  high,  5  inches 

diameter. 
1  saw,  meat. 
1  shovel. 

1  skimmer,  hotel. 

2  spatulas. 

4  spoons,  basting. 
1  steel,  butcher's. 
1  stove. 


COMPANY  ADMINISTRATION 


211 


it 


•SUBldjlB  \ 

g 

1 
1 

•90UB|nquiB  \ 

:^ 

-H^        i. 

-^^ 

^    :^ 

:f::3^  :^:^ 

•dot[S 

tsrS'M    1 

-^-M 

:?:  :^ 

;:^:st  -::?: 

•■a3\p%\7i'J0\ivj%\ 

-^-     i 

:^'^ 

^  :^ 

^:s;  -:^ 

•03-IB0  j9iiBj:i  I 

-^ 

i:^^::^ 

<  :5^ 

:3^:3^  :?::^ 

;^^'^'-  ; 

^^-^ 

^  ^ 

:s::5^  -^^^ 

•Ss9I  JO 

suoj  z  'Jiorui  I 

:^:i:'^'-  i 

-H^^ 

^  ^ 

:?^:3^  '^:^ 

UBD  asSusssBd  I 

:3^ 

^^     ; 

^-<^ 

^  :i: 

:^:3^  :^:?^ 

-■ 

•apAojoioiu  X 

^ 

^S«      1 

i: 

s 

<  ^ 

:3^:^  :^ 

•apAoiq  I 

- 

:^ 

•ainui  JO  asaon 
':^u9uidtnb9 
SuipiJ    sa9s   001 

•juaiudmbg 

lBUOSJ9d        puB 
SS911I      Sa9S      001 

r9iqnop 
•ss9UiBq  s:ias  OOT 

^ 

-Moq  JO  sunS  f 

- 

•rf 

ro^f*; 

N           -H-^^ 

tN           1 

^ 

•suna  j^uBi 
J  9  p  u  n  o  d-9 
'■aim-i£  'sunS  e 

- 

f^ 

fO-HCN 

::?:;:?::^ 

^           i 

'^ 

•sun3  9uiqoBui9i 

• 

OOO 

^  ^:i:^ 

'-'           j 

•sun3 

M 

- 

:^:^:^ 

-"    i 

•S9UU  -o^ne.g 

•* 

:^ 

*"    i 

•sagu  001 

-* 

g 

:^ 

8^     i 

•sio^sid  001 

;2:^ 

'^    ! 

/J 
< 

c 
a 

:1 

•  b 

H 
b 

:  6 

il 

1^ 

I  " 
c 

ig 

1  c 

^^ 

c 

'1 

.H 

.S 

Jj 

Si 
-Si 

II 

SI 

s 
1 

t 

1 

1 

1 

c 

1 

C 

> 

1 

I 

C 

1 

c 

0 

i 

0 

> 
c 

'i 

O 

c 

1 

c 

2 

1 
1 

C 

2 

J 

•1 
w 

O 

6 
1 

so 
c 
'S 

o 

ll 

U 

1  c 

il 

>  c( 

c 

c 

1 

■g 

0 

i 
li 

1  : 

IP- 

m 

i  1 

^     1 

il 

Q 

212 


COMPANY  ADMINISTRATION 


•auBldiiB  \ 

::^ 

1 

•aauBinqoiB  i 

:s; 

^> 

2 

•doqs 

:^ 

'-i^ 

-^ 

•uaqo^i^'jaireJii 

::^ 

::?::!^ 

1 

1 

•OSXBO  S9l\Vll  I 

:^ 

^> 

■SUO'l 

:^ 

:^:s^ 

•SS9I  JO 

:s^ 

:^:?; 

1  ■ 

v. 

■5 

•jBo  jaauassBd  \ 

:3^ 

:^^ 

::?: 

•9pAoio%om  I 

^ 

^< 

2 

•apADtq  I 

i 

<B 

•ii\nm  JO  ^sjoq 
*  ^uauidtnba 
auipiJ   s^as   001 

O 

(N 

nuauidmba 
IBuosjad      puB 
SS31U     saas    001 

raiqnop 
'ssaujBqsiasooi 

g 

M 

11 
p 

-Moq  JO  suna  f 

-^ 

lO-HlO 

O  00       >^«0  lO  up  00 

fC 

-^ 

-HO 

•suna  31ub; 
J  3  p  u  n  o  d-9 
'•uim-/i:  *sun3  £ 

ts 

— 

■^-•^-^      s^x«^;^^ 

:^ 

lO 

•sunaamqoBuiQi 

IN        ««* 

^•^^(N't 

■* 

o 

'- 

•suna 
autqoBui  -y  'V  Z 

1*^ 

C^J 

^^ 

:^ 

^ 

i 

•sayij  -o^nB  g 

00  <N 

VO 

'- 

s 
o 

1 

•saUH  001 

00 

'-' 

:s: 

o 

1 

i 

1 

1 

•sioistd  001 

ts 

:^ 

1 
< 

1 

a! 
> 

I 

c 

c 

■| 

a. 
1 

> 

c 
I/- 

PC 

J 

IL 
"c 
•^ 

II 

;«< 
-1 

1 

u- 

p<- 

J 

1 

'  a 
> 

1 

c 

^^ 

a 
1 

a! 

2 

1 

-S 
c 
0 

1 

i: 

i 

•' 

DC 

c 

1 

c 

<L 

_C 

i 

q 
2 

c 

ft 

t 

4 

"> 

c 

1 
1 

J 

55 

c 
o 

lis 

en 

o  rt 
C 

E 

c 
O 

1 

"rt 

bi 

1 

c 
1 
Q 
O 
c 

'1 
1 

> 

T 
c 

to 

Q 
O 
c 

2 

bi 

1 
1 

■fc 

1 

c 

1 

2 

c 

Q 
O 

bi 
_c 

-a 

3 

D 

"S 

g 

2 

"rt 
bi 

_E 

rt 

0, 

c 

1 

1 
? 

c 
E 
1 

0  o 

g 

ft 

fin 

I 

o 

i 

"^ 

s 

o 
1 

c 

3 

s 

bi 
c 

o 

1 
E 

"a 
,  c 

1 

B 

COMPANY  ADMINISTRATION 


213 


:^'' 


:^ 


:^ 


:^  :?: 


^:?^::?: 


:^ 


ST) 

Q,tO 


;h2 

c3Z 


;U3 


1  m 

I'd 

c 
o 


;8:^ 


-t-i  TTl  .1^    rH  »H     ,,?   „, 

c  «. 
..  c  c-«  ft 
•a  o  0-2  b 


.  ^  3  O 
J2  ^  ^  Q^ 

P    Ui    VI    V3 


APPENDIX  III 

BLANK    FORMS   PERTAINING  TO   GOVERNMENT   IN- 
SURANCE AND  FAMILY  ALLOWANCE 

These  blank  forms  are  prepared  in  accordance  with  S.  R.  No.  72 
APPUCATION  FOR  FAMILY  ALLOWANCE 

No.  ..  1?.3.^7S65_ 


(MyxrUIr 


Form  iB-R,TiK<»4-w  INFORMATION  FOR  ALLOTMENT  OF  PAY 

For  th«  Army:  A  duplicate  of  this  form  must  be  retained  with  the  service  record 

(Aiuutr  ALL  ^ualtani;  llot  ALL  InformaUan  rtquultJ;  if  nal  lyptmlUtn.  uu  cttar  legible  hanimlllnf,  preferably  prinl-ianj  arillni ) 


My  mm  h VVditcr. .G<ir>Aa.m.in Cdpp.s ^.<ft,Co.K,i>3T}jlyif. 

HomcpoMcfiu R.,.i=: n, JOo. J 6i.d.ucah -, ./ly. Age .3e> 

,. (No.  MdstrMtorn^  route)  (City,  towD,  or  post  offlcej  (  (Nearest  MrtM*/) 

BMh >Siiiae..5.,.iA&Si,..Eidu£^h,M\i^. .  &«.« ..4^h....lQ^.\.%]&..  Pay. s..H.L 

(Drts)  '  ,      '(Ptooe)  "^      /  (Dale  odMlentrano  Into  actirewrrt,*)  (Prewnt  paj  In  U.S.) 

Cha^:......j[)^td...jg^t.7f.c..py.t...W^  

/  ^  '  (CtuuDfesin  ranJcor  pay,  uany.smcc  Not.  1, 1917) 


1,  imrt  -NONE  -InUkt  •iwnprtela  N. 


CLASS  A— ALLOTMENTS  COMPULSORY 

\d  noiM  iXAer.  tart*  ulUitn  Oau  A  (wife,  former  aife  ilmrceJ,  at  chlU.  a  JefintJ  m  the  Act  of  Oetehr  6, 1917). 

If  IM  eWm  <>elii(<l»i  /mt  1*4  caKfuWv  tlUiMvl.  ftt^Uu  Tttmr,  FcrmN^Slmi  eOwi  JWnMi.) 


f  K    Vi    "^C  i 


ll>.la<S»t«li>(eilKa«a  Car.Tt.a.aPea  OCu 


K  r^  X 


Ky. 


Mmk     |dw[ 


m^^i^ 


W^t^-Ji 


UNaC 

ElM'Na- 


1  allotmnit  atiouIJ  bo  mada  on  S.  and  A.  Form  No.  «. 


..y.jS.0.0.. 


Altotmrats  In  CIbb  B  but  b« 


CLASS  B-ALLOTMENTS  NOT  COMPULSORY 

mlr  to  Cbe  following  relatives:  pftreot  ((atber.  mother,  gnndla 
f  sister,  stepbroUier.  stepsister,  adopted  brother,  adopted  8ist«i 

for  Oats  B,  to  itgin  on  tht Ja^  of 


iOAm  Suit 


I r 

'! r 


IMNKTAMT  NOTICE.-I/  «a<i  >a4a  . 


nis  lonn  •baakl  b*  Bad  lor  lb*  sUolBat  a(  par  onlj  lo  i«hUni  ipaeiflMi  aboT*  ia  Claa  A  and  Claa  I 
ror  all  otb«  aUoUBaDls  <IM  Q.  M.  FvB  Na.  » la  UM  An>r,  uQ  S.  Bid  A.  Fooa  No.  «1a  tba  NsTT. 
/<  Oil  yar  first  appUuUon  for  efftMncc  } fe^  .S.- W  *«•  artah  t. 


I  Aeraiy  evUfu  iktd  oil  lie  forefoint ' 
tttry  monkr  s/  Oou  B  for  aUm  I  liolm  fin 
itpmtmt  upon  mtfor  support  In  mMo  or  In  port 

(Cotamlealoijil  «•  iiniit  oiniiiV (SitnUre         Li^OuOLM^    1 

Notes,  Form  \B. — When  an  enlisted  man  having  a  Class  A  or  Class  B  allotment  is  dis- 
charged, the  allotment  will  be  closed  by  pro-rating  it  to  include  date  of  separation  from  active 
service. 

On  the  reenlistment  of  a  man  having  Class  A  or  Class  B  dependents  a  new  form  1-B  will 
be  prepared  tn  accordance  with  paragraph  13,  Special  Regulations  No.  72,  War  Depart- 
ment, 1919.  The  effective  date  of  these  allotments  will  be  in  accordance  with  the  provisions 
of  paragraphs  31  and  35,  Special  Regulations  No.  72,  War  Department,  1919. 

//  the  reenlistment  is  made  the  day  following  date  of  discharge  the  new  original  form  \-B 
will  be  forwarded  to  the  Bureau  of  War  Risk  Insurance,  attached  to  the  Notice  of  Discharge 
{Treasury  Department,  B.W.R.I.,  Form  333).  {Cir.  No.  356,  W.  D.  1919.) 

214 


COMPANY  ADMINISTRATION 


215 


(BeriMd  Oct.,  1»18) 


APPUCATION  FOR  INSURANCE 


r3.g.KLiia.*»i.iJ!i Cjt^pjp?, 

(kuA)  (UnnliiM) 


Mu  Army  nerial  numbtr  is 

( Mj  Ajmy  Mriil  number.) 

My  fun  name  b Wjd.l.tc.y::. 

(FInt)  .       _   , 

HomeaJJrc»- ^J^.J^U^Yla^.i ^Aii.C^h iCV- 

(No,  tod  street  or  rur»l  louw)  (City,  town,  or  post  oflloe)  fSa 

DaU  of  birth .djiM.^- jJS. /A6§-    Agt .3/^ 

(KODth)  (I).y)  (Ye«)  (N«««  blrtlKtor) 

DaU  of  last  udisbnai  or  airy  irdo  actiee  sertict^ .•^.A€^^^..J.-0,._J.f7,J..Q. 

^  ^OlTen»Hth,<l»y,»ndyi>»r) 

/  herthy  apply  for  insurance  in  the  sum  of  f  _j«5...fe?jQ.O-«.— -  payable,  as  provided  in  the  War  Risk  Insurance  Ad,  to 
myself  durirxg  total  permanent  disability  and  from  and  after  my  death  to  thefollouing  persons  in  the  following  amotmis: 


POST-OFFICE  ADDKESS 

(•)N..u.dit,M«n..lM. 


momt  or  i 

TO  K  rAID  TO  UCB 
KHOICUIT 


Di 


x;<K 


e.FM-...^j. 


%.5£^2Cl. 


I  authorize  the  necessary  monthly  deduction  from  my  pay,  or,  if  insufficient,  from  any  deposit  USith  the  United  Slates,  in  payment 
of  the  premiums  as  they  become  due,  urdess  they  be  otherwise  provided  for  herein. 

I  offer  this  application,  and  it  is  to  be  deemed  made,  as  of  the  date  of  signature,  with  premiums  commencing  from  that  date  and 
payable  at  the  end  cf  each  calendar  rmnlh,  beginning  with  the  month  in  which  application  is  made. 


I  wish  Insurance  Certificate  sent  to:  {Name)  ... 
(Address) 


eEQjiI.,..A.cL^.aIi.J^. 

Signed  at  (on  board)  LAyyidO-  -  l3r.d.(jfyyJ^J^ 

/.i?5^.. ...  day  of-.^/^O-O.. 19/ S 

^A-OJV^       Sign  here  ij.dlXiu^lZjiM\^^if»>^ 


the 

Witnessed  by: . 

Rank S 

Comitumding 


Si'r'Sfb 


C<>,u^..........Co..MM'^ 

(IUnkar|itlai!)  (Orgaoiution)  F 


(This  apace  for  any  notationa  insuiance  officers  may  deem 

Note,  Form  lA. — Men  now  entering  the  service  may,  within  120  days  after  enlistment  or 
entry  into  the  active  military  or  naval  service,  apply  for  permanent  government  insurance 
without  first  applying  for  term  insurance.     (Cir.  434,  W.  D..  3919.) 


216 


COMPANY  ADMINISTRATION 


Ja*Qj»oc«  premjnmi  v«  Dot  to  b*  prant«& 


DUPLICATE 


..CiWU.JBCMl7^N<l*_^ , 

(P1«M,)  ^ 

(PiMM  sou  r«nUstai«ut  tn  tb«  Mrrle*  and  0 


Heenl  3  Jun-1918;prem>ded'n  oentd 

NMno DATIPSP]! HKfliy. 

Mess  Sgt.Co  A/*fe%1?"'t'nf  sreerl  as  .ol{[S'o'T'^5th.Inf_ ^" 

{GridVind  orgaouaiion  M  ium  Vipl^Hnf'lor'inJuriii")" forii  uii 

D»te  of  Birtb;  jI«n9..a,iS.7.4 „.    Drteof  Enlirtmenf:  _jlJi»«_a*jaiS — 


(DkU.) 


193»^ 


tfiZZUZ _ 

i.)  (AnnySwWNo.) 

JLo..iiUfttjBftn*.JL.or.a _ 

•t  Umii  of  (pplylnr  (or  aUotmut  utf  allonaoa.) 


IRSURARCE:                              Certificate  Ko. . 
Dateefloctivc ^..A\>M..^9...J^?.M 


643  15th  St,BaXtiin6pe,Md. 


Addrcn  Jor  future  rcleroncc.. 


AIXOTHEIfT  JLSD  iXLOWAITCE:  •AUotnentNo.—.JiSSS- 
Allotteee MSSi 


Amcnuit  cbaijed  for  allotment  on  final 
payment, 


Doe  TI.  S.  on  account  of  allotment* 


^°!y!?Pj.'Mt^. N«-!.?nj»..5U»AtJb.. 


.iBt..I.t,£SU».Inf  Com'd'g....Co.JL,fi5ih.Ii>C. 


NOTICE  OF  SEPARATION  FROM  ACTIVE  SERVICE.-Treasury  Demrtment.-BubEAU  OFJVar  Risk  INSURANCE.-Form  883.  i.»mm.i 

•  8m  Eoctlos  »  of  lutiuctloni. 

notes: — FORM  3i3. 

INSTRUCTIONS  TO  COMMANDING  OFFICERS 

{On  Back  of  Form  333) 

1.  This  form  will  be  submitted  to  the  Bureau  of  War  Risk  Insurance  in 
duplicate  for  every  enlisted  man  separated  from  active  service  in  the  United 
States  Army. 

2.  Information  required  which  can  not  be  obtained  by  reference  to 
records  will  be  secured  from  the  enlisted  man;  information  obtained  from 
the  man  will  be  so  indicated  by  a  reference  to  this  paragraph,  "(See  2)." 

3.  The  form  will  be  typewritten  when  practicable,  extreme  care  being 
taken  that  all  information  called  for  is  given. 

4.  Last  name,  first  name,  and  middle  name  must  appear  in  full;  do  not 
abbreviate.  Grade  and  organization,  as  per  second  hne,  is  the  grade  and 
organization  at  time  of  applying  for  insurance  and  allotment  and  allowance, 
not  grade  and  organization  at  time  of  separation  from  service. 

5.  Under  reason  for  separation  from  active  service  will  be  inserted  cause 
of  separation,  furlough  to  the  reserve,  indefinite  furlough.  If  demobiliza- 
tion, state  so;  if  not,  specific  reason  for  discharge,  especially  noting  if  by 
reason  of  Sec.  29,  War  Risk  Act.  In  cases  of  discharge  after  indefinite 
furlough  (agricultural  or  industrial  furlough),  furnish  date  when  furlough 
began,  and,  if  man  has  returned  to  active  service  before  being  discharged, 
the  date  of  his  return  to  active  service  following  the  furlough.  The.  date 
of  discharge  should  be  supplied  in  all  cases,  as  well  as  pay  status  and  com- 
plete checkage  during  furlough  and  during  the  period  between  recall  from 
furlough  and  date  of  discharge. 

6.  Under  "Insurance,"  the  names  of  the  beneficiaries  as  shown  on  the 
record  will  be  given;  if  such  information  is  not  of  record,  it  will  be  given 
as  stated  by  the  soldier;  the  amount  of  the  monthly  premium  w'll  be 
entered  and  the  last  month  for  which  premium  was  checked  on  pay  roll 
inserted.  Insurance  premiums  shall  be  deducted  for  each  month,  but  not 
for  the  month  in  which  the  discharge  is  effective,  unless  the  discharge  is 
effective  the  last  day  of  the  month  In  case  the  soldier  has  not  applied  for 
insurance  the  words  "No  insurance  carried"  will  be  written  in  the  space 
reserved  for  "Names  of  Beneficiaries." 


COMPANY  ADMINISTRATION  217 

7.  The  probable  future  address  of  the  soldier  will  be  ascertained  and 
stated  in  the  appropriate  space. 

8.  Under  "Allotment  and  Allowance"  the  names  of  the  allottees  aa 
shown  on  the  record  will  be  given;  or  if  such  information  is  not  of  records 
it  will  be  given  as  stated  by  the  soldier  (see  2  above).  The  amount  charged 
for  allotment  on  final  payment  in  each  case  will  be  stated.  In  case  the 
soldier  has  made  no  allotment,  the  word  "None"  will  be  written  in  the 
space  reserved  for  "Names  of  Allottees." 

9.  Allotments  will  be  prorated  to  include  date  of  separation  from  service. 
If  the  enlisted  man  has  not  sufficient  pay  due  him  to  satisfy  his  allotment 
to  and  including  the  date  of  separation  from  service,  the  amount  of  the 
deficiency  will  be  indicated  as  "Due  U.  S.  on  account  of  allotment." 

10.  The  original  and  duplicate  will  be  signed  by  the  company  or  detach- 
ment commander  and  transmitted  to  the  camp  personnel  adjutant,  who 
will  mail  both  directly  to  the  Bureau  of  War  Risk  Insurance,  Treasury 
Department,  Washington.  D.  C. 

NOTES  ON   FORM   333 

(fl)  Upon  discharge  or  separation  from  active  service  officers  will  prepare  the  following  certi- 
ficate and  mail  it  to  the  Bureau  of  War  Risk  Insurance,  Treasury  Department,  Washington, 
D.  C: 

"I  certify  that  all  premiums  due  and  payable  to  date  for  any  war  risk  insurance  granted 
to  me  have  been  fully  paid  either  directly  to  the  Bureau  of  War  Risk  Insurance  or  by  deduction 
made  by  me  on  my  pay-vouchers  during  the  period  of  my  military  service." 


(Fvdl  Name)  (Rank)  (Home  Address) 

(Cir.  38,  W.  D.,  1919.) 

(6)  So  much  of  Circular  No.  38,  War  Department,  1919,  as  directs  that  the  certificate  of 
payment  of  insurance  premiums  described  therein  be  mailed  to  the  Bureau  of  War  Risk  Insur- 
ance, is  amended  so  as  to  direct  that  the  certificate  be  attached  to  the  Notice  of  Discharge, 
Form  333,  Treasury  Department,  B.  W.  R.  I.,  and  forwarded  with  it  directly  to  the  Bureau  of 
War  Risk  Insurance,  Treasury  Department,  Washington,  D.  C.     (Cir.  137,  W.  D.,  1919.) 

(c)  //  has  been  brought  to  the  attention  of  the  War  Department  that  Notices  of  Discharge 
(Treasury  Department,  B.  W.  R.  I.,  Form  333)  are  forwarded  to  the  Bureau  of  War  Risk 
Insurance  without  being  completed  or  containing  the  full  information  required.  Many 
thousands  of  these  forms  have  been  received  on  which  the  date  of  discharge  has  not  been  entered. 

Commanding  officers  of  camps,  posts  and  stations  will  require  organization  commanders 
and  personnel  adjutants  to  carefully  check  Notices  of  Discharge  in  order  to  see  that  they  are 
complete  before  forwarding  them  to  the  Bureau  of  War  Risk  Insurance.     (Cir.  57,  W.  D.,  1919.) 

{d)  In  connection  with  Circular  No.  57,  War  Department,  1919,  many  Notices  of  Discharge 
{Treasury  Department,  B.  W.  R.  I.,  Form  333)  have  been  received  at  the  Bureau  of 
War  Risk  Insurance  on  which  the  reason  for  discharge  is  not  stated  as  required  by  paragraph  5 
of  the  printed  instructions  on  the  back  of  the  original  form.  It  is  not  sufficient  to  state  that  the 
enlisted  man  was  discharged  in  compliance  with  telegraphic  instructions  from  The  Adjutant 
General  of  the  Army,  or  in  accordance  with  the  provisions  of  any  general  or  special  order. 
The  reason  for  discharge  must  be  stated  as  required  by  paragraph  5  of  the  instructions. 

The  provisions  of  the  second  Paragraph  of  Circular  No.  57,  War  Department,  1919,  will  be 
strictly  complied  with.     (Cir.  161,  W.  D.,  1919.) 

(e)  Under  the  provisions  of  Circular  No.  9,  War  Department,  1919,  as  amended  by  Cir- 
cular No.  28,  War  Department,  1919,  insurance  premiums  will  not  be  prorated  for  the  month 
in  which  an  enlisted  man  is  discharged,  but  if  a  soldier  has  not  been  paid  for  the  month  prior 
to  his  discharge,  premium  for  a  full  month  will  be  deducted  on  his  final  statements  and  notation 
in  accordance  therewith  made  on  the  Notice  of  Discharge,  Treasury  Deparlrfient,  B.  W.  R.  I., 
Form  333.  For  example:  An  enlisted.man  is  discharged  on  June  15,  1919;  he  had  not 
been  paid  for  May  and  his  monthly  insurance  premium  is  $6.50,  then  a  deduction  of  $6.50 
should  be  made  on  his  final  statements  for  insurance  premium  for  May,  no  deduction  being 
made  for  the  15  days  in  June.  In  such  case  the  words  "Pay  Roll"  should  be  lined  out  on 
lleForm  333  and  the  words  "Final  Statements"  substituted  therefor.     (Cir.  337,  W.  D.,  1919.) 


218  COMPANY  ADMINISTRATION 

TREASURY  DEPARTMENT, 
Bureau  of  War  Risk  Insurance. 

Form  526*— Revised  April,  1919.  File  No.  C 

APPLICATION    OF   PERSON   DISABLED    IN   AND    DIS- 
CHARGED FROM  SERVICE 


READ  WITH  GREAT  CARE 


All  papers  which  you  send  this  Bureau,  with  reference  to  this  claim, 
should  bear  your  full  name  and  your  rank  and  organization  in  the  service, 
as  well  as  the  file  number  on  the  upper  right-hand  corner  of  this  page. 

You  must  furnish  the  information  called  for  in  this  application  and  sup- 
port your  answers  by  the  proof  called  for  in  the  following  instructions. 
Every  question  must  be  answered  fully  and  clearly.  Answers  and  affi- 
davits must  be  written  in  a  clear,  readable  hand  or  typewritten.  'If  you 
do  not  know  the  answer  to  any  question,  say  so. 

1.  Forward  a  certified  copy  of  your  certificate  of  discharge  from  the 
service  with  this  application.  If  you  obtained  a  certificate  from  the 
Director  of  this  Bureau  that  at  the  time  of  your  discharge  or  resignation 
you  were  suffering  from  an  injury  likely  to  result  in  disability  or  death, 
forward  original  or  certified  copy  of  such  certificate  also. 

2.  You  may  submit  the  opinion  of  your  attending  or  examining  physi- 
cian on  the  inclosed  form,  or,  if  you  are  in  a  hospital  or  sanitarium,  send  a 
copy  of  the  hospital  report  or  record  in  your  case,  showing  your  physical 
condition,  the  origin,  nature,  extent,  and  probable  duration  of  your  dis- 
ability. 

3.  Marriage  must  be  proven  by  a  certified  copy  of  the  public  or  church 
record,  or  if  this  is  not  obtainable,  by  the  affidavit  of  the  clergyman  or 
magistrate  who  officiated,  or  by  the  affidavits  of  two  eye-witnesses  to  the 
ceremony,  or  of  two  persons  who  have  personal  knowledge  of  the  marriage. 
If  either  party  was  divorced  from  a  former  wife  or  husband,  a  certified 
copy  of  the  court  order  or  decree  of  divorce  is  required. 

4.  Your  wife  and  children  must  be  shown  to  be  living  by  the  affidavit 
of  two  persons  who  shall  state  whether  you  are  divorced,  and  whether  you, 
your  wife  and  children  are  living  together  or  apart. 

5.  Ages  of  children  for  whom  compensation  is  claimed  must  be  shown 
by  a  certified  copy  of  the  public  record  of  birth  or  the  church  record  of 
baptism,  if  available,  or  by  the  affidavits  of  two  persons  explaining  why 
the  records  are  not  obtainable  and  giving  the  name  of  the  child,  the  date 
and  place  of  birth,  and  the  names  of  both  parents.  A  stepchild  for  whom 
compensation  is  claimed  must  be  shown  to  be  a  member  of  your  house- 
hold by  the  affidavits  of  two  perons;  and  if  claim  is  made  for  an  adopted 
child,  certified  copy  of  the  court  order  or  decree  of  adoption  is  necessary. 

6.  If  additional  compensation  is  claimed  for  a  dependent  parent,  rela- 
tionship must  be  shown  by  a  certified  copy  of  the  public  record  of  the 
claimant's  birth,  or  the  church  record  of  his  baptism,  or,  if  these  are  not 
obtainable,  by  the  affidavits  of  two  persons.  Affidavits  of  two  persons 
are  also  required  setting  forth  the  location  and  value  of  all  property,  real 
and  personal,  owned  by  the  parent  for  whom  compensation  is  claimed, 
his  or  her  physical  condition,  employment  and  earnings  if  any,  and  the 
total  monthly  income  of  such  parent  as  well  as  the  disabled  person's 
monthly  contribution  to  his  or  her  support. 


PENALTY 


Sec.  25.  That  Whoever  in  any  claim  for  family  allowance,  compensation,  or  insurance 
or  in  any  document  required  by  this  act,  or  by  regulations  made  under  this  act,  makes  any 
statement  of  a  material  fact  knowing  it  to  be  false,  shall  be  g^uilty  of  perjury  and  shall  be 
punished  by  a  fine  of  not  more  than  $5,000,  or  by  imprisonment  for  not  more  than  two 
years,  or  both. 

*Form  526  is  a  4-page  form. 


COMPANY  ADMINISTRATION  219 

1.  Full  name 

(Given  name.)  (Middle  name.)  (Last  name.) 

2.  Address 

(Number.)  (Street.)  (City  or  town.)  (State.) 

3.  Under  what  name  did  you  serve  ? (a)  Serial  No 

4.  Color Date  of  birth Place  of  birth 

5.  Make  a  cross  (X)  after  branches  of* service  you  served  in: 

General  Service Limited  Service Army 

Navy Marine  Corps Coast  Guard 

6.  Date  you  last  entered  service 

Place  of  entry 

7.  Rank  or  rating  at  time  of  discharge 

3.  Company  and  regiment  or  organization,  vessel,  or  station  in  which  or 

on  which  you  last  served 

8a.  Give  fully  any  other  service  in  the  military  or  naval  forces,  stating 

rank  and  organization 

9.  Date  and  place  of  last  discharge 

10.  Cause  of  discharge 

11.  Nature  and  extent  of  disability  claimed 

12.  Date  disability  began 

13.  Cause  of  disability 

14.  When  and  where  received 

15.  Did  you  receive  treatment  at  an  Army  or  Navy  Hospital  ? '_ 

(a)  If  so,  state  name  and  location  of  the  hospital 

16.  Occupations  and  wages  before  entering  service: 

(Occupation.)  (Monthly  wages.)  (Dates.) 

(Occupation.)  (Monthly  wagds.)  (Dates.) 

(Occupation.)  (Monthly  wages.)  (Dates.) 

17.  Last  two  employers  before  entering  service: 

(Employer's  name.)  (Address.)  (Time  employed.) 

(Employer's  name.)  (Address.)  (Time  employed.) 


220 


COMPANY  ADMINISTRATION 


18.  Occupation  since  discharge,  dates  of  each,  and  wages  received.     If 
less  than  before,  why  ? 

(Occupation.)               (Commencing  date.)     (Ending  date.)  (Monthly  wages.) 

(Occupation.)               (Commencing  date.)     (Ending  date.)  (Monthly  wages.) 


(Occupation  )  (Commencing  date.)     (Ending  date.) 

19.  Present  employer  _ 


(Monthly  wages.) 
(Address.) 


(Full  name.) 

20.  Name  and  address  of  attending  physician 

21.  Are  you  confined  to  bed? Do  you  require  constant  nurs- 
ing or  attendance  ?     

22.  Name  and  address  of  nurse  or  attendant 

23.  Are  you  willing  to  accept  medical  or  surgical  treatment  if  furnished  ? 


24.  Are  you  single,  married,  widowed,  or  divorced  ? 

25.  Times  married 26.  Date  and  place  of  last  mar- 
riage   

27.  Times  present  wife  has  been  married 

28.  Maiden  name  of  wife 

29.  Do  you  live  together? 

30.  Have  you  now  living  a  child  or  children,  including  stepchildren  and 
adopted  children,  under  eighteen  years  of  age  and  unmarried  ?_ 

31.  If  so,  state  below  full. name  of  each  child  and  date  of  birth;    if  a  step- 

child or  adopted  child,  so  state,  and  give  date  stepchild  became  a 
member  of  your  household  or  date  adopted  child  was  adopted  by 
you. 


Name  of  child. 

Date  of  birth. 

Name  and  address  of  person 

Day. 

Month. 

Year. 

with  whom  child  lives. 

(Given.)   (Middle.)  (T.ast.) 

i 

. 

1 

1 

32.  Have  you  a  child  of  any  age  who  is  insane,  idiotic,  or  otherwise  per- 

manently helpless  ? 

33.  State  whether  your  parents  are  living  together,  separated,  divorced, 

or  dead 

34.  Give  name  and  address  of  each  parent  living 


COMPANY  ADMINISTRATION  221 


35.  Age  of  mother Age  of  father 

36.  (a)  Is  your  mother  now  dependent  on  you  for  support?. 


(b)  Is  your  father  now  dependent  on  you  for  support? 

(c)  If  so,  give  your  average  monthly  contribution   to  your  mother, 

$ ;  your  father,  $ 

37.  (a)   Value  of  all  property  owned  by  your  mother,  $ ; 

your  father,  $ 

(b)  What  is  the  monthly  income  of  your  mother,  $ ; 

your  father,  $ 

38.  Did  you  make  an  allotment  of  your  pay? _ 


39.  If  so,  to  whom.? 

40.  Give  number  of  any  other  claim  filed  on  account  of  this  disability 

and  place  where  filed 

41.  Did  you  ever  apply  for  War  Risk  Insurance? (a)  When 

and  where? 

(b)  Insurance  certificate  number 

42.  Name  of  beneficiary 

I  make  the  foregoing  statements  as  a  part  of  my  claim  with  full  knowledge 
of  the  penalty  provided  for  making  a  false  statement  as  to  a  material 
fact  in  a  claim  for  compensation  or  insurance. 


(Signature  of  claimant.) 

Subscribed  and  sworn  to  before  me  this  _ day  of ,  19 __ 

by ,  claimant,  to  whom 

the  statements  herein  were  fully  made  known  and  explained. 


Notary  Public. 


We,  the  undersigned,  severally  solemnly  swear  that  we  have  known  the 

claimant  whose  name  is  subscribed  above years, 

and  that  we  have  read  the  statements  made  by  him,  and  the  facts  stated 
are  true  to  the  best  of  our  knowledge  and  belief. 

(Signature  of  witness.)  (Address  of  witness.) 

(Signature  of  witness.)  (Address  of  witness.) 

Subscribed  and  sworn  to  before  me  this day  of ,  19 


Notary  Public. 


222 


COMPANY  ADMINISTRATION 


NOTES  TO  FORM  526. 

(a)  The  following  interpretation  of  the  term  "pay  for  last  month  of  active  service"  as  used 
in  the  Vocational  Rehabilitation  Act,  is  published  for  the  information  and  guidance  of  all 
concerned  in  computing  the  rate  of  base  pay  received  by  an  officer  or  enlisted  man  during  his 
last  month  of  service  which  rate  under  the  provisions  of  subparagraph  B,  paragraph  1,  Cir- 
cular No.  114,  War  Department,  1919,  must  be  indorsed  on  Form  526,  Treasury  Department, 
B.  W.  R.  I. 

1.  Pay  in  the  Army  and  Marine  Corps  for  the  purpose  of  the  Act  of  October  6,  1917,  in- 
cluded (a)  bcise  pay,  with  the  increase  thereof  granted  by  section  10  of  the  Act  of  May  18,  1917; 
(b)  continuous-service  pay;  and  excludes  all  other  forms  of  pay  such  as  extra-duty  pay,  pay 
for  marksmanship,  rated  positions,  certificate  of  merit,  aviation  increase,  foreign-service  pay. 
(Cir.  146.  W.  D.,  1919.) 

(6)  The  following  decision  of  the  Bureau  of  War  Risk  Insurance  as  to  whether  or  not  insur- 
ance officers  or  other  officers  assisting  in  that  work  are  authorized  to  administer  oaths  in  exe- 
cuting Form  526,  Treasury  Department,  B.  W.  R.  I.,  is  published  for  the  information  and 
guidance  of  all  concerned: 

"It  will  be  sufficient  for  the  purposes  of  the  Bureau  if  the  compensation  application.  Form 
526.  is  executed  by  the  claimant  and  signed  by  him  in  the  presence  of  an  officer,  who  will  sign 
as  witness  to  the  claimant's  signature  and  the  veracity  of  his  statements.  An  application 
executed  under  such  circumstances,  although  not  sworn  to,  will  be  accepted  by  the  Bureau  as 
the  basis  of  adjudicating  the  compensation  application  of  a  soldier  at  the  time  of  his  separation 
from  the  service."     (Cir.  158,  W.  D.,  1919.) 

T 

;   RBK  ISSURAXCE 

CHANCE  OF  BENEHCIARY  OF  WAR  RISK  INSURANCE 

(Form  lo  be  used  wLen  h»u»d  Is  out  oj  the  service) 


My  full  name  is Waiter! /^.M  ja*K.|^-..: -CAi 

(OlTOi.)  (WBille.)  (Last 

Hojne  address 1?..F.I1 Y%J ^J^JoC^U J.fy. _ 

(Number  end  street  or  rural  route  )        -^  (City,  toirn,  or  post  offloe-J  (Jlate.) 

I  hereby  cancel  all  previous  designations  of  beneficiaries  and  direct  that  my  insurance  under  the  Act 

of  October  6,  1917,  which  amounts  to  $..-«2-Q-OO..i....,  be  paid'from  and  after  my  death  to  the  following 
persons  in  the  following  amounts : 


Plafher 


Name  of  BENBnaARV 

(If  married  woman,  her  Christian  name 

mu«t  be  given.) 


y^Ary  jT/ZcK?  ^^PF^ 


X  XX 


The..^.6^dayof. "Jr^h^ 

Witnessed  \<y^Ctru.tn^.L-^(nuu)i,.(!^^ 

IMPORTAWT  NOTICE  TO  THE  INSURED.-The  above 
ateount  o{  insurance.    The  insured  should  herein  make  desigi 


PosT-OrriCE  Adukess 
(a)  Number  and  street  or  rural  route. 
(6)  City,  town,  or  poBt  office,  and  State. 


,«) r?:EBJ:7aJ. 

(1) ..  f^adxicsh  t  -^^Y 


lAQP:. 


revokes  all  previous  designations  of  beneficiaries  for  the  full 
for  the  full  amount  of  War  Risk  Insurance  carried  by  him. 


(Sign  here) 


'^m.Y  OMB  OR  MORS  OF  THB  FOLLOWIWO  SHOULD  BB  DESIGNATED  AS  BEHBFICIARIES 


Child,  indudlnj  lefltUnate  eWId;  child  legally  adopted  helore  April  e,  1917,  or  more  than  six  months  before  enlistment  or  entrance  Into  or  employmail  In  act  .>i> 
service,  whichever  date  Is  the  later;  ttepchSk),  II  a  member  ol  the  Insured's  household;  illci  Itlmite  child,  but,  II  the  lusure<l  is  his  lather,  only  il  ac)cno«lc<l|cJ  by  iosIn^ 
mcnt  In  wrltlnj  tijned  by  him,  or  U  be  has  been  Judicially  ordered  or  decreed  to  contribute  to  such  child  s  support,  and  it  such  chil'!.  It  bom  aller  December  .11, 101 . , 
shall  have  been  bom  in  the  United  States  or  is  its  Insular  possessions. 

Grandchild,  meaning  a  child,  as  alwve  defined,  of  a  child  as  above  defined. 

Parent,  indudlnt  father,  mother,  grandfather,  grandmother,  father  througb  adoption,  mother  throu£h  adoption,  stepfathet,  and  stcpnoihcr,  c iihir  i.'  iiic  Iumm.  i 

or  of  h^  or  her  spouse  . 

Brother  or  sUt«r,lodudlB{  brothers  and  sisters  of  tbchall  blood  as  »«na«()lihe  whole  blo<)d,stepliroihcr«3n.l^trp»ister>  Olid  hrothpr-anil«i^i.r.thr.»:i'i.3.i..pii.i.. 


COMPANY  ADMINISTRATION 


223 


^IW^AEFRT  pEPARTMENT^  (B«fore  fillinc  Out  this  application  be  sure  to  read  instrnctioM 

OB  tlie  back.) 


APPLICATION  FOR  CONVERSION  OF  GOVERNMENT  WAR  RISK  INSURANCE 

Issued  on  the  Yearly  Renewable  Term  Plan,  in  accordance  with  the  provisions  of  the  War  Risk  Insuiance  Act. 
Use  ink  and  make  separate  application  for  each  kind  of  insurance  applied  for. 


a.  MyfnU 


JWY^±c.r:- 


(PI.— print  or  type.)        (VM,t.)  _       j     (MiSdl.)  7^  (LuttaA.) 

2.  Home  address i?.Hllu-_VlQ.^J Q^UCaJfl bfeiStLy  /Xv : ._ 

(NWDm  anJstTMt,  or  rural  root*.)  (Oty,  town,  or^O.)  (Coontyo^  (St«l«| 

3.  I  was  bom  at  —^^^^uCO-K i^ o»  the    SZb  day  of O^^C .  /Xe<? 


...jf^--' — i-m     ^    . . . 

4.  Orcanization  at  time  of  applying  for  War  Risk  Term  Insurance LLAJCJQ. 

pp^  _^  (H«*,«.-aae]^ra^., 

5.  Army  serial  number La~0<<>-  /-ULCUZ^ 

'  (Iltoch  number  haa  been  asignad  to  yon.) 

6.  Present  oi^ganization,  ot  ortpiiianlinn  it  Hntn  nf  rliualiniii,[;i :     Date  of  enlistment:  ^/9**/0  Date  of  ditschaige: 

_^i Co...S:^jk£:t^.Tk£. 

(Buik,%kd«,  or  rstine.)  (Org-niralioj,  ic^ment,  staUoo,  chip,  etc.) 


8.  Certificate  No. 


j^sA^m. 


7.  Amount  of  War  Risk  Term  Insurance,  $.-,_5t)^^-  .    . 

>.  Last  month  for  which  Term  premium  was  paid  ..^.B-IQ^—/-(..^  ^—    10.  Monthly  Term  premium  paid,  |   v5r  ^S 

11.  I  apply  for  United  States  Gov^nment  Life  Insurance  of  $.*SvC?V  » on  the  foUowing  plan: 

_^CL  Ordinary  Life.  20-Payment  life.  : 30-Fayment  Life. 

20-Year  Endowment  30-Year  Endowment  Endowment  Mattaing  at  age  C2. 


12.  I  will  pay  premiums  -JS.  Monthly; Quarterly; Semiannually; Annually 

(Pnt  cross  ffluk  |X]  opposit*  pbm  nd  method  selected.)  . 

••reed  thtt  the  Insurance  herein  spr^Ued  for  tbell  not  take  effert  until  the  tppllcatloD  therefor  has  bete  sppror 

ipeed  that  the  lnsur«nco, herein  epplied  lot  ihall  take  effect  on  the  first  ot  the  month  tucooedinf  the  date  at  tht 

at  Yearly  Renewable  To?m  Insurance,  parable  on  the  flnt  of  thecnnat  mantli,haa  been jiald.  If,  hOTrr»«r,the 

m  Insurance,  payable  on  the  first  o(  the  current  moiith,haa  not  been  paid,  than  the  cmvened  Insurance  shall  tat 


applicaUon  provided  the  premium  on  an  equal 

■ ^j  amount  of  Yearly  Renew- 

IrstotthecomntmonUi;  but  In 


take  effect  on  the  first  o(  the 
BENZnCIAKT  OR  BENEnCURIES  OF  INSURANCE  HEREIN  APPLIED  FOR  IN  CASE  OF  MT  DEATH. 


POST-OFFICE  ADDRESS. 
i)  Number  and  street. 
i)  City,  town,  or  P.  O.  and  State. 


KK/fe 


(Fim.) 


2. 


Ailen 


C^.pf^ 


(i)  .J^A.cLtj:^^^J!(y. 


^ 


14.  InaadUtoatetbc 

stad  to 
Interest  In  an  eqoal  i 


.  of  the  Irutirance  on  the  Tearly  Brarwable  Term  Flan, 

ed  for,  I  hereby  agree  that  all  mv  rl^ts  and 
t  of  Yearly  EenewaMe  Term  InsiiiMice  heretofore  nanted  me  under  the  War  Risk  Insutroce  Act  shall  cease  and  delennine  on  the  dny  the 


heretofore  (ranted  to  me,  and  in  oooildenUim  of  therraotiugaf  the  United  Et^Us  Government  Lite  Insurance  h 


The  amoont  ot  Yearly  Renewable  Term  Insonncs  which  continues  In  force  shaU  b*  payable  to  the  foUowin*  bonoflcjariea. 
hereby  revoked. 
BENEnCIART  OR  BENEnCIARIES  OF  YEARLY  RDfEWABLB  TERM  INSURANCE  HEREIN  RETAINED. 


NAME  OF  BENEFICIARY. 


POST-OFFICE  ADDRESS, 
(a)  Number  and  stnat. 
(t)  CltT,  town,  or  P.O.  and  State 


nhe  appUcanI 
.•ppaedfor. 


t  must  remit  with  this  application  a  aim  not  leas  than  the  amotmt  of  the  first  premium  on  the  converted  insurance 

(Draft       } 
UcneyOrdari  in  the  amount  ol 
Check      J 


WW  wasinet  mmaiy,  quarttaa  iwniwnnai,  a 


.  pcemina  on  tbe  ctmveited  insuraaca. 


INSTRUCTIONS. 

FOR  EXECUTING  YOUR  APPLICATION  (ON  FORM  739)  FOR  THE 
CONVERSION  OF  YOUR  GOVERNMENT  INSURANCE. 

(On  Back  of  Form  739) 

BEFORE  you  fiU  out  your  application  be  sure  to  READ  THESE  IN- 
STRUCTIONS CAREFULLY. 

USE  INK.  Applications  written  in  pencil  cannot  be  accepted.  WRITE 
PLAINLY. 

Failure  to  follow  these  instructions  will  cause  delay  in  acting  on  your 
application. 

If  you  want  to  convert  to  more  than  one  kind  of  insurance,  you  should 
fill  out  a  separate  application  for  each  form  of  insurance  desired.     Address 


224  COMPANY  ADMINISTRATION 

all  applications  to  the  Conversion  Section,  Bureau  of  War  Risk  Insurance, 
Treasury  Department,  Washington,  D,  C.     Keep  a  copy  for  yourself. 

1.  Name  of  applicant. — ^Your  complete  name  is  necessary.  For  ex- 
ample, do  not  state  the  name  as  "J-  P-  Jones,"  "John  P.  Jones,"  or  "J. 
Paul  Jones,"  but  as  "John  Paul  Jones." 

2.  Home  address. — Your  home  address  should  be  fully  stated.  If  you 
live  in  a  large  city,  state  the  complete  name  of  the  street,  avenue,  boulevard, 
or  place,  and  give  the  house  number.  If  you  live  in  a  town  or  village, 
GIVE  ONLY  THE  NAME  OF  THE  TOWN  OR  VILLAGE  POST 
OFFICE  FROM  WHICH  YOU  RECEIVE  YOUR  MAIL,  and  rural 
route  number,  if  any. 

3.  Date  of  Birth.— Give  the  EXACT  date  of  your  birth,  and  the  name 
of  the  place  where  you  were  born. 

4.  Organization  at  time  of  applying  for  War  Risk  Insurance. — This 
is  necessary  to  identify  your  application  for  Term  Insurance. 

5.  Army  serial  number. — Your  army  serial  number,  marine  corps 
service  number,  and  date  of  enlistment  should  be  stated. 

6.  Present  organization  or  organization  at  date  of  discharge. — The 
organization  and  date  of  your  discharge  are  important,  and  also  your 
rank,  grade,  or  rating,  organization,  regiment,  station  or  ship,  at  the  time 
of  discharge. 

7.  The  amount  of  Government  Term  Insurance. — The  amount  of 
your  Term  Insurance  should  be  accurately  stated. 

8.  Certificate  number. — The  number  of  the  certifice  issued  for  your 
Term  Insurance  should  be  stated. 

9.  Last  month  for  which  Term  Premium  was  paid. — ^You  should  state 
the  last  month  for  which  you  paid  your  premium  on  Term  Insurance.  If 
the  same  has  lapsed,  it  will  be  necessary  for  you  to  apply  for  reinstatement 
on  Bureau  Form  No.  742,  which  may  be  obtained  from  the  Conservation 
Section,  Bureau  of  War  Risk  Insurance,  Washington,  D.  C.  Before 
converted  insurance  is  issued,  premium  must  be  paid  for  the  month  of 
grace  on  the  Term  Insurance  for  the  amount  it  is  desired  to  reinstate,  during 
which  you  were  automatically  protected.     (See  also  par.  19.) 

10.  Monthly  premium  paid. — You  should  state  the  amount  you  have 
paid  as  monthly  premium  on  Term  Insurance. 

11.  The  amount  of  insurance  you  desire  to  convert. — You  should  state 
the  amount  of  insurance  you  desire  to  convert,  and  you  should  put  an 
"X"  before  the  plan  selected. 

12.  Method  of  paying  premiimis. — You  should  put  an  "X"  in  the  proper 
space  to  show  HOW  you  wish  to  pay  premiums. 

13.  Beneficiaries  under  converted  insurance. — You  should  write  the 
name  or  names  of  beneficiaries  in  full.  Do  not  state  the  name  to  be 
"Mrs.  John  Paul  Jones,"  but  it  should  be  stated  as  "Mary  Jane  Jones." 
You  should  also  state  what  relation  the  benficiary  is  to  you,  whether  wife 
or  husband,  child,  grandchild,  parent,  brother,  or  sister. 

14.  Term  Insurance  continued. — If  you  convert  only  part  of  your  in- 
surance now  and  continue  the  remainder  as  Term  Insurance,  you  should 
state  the  amount  of  Term  Insurance  you  desire  to  continue. 

15.  Term  Insurance  beneficiaries. — If  you  continue  a  part  of  your  in- 
surance on  the  term  basis,  the  full  name  of  the  beneficiary  for  the  Term 
Insurance  must  be  stated  in  the  space  provided. 

16.  Signed  at. — In  this  space  should  be  written  the  name  of  the  town 
and  the  date  when  application  is  signed. 

17.  Witness  of  signature. — Your  signature  must  be  witnessed  by  a  dis- 
interested person,  who  should  sign  on  the  line  indicated  "Witnessed  by." 

18.  Address  of  witness. — The  address  of  the  witness  should  also  be 
stated  on  the  Hne  provided  for  this  purpose. 

19.  Payment  of  premiimis. — Your  application  cannot  be  approved 
unless  accompanied  by  a  remittance  to  cover  first  premium  in  accordance 
with  application.  In  making  remittance  by  money  order,  strike  out  "draft' ' 
and  "check;"  if  by  draft,  strike  out  "money  order,"  and  "check;"  and  if 
by  check,  strike  out  "money  order"  and  "draft."  You  will  then  again 
sign  your  name  in  full-  on  line  for  that  purpose,  designated  "Applicant 
sign  here,"  at  bottom  of  application.  The  Bureau  can  not  accept  stamps 
in  payment  of  any  premium  or  any  part  of  premium. 


COMPANY  ADMINISTRATION  225 

NOTES    ON   FORM    739. 

(a)  Duplicate  application  for  conversion  of  Government  War  Risk  Insurance  (Treasury 
Department,  B.  W.  R.  /.,  Form  739)  will  not  be  sent  to  The  Adjutant  General  of  the  Army 
for  file.  No  duplicate  is  required  unless  the  officer  or  enlisted  man  desires  a  copy  for  his  per- 
sonal file. 

After  notations  have  been  made  on  the  service  record  and  pay  card  as  required  by  Circular 
No.  288,  War  Department,  1919,  the  original  will  be  forwarded  to  the  Bureau  of  War  Risk 
Insurance  through  the  channels  prescribed  in  paragraph  6,  Special  Regulations  No  72  War 
Department,  1919.     (Cir.  303,  W.  D.,  1919.) 

(b)  Where  application  for  converted  insurance  is  made  without  a  prior  application  for  term 
insurance,  the  date  of  the  enlistment  must  be  entered  on  the  form  in  order  that  the  Bureau  of 
War  Risk  Insurance  may  be  informed  as  to  whether  or  not  the  application  was  executed  within 
120  days  after  enlistment.     (Cir.  442,  W.  D.,  1919.) 

(c)  Treasury  Decision  No.  52  provides  that  the  premium  covered  by  deduction  on  the  last 
day  of  any  month  shall  be  considered  as  paying  for  the  full  month  following.  It  appears  that 
in  the  preparation  of  Form  739  some  officers  are  indicating  this  month  in  answer  to  Question 
9  on  the  form  and  that  others  are  stating  the  month  in  which  the  deduction  was  made. 

In  order  that  the  Bureau  may  be  fully  advised  as  to  the  period  coveted  by  the  last  payment 
for  term  insurance,  the  words  "Last  month  for  which  Term  premium  was  paid"  under 
Question  9,  will  be  ruled  out  and  the  following  words  inserted,  "Last  premium  for  Term  Insur- 
ance deducted  on ,  19 ,  payroll."     (Cir.  563,  W.  D.,  1919.) 


REENLISTMENT, 

Renewal  of  Authorization  for  Deduction  from  P*y— Yearly  Renewable  J'erm  Insurance 

Premiums. 

This  form  is  to  be  used  only  after  reealisdnent  or  reentn  ialo  acdre  serrica  and  onlf  for  the  ptupoae  of  renewinf  prerioal 
authorization  of  deduction  from  pay  for  Yearly  Renewable  Term  buorahce.  Rev  iaiKuaaee  and  additional  uutnance  moat  be  appUe^ 
for  on  Treasury  Department  Form  2A. 

1.  Mj  Army  Serial  No.  ..^.^U-.T-ilt^—    Certificate  No.  (if  known  to  you) -.^. 

2.  My  full  name  is.. HSiVi?!^ 1BWR£NCE. .XlflVXllSQli. 

(First.)  •      _J.\^     ^_.  (Middle.)  ^_  .  (LMtli»a».)j 

3.  Home  address ^/f.rS       IZST.^    i^rt XOjAmTM.Or.-^t-l*^^ - 

-  (Number  and  street  or  rural  route.)  (Caty,  town,  or  poet  offin.) 

4.  I  was  born  on  SdVy^S. 1.. J.S'?^-  -     Age,  nearest  birthday ^JUL'4A years. 

(Month.)  (Dmy.)  (yW.^  -j—  ^  I  Q  I  f* 

5.  Date  of  tliis  enlistment  or  this  entry  into  active  service.. ..VJ.I/KlC. — 13- l.jXO- 

(Month.)  (Day.)  iy—t.) 

6.  Date  of  last  discharge  or  laat  separation  .from  active  service  ^\XV\Q^ 1. .^.^J-O-— - 

7.  Rank  and  organization  at  time  of  making  original  application  for  Yearly  Renewable  Term  Insurance: 

..me^.SL.;5a.t:._._ iCo.i?..^.45^HjTj3^ _ 

(Ran]corn4n«.)  '       (OrgBnl»U<^_ 

8.  Amoimt  of  Yearly  Renewable  Term  Insurance  carried  before  reenlistment  $ — .SlQ.O.O.m. 

9.  Of  which  I  wish  to  continue  %...5.QQQ_j>, - 

10.  Date  of  previous  application  or  appUcations  for  Yearly  Renewable  Term  Insurance  .S^.V^.'.V. — LQ..,,ln}j-. 

11.  Last  month  for  which  premium  was  paid -..ll.rld-lV Lfvlxjl 

(Month.)         f  (Ye&r.) 

12.  This  payment  was  made  ..{Deduction. rom  pay.  ^  

13.  Amount  of  premium  payable  each  month  during  current  fiscal  year,  $_..^.i.j(7-W- 

14.  I  desire  that  my  Yearly  Renewable  Term  Insurance  be  payable  to  the  following  beneficiaries;  any  previous 

designation  of  beneficiaries  is  hereby  revoked : 

BENEPICIARY  OR  BENEFICtARIES  OF  YEARLY  RENEWABLE  TERM  INSURANCI  HEREBY  CONTINUED. 


UEL.tno.vsHiP  TO  Me. 


Name  of  Beneficiaby.  I  Post-Oitice  Addbess. 


(If  married  woman  her  own  Christian  i 
must  be.stated). 


(a)  Number  and  street. 
(6)  City,  town,  or  postoffice,  and  State. 


.K?.e|?.he.yy:. 


(First. )^  (Middle.)  (Last  name.) 


(a)  MHZ     I5t''.5»: 

(a)  - - 

(b)  

(a)   

(6)   

(t) 


].5.  I  authorize  the  necessary  monthly  deductions  from  my  pay,  or  if  insufficient,  from  any  deposit  with 
the  United  States,  in  payment  of  the  premiums  as  they  become  due. 

Signed  at  (on  board)  .^."t-.T^OLTTJ^iiy -/ll/ 


the  ....3*-^..  day  of jl7I?«.€_ ,  19./. 

Witnessed  by CU...1^i-(^:^^=^»<=^ {Sign  liere) 

Rank Ct.*|*^.ff  .fl^.-. 

Commanding .f?e.C..I-.w«.t'.iI]ef><>T'. 


(Rftnk  or  rating.) 


(Thb  space  for  any  notation*  insurance  officers  may  deem  necessary.) 


APPENDIX  IV 

CHANGES  IN  ARMY  REGULATIONS  REGARDING  THE 
SURVEY  OF  PROPERTY 

678.  (Changed  by  C.  A.  R.  No.  72.)  Unserviceable  property  is,  with 
reference  to  its  disposition,  divided  into  classes  as  follows: 

1.  Property  worn  out  by  fair  wear  and  tear  in  the  service. 

2,  Property  which  has  been  rendered  unserviceable  from  causes  other 
than  fair  wear  and  tear  in  the  service. 

Property  of  the  first  class  will  be  disposed  of  in  one  of  three  ways. 

(a)  It  may  be  turned  directly  over  to  the  salvage  officer,  without  the 
action  of  a  survey,  accompanied  by  a  certificate  of  the  responsible  officer 
that  it  has  been  worn  out  by  fair  wear  and  tear  in  the  service,  and  dis- 
posed of  by  him  under  the  provisions  of  Special  Regulations  No.  77.  This 
procedure  will  be  followed  when  properly  was  obviously  rendered  unserv- 
iceable by  fair  wear  and  tear. 

(b)  It  may  be  submitted  to  a  surveying  officer  and  disposed  of  as  in- 
dicated in  paragraph  717.  This  procedure  will  be  followed  when  it  is 
not  obvious  that  the  property  was  rendered  unserviceable  by  fair  wear 
and  tear,  or  where  there  is  a  difference  of  opinion  between  the  salvage 
officer  and  the  responsible  officer  on  that  point. 

,    (c)  It  may  be  submitted  directly  to  an  inspector. 

When  replacement  of  articles  disposed  of  under  (a)  is  desired,  the  re- 
sponsible officer  will  submit,  with  the  articles  turned  in,  a  requisition  for 
an  equal  number  of  like  articles  and  the  salvage  officer  will  indorse  the 
requisition  over  his  signature  "exchanged."  If  no  replacement  is  re- 
quired, a  receiving  report  signed  by  the  salvage  officer  shall  constitute  a 
valid  voucher  on  which  the  property  listed  thereon  may  be  dropped  from 
the  Property  Loan  Record  or  from  Form  No.  637,  A.  G.  O. 

Property  of  the  second  class  will  be  submitted  to  a  surveying  officer, 
except  as  provided  in  paragraph  1073  in  case  of  public  animals,  and  will 
be  disposed  of  under  the  provisions  of  paragraph  717.  The  inventory 
and  inspection  reports  on  this  class  of  property  will  be  accompanied  by 
the  report  of  the  surveying  officer. 

Arms  for  which  a  test  for  determining  unserviceability  is  definitely  pre- 
scribed, and  which  have  not  been  subjected  to  the  same,  are  excepted 
from  the  apph cation  of  the  above. 

Property  falling  under  the  classifications  indicated  in  paragraphs  1488 
and  1566  will  not  be  considered  subject  to  the  provisions  of  this  paragraph 
until  the  necessary  permission  for  its  submission  to  a  surveying  officer  or 
inspector  has  been  obtained.     (C.  A.  R.  No.  96,  Oct.  16,  1919.) 

1073.  (Changed  by  C.  A.  R.  No.  58.)  Add  the  following  sentence  to 
the  first  subparagraph:  Public  animals  that  have  been  inspected  and  con- 
demned because  of  total  blindness  will  not  be  ordered  sold,  but  will  be 
destroyed,  even  if  otherwise  serviceably  sound.  (C.  A.  R.  No.  96,  Oct. 
16,  1919.) 

[454,  A.  G.  O.] 

717.   (Changed  by  C.  A.  R.  No.  78.)     On  the  approved  recommendation 

226 


COMPANY  ADMINISTRATION  227 

of  a  surveying  officer  the  following  property  may  be  destroyed:  (a)  Cloth- 
ing infected  with  contagious  disease;  and  (&)  stores  that  have  become  so 
deteriorated  as  to  endanger  health  or  injure  other  stores.  The  surveying 
officer's  report  will  show  all  other  unserviceable  property  belonging  to 
ckss  1  (par.  678)  "to  be  salvaged,"  and  upon  approval  by  the  commanding 
officer  this  property  will  be  turned  over  to  the  reclamation  officer  of  the 
Quartermaster  Corps,  who  will  acknowledge  its  receipt  on  the  voucher 
which  authorizes  its  salvage.  The  reclamation  officer  will  render  no  return 
for  this  property. 

Property  of  class  2  (par.  678)  not  destroyed  under  (a)  or  (b)  above  will 
be  submitted  to  an  inspector  after  action  by  a  surveying  officer,  except 
that  in  any  case  where  a  surveying  officer  recommends  that  the  value  of 
the  property  surveyed  be  charged  against  some  person  in  the  military 
service,  or  in  any  case  where  perishable  stores  are  in  a  state  of  deteriora- 
tion, such  property  will  be  turned  over  to  the  reclamation  officer  for  salvage 
without  the  action  of  an  inspector  upon  the  approval  of  the  report  of  the 
surveying  officer. 

When  the  disposition  of  unserviceable  articles  is  covered  by  specific 
instructions  of  any  of  the  supply  departments  they  will  be  disposed  of  in 
accordance  with  such  instructions  in  lieu  of  being  salvaged  under  the  pro- 
visions of  this  paragraph,  but  requests  for  specific  instructions  will  not  be 
submitted  in  individual  cases  instead  of  placing  the  property  before  a 
surveying  officer  or  inspector. 

Before  ordering  the  destruction  or  salvage  of  property  or  stores  under 
the  provisions  of  this  paragraph  the  commanding  officer  will  personally 
inspect  the  same  and  will  be  held  responsible  that  the  conditions  justify 
the  action,  except  at  stations  commanded  by  a  general  officer,  who  is 
authorized  to  designate  a  regimental  or  higher  commander  to  make  the 
inspection.  In  case  the  invoice  value  of  the  property  or  stores  involved 
exceeds  $500,  the  approval  of  the  next  higher  administrative  commander, 
except  as  provided  in  paragraph  7233^,  will  be  obtained  before  destruction 
or  salvage  of  the  property  or  stores,  as  provided  in  paragraph  719,  except 
that  in  case  the  property  or  stores  are  to  be  destroyed  under  (a)  or  (b) 
above,  or  in  case  perishable  stores  are  in  a  state  of  deterioration,  the 
property  cr  stores  will  be  destroyed  or  salvaged  and  this  action  noted  on 
the  report  of  survey  before  it  is  forwarded  for  the  approval  of  the  next 
higher  commander.  (C.  A.  R.  No.  98,  Dec.  3,  1919.) 
[400.7,  A.  G.  O.] 

(Circulai:  11.) 

1.  Under  the  provisions  of  paragraph  683,  Army  Regulations,  when 
public  property,  of  a  value  greater  than  $10,  has  been  lost,  damaged,  or 
destroyed,  a  surveying  officer  will  be  appointed  to  fix  the  responsibility 
under  the  following  circumstances: 

(a)  When  the  property  has  been  lost  or  damaged  in  transit.^ 

(b)  When  the  property  has  been  lost  or  damaged  on  transfer  from  one. 
officer  to  another.^ 

(c)  When  the  property  has  been  ordered  abandoned. 

1  After  invoicing  officer,  shipper,  and  carrier  have  refused  responsibility  for  such  loss  oi- 
damage  as  referred  to  them  by  an  Over,  Short  and  Damaged  Report  (P.  &  S.  Form)  ini- 
tiated by  consignee. 

2  Meaning  when  loss  or  damage  is  discovered  when  accountability  for  property  is 
transferred. 


228  COMPANY  ADMINISTRATION 

(d)  When  the  property  has  been  lost  by  a  deserter.^ 

(e)  When  it  is  desired  to  charge  an  enlisted  man  for  the  loss,  damage,  or 
destruction  of  property  due  to  his  own  neglect  and  he  declines  to  accept 
such  charge.'* 

2.  When  public  property,  of  a  value  greater  than  $10,  has  been  lost, 
damaged,^  or  destroyed  under  circumstances  other  than  those  set  forth  in 
the  preceding  paragraph,  the  accountable  officer  may,  in  lieu  of  a  report 
of  survey,  prepare  and  execute  an  affidavit,  or  a  certificate  supported  by 
one  or  more  affiidavits,  setting  forth  the  circumstances  on  which  he  will 
rely  to  show  that  the  loss,  damage,  or  destruction  was  unavoidable  and 
not  due  to  the  fault  or  rieglect  of  any  one  concerned.  This  paper,  or  papers, 
will  be  prepared  in  triplicate,  and  the  three  copies,  all  of  which  must  be 
completely  executed,  signed,  and  (in  the  case  of  affidavits)  attested,  will 
be  distributed  as  follows: 

(a)  Two  copies,  the  original  and  duplicate,  to  the  zone  property  auditor 
who  is  charged  with  auditing  the  property  account  from  which  the  property 
is  to  be  dropped. 

(6)  One  copy,  the  triplicate,  retained  by  the  accountable  officer,  and 
filed  with  the  credH  vouchers  of  the  property  record  to  which  it  pertains, 
as  a  voucher  for  dropping  the  property  from  the  records. 

The  zone  property  auditor  will  forward  the  original  to  the  Director  of 
Finance,  Munitions  Building,  Washington,  D.  C,  for  the  approval  of 
the  Secretary  of  War,  and  he  will  not  accept  the  paper  as  a  complete 
voucher  for  dropping  this  property  until  the  action  of  the  Secretary  of 
War  has  been  communicated  to  him. 

3.  When  public  property  of  the  value  of  SIO  or  less  has  been  lost, 
damaged,  or  destroyed,  the  accountable  officer  will  prepare  and  execute 
an  affidavit,  or  a  certificate  supported  by  one  or  more  affidavits,  in  the 
manner  provided  in  the  foregoing  paragraph,  except  that  only  one  copy 
will  be  required,  which  will  be  filed  with  the  credit  vouchers  of  the  property 
record  to  which  it  pertains,  as  a  voucher  for  dropping  the  property  from 
the  records.^ 

4.  Where  the  provisions  of  this  circular  are  in  conflict  with  Army  Regu- 
lations or  other  Regulations,  this  circular  will  govern  pending  revision  of 
such  regulations.     (Cir.  No.  11,  1920.) 


»  This  has  been  held  to  apply  to  property  of  a  value  of  $10  or  less  also;  this  same  pro- 
vision applies  to  property  pertaining  to  an  insane  soldier. 

*  This  has  been  held  to  apply  to  property  of  a  value  of  $10  or  less  also  (see  A.  R.  686). 
'  Property  damaged  through  fair  wear  and  tear  is  excepted  (see  A.  R.  678  as  changed). 

•  This  paragraph  is  held  not  to  apply  to  property  lost  or  damaged  and  pertaining  to  a 
deserter  or  insane  soldier,  nor  to  property  lost,  damaged  or  destroyed  through  neglect  of 
a  soldier  and  for  which  he  declines  charge  without  survey. 


APPENDIX  V 

CHANGES  OF  PARAGRAPHS  OF  THE  ARMY  REGULA- 
TIONS, 1913,  AND  COMPILATION  OF  ORDERS 

List  of  Numbers  of  Paragraphs  of  Army  Regulations  and  Compilation  of 
Orders  That  Have  Been  Changed  Since  the  Latest  Corrected  Edition  of 
the  Publications,  to  Include  December,  1917. 

1.  ARMY  REGULATIONS,  1913     [Corrected  to  Apr.  15,  1917.] 


Paragraph. 

Changes  No. 

Paragraph. 

Changes  No. 

Paragraph. 

Changes  No. 

13 

58 

569 

58 

938 

65 

87 

61 

630.....-- 

60 

939 

65 

104 

65 

661 

•     56 

943 

66 

lis 

65 

58.65 

678 

681-A..- 

56 

56,65 

1009 

59 

117 

1023 

65 

119 

58,62 

681-B--. 

56 

1067 

57 

120_._.-.. 

58,62 

681-C— - 

56 

1069 

57 

124 

58,62 

681-D--- 

56 

1070 

57 

125 

.-• 58.62 

6S1-E--.- 

56 

1071 

57 

126J^ 

58,62 

681-F--.. 

56 

1073 

58 

127 

58 

681-G-... 

56 

1077 

62 

129 

65 

681-H.-.. 
681-1 

56 

56 

1086 

1106 

56 

147i^ 

57 

64 

64 

64 

61 

57 

60 

56 

159 

681-J 

56 

1123--    - 

57 

160 . 

681-K.... 

681-L 

681-M 

681-N 

681-0 

56 

56 

56 

- 56 

65. 

1146 

65 

161  — 

1157-.   _ 

65 

167 

1158. 

65 

191—     . 

1159 

-    -                     65 

193 

1160 

65 

193^ 

58 

59 

681-P 

693 

65 

..       65 

1161 

-    .                     65 

2083^ 

11611^-.- 

57,65 

222i^.._ 

58 

60 

62 

66 

66 

694 

707. 

717-    _ 

56 

62 

56 

1162 

...    .                65 

238 

1163- 

65 

238H 

240 

1164 

65 

721 

733 

57 

59.60,66 

1165..   - 

65 

240^ 

1166 . 

65 

246H 

57 

57 

878 

879 

61 

61 

1167..    . 

65 

261 

1167)^... 

58 

271  . 

. 60,66 

..       56 

880 

881 

61 

61 

1168.-    . 

.    .                     65 

281 

1168^... 

65 

303 J^ 

58 

882 

61 

1170 

65 

304 

58 

.__.       60 

58,63 

59 

59 

883 

.884 

887 

888 

890 

61 

61 

61 

61 

61 

1174.-    . 

58 

327 

1186 

...    -                57 

329 

1212..    _ 

58   66 

377 . 

1217 

58 

378 

1259K--- 

62 

385 

59 

59 

891 

892 

61 

61 

1296 

.._          62 

448K 

1344 

58 

449 

57 

892>^ 

61 

1345 

66 

464 

64 

898 

61 

1415 

57 

4641^ 

64 

900 

-- 61 

1421^.- 

58 

465 

64 

901 

61 

1489 

57 

466 

64 

902 

61 

1512H--- 

59 

467 - 

64 

64 

903 

904 

61 

61 

1S20  .... 

66 

468 

1535 

56,  65 

469 -- 

64 

906 

61 

1536 

65 

470 - 

64 

907 

61 

1545 

63 

491 

58 

911 

65 

1557 

63 

521 

59 

912 

61 

1562 

62 

561 .. 

63 

913 

61 

COMPILATION  OF  C 

)RDERS,   1881 

-1915,  AND   1 

916  SUPPLEMENT. 

Paragraph. 

Changes  No. 

Paragraph. 

Changes  No. 

Paragraph. 

Changes  No, 

5 

6 

no 

3 

199 

7 

7 

3 

118 

3 

207 

1 

15 _..- 

1 

130 

1,2 

215 

5 

41 

2 

134}4 

5,  6 

227 

2 

44 

6 

136 

2 

247 

3 

61 

3 

152 

4 

252 

2 

84... 

5 

170 

5 

264 

4 

87... 

2 

171 

3 

265 

4 

88 

6 

4 

4 

172- 

4 

272 

4 

91 

176 

6 

273 

288M 

2,4 

92- 

185 

4 

6 

95 

1 

190 

3 

308 

1 

96 

7 

193 

2 

310 

5 

229 


230 


COMPANY  ADMINISTRATION 


List  of  Numbers  of  Paragraphs  of  Army  Regulations  and  Compilation  of 
Orders  That  Have  Been  Changed,  January  1, 1918,  to  December  31, 1918. 


1.  ARMY  REGULATIONS,  1913. 


Ch  anges 

Changes 

Changes 

Paragrar 

)h.         No. 

Paragraph. 

No. 

Paragraph. 

No. 

6 

- --   73 

--..73.76 

73 

681-0 

683. 

693. 

76 

76 

76 

1174... 

79 

9 

1182 

74 

18.... 

1201 

74 

45.... 

82 

695 

73 

1203 

70 

71.... 

74 

698 

76 

1205 

67,72 

83 

701 

74 

1207 

76 

83K  , 

77 

717.-— 

..  68,72,78 

1209 

76 

84 

733 

737 

78 

74 

1212 

82 

85  . 

1215 

-. 74.76 

87-... 

77,83 

762 

73 

1220 

83 

114... 

71 

778 

782 

784 

824.. 

.....   70 

67 

67 

70 

1223 

1224 

1226 

1228 

69,70,72.75,79 

118... 

74 

121-  . 

67 

.    75 

126}^ 

67 

131... 

72 

840K— 

75 

U29A—. 

82 

132 

81 

.-... 74 

841 ^ 

76 

1236- 

1239 

69,75 

1391^ 

842 

76 

74 

148)4 

69 

843 

844 

76 

76 

1240 

1242 

74 

162 

69 

162  J^ 

845 

76 

1248 

69 

163 

77 

>46...' 

849.... 

850.... 

76 

76 

76 

1252 

.  -   -    74 

164 

1254 

1269 

74 

165 

73 

166 

852 

76 

1269^—. 

73 

167 

69 

861 

906 

76 

68 

1272 

76 

169... 

1342M--- 

73,82 

177... 

74 

907 

68 

1342>^.... 

73,82 

182 

910 

68 

13431 
1344 

82 

183 

937 

71 

184 

1006 

69 

1344H— - 

81 

185 

1009 

72.74 

1345. 

82 

186 

80 

1012 

1015.... 

74 

74 

13701^.... 
1370M— - 

67 

187 

-- 74 

188 

1017. 

74 

1373 

82 

189 

1036 

81 

1384 

74 

189H 

1042.... 

74 

1385 

67 

191- 

71.73,78,82 

1044 

..  73,74.81 

1405 

72 

193M 

72,83 

1045 

74 

1407 

72 

197— 

73 

1057.... 

81 

1433 

74 

199... 

73 

1074 

74 

1441 

-.- 70 

208>^ 

71 

1075 

74 

1442 

70 

222K 

68 

1076 

74 

1443 

69,74 

238— 

73 

1087 

74 

1444 

-- 69 

240... 

75 

1088...- 

74 

1444^.... 

70 

256... 

72 

1089 

74 

14591^.... 

70 

257... 

81 

1090 

74 

1460 

69 

271... 

72 

1091^ 

74 

1461 

70 

295... 

81 

1097... 

74 

1512M— - 

74 

351... 

76 

1098—- 

81 

1556 

73 

364... 

73 

78 

nil.... 

74.79 

1566 

1574 

68 

448  J^ 

1121... 

78 

73 

449... 

73 

1123 

74.76 

1575 

73 

464... 

74 

1127 

74 

1576 

73 

470.-. 

71 

1128. 

70.81 

1577 

73 

491.-- 

70.72.81 

1128H 

.....   78 

1578 

73 

587— 

74 

1133 

74,82 

1579 

73 

600... 

82 

1136 

76 

1580 

73 

633... 

71 

1137 

81 

1581 

73 

634... 

71 

1138 

72 

1582 

73 

648... 

74 

68.72 

1142 

74,76 

1583 

73,78 

678... 

1165 

81 

1584 

73 

679-. 

68 

1167K 

73 

1585 

73.83 

680... 

68 

1169 

76 

681-A 

76 

1173 

78 

C 

OMPILATION  OF 

ORDERS.  1881- 

-1915,  AND 

1916  SUPPLEMENT 

Changes 

Changes 

Changes 

Paragrai 

)h.         No. 

Paragraph. 

No. 

Paragraph 

No. 

174... 

13 

199 

7 

269..,.. _ 

11 

43..-. 

9 

1683^ 

10 

270 

11 

54..-. 

11 

210 

11 

288^ 

... 9 

62.... 

14 

228H 

11 

288M 

8 

67.-.. 

12 

23m 

13 

292 

12 

68-. 

14 

265M 

11 

310 

13 

78.-.. 

12 

8 

266 

267 

11 

11 

311 . 

13 

95-... 

314 

11 

96—. 

7 

268 

11 

1   320 

13 

1341^ 

7 

COM  PA  NY  A  DM  I N ISTR  ATION 


231 


List  of  Numbers  of  Paragraphs  of  Army  Regulations  and  Compilation  of 
Orders  That  Have  Been  Changed  Since  Jaiuary  1,  1919. 

1.  ARMY  REGULATIONS,   1913. 

Changes 
Paragraph        No. 

t240 '.  85 

1251 88 

1269 96 

12801^ 91 

1281 89 

r301 88 

1342M -  94 

1344 88 

1371 97 

1421H 88 

1439 99 

1445 99 

1446 99 

1460 99 

1470 85.94 

14761^ 92 

1490 85 

1491 85 

14923^ 85 

1512M 86 

1534 89 

1538 89 

1539 89 

1547 86 

1556 85 

1557.... 86 

157^ 86 

1583 86 

15841^ 96 

1586 87 

1588 96 

1589 96 

1590 9 

1591 9 

1592 9 

1593.. 9 


Changes 
Paragraph.        No. 

210 22 

230.. 18 

238M 17.18,20 

288K 15,21 

292 18 

310 15.19 


Changes 

Changes 

Paragraph. 

No. 

Paragraph. 

No. 

9 

... 88.91 

826 

85 

64 

85 

827 

85 

87 

-   -             86 

829 

93 

llOH 

93 

829^.... 

93 

1.34    - 

99 

904 

907 

86 

135 

86,94 

99 

138 

86 

1073 

1095 

1098 

96 

152 

86 

87 

187 

85 

84 

191 

86 

1123 

99 

226 

92 

11253^... 

99 

227 

92  97 

1128  .. 

93 

228 

92 

11283^... 

84 

229 

92 

1136 

86,91 

230    . 

92 

92 

1137 

91 

231 ... 

1137M— 

91 

'311-^ 

92 

...  90,01,96 

1138- 

90 

235 

1140 

86 

236 

90 

1174 

98 

237 

.=-...       90 

1194 

98 

238 

90 

1194>^... 

98 

2381^ 

90 

1205 

95 

238^ 

90 

1207 

96 

244 

92 

1208 

89 

322.... 

86.95 

1209 

95 

329 

96 

1212 

99 

348 

99 

1215..... 

89.94 

399 

91 

1216 

98 

448>^ 

94 

1217 

92 

669.... 

84 

1220 

...84.86.95,96 

678 

96 

1221 

86 

686.... 

91 

1222 

86.95 

717    . 

.-       98 

1223 

86,94,95.96.97 

7233^ 

97 

1226 

88 

726 

87 

12263^... 

94 

805 

84 

1229M— 

86 

816 

93 

1230 

97 

824 

84 

COMPILATION  OF 

ORDERS.   1881-1915,   AN 

Changes 

Changes 

Paragraph. 

No. 

Paragraph. 

No. 

21 

18 

123 

19.20 

22 

18 

124 

20 

23... 

18 

125 

20 

24 

18 

126 

20 

25 

18 

127 

20 

63 

20 

127Ji.... 

20 

68 

17.19 

128 

20 

69 

15 

129 

20 

118 

20 

130    

18,20 

119 

20 

130K— - 

20 

120 

20 

131.  .... 

20 

121 

20 

.174 

22 

122 

20 

210 

15 

311... 
314M. 

325 

334... 
3.35... 
336... 


INDEX 


A. 
Abbreviations:  Paragraph      c. 

Use  of,  in  preparing  records,  reports,  returns,  etc 4,1946 

For  duty  roster 31c 

Absence  with  leave: 

How  noted  on  company  morning  report 14 

Records  and  forms  involved  in  case  of 1836  (13)  and  (14) 

{See  also  "Leave  of  absence"  and  "Furlough.") 
Absence  without  leave: 
Notation  of — 

On  company  morning  report 192a,  I4k 

On  duty  roster 1926 

On  service  record 1 92c 

Clothing  and  equipment  left  in  camp  or  quarters  by  soldier 192d 

Preparation  of  charges  in  cases  not   amenable  to  company  discipline 192« 

Notation  on  final  statement  in  case  of  retention  of  soldier  in  service  on  account  of     1 8 1  g 

Records  and  forms  involved  in  case  of 1836  (15) 

Account,  company  fund.     (See  "Company  fund  account.") 

A  dditional  sheets  for  company  morning  report 20 

Additional  space  for  entries: 

On  service  record 112 

On  inventory  of  effects 138<f 

Advice  of  soldiers'  deposits: 

Form  for 167 

Preparation  and  disposition 586,  167a 

To  include  only  deposits  with  one  quartermaster  on  a  given  date 1676 

Comparison  of  entries  on  with  deposit  books 58d,  167c 

Allotments  of  enlisted  men: 

Notation  on  service  record  of  change  or  discontinuance 116 

Form  for 168 

By  whom  made 168a 

Renewal  of  discontinued 1686 

May  not  be  made  to  enemy  aliens 168c 

Form  prepared  in  duplicate 1 6Sd 

Verification  by  company  commander 168« 

Notation  on  service  record 168/ 

Disposition  of  form 168g 

Allotments  of  enlisted  men,  discontinuance  of: 

Form  for 169 

Request  not  r.ecessary  when  allotment  is  to  run  for  full  period  for  which  granted      169a 

Circumstances  under  which  discontinued 1696 

Single  copy  only  of  form  prepared 169c  (I) 

Notification  from  zone  finance  officer,  Washington,  D.  C. 169t  (2) 

Stoppage  of  pay  pending  receipt  of  notification  from  zone  finance  officer.   169c  (3) 

Notation  on  service  record 169c  (4) 

In  case  of  death,  discharge,  furlough  to  reserve,  retirement,  or  desertion _.      169d 

Notification  to  zone  finance  officer,  Washington,  D.  C 169d  (l) 

Cases  occurring  within  continental  limits  of  United  States 169d  (2) 

Cases  occurring  without  continental  limits  of  United  States...- 169d  (3) 

Erroneous  payments  on  account  of  failure  to  report 169e 

Animals,  descriptive  card  of  public.     (See  "Descriptive  card  of  public  animals.") 
Annual  report  of  individual  classification  in  pistol  practice.     (See  "Report  of  indi- 
vidual classification  in  pistol  practice.") 
Annual  report  of  individual  classification  in  rifle  practice..    (See  "Report  of  indi- 
vidual classification  in  rifle  practice.") 

232 


COMPANY  ADMINISTRATION  233 

Application  for  retirement.     {See  "Retirement  of  enlisted  men.")  Paragraph  No. 

Application  and  coordination,  purpose  of  section  dealing  with 182 

Appointment,  promotion,  and  reduction  of  noncommissioned  officers.     (See  "Non- 
commissioned officers.") 
Arrest  and  confinement: 
Notation  of — 

On  morning  report 14^1,  189 

On  duty  roster 29a,  189 

Service  record 189 

Clothing  and  equipment  of  soldier  confined 1896  (2) 

Records  and  form.s  involved  in  case  of 1836 

In  hands  of  civil  authorities lS9d 

Assignment: 

Notation  of — 

On  morning  report 14 

On  service  record 185a,  185c 

On  duty  roster 185c  (3).  316 

Gains  by 185 

Clothing  and  equipment  of  soldier 485c  (4) 

Identification  tag  of  soldier . 185c  (5) 

Attached  officers  and  enlisted  men: 
How  accounted  for — 

On  company  and  headquarters  company  morning  report 12,  14w 

On  company  return 41 

For  target  practice — 

Record  of  known-distance  rifle  practice^ 1446 

Record  of  pistol  practice 1456 

Authentication: 

Of  company  morning  report — 

By  company  commander 15a  and  6 

By  personal  adjutant 15c  and  e 

Legibility  of L 15rf 

Of  company  sick  report — 

By  company  officer  and  medical  officer 26 

Erasures  on , 25 

Of  erasures — 

Company  council  book , 92rf 

On  company  sick  report 25 

B. 

Badges,  campaign.     (See  Service  medals.) 

Bank: 

Procedure  in  transferring  company  fund  deposited  in 93d 

Statement  secured  when  company  fund  transferred 93/ 

Company  fund  deposited  in 94 

Basic  allowances.     {See  Tables  of  basic  allowances.) 

Blank  forms  (list  of,  in  numerical  sequence,  preceding  par.  131: 

Purpose  of  section  relative  to 131 

A.  G.  O.  forms 131-166 

Q.  M.  C.  P.  &  S..  W.  D..  and  I.  G.  D.  forms .... ,    167-181 

Carried  in  company  field  desk 2176  and  c 

Filed  in  "Reminder " ...      205c 

Procurement  of 217a 

Book: 

Correspondence.     (5ec  "Correspondence  book.") 
Company  council.     {See  "Company  council  book.") 
Soldier's  deposit.     {See  "Deposit  book.") 

C. 

Campaign  badges.     {See  Service  medals.) 

Card,  descriptive,  of  public  animals.     {See  "Descriptive  card  of  public  animals.") 
Card,  pay.     {See  "Pay  card.") 

Card,  record,  of  enlisted  man  of  staff  corps  or  department.     {See  "Record  card  of  en- 
listed man  of  staff  corps  or  department.") 
('ards,  filing  {See  "Company  field  desk.") 


234  COMPANY  ADMINISTRATIOX 

Paragraph  No. 

Casual  officers  and  enlisted  men 12 

Certificate  of  disability  for  discharge: 

Form  number  of 133 

Preparation  of,  by  company  commander 133a 

Action  on,  by  regimental  or  post  commander 1336 

Report  of  board  of  medical  officers 133c 

Action  on,  by  surgeon  of  command 133d 

Notation  of  reason  for  discharge  on  final  statement 133c 

Form  for  discharge  certificate 133/ 

In  case  of  insane  soldier ^ 133g 

Certificate  of  discharge.     (See  "Discharge  certificate.") 

Certificate  of  furlough  to  reserve: 

Form  number 155 

To  be  signed  by  field  officer  of  regiment  or  other  organization  or  by  commanding 

officer 155a  (1)  and  (2) 

Signature  of  company  commander _, 155a  (3) 

Furlough  to  reserve,  when  effective 155b 

Perms  to  be  kept  in  personal  custody  of  company  commander: I55d 

Loss  of 155e  (1) 

Not  to  be  forwarded  in  correspondence lS5c  (2) 

Not  to  be  prepared  on  typewriting  machine. 155/ 

Notation  on — 

Cause  of  furlough  to  reserve 155c 

Of  character  given  soldier 155g 

In  case  of  soldier  retained  in  service  to  make  good  time  lost  or  for  the  con- 
venience of  Government I55h 

Of  amounts  paid  on  final  statements I55i 

In  case  of  soldier  fitted  for  commission  in  volunteers 155i 

Disposition  of  service  record  and  individual  equipment  record 155fe 

(See  also  "Furlough  to  reserve.") 

Change,  date  and  hour  of,  how  noted  on  company  morning  report 14a 

Change  in  status,  report  of.     (See  "Report  of  change.") 

Changes  in  command,  how  noted  on  company  morning  report I4e 

Character: 

Notation  of — 

On  certificate  of  furlough  to  reserve 155g 

On  discharge  certificate 157j  (2) 

Charge  sheet:  Form  number 159 

Charges  for  trial  by  court-martial: 

Preparation  of 159a 

Accompanied  by _ __ _ 159fc 

Evidence  of  previous  conviction  to    accompany 159c  and  e 

Statement  of  testimony  to  be  expected  from  material  witnesses _^ 159d 

Notations  on  service  record  in  case  of  conviction. 159g 

Forms  for  synopses 1 59h 

Charges,  statement  of.     (Sc«r  "Statement  of  charges.") 

China  and  glassware:  Broken  in  service 67c,  i.76d 

Citations,  notation  of: 

On  -service  record 115 

On  discharge  certificate 157n 

Civil  authorities,  absence  in  hands  of: 

Notation  of,  on  morning  report 14yj 

Recorded  as  confinement 189d 

Classification  in  pistol  practice.     (See  "Report  of  individual  classification  in  pistol 
practice.") 

Classification  in  rifle  practice.     (See  ' '  Report  of  individual  classification  in  rifle  prac- 
tice.") 

Classification  of  firing  under  special  course  A.     (5c«  "  Report  of  classification  of  firing 
under  special  course  A.") 

Clothing  and  equipment  of  soldier: 

Admitted  to  hospital 188e 

Absent  without  leave 192d 

In  confinement - 1896(2) 

Transferred 66.  185c(4).186l2 


COMPANY  ADMINISTRATION  235 

Clothing,  issue  of:  Paragraph  No 

Individual  or  bulk 72 

Individual 73 

Inbulk... 74 

Filing  and  disposition  of  record.-.. 75 

Clothing  slip.     {See  '"Individual  clothing  slip") 

Collections,  company -• .,..  57 

Combat  practice,  record  of  company 101c 

Company: 

Term  defined 2a 

Detached,  defined 2c 

Separate ,  defined 26 

Company  collections 57 

Company  combat  practice,  record  of 101c 

Company  commander,  action  taken  by: 

Upon  receipt  of  service  record  of  soldier  joined  by  transfer  or  assignment 185c 

When  enlisted  man  is  tra;nsferred  from  company 186 

Before  forwarding  furlough  for  approval I91d 

When  a  soldier  goes  on  furlough 19 le 

Upon  receipt  of  information  of  death  of  soldier 195f 

Company  council  book: 

Form  number 172 

Contents 87 

The  company  fund 88 

Company  council  of  administration 89 

Inspections 90 

Authori.ied  expenditures 91 

Instructions 92 

Transfer  of  fund 93 

Property  purchased 95 

Filing 96.210 

{See  also  "Company  fund.") 

Company  council  of  administration 89 

Company  equipment  record: 

Field  and  garrison  equipment 61 

Components  of 62 

Property  loan  record 63 

Replenishment  of  equipment — 64 

Articles  turned  in  as  surplus 65 

Articles  retained  by  a  soldier  when  transferred  or  detached . 66 

Equipment  worn  out  or  otherwise  rendered  unserviceable 67 

Property  lost,  damaged,  or  destroyed.. 68 

Transferring  the  company  equipment 69 

Filing •- 70,211 

Audit  and  disposition 71 

{See  also  "Property  loan  record.") 

Company  field  desk: 

Use  of  prescribed 1 99 

Company  field  desk  A 200 

Company  field  desk  B 201 

Filing  cards 202 

Trays- 
Service  record 203 

Miscellaneous  record 204 

Reminder 205 

Record  of  clothing  issues 207 

Descriptive  card  of  public  animals 208 

Correspondence  book  and  documents  filed • 209 

Company  council  book 210 

Property  records 211 

Individual  equipment  records 1 212 

Five-year  file  section 213 

Target  record 214 

Permanent  file 215 

Army  Regulations,  special  regulations,  etc 216 


236  COMPANY  ADMINISTRATION 

Company  field  desk — Continued.  Paragraph  No. 

Blank  forms 217 

Stationery 218 

Packing 219 

Company  fund: 

Record  kept  in  company  council  book 87 

Definition  of . 88 

Meeting  of  company  council  of  administration 89 

Inspections  of  account  of 90 

Authorized  expenditures 91 

Instructions — 

Expenditures  for  food  to  be  made  through  quartermaster 92a 

Entries  of  receipts  and  expenditures 92b 

Vouchers 92c 

Changes  and  erasures 92d 

Transfer  of  fund — 

When  required 93o 

Statement  of  condition  of  fund 93b 

Receipt  for  fund 93c 

Form  of  letter  when  fund  is  deposited  in  bank 93(/ 

Bank  statement 93/ 

Action  to  be  taken  by  receiving  officer  when  fund  is  not  transferred  as  pre- 
scribed   93^ 

Deposited  in  bank 94 

Property  purchased  from 95 

(5ec  o/jo  "Company  council  book.") 
Company  morning  report: 

Basis  of  other  records 7 

Forms  for , - 8.148 

By  whom  prepared  and  to  whom  submitted 9 

Headquarters  company,  by  whom  prepared 10 

Morning  report  day 1 1 

Attached  and  casual  officers  and  enlisted  men,  how  accounted  for 12 

Name  and  grade 13 

Remarks  on ._-  14 

Authentication 15 

Model  sections 16 

Rations- 16,17 

Station  or  location ' 18 

Record  of  events - 19 

Additional  sheets 20 

Use  of  indelible  pencil  and  red  ink 21 

Filing . 22,2056,215a  (2) 

Company  orders: 

Contents 97 

Detached  companies 98 

Form  of . 99 

Filing . 100,215c  (3) 

Company  records: 

Prescribed  methods  only  to  be  used la 

Inspection  of lb 

Listof .  5 

Individual,  list  of 6 

Company  return: 

Form  number - 37,137 

Prepared  by 37a 

Not  prepared  by  companies  serving  at  regimental  headquarters '38 

Detached  companies ._., ,--  39 

Detachments  of  staff  corps  and  departments  allowed  to  regiments,  etc 40 

Attached  and  casual  officers  and  enlisted  men 41 

White  and  colored  troops 42 

Special  forms  for  use  by  staff  corps  and  departments 43 

Preparation  of  return 44 

Effecti  ve  strength . 45 

Alterations  since  last  monthly  return .. 46 


COMPANY  ADMINISTRATION  237 

Company  return — Continued.  Paragraph  No. 

Record  of  events 47 

Disposition  of  copies 48 

Filing 49.215a  (2) 

Company  sick  report.     {See  "Daily  sick  report.") 

Confinement.     (See  "Arrest  and  confinement.") 

Convictions  by  courts-martial: 

Evidence  of  to  accompany  charges 1 59c 

Copy  of  as  shown  by  service  record 159« 

Notation  on  service  record 159g 

Coordination  and  application,  purpose  of  section  on 182 

Correspondence  book: 

Form  number 79,166 

Parts  of , 79 

Entries  in  body  of  book 80 

Entires  in  index 81 

Filing  and  disposition 82,  209 

(See  also  "Document  file.") 

Council  book.     (See  "Company  council  book.") 

Council  of  administration,  company • 89 

Courts-martial,  record  of  convictions  by,  entered  on  service  recprd 159g 

D. 

Daily  sick  report: 

Form  number 23,150 

Use  of 23a 

Parts  of i - 236 

Company  officers'  report 23c 

Medical  officers'  report 23d 

Line  of  duty,  determination  and  entry  of 24 

Erasures  on 25 

Authentication 26 

Filing 27.205,  213 

Death: 

How  noted  on  morning  report 14;^ 

Records  and  forms  involved  in  case  of 1836(19) 

Discontinuance  of  allotment 169rf 

Preparation  of  records  and  reports  in  case  of . 195 

Action  to  be  taken  by  company  commander  in  case  of 195? 

(See  also  "Report  of  death,"  "Inventory  of  effects  of  deceased  soldier,"  and  "  De-    ' 
ceased  soldier.") 

Deceased  soldier,  inventory  of  eflfects  of.     (See  "Inventory  of  effects  of  deceased 
soldier.") 

Deceased  soldier,  report  of  death  of.     (See  Report  of  death.") 

Decorations,  foreign:    • 
Notation  of  award — 

On  discharge  certificate ■ 157» 

On  service  record . 115 

Deposit  book,  soldier's.     (See  "Soldier's  deposit  book.") 

Deposit  of  company  fund  in  bank 94 

Deposits,  advice  of.     (See  "Advice  of  soldiers'  deposits.") 

Deposits  of  enlisted  men : 

Who  may  make 1 70a 

Notice  of  inte'ntion  to  make 56 

Entry  on  service  record ^ 58i,170a(3) 

Notation  of,  on  inventory  of  effects  of  deceased  soldier 1 386 

If  not  paid  on  final  statement,  action  to  be  taken  by  soldier 1 706(3) 

Must  be  drawn  by  soldier  when  discharged  or  furloughed  to  reserve 170c(l) 

Action  in  case  of  deserter 181/ 

(See  also  "Soldier's  deposit  book.") 

Descriptive  card  of  public  animals: 

Form  number 76, 143 

Preparation  and  use  of 76 

Filing 77,204,  208 

Final  disposition 1 — 78 


238  .  COMPANY  ADMINISTRATION 

Paragraph  No. 

Descriptive  list  of  deserter:  Form  number , . 140 

Deserter: 

Descriptive  list  of,  form  number . 140 

Service  record  of 197e 

Individual  equipment  record  of 126 

Pay  card  of--_ - i97d 

Notification  in  case  of  deposits. 197/ 

Discontinuance  of  allotment  of — 169d 

Property  carried  away  by 142^, 160a 

Return  of  to  military  control — 

How  noted  on  morning  report 149 

Procedure  in  case  of...- 198 

(See  also  "Desertion.") 
Desertion : 

Notation  of — 

On  morning  report 14^,197i>(l) 

On  service  record 1976(2) 

Report  of  survey  in  case  of  property  lost  through 142e 

Forms  and  records  involved  in  case  of — 1836(21) 

Procedure  in  case  of 1976 

(See  also  "Deserter.") 
Desk,  company  field.     (5^e  "Company  field  desk.") 

Detached  company,  term  defined 2c 

Detached  service: 

What  constitutes 190fl 

How  noted  on  morning  report „ 14/ 

Forms  and  records  involved  in  case  of.- 1836(12)  .1906 

Service  record  of  soldier 106 

Extract  from  service  record . 119a 

Individual  equipment  record  of  soldier 125 

Articles  of  clothing  and  equipment  retained  by  soldier 66  ,122  .176/ 

Discharge,  certificate  of  disability  for.    (See  "  Certificate  of  disability  for  discharge.") 
Discharge  certificates: 

Form  numbers 157/ 

To  be  signed  by  field  officer  of  regiment  or  other  organization  or  by  commanding 

officer 157a 

Signature  of  company  commander.. 157a(3) 

Notation  on  in  case  of  constructive  delivery  of 1576 

Of  enlisted  man  in  confinement 157c 

Notation  on  when  soldier  is  discharged — 

Prior  to  expiration  of  service 157<i(l) 

On  account  of  misconduct  or  physical  unfitness  for  service 157d(2) 

On  surgeon's  certificate  of  disability 157d(3) 

By  reason  of  expiration  of  term  of  service _-  157d(4) 

Not  given  to  retired  enlisted  men. 157e 

Blank  forms  to  be  kept  in  personal  custody  of  company  commander. 157/(1) 

Used  for  discharge  of  enlisted  men  only 157/(2) 

Classes  of i57g 

Honorable,  when  used 157g(l) 

Dishonorable,  when  used 157g(2) 

Discharge,  when  used 157g(3). 181/(1) 

Not  made  in  duplicate 157/i(l) 

Certificate  of  service  in  lieu  of  lost 1 157/i(l) 

Must  nor  be  forwarded  to  War  Department  in  correspondence 1S7A(2) 

Preparation  of  in  manuscript __  157»(1) 

Data  on  must  be  filled  in  longhand 157t(2) 

Character  given  soldier  on — 

Noted  on  service  record 157/(1) 

Discretionary  with  company  commander 157/(2) 

To  be  noted  on  by  company  commander 157/(3) 

Notation  on,  when  soldier  is  retained  in  service — 

Under  A.  W.  107..._ 157&(1) 

Fior  the  convenience  of  Government 157^(2) 

Explanatory  notation  to  be  made  under  "Remarks " 157k(3) 


COMPANY  A13MINISTRATI0N  239 

Paragraph  No. 

Notation  on,  of  amounts  paid  on  final  statements 1571 

Notation  on,  in  case  of  soldier  fitted  for  commission  in  Volunteers 157w 

Notation  on,  of  decorations,  medals,  and  citations 157m 

{See  also  "Discharge  of  enlisted  men.") 

Discharge,  notification  of.     (See  "Notification  of  discharge.") 

Discharge  of  enlisted  man: 

How  noted  on  morning  report 14o 

Disposition  of  service  record 108a 

List  of  forms  and  records  involved  in  case  of 1836(17) 

When  effective 1576 

Awaiting  trial  or  sentence    157c(l) 

Prior  to  expiration  of  term  of  service 157 d 

Character  given  on , 15  7i 

List  of  men  with  date  to  be  discharged : 194a 

How  noted  on  duty  roster 316  ,1946- 

Procedure  in  closing  individual  records  and  preparing  discharge  papers I94d 

{See  also  "Discharge  certificate.") 

Discharge  of  officer,  how  noted  on  morning  report 14« 

Discontinuance  of  allotments.  {See  "Allotments  of  enlisted  men,  discontinuance  of.") 

Dishonorable  discharge.     {See  "Discharge  of  enlisted  men.") 

Dismissal  of  officer,  how  noted  on  morning  report 14// 

Document  file: 

Purpose  and  contents  of S3 

Filing  papers  in 84 

Elimination  of  obsolete  items  in 85  ,2096 

Filing  and  disposition  of 86  ,209a 

{See  also  "Correspondence  book.") 

Duty,  line  of.     {See  "Line  of  duty.") 

Duty  roster: 

.  Form  number 28  ,151 

Definition  of --       28o 

Duty  of  company  commander  with  regard  to 286 

Parts  of -- ■ 28c 

Roster  for  guard  duty 29 

Roster  for  other  duties. _ --_ 30 

Preparation  and  arnendment  of 31 

Abbreviations  for 31  <: 

Exceptions  to  instructions  for  keeping  of '__         32 

Filing  of -  33,205 

Model  of ---         34 

E. 

Effective  strength,  how  reported  on  company  return 45 

Effects,  inventory  of,  of  deceased  soldier.     {See  "Inventory  of  effects  of  deceased 
soldier.") 

Emergency  ration,  issue  of... 174/ 

Enamel  ware,  purchase  of,  from  company  fund 91t 

Enemy  aliens,  allotments  to 168c 

Enlisted  men: 

Discharge  and  furlough  to  reserve  of,  how  noted  on  morning  report 14o 

Death,  retirement,  and  desertion  of,  how  noted  on  morning  report 14 p 

Attached  to  company,  how  accounted  for — 

On  company  morning  report 12 

On  company  return 41 

Attached  to  company  for  pistol  practice _ 1456(2) 

Attached  to  company  for  rifle  practic _ 1446(2) 

Of  staff  corps  and  departments,  record  card  of... 161 

Report  of  death  of — 154 

Furlough  of - 139,191 

Retirement  of -  196 

Equipment : 

Field  and  garrison _  61 

Replenishment  of 64 


240  COMPANY  ADMINISTRATION 

Equipment — Continued.  Paraj^raph  No. 

Articles  of,  turned  in  as  surplus 65 

Articles  of,  retained  by  a  soldief  when  transferred  or  detached 66 

Articles  of,  worn  out  or  otherwise  rendered  unserviceable 66 

Lost,  damaged,  or  destroyed 68 

Transfer  of  company 69 

Of  soldier  admitted  to  hospital 188c 

Of  soldier  absent  without  leave I92d 

{See  also  "Company  equipment  record"  and  "Individual  equipment  record.") 

Equipment  record,  company.     {See  "Company  equipment  record.") 

Equipment  record,  individual.     {See  "Individual  equipment  record.") 

Events,  record  of.     {See  "Record  of  events.") 

Evidence  of  previous  convictions 159c  and  e 

Expenditures  from  company  fund.     {See  "Company  fund.") 

Extra  duty: 

Notation  of,  on  morning  report 14/ 

Definition  of 187a 

Detail  of  noncommissioned  officer  on 1876 

Pay- 
Limitations  on,  on  foreign  service 1876 

Cobblers,  cooks,  mess  attendants,  and  tailors 1876 

{See  also  "Special  duty.") 

Extract  from  service  record : 

Form  number 119,136 

Function  of 119a 

Preparation  of 114, 119 

Filing 120,2156 

F. 

Field  desk.     (5ee  "Company  field  desk.") 

Field  eqmpment.     {See  "Equipment.") 

Field  ration,  issue  of '. 1 74/ 

Field  return,  form  number 134 

File,  document.     (5cc  "Document  file.") 

File,  five-year.     {See  "Five-year  file.") 

File,  permanent.     {See  "Permanent  file.") 

Filing  company  records,  method  of: 

Blank  forms 217c 

Company  council  book 96 

Company  orders 100 

(Company  return 49 

Correspondence  book 82 

Descriptive  card  of  public  animals 77 

Document  file 86 

Duty  roster 33 

Extract  from  service  record 1186  ,1206  ,203 

Individual  equipment  record 130 

Morning  report 22 

Pistol  and  rifle  practice 102  ,214 

Property  loan  record 70 

Receiving  report 175c 

Record  of  clothing  issues 75 

Requisition  for  equipment 17 3d 

Service  record 118a 

•      Sick  report 27 

Small-arms  firing  record 102 

Vouchers,  company  fund 92  ,96 

Filipino  ration,  issue  of . 174e 

Final  statement: 

Form  number  of 181 

To  whom  issued 181c 

When  not  issued 1816 

Preparation  and  certification  of _  181c 

Source  of  date  entered  on 181</ 


COMPANY  ADMINISTRATION  241 

Flna    statement — Continued.  ''  Paragraph  No. 

Priority  of  stoppages' on 181« 

Entries  under  "Remarks" 181/ 

Notation  on,  in  case  of  retention  in  .service  under  107th  A.  W 181g 

Preparation,  in  case  of— 

Soldier  not  paid  since  return  from  desertion 181/j(l) 

Retirement  of  soldier 18 l/j(2) 

Deceased  soldier lSlh{3) 

Soldier's  deposit  book  in  connection  with ISlt 

Transfer  of ^.      181i 

May  be  cashed  from  company  fund 181fe 

Firing: 

Record  of  small  arms.     (See  "Record  of  small-arms  firing.") 

Record  of  known-distance  rifle.      (See  "Record  of  known-distance  rifle  firing 

(individual).") 
Record  of  pistol.     {See  "Record  of  pistol  firing  (individual).") 
Record  of  known  distance,  speci.al  course  A.     {See  "Record  of  known-distance 

rifle  firing  (individual),  special  course  A.") 
Score  card  for.     {See  "Score  card  known-distance  rifle  practice,  special  course 

C") 
Report  of  rifle.     {See  "Report  of  individual  classification  in  rifle  practice.") 
Report  of  pistol.     {See  "Report  of  individual  classification  in  pistol  practice.") 
Report  of  rifle-    special  course  A.     {See  "Report  of  individual  classification  of 

firing  under  special  course  A.") 
Record  of  instruction  combat.     {See  "Record  of  small-arms  firing.") 
Record  of  combat.     {See  "Record  of  small-arms  firing.") 
Record  of  proficiency  test.     {See  "Record  of  small-arms  firing.") 

Five-year  file: 

Use  prescribed. 3,201 

Where  kept 201ft 

Division  card  for 213a 

First  year  card  of . 2136 

Rotation  of  cards  in 213c 

Foreign  decorations.      (.S>e  "  Decorations,  foreign.") 

Fund,  company.      {See  "Company  fund.") 

Furlough : 

Form  number 1        139 

Limits  prescribed  to  be  stated  on : 1396 

Authority  under  which  granted  to  be  stated  on 139c 

Facts  shown  under  "memorandum"  on 139d 

Granted  to  soldiers  serving  beyond  continental  limits  of  United  States 139^ 

Soldier  on,  reporting  at  station  other  than  his  own 139/ 

Forms  and  records  involved  in  case  of 1836(14) 

Notation  of,  on  company  and  individual  records 1916 

Action  by  company  commander  before  forwarding  for  approval 191rf 

Facts  concerning,  of  which  soldier  will  be  apprised  before  departure  on 191« 

Commutation  of  rations  incident  to . ^ 191/ 

Loss  of 191g 

Furlough  to  reserve: 

Certificate  of.      {See  "Certificate  of  furlough  to  reserve.") 

When  effective 15.S6 

Forms  and  records  involved  in  case  of 1836(18) 

Report  of.      {See  "Report  of  furlough  to  reserve.") 

Discontinuance  of  allotment  of  soldier  in  case  of I69d 

Procedure  in  closing  individual  records  and  preparing  furlough  papers 194<i 

{See  also  "Certificate  of  furlough  to  reserve  "  and  "Report  of  furlough  to  reserve.") 

G. 

Gains  by  transfer  and  assignment : 

Forms  and  records  involved  in  case  of 1836  (3)  and  (4),  185a, 1856 

Action  of  company  commander  on  receipt  of  service  record  in  case  of I85c 

Garrison  equipment.     (5cc  "Equipment.") 

Garrison  ration,  issue  of 1 74e 

Glassware  broken  in  service,  dropped  from  property  loan  record ._   67c  ,\76d 


242  COMPANY  ADMINISTRATION 

Grade:  Paragraph  \'o. 

How  indicated  in  "Remarks "  on  morning  report 1  Mi 

All  changes  of,  to  be  noted  on  morning  report \4h 

Change  of— 

How  effected  in  the  company 1 X4/) 

Forms  and  records  involved  in  case  of __    1836  (1)  and  {>)  ,lX4r 

Recommendations  for  appointment,  promotion,  and  reduction  of  noncom- 
missioned officers -      1 84/> 

Guard  duty,  roster  for.     (See  "Duty  roster.") 

H. 

Headquarters  company  morning  report: 

Form  number , 1 4«> 

By  whom  prepared 10 

Attached  officers  and  enlisted  mp n,  how  accounted  for  on 12 

(See  also  "Company  morning  report.") 
Hospital: 

Clothing  and  equipment  of  soldier  admitted  to 1  XSc 

Individual  equipment  record  of  soldier  admitted  to 12.S</,18X(  ,188</ 

Service  record  of  soldier  admitted  to 1 88^/ 

(.S>^  also  "Daily  sick  report"  and  "Sickness.")  ^ 

I. 

Indelible  pencil,  use  of,  in  preparing  morning  report 21 

Inde.x  of  correspondence  book.     (See  "Correspondence  book.") 

Individual  classification  in  firing  under  special  course  A,  report  of.      (See  "Report 

of  classification  in  firing  under  special  course  A.") 
Individual  classification  in  pistol  practice,  report  of.      (.SV*"  "Report  of  individual 

classification  in  pistol  practice.") 
Individual  cla.ssification in  rifle  practice,  repf)rt  of.      (Sec  "Report  of  individual  classi- 
fication in  rifle  practice.") 
Individual  clothing  slip: 

Form  number 72,171 

Useof...._ . 72.73,74 

Filing  and  disposition 7.S 

Individual  equipment  record: 

Form  number , 12^,16.? 

Class  of  property  entered  on '. 121 

Entries  on,  foi  property  issued 646  ,64c  ,122</ 

Entries  on,  for  property  turned  in 1 22b 

Entries  on ,  in  case  of  lost  or  damaged  property 1 123 

Transfer  of  record  from  old  to  new  form 124 

Completion  and  disposition  of,  in  case  of — 

Transfer  or  detachment 125 

Desertion 126 

Honorable  discharge,  furlough  to  reserve,  or  retirement 127 

Death 128 

Discharge  other  than  honorable 129 

Filing 1.--    130.212 

Individual  issue  of  clothing.     (.SVe  "Clothing,  issue  of.") 

Individual  record  of  known -distance  rifle  practice.     (See  "  Record  of  known-distance 

rifle  practice  (individual).") 
Individual  record  of  known-distance  rifle  practice  (individual),  special  course  A. 

(See  "Record  of  known-distance  rifle  firing  (individual),  special  course  A.") 
Individual  record  of  pistol  practice.     (See  "Record  of  pistol  practice  (individual).  ') 

Individual  records,  list  of 6 

Indorsements  on  service  record.     (See  "Service  record.") 

Ink,  red,  use  of,  on  morning  report 1 12  ,21 

Insane  soldier,  certificate  of  disability  in  case  of 1 3^fi 

Inspection : 

Of  company  records 16 

Report.     (See  "Inventory  and  inspection  report.") 

Of  company  fund  account 90 

Of  public  property.     (5>e  "Inventory  and  inspection  report.") 


COMPANY  ADMINISTRATION  243 

Paragraph  Xo 

Instruction  combat  practice,  record  of KM. 

Insurance,  war  risk,  change  or  discontinuance  of . 1 1 6f 

Intoxicating  liquors,  purchase  of,  from  company  fund  not  authorized 9Xe 

Inventory  and  inspection  report: 

Form  number ''S 

Instructions  for  preparation  and  use  of 178 

As  vouchers  to  property  loan  record 67  ,142  ,178/ 

Inventory  of  eflfects: 

Form  number ^^^ 

Duty  of  company  commander  to  secure  effects 138a 

Preparation  and  disposition^ of 138a  ,f38«/ 

Notation  on,  of  deposits ' T38/> 

Public  property,  not  to  be  included  in -  -  t3Xc 

Issue  of  clothing.      (See  "Clothing,  issue  of.") 

K. 

Known  distance  rifle  firing,  individual  record  of.      (See  "Record  of  known-distance 

rifle  firing  (individual).") 
Known -distance  rifle  firing  under  special  course  A,  record  of.      (See  "Report  of 

known-distance  rifle  firing  (individual),  special  course  A.") 
Known-distance  rifle  practice,  report  of  classification  in.      (See  "Report  of  individual 

classification  in  rifle  practice.") 

L. 

Leave  of  absence: 

How  noted  on  morning  report 'V 

Transfer  of  company  fund  before  departure  of  company  commander  on ^)-ia 

Records  involved  in  case  of 1836  (13)  ,191a 

Line  of  duty,  determination  and  entry  of,  on  daily  sick  report . 24 

Liquors,  intoxicating,  purchase  of  from  company  fund  prohibited .  _ —  91<' 

List  of  company,  purpose  of ^  '^■^^ 

Live  file,  use  of  "Reminder"  as -^^'' 

Loan  record.     (.See  "Property  loan  record.") 

Location  or  station,  how  noted  on  morning  report '  ^ 

Loose-leaf  binder,  individual  record  filed  in 212 

M. 

Mess  sergeant,  extra  pay  to *^1/ 

Method  of  filing  company  records.      (See  "Filing  of  company  records,  method  of.") 

Miscellaneous  record  tray: 

Contents  of "_ 204 

Document  file  and  correspondence  book  filed 209 

Company  council  book  filed  in 210 

Missing  in  action: 

How  noted  on  morning  report l-*^ 

Forms  and  records  involved  in  case  of 1 836  ( 16> 

Disposition  of  individual  records  and  effects  of -^  —  193 

Model  duty  roster -^-^ 

Model  sections  of  company  morning  report 7  .16, 19 

Money,  loan  of,  from  company  fund ---  ^^S 

Monthly  return.     (5ee  "Company  return.") 

Morning  report  day 1^ 

Morning  report.      (See  "Company  morning  report.") 

N.  • 

Name,  how  shown  on  morning  report 13a 

Noncommissioned  officer: 

Appointment,  promotion,  and  reduction 1X4 

(See  also  "Grade.") 

Warrant,  form  number 1-11 

Notification  of  discharge,  instructions  for  preparation  of 132 


244  COMPANY  ADMINISTRATION 

O.  Paragraph  No. 

Obsolete  items,  elimination  of,  from  document  file 85  ,209 

Officers,  commissioned: 

Resignation,  discharge,  or  dismissal  of,  how  noted  on  morning  report 14« 

Death,  retirement,  or  desertion  of,  how  noted  on  morning  report I4p 

Attached  to  company,  how  accounted  for — 

On  morning  report 12 

On  company  return 41 

Attached  to  company  for  target  practice,  record  of 144&  ,1456 

Report  of  death  of • 154 

Leave  of  absence  of 191 

Officers,  noncommissioned.     (See  "Noncommissioned  officer.") 

Orders,  company.     (See  "Company  orders.") 

P. 

Pay  card: 

Form  number 164 

To  accompany  service  record  of  soldier  upon  separation  of  soldier  from  active 

service . 1  OSh 

Pay,  extra  duty.     (See  "Extra  duty.") 
Payment  of  company: 

Company  collections  made  on -. 57 

Procedure  after i 58 

By  express 59 

(5ee  a/50  "Pay  rolls.") 
Pay  rolls : 

Form  number 1 79,  180 

Instruction  for  preparation  of,  where  found - 50 

Preparation  of,  by  personnel  adjutant 51 

Of  separate  and  detached  companies — 

By  whom  prepared 52 

Procedure  when  company  is  detached 53 

Procedure  when  company  rejoins  regiment  or  station 54 

Signing  and  extension  of 55 

(See  also  "Payment  of  company.") 
Permanent  file: 

Use  prescribed 3.  200,   201 

Consists  of . 215a 

Transfer  of  records  to 2156,215c 

Pistol  firing: 

Record  of.     (See  "Rt-cord  of  pistol  firing  (individual).") 

Report  of.     (See  "Keoorr  of  individual  classification  in  pistol  practice.") 

Pool  table,  payment  of  aitfndai'l  fsir 9ld 

Previous  convictions,  evidence  of . 159 

Proficiency  test,  record  of •. 101c 

Promotion  of  noncommissioned  officer 1 184 

Property : 

Public.     (See  "Public  property.") 

Purchased  from  company  fund,  record  of 8 76,  95 

Property  loan  record: 

Form  number 62a,  177 

Name  and  location  of  company,  how  show  on    63a 

Property  listed  on . 636,  64 

Transactions  recorded  on 63c,  63*1 

Entries  on — 

For  property  turned  in 65 

Articles  retained  by  soldier  when  transferred  or  detached 66 

Equipment  worn  out  or  otherwise  rendered  unserviceable 67 

Property  lost,  damaged,  or  destroyed 68 

Action  required  with  regard  to,  upon  transfer  of  company  equipment 69 

Filing  of 70.211 

Audit  and  disposition  of 71 

Public  animals,  descriptive  card  of.     (See  "Descriptive  card  of  public  animals.") 


COMPANY  ADMINISTRATION  .  245 


Public  property : 

Lost,  damaged,  or  destroyed —  Paragraph  No. 

Notation  of,  on  individual  equipment  record 123 

Report  of  survey  on 142 

Through  fault  or  neglect  of  an  officer  or  enlisted  man . 160 

Inspection  of,  with  view  to  condemnation . __  178 

Not  to  be  included  on  inventory  of  effects  of  deceased  soldier 138c 

R. 

Ration : 

Definition  of 17a, 174a 

Components  and  substitutive  equivalents  of 174c 

(See  also  "Rations"  and  '"Ration  returns.") 

Ration  account  on  morning  report 16,  17 

Ration  returns: 

Form  number 174 

Notation  on,  of  net  number  of  rations  and  net  commutation  due 17d 

Preparation  of 174g 

(See  also  "Ration"  and  "Rations.") 

Rations: 

Strength  for,  noted  on  morning  report  ration  account 17 

Classes  of --      1746 

Components  and  substitutive  equivalents  of 1 74c 

Extra  issues 1 7 id 

Issue  of  garrison,  travel,  and  Filipino .      174e 

Issue  of  field,  reserve,  and  emergency 174/ 

Commutation  of,  incident  to  furlough . 191/ 

(.S>e  a/50  "Ration"  and  "Ration  returns.") 

Receiving  report: 

Form  number 175 

Instructions  given  relate  only  to  use  of,  in  the  company 1 75a 

Use  of,  when  property  is  returned  or  turned  in  for  salvage 65  ,1756  ,176^ 

Use  of,  when  company  equipment  is  transferred 69  ,175c 

Record  card  of  enlisted  men  of  staff  corps  or  department 161 

Record,  company  equipment.     (See  "Company  equipment  record.") 

Record,  individual  equipment.     (See  "Individual  equipment  record.") 

Record  of  clothing  issues.     {See  "  Clothing,  issue  of.") 

Record  of  company  proficiency  test ^ . 101c 

Record  of  events: 

On  morning  report _ 19 

On  company  return . 47 

Record  of  knoWn-distance  rifle  firing  (individual) : 

Form  number 144 

Instruction  for  preparation  of. 144a 

Disposition  of,  of  officers  and  enlisted  men  attached  to  company 1 446 

{See  also  "Record  of  small-arms  firing.") 

Record  of  known-distance  rifle  firing  (individual) ,  special  course  A 153 

Record  of  pistol  firing  (individual) : 

Form  number 145 

Instruction  for  prepara'tion  of 145ff 

Disposition  of,  of  officers  and  enlisted  men  attached  to  company... ..^      145b 

(See  also  "Record  of  small-arms  firing.") 

Record  of  small-arms  firing: 

Components  of -.---. ^^^ 

Filing  and  disposition  of 102,213.214 

Record,  property  loan.     (5ec  "Property  loan  record.") 

Record,  service.     (5ec  "Service  record.") 

Records,  company.     (5ec  "Company  records.") 

Records,  individual,  list  of 6 

Red  ink,  use  of 12.21 

Reduction  of  noncommissioned  officer 1846 

Remarks  on  morning  report 14 

Reminder,  company  field  desk: 

Contents  of - 205 


246  COMPANY  ADMINISTRATION 

Reminder,  company  field  desk — Continued.  Paragraph  No. 

Rotation  of  date  cards  in 205a 

Setting  up  the » 20Sb 

Blank  forms  filed  in . 205c 

Slips  for,  preparation  of 205</ 

Use  of  as  a  live  file 205<r 

Report  of  change , \^  35 

Report  of  death : 

Form  number 154 

Preparation  and  disposition  of . 154a  ,l95h 

In  case  deceased  is  absent  from  proper  organization  or  command 154/; 

Carbon  copies  of _^ ' 154c 

Report  of  furlough  to  reserve : 

Form  number 158 

When  prepared , 158c 

Disposition  of 1 586 

Report  of  individual  classification  in  pistol  practice . 147 

Report  of  individual  classification  in  rifle  practice 146 

Report  of  individual  classification  of  firing  under  special  course  A 152 

Report  of  survey: 

Form  number ^.  142 

Used  for  all  classes  of  property 142a 

For  property  damaged,  deteriorated,  or  lost  except  in  transit 142/; 

Action  to  be  taken  in  case  of  property  damaged,  lost,  or  stolen  while  in  transit  142r 

Classes  of  unserviceable  property 142</ 

In  case  of  deserters • 142<r 

Detailed  instructions  for  preparation  of ^ 1 42/ ,  1 42« 

Disposition  of  copies  of-_ 142/; 

Requisition: 

Form  number ■   173 

Instructions  given  relate  to  use  of  in  company ' 173a 

Preparation  of 64  ,67  ,173  ,\76d 

Reserve,  furlough  to.     (.Sei?  " Furlough  to  reserve  ';    .Te<;  a/.?o  "  Certificate  of  furlough 
to  reserve,"  and  "Report  of  furlough  to  reserve.") 

Resignation  of  officer,  low  noted  on  morning  report 14m 

Retirement: 

Of  enlisted  men — 

How  noted  on  morning  report «. 14/> 

Form  for  application  for 156 

Preparation  and  disposition  of  application  for ■_ . 196 

Action  to  be  taken  upon  receipt  of  order  for 196d  ,196e  ,196/ 

Discontinuance  of  allotment  in  case  of 1 69d 

Of  officer,  how  noted  on  morning  report 14/> 

Return,  company.     (5f«  "Company  return.") 

Return,  ration.     (5<!«  "Ration  return.") 

Roster: 

Duty.     (5^«  "Duty  roster.") 

Of  troops 36 

S. 

Salvage,  property  turned  in  for 67/;  ,176^ 

Score  card,  known-distance  rifle  practice,  special  course  C 162 

Separate  company : 

Term  defined 2b 

Roster  of  troops  of : 36/> 

Service  medals,  issue  of  noted  on  service  record 115 

Service  record: 

Action  to  be  taken  by  company  commander  upon  receipt  of 185<; 

Additional  space  for  entries  on 112 

Changes  in  entries  on j HI 

Disposition  of,  in  case  of — 

Discharge 1 08a  ( 1 ) 

Furlough  to  reserve 108a  (2)  ,155Ar 

Death 108«  (3) 


COMPANY  ADMINISTRATION         '  247 


Service  record— Continued.  Paragraph   No. 

Retirement 1 08a  (4) 

Desertion 1 08a  (5) .  IP?*- 

Dishonorable  discharge  the  execution  of  which  is  suspended 1 08a  (6) 

Extract  from.     {See  "'Extract  from  service  record.") 

Filing  of 1 18a 

Forrr^  number 1>^5 

F"or\varding  to  fir.st  station 104 

Indorsements  on,  data  to  be  included  in_' 107 

Initiating  entries  on IK^ 

Notation  on — 

Of  allotment 168/ 

Of  discontinuance  of  allotment ^ ^ 169c 

Of  deposits . 1 70a 

Of  soldier  transferred  or  detached 106,  188d 

Old  form  instructions  governing  use  of 117 

Opening  of 10.^ 

Procedure  in  case  of  lost 110 

Temporary 109 

Transcribing  target  record  to 102t,  l.S3rf,  162r 

Transmission  of  to  company :_        105 

Shipping  ticket: 

Form  number 176 

Instructions  for,  relate  only  to  use  of  in  company 1 76a 

Use  of — 

In  issue  of  equipment : 64a,  1 76^,  1 76t 

In  dropping  china  and  glassware , 1 76rf 

In  case  of  soldier  transferred  or  detached 1 76/ 

Issue  of  clothing 7.?,  74,  75 

Sickness: 

Notation  of,  on  morning  report 14|; 

Forms  and  records  involved  in  case  of 1 836  (7) 

Notation  of,  on  service  record 1886 

Clothing  and  equipment  of  soldier  admitted  to  hospital 188r 

Service  record  of  soldier  absent 1 88</ 

{See  also  "Daily  sick  report"  and  "Line  of  duty.") 

Sick  report.     {See  "  Daily  sick  report.") 

Small-arms  firing,  record  of.     (See  "Record  of  small-arnus  firing.") 

Soldier's  deposit  book: 

Form  number 1  70 

Contents  of . '-    1 70a(2) 

Transfer,  pledge,  or  sale  of,  prohibited 1 70a(4) 

F*resented  to  quarter  master  \\-ith  final  statement 1706(1) 

Affidavit  in  case  of  loss  of 1706(2),  194<i(6) 

Disposition  of,  if  found  among  effects  of  deceased  soldier 1 10c{2) 

{See  also  "Deposits  of  enlisted  men.") 

Special  course  A : 

Report  of  individual  classification  of  firing  under -- 152 

Record  of  known-distance  rifle  firing  (individual) 153 

Special  course  C;    score  card  known-distance  rif^e  practice 162 

Special  duty : 

Notation  of,  on  morning  report , 14/ 

Forms  and  records  involved  in  case  of ^ 1836(6),  187 

Statement  of   charges: 

Form  number 160 

For  property  lost,  damaged  or  destroyed 68,160a 

Instructions  for  preparation  of 1606,  160f 

Notation  of  amounts  on  pay  card  and  pay  roll 160(1 

As  vouchers  to  property  loan  record 1 60f 

Stationeiry,  supply  of,  carried  in  company  field  desk 218 

Stoppage,  part  collection  of 60 

Strength  for  rations,  notation  of,  on  morning  report  ration  account 17 

Survey,  report  of.     {See  "Report  of  survey.") 


248  COMPANY  ADMINISTRATION 

T.  Paragraph    No. 

Table  of  basic  allowances ^ 63,  122 

Target  record.     (See  "Record  of  small-arms  firing.") 

Temporary  service  record 109 

Time  lost  to  be  made  good  under  107th  A.  W.: 

Absence  without  leave  and  desertion 192c 

Confinement 1 896 

Sickness 24b,  1886 

Transfer  of  enlisted  men :  . 

Notation  of  on  morning  report 14d 

Forms  and  records  involved  in  case  of 1836(3),  1836(5) 

Articles  retained  by  soldier 1 76/,  66 

Service  record  in  case  of 106 

Individual  equipment  record  in  case  of 125 

Gains  by 1 185 

Loss  by 186 

Travel  ration,  issue  of 1 74e 

Trays  for  company  field  desk:    Service  record  and  miscellaneous  record 1996,  203.  204 

U. 

United  States  Volunteers,  notation  that  soldier  is  fitted  for  commission  in,  on: 

Certificate  of  furlough  to  reserve 1 55.; 

Discharge  certificate 157w 

V. 

Volunteers.     (See  "United  States  Volunteers."  • 

Vouchers : 

Company  fund 92,  96 

Property  loan  record 62 

W. 

War  diary 165 

Warrant,  noncommissioned  ofincers 141 

Y. 
Year  cards,  rotation  of,  in  five-year  file 213c 

Z. 

Zone  finance  ofificer,  Washington,  D.  C,  notification  from,  of  discontinuance  of  allot- 
ment       169c 


Platoon  Training 

By 

MAJOR  WILLIAM  H.  WALDRON 

United  States  Army 


Cloth  Bound — H-andy  Pocket  Size 
Published  in  Two  Volumes 


Price  $2.50  Per  Set,  Postpaid 


Platoon  Training  is  designed  to  place  in  the  hands 
of  platoon  leaders  ajid  noncommissioned  officers,  in 
two  handy  volumes,  all  the  material  required  for  the 
training  and  instruction  of  the  individual  soldier,  the 
squad,  and  the  platoon. 

A  glance  at  the  contents  of  Platoon  Training  will  con- 
vince you  that  this  is 

The  Book  You've  Been  Waiting  For 


CONTENTS: 


VOLUME  I 


Infantry  Drill  Regulations 
Bayonet  Training 
Platoon  Inspection 
The  Infantry  Pack 
Tent  Pitching 
Minor  Tactics 
Military  Courtesy 
Interior  Guard  Duty 
Personal  Hygiene — First  Aid 
Field  Fortification 
Military  Signaling 
Military  Map  Reading 


VOLUME  II. 


Training  Methods  in  Rifle  Firing 
Care  of  Arms  and  Equipment 
Browning  Automatic  Rifle 
Manual  of  Automatic  Pistol 
Rifle  Grenade  Training 
Hand  Grenade  Training 
Musketry 


More  Than  700  Pages  of  Up-to-the-Minute  Training  Dope 


The  United  States  Infantry  Association 

Union    Trust  Building 
WASHINGTON,    D.    C. 


Tactical  Walks 

By 
MAJOR  W.  H.  WALDRON 

United  States  Army 
Price,  $1.50,  Postpaid 


Attention— Reserve   Officers! 

When  you  are  turned  out  for  your  15  days'  training,  your  work 
in  Minor  Tactics  will  be  conducted  by  means  of  Tactical  Walks. 
Why  not  prepare  for  this — why  not  get  a  little  ahead  of  the  game? 


Modern  warfare  demands  trained  officers.  Men  who  know  what 
to  do  and  how  to  do  it.  Men  who  can  direct  the  tactical  work  of 
other  men.  Answer  these  few  simple  questions  to  yourself.  See 
if  you  measure  up  to  the  requirements : 

1.  Do  you  know  how  to  conduct  the  point  and  advance  party 

of  an  advance  guard?  As  commander  of  an  advance  party 
do  you  know  what  to  do  when  the  advance  guard  halts? 
Would  you  know  what  to  do  if  you  should  meet  the  enemy? 

2.  Do  you  know  all  the  details  of  the  posting  of  an  outguard 

and  sentinels?     Do  you  know  how  to  conduct  the  opera- 
tions of  a  covering  detachment?     Do  you  know  how  to 
j  conduct  the  operations  of  an  outguard  ? 

3.  Do  you  know  how  to  handle  a  patrol?     Do  you  know  how 

to  conduct  the  operations  of  a  visiting  patrol  ? 
'  4.  Would  you  know  how  to  establish  and  conduct  the  opera- 

j  tions  of  a  detached  post? 

i  5.  Would  you  know  how  to  conduct  the  operations  of  a  flank 

■'  guard? 

You  know  all  of  these  things  in  a  general  way.  But  do  you 
know  the  details  that  enter  into  them? 

TACTICAL  WALKS  explains  and  illustrates  these  things  in  a 
practical  manner.  It  is  the  book  par  excellence  for  RESERVE 
OFFICERS.  It  goes  into  the  practical  details  of  Minor  Tactics 
and  tells  you  the  things  you've  got  to  know  to  be  up  to  your  job. 

TACTICAL  WALKS  has  been  accepted  by  the  service  as  the 
standard  book  on  the  subject.  From  it  you  can  get  more  tactical 
information,  with  an  expenditure  of  less  time  and  effort,  than  from 
any  other  source. 

Order  your  copy  today.  Study  it  and  prepare  yourself 
for  your  work  at  the  Summer  Camps,  and  incidentally 
for  advancement  when  the  time  comes. 


U.  S.  INFANTRY  ASSOCIATION 

Union  Trust  Building 

WASHINGTON,  D.  C. 


Thirty-Minute 
Talks— 

By 

MAJOR  M.  B.  STEWART 

and 

MAJOR  W.  H.  WALDRON 


Vhth  Bound— ^m  Pages 


Explaining  is  half  the  work  of  instntcting.     Talk  saves  work — 

when  it  is  the  right  kind  of  talk.     For  the  instructor,  explaining  — 

.  talking,  is  the  hardest  part,  because  it  means  constant  brushing  up, 

reading,  study,  thought  and  planning — all  of  which  takes  time,  and 

time  counts  heavily  in  the  game  of  intensive  training. 

THIRTY- MINUTE  TALKS  are  offered  as  time-savers  for  the 
instructor.  They  are  in  no  sense  treatises  of  the  subjects  consid- 
ered— just  plain,  everyday  talks,  in  language  the  man  new  to  the 
service  will  be  able  to  understand.  They  will  save  the  instructor's 
time  by  furnishing  him  with  a  guide  which  he  may  rearrange  or 
elaborate  as  he  chooses. 

The  subject-matter  of  the  Thirty-Minute  Talks  are  as  follows: 


Organization 
Training 
Instructing 
Physical  Development 
Close  Order  Drill 
Extended  Order  Drill 
Military  Courtesy 
Military  Discipline 
Care  of  Arms  and  Equip- 
ment 
Advance  Guards 


Outposts 

Scouting  and  Patrolling 
Combat 

Approach  March  and  De- 
ployment 
Musketry 

Orders  and  Messages 
Field  Fortifications 
Map  Reading 
Military  Sketching 
Contouring 


Price,  $2.50,  Postpaid 


The  United  States  Infantry  Association 

Union  Trust  Buildinsr 

WASHINGTON,  D.  C. 


SCOUTING  AND 
PATROLLING 

By  MAJOR  W.  H.  WALDRON 

Cloth  Bound — Fits  the  Pocket 


5th  EDITION,  REVISED  AND  ENLARGED 
TO  INCLUDE  EXPERIENCES  IN  THE  WORLD  WAR 


Price,  75c.,  Postpaid 


The  best,  most  complete  and  practical  treatment  of  the 
subject  tl  at  has  been  produced 

What  to  Do  and  How  to  Do  It 

Just  the  book  you  need  to  prepare  for  the  work  of  the 
vSummer  Camps. 

Every  reserve  officer  should  have  a  copy  and  know  its 
contents. 

Comment  of  some  of  the  leading  officers  of  the  Army : 

"I  have  a  copy  of  your  Scouting  and  Patrolling,  and  wish  every  other  person 
in  the  military  service  had  one.  You  have  presented  an  interesting  and  very 
important  subject  in  a  very  convenient  form.  There  is  no  subject  of  greater 
importance.  I  commend  your  little  book  to  all  officers  and  soldiers.  They  will 
benefit  greatly  by  a  careful  study  of  its  contents." 

"Your  little  book  on  Scouting  and  Patrolling  fills  a  long-felt  want.  I  congrat- 
ulate you  on  its  production.  It  gives  us  in  compact  form  and  excellent  arrange- 
ment, the  information  we  need  for  field  work,  and  includes  in  its  pages  some 
chapters  on  scouting  which  I  think  are  particularly  good.  I  should  like  to  see 
this  text  in  the  hands  of  all  of  the  troops  of  the  Regular  Army  and  National 
Guard." 

"To  my  mind  it  is  the  best  book  on  the  subjects  covered  that  I  have  ever  seen. 
It  is  concise  and  yet  contains  what  is  necessary  for  the  scout  to  know.  A  great 
deal  of  useful  information  is  concentrated  in  a  very  handy  and  convenient  form, 
and  expressed  in  language  that  any  man  can  understand." 


The  United  States  Infantry  Association 

Union  Trust  Building: 

WASHINGTON,  D.  C. 


THE    INFANTRY 
JOURNAL 

Published  by 

THE  UNITED  STATES 
INFANTRY  ASSOCIATION 
WASHINGTON,  D.  C. 


A  monthly  magazine  that  gives  its  readers 
the  best  thought  on  matters  of  general  interest 
to  the  service  and  of  particular  interest  to 
INFANTRYMEN.  It  has  reached  a  stand- 
ard of  excellence  and  authoritativeness  which 
gives  its  utterances  a  hearing  in  circles  of 
thought  throughout  the  country. 

The    RESERVE    OFFICERS' 
DEPARTMENT 

Included  in  the  pages  of  the  Infantry  Jour- 
nal is  a  department  devoted  to  the  interests 
of  RESERVE  OFFICERS  which  has  for  its 
objects, 

1.  The  publication  of  matter  of  special  interest 
to  Reserve  Officers  of  Infantry,  with  a  view  to  keep- 
ing them  in  touch  with  the  activities  and  progress 
of  their  arm  of  the  service,  both  personally  and  pro- 
fessionally. 

2.  To  publish  monthly  installments  of  a  course 
of  training  for  Reserve  Officers  of  Infantry  which 
they  may  pursue  in  their  homes  during  such  time 
as  may  be  available. 

3.  To  provide  a  source  from  which  Reserve 
Officers  of  Infantry  may  receive  accurate  and  authen- 
tic information  on  professional  subjects  and  ques- 
tions that  affect  them  professionally. 

MEMBERSHIP    AND    DUES 

Reserve  Officers  are  eligible  for  Associate 
Membership  in  the  Association.  Membership 
dates  from  the  first  of  the  month  following 
the  date  of  enrollment. 

The  annual  dues  and  subscription  to  the  In- 
FA^TilY  Journal  are  $3.00,  payable  in  advance. 


THIRD     EDITION 
Third    Printing 


Military  Sketching 

and  Map  Reading 

By  Capt.  Loren  C.  Grieves,  Infantry 

Prepared    especially    for    educational 

institutions,  training  camps 

and  reserve  officers 

Prescribed  by  War  Department  for  candidates 

for  commision  in  Regular  Service,  and 

for  military  schools  and  colleges 


A  little  study  of  this  book  indoors, 
when  the  weather  is  inclement,  will 
simplify  the  outdoor  work  wonder- 
fully. 


The  present  edition  contains  five  new  chapters  on 
the  subject  of  panoramic  sketching,  so  that 
the  work  now  covers  the  whole  field  of 
military  sketching.     The  price  re- 
mains the  same. 

Bound  in  full  cloth 
Price  $1.00  postpaid 

THE   UNITED   STATES 
INFANTRY  ASSOCIATION 

Union  Trust  Building         Washington,  D.  C. 


RIFLE 


By  Lieut.  Colonel  TOWNSEND  WHELEN 

GENERAL  STAFF,   U.  S.  A. 


The  American  authority  on  the  subject  of  the  rifle.  A 
ccmplete  history  of  all  American  rifles ;  A  description  of  all 
modem  rifles,  their  design,  ballistics,  and  ammunition ;  The 
science  and  practice  of  rifle  shooting ;  Practical  information 
of  every  kind  for  the  military  and  civilian  rifleman  and 
sportsman. 

A  definitive  work  by  the  supreme  American  authority 
on  the  subject.  The  only  work  on  its  subject  in  existence, 
on  the  American  rifle  in  all  its  phases:  historical,  ballistic, 
design,  operation,  practical  use,  etc.  Written  from  both 
the  civilian  and  mihtary  standpoint,  in  a  clear,  untech- 
nical  style,  the  book  is  preeminently  practical  and  is  de- 
signed to  give  the  reader  every  scrap  of  available  infor- 
mation on  the  subject  of  the  selection  and  use  of  the 
military  target,  or  sporting  rifle.  "The  American  Rifle" 
is  a  life  work  which  has  been  steadily  under  consideration 
for  the  last  fifteen  years.  It  is  a  work  for  every  military 
man's  or  sportsman's  library.  It  is  quoted  from  and  used 
in  all  work  with  the  rifle.  No  rifleman  can. afford  to  be 
without  it.  It  will  save  him  months  of  work,  and  many 
dollars  in  completing  his  outfit.  The  book  is  very  fully 
illustrated  from  excellent  photographs  and  diagrams. 


Royal  ^vo.     311  Illustrations.     Price,  $5.00 


THE  UNITED  STATES  INFANTRY  ASSOCIATION 

UNION  TRUST  BUILDING  WASHINGTON,  D.  C. 


Infantry 
Drill  Regulations 

(PROVISIONAL) 

1919 

ILLUSTRATED  ANNOTATED 

Fits  the  Pocket 

The  United  States  Infantry  Association  has  pub- 
lished an  edition  of  Part  I  of  the  new  Infantry  Drill 
Regulations  (Provisional)  1919. 

These  Regulations,  which  were  prepared  at  the 
Headquarters  of  the  American  Expeditionary 
Forces  in  France,  have  been  adopted  by  the  War 
Department  and  prescribed  for  the  government  of 
the  Military  Forces  of  the  United  States. 

There  is  also  included  in  this  volume  the  Chap- 
ter on  Ceremonies  and  Inspections  from  Part  II 
of  the  Regulations. 

The  text  is  elaborately  illustrated  a^d  annotated. 
Price,  75  cents  postpaid 


The  foilowins  is  an  extract  from  G.  0.  lOfi  War  Department,  1919: 

General  Orders  1  WAR  DEPARTMENT, 

No.   106  /  Washington,  August  28,   1919. 

Infantry   Drill   Regulations     (Provisional)    1919. — 1. 

"Infantry  Drill  Regulations  (Provisional),  American  Ex- 
peditionary Forces,  1918,"  is  prescribed  provisionally  for 
the  information  and  government  of  the  Army  and  the  Na- 
tional Guard  of  the  United  States,  and  will  supersede  "In- 
fantry Drill -Regulations,  1911."  Such  interpretations  of 
these  regulations  as  may  be  necessary  to  adapt  the  drill  to 
existing  organizations  will  be  made  by  regimental  or  higher 
commanders. 

2.     These  regulations   will   be   designated   as   "Infantry 
Drill  Regulations  (Provisional),  1919." 

****** 
By  Order  of  the  Secretary  of  War: 

PEYTON  C.  MARCH, 
QpFiciAt:  General,  Chief  of  Staff. 

P.  C.  HARRIS, 

The  Adjutant  General. 


The  United  States  Infantry  Association 

Union  Trust  Building  Washington,  D.  C. 


THIS  BOOK  IS  DUE  ON  THE  LAST  DATE 
STAMPED  BELOW 

AN  INITIAL  FINE  OF  25  CENTS 

WILL  BE  ASSESSED   FOR   FAILURE  TO   RETTURN 
THIS   BOOK   ON   THE  DATE   DUE.    THE  PENALTY 
WILL  INCREASE  TO  SO  CENTS  ON  THE  FOURTH 
DAY    AND    TO    $1.00    ON    THE    SEVENTH     DAY 
OVERDUE. 

BLi.  19  1935 

• 

LD  21-100m-7,'33 

/ 


o 

'-i' 


YC  62944 


y 


\.,^ 

^         ^^ 

it:?(P 

418228 

a/ 

UNIVERSITY  OF  CAUFORNIA  LIBRARY 

